HRC Principals Report 23 June 2023 Redacted.pdf

HRC
Te Otu Mātua
Principal’s Report to the Board of Trustees
23 June 2023

HRC Principal’s Report to the Board of Trustees

Contents Page
1.
General Comment

3
2.
Strategic Report

4
3.
Ākonga Curriculum, Achievement and Wel being

4
4.
Personnel

6
5.
Health and Safety

8
6.
Physical Restraints

9
7.
Stand Downs and Suspensions

11
8.
Financials

11
9.
Property and Grounds

12
10.
Risks

13
11.
Self-Review and Policy Review

13
12.
Current Rol

14

Attachments
•  Ākonga Rol
•  Geographical Breakdown of Residential Ākonga
•  Dietician’s Assessment of Menus
•  Financials
•  Newsletter Tahi

He taonga rongonui te aroha ki te tangata.
Goodwil  towards others is a precious treasure.

2

1. General Comment
It is currently Week 8 of Term 2. This is a 10-week term.
ERO Visit
We welcomed Julie Moor and Judith Reid from Education Review Office (ERO) to HRC at a whakatau on Tuesday, 12 June
2023. Previous online meetings had occurred with the ERO team, including one with available board members. National y,
ERO’s assessment approach has changed since our last review, and the relationship is now one of ongoing partnership.
The focus of this day was compliance. Our next meeting, which wil be in Term 4, wil focus on teaching and learning.
During the feedback conversation at the end of the day, Julie and Judith noted that the day had run smoothly. They
appreciated the good contributions from ākonga and felt kaiako’s commitment to ākonga was apparent and impressive.
Only one compliance issue was identified as needing to be addressed, which relates to emergency preparation. While we
do have signage and dril s, we need to add evacuation signage to every ākonga bedroom, have dril s in the dark at night as
wel as during the day, and centralise dril and false alarm information and evaluations.
Samoan Language Week
The kaiako and ākonga at HRC celebrated Samoan Language Week. We appreciated the Pasifika kaiako who planned a
comprehensive programme for the week that included sharing the Samoan language and culture. Many of our kaiako
took the opportunity to wear their beautiful island shirts and dresses. We also celebrated by sharing kai from a traditional
Samoan umu (above-ground oven). The akonga enjoyed getting out of bed in the dark and cold at 5 a.m. to light the umu
fire. It was also an opportunity to try a variety of new dishes, including coconut cream taro, drinking coconut water, and
eating coconut meat from a whole coconut.

3

Annual Report
The 2021 annual report has final y been returned from the auditors and has been submitted to the Ministry of Education .
The 2022 annual report is at the auditor’s awaiting final stamping.
Combined Board of Trustees Physical Restraint Oversight Group Terms of Reference
Communication has been received from the Ministry of Education (MoE) regarding the clarification we have sought
regarding minimising versus eliminating restraint. The Ministry referred to ‘towards elimination’, which I feel is in keeping
with minimisation, as spoken of in the Act and Rules.
It is felt that we are now in a position to hold our first meeting. In addition to myself, members of the team include:
David Ivory (Presiding Member)
Katherine Poulson (MoE Psychologist)
Luke Badger (MoE Lead Advisor)
Junior Fesola’i (HRC Cultural Representative)
David Ivory has suggested that the board explore the option of having an additional board member on the group at our
upcoming board meeting.

2. Strategic Report
Strategic Goals
The following strategic goals are being undertaken this term:
•  Effective Teaching: Trial a new reading programme based on multi-sensory structured language (MSL) concepts.
MSL has proven beneficial for al  who have not mastered reading and writing, including those with dyslexia.
•  Leading HRC: Introduce the coaching programme focused on increasing kaiako wel being. (This programme does
not replace supervision or EAP psychological support.)
•  Leading HRC: Continue to introduce strategies to support the plan to minimise the use of physical restraint and
eliminate unjustified restraints, including the establishment of the new physical intervention working committee.

3. Ākonga Curriculum, Achievement and Wel being
HRC entered a team in the Wednesday interschool T-bal  competition. We played against teams from specialist day
schools and learning support units, including Pītau Allenvale Specialist Day School, Papanui High School Kimi Ora Unit,
Hil morton High School Upland Unit, Ferndale Te Ahu Specialist Day School, and Waitaha Specialist Day School. Our
4

4. Personnel
Sickness
We continue to struggle to get adequate cover for the ongoing high levels of sickness we are experiencing across HRC. Many
ākonga  have also  had time away from the day  school as they fight coughs, colds,  and sore throats.  Ākonga  who had
parental/caregiver approval received their flu injections at the beginning of June.
Appointments
We have appointed a fixed-term teacher, Angela Wil ans, until January 2024. Angela wil  provide the much-needed
consistency that our ākonga require, rather than using multiple relievers. Accessing relievers has continued to be difficult
as they are in high demand across al  Christchurch schools.
We are currently re-advertising for a permanent IEP Co-ordinator. We were unsuccessful in appointing into this position in
March. Applications close 27 June 2023.
Professional Learning Groups
We recently hosted a professional learning and development training for assistant principals in our local cluster about
professional learning groups (PLGs). This was delivered by Dr Lyn Bird. The two associate principals of the day school and
myself are now trained and are part of different PLG groups of peers working together in a collaborative way to inquire into
our teaching practice. The aim of the approach is to improve outcomes for ākonga.
Diversity and EEO in the Workplace
We recently completed a HRC diversity survey  for  all  ākonga  and  kaiako.  Our  kaiako who  identify as Māori  (including
Māori/NZ European, Māori/Pasifika, and Māori/NZ European/American) equates to 16 kaiako or 27.60%. Five kaiako or
8.64%  identify  as  Pasifika  (including  Pasifika/NZ  European  and  Māori/Pasifika).  There are four  ākonga  or 25% whose
parents/caregivers identify them as Māori/Pasifika.
As such, kaiako and ākonga ethnicity figures are closely aligned. A ful  breakdown of ākonga data is available in Section 12.
Kaiako Equal Employment Opportunities data
Ethnicity
Number
Percentage
NZ European
34
58.62%
Māori
10
17.24%
Pasifika
2
3.46%
Māori/NZ European
3
5.18%
Pasifika/NZ European
1
1.72%
Māori/Pasifika
2
3.46%
European
1
1.72%
Hong Kong Chinese
1
1.72%
Sinhalese Sri Lanka
1
1.72%
Canadian
1
1.72%
Māori/NZ European/American
1
1.72%
NZ/Canadian
1
1.72%
Total
58
100%

6

Age Range
Number
Percentage
Under 30
5
8.62%
30-45 years old
19
32.76%
46-60 years old
20
34.48%
61+ years old
14
24.14%
Total
58
100%

Gender
Number
Percentage
Male
19
32.76%
Female
38
65.52%
Transgender
-
-
Non-binary
-
-
Prefer not to disclose
1
1.72%
Total
58
100%

Senior Leadership Team Equal Employment Opportunities data
Ethnicity
Number
Percentage
Māori or Maori/NZ European
3
33.33%
Pasifika
1
11.11%
NZ European
4
44.44%
Canadian/NZ
1
11.11%
Total
9
100%

Age Range
Number
Percentage
Under 30
-
-
30-45 years old
2
22.22%
46-60 years old
3
33.33%
61+ years old
4
44.44%
Total
9
100%

Gender
Number
Percentage
Male
6
66.66%
Female
3
33.33%
Transgender
-
-
Non-binary
-
-
Total
9
100%

Union Negotiations
Fol owing on from the PSA Col ective settling, the NZEI Col ective for Primary School Teachers has now settled. The
Primary Principal Col ective is stil in negotiation.
7

Expenditure is over budget. The ledgers ahead of budget are audit fees, BoT expenditure, computer equipment and
admin salaries. The salary overspend is due to the month being a three-pay month not two as accounted for and the
recent RSS contract backpay and new pay rates. The audit fees have been bil ed and paid a month earlier than previous
years.
Learning & Curriculum Resources – Actual YTD $97,427 v Budget $80,784
Expenditure is over budget. The three major ledgers over expensed are professional development (PD), school general
expenses, and teacher assistant (TA) wages. The expenditure reflects the emphasis on PD, the new pay rates available to
TAs and the costs of new kapa haka programme being introduced to the school. It is expected that some of these budget
items wil  come back to budget during the year.
Residential Programmes – Actual YTD $1,126,329 v Budget $980,334
This area of the budget is overspent. The salary ledgers reflect the three-pay month and the new RSS backpay and salary
rates. The residential reliever over expenditure reflects large amount of sickness and extra support required to support
ākonga. Two areas of under expenditure are ākonga travel, as we have more Christchurch-based ākonga, and vehicle
insurance, which was paid last year and wil  likely be journaled into 2023 on the instruction of the auditor.
Property – Actual YTD $251,442 v Budget $185,022
Expenditure in this area of the budget is overspent for the year. The main areas of overspending are maintenance and fire
protection and alarms. The maintenance overspend reflects the painting ($32K) that was undertaken at the end of last
year. This wil  likely be journaled to the 2022 accounts by the auditor. Our fire systems and security alarms have had a
series of expensive repairs and replacements that are likely to continue with the recent approval for new cameras,
licencing costs, and a possible need to upgrade the security server software and hardware.
Reintegration – Actual YTD $2,218 v Budget $11,010
This area of the budget is underspent. The expenditure for this tends to occur at the end of each term.
Overall
Overal , the expenditure YTD is $1,708,043 and is offset against the income YTD of $1,440,371 - an overspend of
$267,672. This reflects the three-pay cycle this month, the pressures of extra property expenditure, school costs, and
costs covering sickness and shift support in the houses. The increase in salary costs related to the new RSS contract wil  be
reflected in an increase in our next funding drops.

9. Property and Grounds
The caretakers have been busy with maintenance and preparation for winter weather. Work on gardens, sandhil s, trees,
and hedges has been undertaken. As part of the transition of ākonga, kaiako are supporting ākonga with work experience
options.
Work Required Notice (WRN)
HRC has one WRN outstanding. This is related to the main fire panel, which has a fault. It is operable but has an area that
is isolated. The area consists of two outside heat detectors. Wormald is working on the problem.

12

12. Current Rol
During this period, HRC had a total of 17 ākonga enrolled at HRC Te Otu Mātua. One ākonga transitioned out on 28 May.
We currently have 16 ākonga on our residential roll: 12 males and four females. Three have entered via the IWS pathway.
There are two ākonga pre-enrol ed; both are males and from the RSS pathway.
The ākonga roll and a geographical breakdown are included in the attachments. The spread across the country is wider
than we have seen for a number of years.
Ākonga Diversity data
Below is a breakdown of the ethnicity, age, and gender of our current ākonga cohort:
Ethnicity
Number
Percentage
NZ European
11
68.75%
Māori/NZ European
3
18.75%
Māori/Pasifika
1
6.25%
British/Irish
1
6.25%
Total
16
100%

Age Range
Number
Percentage
8-10 years
1
6.25%
11-12 years
3
18.75%
13-14 years
5
31.25%
15-16 years
7
43.75%
17-18 years
-
-
Total
16
100%

Gender
Number
Percentage
Male
12
75.00%
Female
4
25.00%
Transgender
-
-
Non-binary
-
-
Total
16
100%

14

Attachments

15

The  suitability  of  food  quantity  supplied  to  residents  is  difficult  to  assess,  and  currently
feedback on choices and quantity is via feedback from group home staff to the HRC Cook.
b)  Food  is  when  stored,  prepared,  and  served  free  of  and  adequately  protected  against
contamination;  HRC’s  commercial  kitchen  includes  clean  and  plentiful  dry  storage,
refrigerated  storage  and  frozen  storage,  with  all  prepared  and  cooked  foods  clearly  date-
labelled to ensure recommended storage duration is not exceeded.  The hot trolley system
allows  food  to  be  held  at  serving  temperature  for  up  to  an  hour,  meaning  that  there  is
adequate  time  for  bulk  food  service  in  the  kitchen  and  subsequent  relocation  of  trolleys
across to the four group houses for plating.
c)  An ample supply of potable water is available at all times to the boarders for drinking. Yes,
via  the  Christchurch  reticulated  water  supply  which  is  monitored  for  bacteria  and
contaminants by CCC/ECAN.
2018 New Zealand Food and Nutrition Guideline Statements, including physical activity
HRC compliance written in blue text
The  New Zealand Food and Nutrition Guideline  Statements for healthy children and young people
are the key recommendations to ensure optimal growth and prevent nutritional deficiencies, obesity
and diet-related chronic diseases. The guideline statements are as follows.
1.  Eat a variety of foods from each of the four major food groups each day:
vegetables and fruit, including different colours and textures
breads and cereals, increasing wholegrain products as children increase in age
milk and milk products or suitable alternatives, preferably reduced or low-fat options
lean meat, poultry, fish, shellfish, eggs, legumes, nuts and seeds.
Three seasonal vegetables are included in the dinner meal during weekdays, and vegetables
may  also  feature  in  some  lunches,  for  example  corn  and  tomato  in  toasted  sandwiches.
Weekend dinners may be simpler and some include vegetables, eg  in hamburgers or wraps
and on pizza. The group choice of Sunday takeaway contains variable amounts of vegetables
depending  on  the  choice  eg  pizza  vs  Subway.    A  variety  of  fruit  is  always  available  for
residents to self-select.
Molenburg  and  Vogel’s  wholegrain  breads  are  available,  as  well  as  fruit  bread  once  per
week. There is a variety of breakfast cereals including Weetbix and oats, which are low in fat
and sugar and high in fibre.
De  Winkel  natural  low  fat  yoghurt  is  available  for  smoothies  and  breakfasts,  and  typically
full-fat  cow’s  milk.    This  is  because  most  residents  are  underweight,  however  individual
requirements can be catered for eg reduced fat milk.
Currently  there  are  no  legumes  on  the  menu  at  HRC,  except  when  hummus  features  on
occasion.  As well as chicken, fish and pork, red meat features 2-4 times per week which, in
addition  to  eggs,  iron-fortified  breakfast  cereals,  and  Marmite,  should  allow  residents  to
receive sufficient dietary iron.
For residents with sensory issues necessitating foods not touching, some of the mixed dishes
are  not  suitable.  Instead,  the  Cook  provides  equivalent  substitute  options,  for  example  a
hamburger pattie or chicken tenders in place of meatballs in sauce.
©Little People Eat, 2022
www.littlepeopleeat.co.nz
[email address]

The majority of commercially prepared meat products are sourced from the nearby Halswell
Butchery,  which  is  renowned  for  it’s  quality  products.  HRC  purchases  their  lean  top-side
mince and pre-prepared meatballs, which undergo very little shrinkage during cooking.  This
attests to their high meat content.
2.  Eat enough for activity, growth and to maintain a healthy body size.
Eat regularly over the day, that is, have breakfast,  lunch and dinner, and include between
meal snacks for young children or if hungry.
Residents can eat up to six times per day and have the option to enlarge snacks as needed,
for  example  when  stimulant  medication  is  wearing  off.    Residents  are  weighed  each  term
unless there is a specific indication for increased frequency.

3.  Prepare foods or choose pre-prepared foods, snacks and drinks that are:
low in fat, especially saturated fat
low in sugar, especially added sugar
low in salt (if using salt, use iodised salt).
There are some dairy products low in saturated fat, as well as lean cuts of meat.
Desserts  and  baking  made  with  fat  and  sugar  are  available  due  to  the  high  energy
requirements of the majority of residents. However these are portion-controlled so that any
resident/s with lower energy requirements can be included but not over-provisioned.
Salt is not added to dishes except for a little iodised salt in the mashed potato and mince.
Instead, residents can add iodised salt in the group homes.

4.  Drink plenty of water during the day. Include reduced or low-fat milk every day. Limit drinks
such as fruit juice,  cordial, fruit drink,  fizzy  drinks (including diet  drinks), sports drinks  and
sports  water.  Energy  drinks  or  energy  shots  are  not  recommended  for  children  or  young
people.  Do  not  give  children  less  than  13  years  of  age  coffee  or  tea.  If  young  people  (13
years and older) choose to drink coffee or tea, limit to one to two cups per day.
HRC does not provide juices, cordials, or soft drinks.  Water and milk are freely available, and
also Milo if residents wish to have a hot drink.
5.  Alcohol  is  not  recommended  for  children  or  young  people.  Alcohol  is  not  available  to
residents.
6. Eat meals with family or whānau as often as possible. Via the bulk trolley service, family style
serving to the group homes allows residents and staff in each home to eat together.
7. Encourage children and young people to be involved in shopping, growing and cooking family
meals. There is some self-selection of snacks, breakfast, weekend brunch, and group vote on the
Sunday takeaway. It is not appropriate for them to enter the commercial-style kitchen, however
there is capacity for resident involvement in the group homes.
8. Purchase, prepare, cook and store food in ways to ensure food safety. Answered previously.
9. Be physically active.  Take part in regular physical activity, aiming for 60 minutes or more of
moderate to vigorous activity each day.
©Little People Eat, 2022
www.littlepeopleeat.co.nz
[email address]

Most residents are off-site at least once per day participating in a variety of activities, examples
including Riding for the Disabled, Margaret Mahy playground, and walks.
Spend  less  than  two  hours  a  day  (out  of  school  time)  in  front  of  television,  computers  and
gaming consoles. Not assessed, not within the scope of the audit.
Be active in as many ways as possible, for example, through play, cultural activities, dance, sport
and recreation, jobs and going from place to place. Be active with friends and whānau, at home,
school, and in your community.
HRC  has  a  variety  of  on-site  outdoor  activities  available  and  residents  are  encouraged  to  use
these, particularly in the afternoons when stimulant medication is wearing off. Some residents
also attend Hillmorton High School for Technology classes.
2015 Ministry of Health Food and Nutrition Guidelines for Healthy Children and Young People
  Vegetables and fruit: at least 3 servings of vegetables and 2 servings of fruit. This is met at
least  five  days  per  week  with  respect  to  vegetables,  and  fruit  is  freely  accessible  by
residents.
  Breads and cereals: for children (2-12 years) at least 5 servings; for young people (13-18) at
least  6  servings.  Carbohydrate-containing  foods  are  available  at  all  main  meals,  with
residents being free to select their own portion sizes at breakfast and lunch. Furthermore,
bread and noodles can be accessed at snack times as needed.
  Milk & milk products: children at least 2-3 servings; young people at least 3 servings. Milk,
yoghurt, and cheese are all available daily via the HRC menu and free choice options within
the group homes. Additionally, residents receive reduced fat (‘lite blue’) milk via the Milk for
Schools  programme.    If  residents  are  complying  with  this  and  partaking  in  the  variety  of
dairy  products  available,  it  would  seem  the  younger  residents  would  be  mostly  achieving
their calcium requirement (1000mg for 9-11 year olds).  However, from 12-18 years, calcium
requirements  increase to 1300mg/day, equivalent  to  5 standard servings of dairy products
per  day.  Example  of  four  servings:  2  cups  (500ml)  of  milk  (640mg  calcium),  125g  yoghurt
(170mg), 30g cheese (230mg). Total 1040mg. An additional dairy serving would be required
to achieve 1300mg for 12-18 year olds.  Note the guideline of 2-3 and 3+ servings falls short
of the RDI for calcium for the above-mentioned age groups.
  Lean  meat,  poultry,  seafood,  eggs,  legumes,  nuts  &  seeds:  children  1-2  servings;  young
people 2 servings. Eggs and meat/meat products are served daily, with eggs being an option
for breakfast by individual resident choice.
Recommendations
  With  national  and  worldwide  focus  on  sustainable  agriculture  and  reducing  global
warming, it may be of interest to HRC to trial vegetarian meals, perhaps initially once or
twice in the five week menu cycle to gauge resident reaction and feedback.  An example
recipe is provided (carrot and red lentil dahl served with a natural yoghurt and chopped
fresh mint dressing).
  As it’s difficult to meet the rather high Recommended Daily Intakes for calcium, it would
be  ideal  to  offer  both  full  fat  and  Calcitrim  milks  and  encourage  residents  to  use  a
combination of milks, or more often Calcitrim if acceptable.
©Little People Eat, 2022
www.littlepeopleeat.co.nz
[email address]

  Another  popular  red-meat  meal  to  add  to  the  menu  cycle  is  lasagne,  which  could  be
simplified  by  using  a  mixture  of  sour  cream  and  grated  cheese  on  top  in  place  of  a
cheese roux.
  Consider  adding  soups  to  the  winter  menu  cycle,  containing  vegetables  and  either
legumes or meat. Include pasta within the recipe or serve with bread rolls.
  For  greater  clarity  around  adequacy  of  food  quantity  and  resident  preferences,  a
resident survey and/or plate waste audit could be helpful.  This may be considered as a
follow up project for the July-September term.

Prepared by Fiona Hall, Paediatric Dietitian Ph

©Little People Eat, 2022
www.littlepeopleeat.co.nz
[email address]

Monthly
2023 Budget v Actual Monthly Costs
Jan 2023
Jan 2023
Feb 2023
Feb 2023
Mar 2023
Mar 2023
Apr 2023
Apr 2023
May 2023
May 2023
Budget v
Jun 2023
Jul 2023
Aug 2023
Sep 2023
Oct 2023
Nov 2023
Dec 2023
Forecast 2023  Approved 2023
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Actual
Budget
Budget
Budget
Budget
Budget
Budget
Budget
Position
Budget
Revenue
Bulk Grant Operational Funding
-$36,914
-$41,903.12
-$36,914
-$41,903
-$36,914
-$41,903
-$36,914 -$   41,
  454
-$36,914 -$ 41,
  453.79
$4,540
-$36,914
-$36,914
-$36,914
-$36,914
-$36,914
-$36,914
-$36,914 -$   467,

015
-$442,968
Bulk Grant Residential
-$192,000
-$191,999.57
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000 -$   192,

000
-$192,000 -$ 191,

999.56
-$0
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000
-$191,995 -$    2,
  303,993
-$2,303,995
Phones & Postage
-$1,776
-$1,775.65
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776 -$   1,
  776
-$1,776 -$ 1,
  775.65
-$0
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776
-$1,772 -$   21,
  306
-$21,308
BOT Expenses Grant
-$592
-$592.03
-$592
-$592
-$592
-$592
-$592 -$ 592

-$592 -$   592.

03
$0
-$592
-$592
-$592
-$592
-$592
-$592
-$592 -$   7,
  104
-$7,104
Teacher Salaries Grant
$0
$ -
$0
Use of Land & Buildings Grant
$0
$ -
$0
Interim Grant
-$51,829
-$51,828.70
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829 -$   51,
  829
-$51,829 -$ 51,
  828.70
-$0
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829
-$51,825 -$   621,

943
-$621,944
MOE other income
$0
$ -
$0
BOT Interest
$8,207.36
-$2,298
-$1,251
-$   2,
  309
-$ 1,
  862.55
$1,863
$    486

$0
Reintegration Services
-$2,843
-$2,843.48
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843 -$   2,
  843
-$2,843 -$ 2,
  843.48
$0
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843
-$2,849 -$   34,
  124
-$34,122
O.R.S.Income
-$12,904
-$12,904
-$12,904
-$12,904
-$12,904
-$   25,
  808
-$51,616
Principals house income
-$1,000
-$1,000.00
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000 -$   1,
  000
-$1,000 -$ 1,
  500.00
$500
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000 -$   12,
  500
-$12,000
Income Other
-$4,528.45
-$746
-$41,374
-$   53,
  472
-$ 7,
  312.67
$7,313
-$   107,

433
$0
Total Revenue
-$286,954
-$288,263.64
-$299,858
-$294,987.32
-$286,954
-$334,568
-$286,954 -$   347,

274
-$299,858 -$ 301,

168.43
$1,310
-$286,954
-$286,954
-$299,858
-$286,954
-$299,858
-$286,954
-$286,947 -$    3,
  600,741
-$3,495,057
Expenditure
Administration
ACC
ACC Levies
$0
$8,777
$   8,
  777
$8,777
Total ACC Levy
$0
$0
$0
$0
$0
$0
$0
-
$
$0
-
$
$0
$0
$0
$0
$8,777
$0
$0
$0 $   8,
  777
$8,777
Accounting Costs
Accounting Costs
$2,462
$912
$912
$912
$912
$912
$912 $ 912

$912 $   911.

67
$0
$912
$912
$912
$912
$912
$912
$908 $   10,
  938
$12,490
Total Accounting Costs
$2,462
$912
$912
$912
$912
$912
$912 $ 912

$912 $   911.

67
$0
$912
$912
$912
$912
$912
$912
$908 $   10,
  938
$12,490
Audit Fees
Audit Fees
$80
$ 13,
  175.00
-$13,175
$6,785
$   19,
  960
$6,865
Total Audit Fees
$0
$0
$80
$0
$0
$0
$0
-
$
$0 $ 13,
  175.00
-$13,175
$6,785
$0
$0
$0
$0
$0
$0 $   19,
  960
$6,865
Board of Trustee Expenses
BOT Attendance Fees
$0
$ -
BOT Travel/Reimbursement
$736
$20
$5,043
$   2,
  443
$ 5,
  337.19
-$5,337
$10,465
$19,535 $   43,
  579
$30,000
Total Board of Trustee Expenses
$0
$736
$0
$20
$0
$5,043
$0 $   2,
  443
$0 $ 5,
  337.19
-$5,337
$0
$0
$0
$10,465
$0
$0
$19,535 $   43,
  579
$30,000
Communication Costs
Telephone Tol s/Rental
$547
$513
$627
$512
$547
$556
$627 $ 484

$547 $   672.

49
-$125
$627
$547
$627
$547
$627
$547
$631 $   6,
  891
$7,048
Internet
$0
$ -
$0
Postage/Courier
$200
$450 $   358.

48
$92
$450
$    900

$1,100
Total Communication Costs
$547
$513
$827
$512
$547
$556
$627 $ 484

$997 $ 1,
  030.97
-$34
$627
$547
$627
$547
$1,077
$547
$631 $   7,
  791
$8,148
Comsumables Costs
Printing & Stationery
$210
$560
$270
$300
$220
$613
$500 $ 82

$700 $   950.

70
-$251
$150
$285
$500
$265
$500
$220
$150 $   4,
  324
$3,970
Computer Support
$285
$1,155
$1,135
$417
$1,965
$396
$1,535 $ 314

$1,420 $   782.

38
$638
$1,605
$1,335
$1,535
$1,285
$1,185
$2,335
$835 $   13,
  817
$16,455
Total Consumables Costs
$495
$1,714
$1,405
$717
$2,185
$1,009
$2,035 $ 396

$2,120 $ 1,
  733.08
$387
$1,755
$1,620
$2,035
$1,550
$1,685
$2,555
$985 $   18,
  142
$20,425
General
Medical Charges
$275
$122
$200
$755
$500
$341
$420 $ 484

$1,200 $   355.

49
$845
$1,100
$830
$500
$1,250
$650
$700
$300 $   8,
  232
$7,925
Legal & Advisory
$640
$2,500
$2,500
$10,250
$2,500
$2,500
$2,500
$2,500
$2,500
$2,500
$2,500
$2,500
$2,500
$   28,
  390
$25,000
Management Travel
$600
$3
$156
$100
$100
$600
$600
$100
$   1,
  560
$2,000
Admin General
$3,602
$150
$1,028
$5,500
$1,477
$450 $ 622

$1,300 $   908.

52
$391
$11,300
$1,500
$5,750
$800
$9,750
$600
$5,250 $   42,
  978
$42,350
Management Al owance
$1,908
$1,908
$188
$1,908
$3,325
$1,908 $   1,
  474
$1,908 $ 2,
  634.81
-$727
$1,908
$1,908
$1,908
$1,908
$1,908
$1,908
$1,910 $   20,
  253
$22,898
Total General
$2,183
$4,364
$5,358
$1,975
$10,408
$15,549
$5,278 $   2,
  580
$7,008 $ 3,
  898.82
$3,109
$16,808
$7,338
$10,658
$7,058
$14,808
$5,808
$7,460 $   101,

413
$100,173.00
Operational Leases
Photocopy Leases
$700
$1,168
$990
$880
$900
$1,031
$450 $ 951

$1,300 $ 1,
  231.03
$69
$750
$450
$1,100
$730
$850
$1,100
$750 $   11,
  060
$10,070
Total Operational Leases
$700
$1,168
$990
$880
$900
$1,031
$450 $ 951

$1,300 $ 1,
  231.03
$69
$750
$450
$1,100
$730
$850
$1,100
$750 $   11,
  060
$10,070

Monthly
2023 Budget v Actual Monthly Costs
Jan 2023
Jan 2023
Feb 2023
Feb 2023
Mar 2023
Mar 2023
Apr 2023
Apr 2023
May 2023
May 2023
Budget v
Jun 2023
Jul 2023
Aug 2023
Sep 2023
Oct 2023
Nov 2023
Dec 2023
Forecast 2023  Approved 2023
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Actual
Budget
Budget
Budget
Budget
Budget
Budget
Budget
Position
Budget
Learning Resources
Learning and Curriculum
Personnel
Teacher Aides
$9,319
$1,488
$9,319
$10,242
$9,319
$13,176
$9,319 $   11,
  599
$9,319 $ 15,
  707.78
-$6,389
$13,979
$9,319
$9,319
$9,319
$9,319
$9,319
$13,980 $   120,

377
$121,149
Specialist Therapists - SLT, OT
$0
$ -
$0
Psychologist
$525
$675
$161
$900
$1,261
$450 $ 161

$900 $ 1,
  743.47
-$843
$900
$450
$900
$900
$675
$900
$675 $   8,
  408
$8,325
Total Personnel
$9,319
$2,013
$9,994
$10,403
$10,219
$14,436
$9,769 $   11,
  760
$10,219 $ 17,
  451.25
-$7,232
$14,879
$9,769
$10,219
$10,219
$9,994
$10,219
$14,655 $   128,

785
$129,474.00
Professional Development
Professional Development
$3,034
$6,500
$5,947
$2,000
$3,460
$1,000 $   1,
  877
$5,800 $ 3,
  459.37
$2,341
$950
$6,500
$1,250
$1,500
$1,500
$2,400
$500 $   34,
  718
$29,900
Staff Supervision / EAP
$675
$3,455
$757
$1,480
$2,072
$1,030 $ 582

$1,480 $ 1,
  593.47
-$113
$1,480
$1,030
$1,480
$1,480
$1,255
$1,480
$1,255 $   15,
  025
$16,905
Total Professional Development
$0
$3,709
$9,955
$6,704
$3,480
$5,532
$2,030 $   2,
  458
$7,280 $ 5,
  052.84
$2,227
$2,430
$7,530
$2,730
$2,980
$2,755
$3,880
$1,755 $   49,
  743
$46,805
General Expenses
Stationery School
$200
$230
$386
$150
$213
$250
$220 $   359.

14
-$139
$650
$380
$350
$430
$280
$330
$200 $   3,
  439
$3,670
Laptop Lease Costs
$177
$236
$400
$663
$750
$177 $ 59

$0
$663
$177
$663
$177
$663 $   3,
  788
$3,360
Total General Expenses
$377
$236
$230
$786
$813
$963
$427 $ 59

$220 $   359.

14
-$139
$1,313
$557
$350
$1,093
$457
$330
$863 $   7,
  227
$7,030
Curriculum
Outdoor Classroom
$250
$100
$200
$250
$250
$100
$200
$150
$250
$250
$100
$300 $   1,
  600
$2,150
Kawatea
$975
$0
$    975

$0
Maori Language
$0
$ -
$0
KiwiSport
$250
$250
$0
$250
$250
$250
$    750

$1,250
General Expenses School
$250
$31
$600
$1,341
$1,327
$4,343
$650 $   1,
  921
$625 $ 6,
  112.23
-$5,487
$700
$720
$2,000
$3,600
$1,100
$1,640
$1,136 $   19,
  158
$14,348
Star Courses
$600
$ 485

$600
$600
$600
$600
$200
$   2,
  485
$2,600
Library
$206
$500
$90
$0
$500
$500
$   1,
  296
$1,500
Total Curriculum
$250
$1,006
$1,100
$1,546
$2,527
$4,433
$1,100 $   2,
  406
$1,475 $ 6,
  112.23
-$4,637
$1,550
$1,520
$2,400
$4,450
$1,600
$2,440
$1,436 $   26,
  263
$21,848
Total Learning Resources
$9,946
$6,964
$21,279
$19,440
$17,039
$25,365
$13,326 $   16,
  683
$19,194 $ 28,
  975.46
-$9,781
$20,172
$19,376
$15,699
$18,742
$14,806
$16,869
$18,709 $   212,

019
$205,157
Residential Programmes
Ancillary
House Requisites
$100
$166
$160
$1,035
$210
$478
$200 $ 288

$250 $ 1,
  113.69
-$864
$250
$100
$150
$174
$106
$150
$150 $   3,
  297
$2,000
Catering
$1,815
$418
$10,164
$11,639
$11,253
$11,854
$4,719 $   4,
  946
$11,253 $ 14,
  318.38
-$3,065
$10,890
$4,719
$11,253
$10,164
$5,808
$10,890
$6,534 $   100,

368
$99,462
Total Ancillary
$1,915
$584
$10,324
$12,674
$11,463
$12,331
$4,919 $   5,
  234
$11,503 $ 15,
  432.07
-$3,929
$11,140
$4,819
$11,403
$10,338
$5,914
$11,040
$6,684 $   103,

665
$101,462
Vehicles
Op Expns Motor Vehicles
$400
$720
$820
$249
$1,100
$1,215
$780 $ 828

$1,020 $   607.

57
$412
$571
$515
$995
$510
$1,100
$800
$600 $   9,
  123
$9,211
Maintenance Motor Vehicles
$180
$40
$410
$710
$3,048
$150
$400 $   401.

40
-$1
$270
$677
$517
$1,677
$300
$1,177
$   8,
  106
$6,468
Insurance/Accident costs
$8,000
$435
$0
$500
$500
$   1,
  435
$9,000
Total Vehicles
$580
$761
$9,230
$683
$1,810
$4,263
$930 $ 828

$1,420 $ 1,
  008.97
$411
$1,341
$1,192
$1,512
$2,187
$1,400
$2,477
$600 $   18,
  664
$24,679
Residential Costs
Owaka H1 BMP Spending
$45
$50
$180
$109
$180
$196
$135 $ 60

$180 $   308.

76
-$129
$180
$135
$180
$180
$135
$180
$90 $   1,
  675
$1,800
Owaka H1 Recreation Pupils
$60
$5
$240
$69
$240
$89
$180 $ 40

$240 $   149.

40
$91
$240
$180
$240
$240
$180
$240
$120 $   1,
  884
$2,400
Makonui H2 BMP Spending
$105
$100
$420
$198
$420
$388
$315 $ 56

$420 $   548.

96
-$129
$420
$315
$420
$420
$315
$420
$210 $   3,
  681
$4,200
Makonui H2 Recreation Pupils
$140
$23
$560
$155
$560
$256
$420 $ 270

$560 $   239.

39
$321
$560
$420
$560
$560
$420
$560
$280 $   4,
  624
$5,600
Huritini H3 BMP Spending
$105
$100
$420
$188
$420
$179
$315 $ 20

$420 $   261.

09
$159
$420
$315
$420
$420
$315
$420
$210 $   3,
  427
$4,200
Huritini H3 Recreation Pupils
$140
$23
$560
$232
$560
$123
$420 $ 104

$560 $   265.

83
$294
$560
$420
$560
$560
$420
$560
$280 $   4,
  402
$5,600
Tauawa H4 BMP Spending
$105
$100
$420
$48
$420
$14
$315 $ 4
$420 $   44.
  00
$376
$420
$315
$420
$420
$315
$420
$210 $   3,
  106
$4,200
Tauawa H4 Recreation Pupils
$140
$17
$560
$476
$560
$175
$420 $ 209

$560 $   252.

35
$308
$560
$420
$560
$560
$420
$560
$280 $   4,
  797
$5,600
Student Expenses
$200
$39
$1,450
$579
$750
$4,472
$550 $   1,
  039
$750 $ 1,
  145.36
-$395
$500
$500
$1,250
$1,250
$750
$1,250
$500 $   12,
  880
$9,700
Student Travel
$8,500
$744
$1,040
$853
$6,300
$1,402
$9,340 $   11,
  581
$ 1,
  656.19
-$1,656
$6,940
$6,867
$1,040
$7,100
$10,140
$7,540 $   54,
  207
$64,807
Residential Wages and Salary
$157,677
$147,560
$157,677
$151,846
$157,677
$149,509
$157,677 $   154,

869
$157,677 $ 303,

503.99
-$145,827
$236,515
$157,677
$157,677
$157,677
$157,677
$157,677
$236,515 $    2,
  022,877
$2,049,800
Travel Assistance
$228
$78
$228
$219
$228 $ 171

$228 $   205.

11
$23
$228
$228
$228
$228
$228
$228
$230 $   2,
  294
$2,510
Board Funded HDA
$1,615
$767
$1,615
$1,525
$1,615
$1,920
$1,615 $   1,
  784
$1,615 $ 1,
  917.82
-$303
$1,615
$1,615
$1,615
$1,615
$1,615
$1,615
$1,610.00 $   18,
  911
$19,375
Nurse Contract
$100
$360
$1,085
$1,085
$1,080
$543 $   1,
  350
$1,085 $   540.

00
$545
$1,085
$543
$1,085
$1,085
$543
$1,085
$543 $   9,
  844
$9,867
Student Co-ordinator, Cook, Laundry
$13,394
$12,445
$13,394
$13,152
$13,394
$13,330
$13,394 $   13,
  057
$13,394 $ 25,
  276.14
-$11,882
$20,090
$13,394
$13,394
$13,394
$13,394
$13,394
$20,087 $   172,

525
$174,117
Residential Relievers
$3,920
$3,665
$3,920
$14,901
$3,920 $   22,
  128
$3,920 $ 5,
  713.71
-$1,794
$5,880
$3,920
$3,920
$3,920
$3,920
$3,920
$5,880 $   75,
  973
$47,040
Total Residential Costs
$182,326
$163,678
$183,769
$173,172
$188,329
$188,253
$189,787 $   206,

743
$182,029 $ 342,

028.10
-$159,999
$276,213
$187,264
$183,569
$189,629
$190,787
$182,529
$274,585 $    2,
  397,106
$2,410,816
Total Residential Programmes
$184,821
$163,678
$203,323
$186,529
$201,602
$204,847
$195,636 $   212,

805
$194,952 $ 358,

469.14
-$163,517
$288,694
$193,275
$196,484
$202,154
$198,101
$196,046
$281,869 $    2,
  519,434
$2,536,957

Budget Variance
Halswell Residential College
For the month ended 31 May 2023 May 2023
Jan-May 2023
Account
May 2023 Overall Budget
Variance
Variance %
Jan-May 2023 Overall Budget
Variance
Variance %
Trading Income
BOT Expenses Grant
592.03
592.00
0.03
0.01%
2,960.15
2,960.00
0.15
0.01%
Income Other
7,312.67
0.00
7,312.67
0.00%
107,433.43
0.00
107,433.43
0.00%
Interest Income
1,862.55
0.00
1,862.55
0.00%
10,476.68
0.00
10,476.68
0.00%
MOE Bulk Grant Operational Funding
41,453.79
36,914.00
4,539.79
12.30%
208,616.94
184,570.00
24,046.94
13.03%
MOE Bulk Grant Residential
191,999.56
192,000.00
(0.44)
0.00%
959,997.83
960,000.00
(2.17)
0.00%
MOE Interim Grant
51,828.70
51,829.00
(0.30)
0.00%
259,143.50
259,145.00
(1.50)
0.00%
MOE O.R.S.Income
0.00
12,904.00
(12,904.00)
-100.00%
0.00
25,808.00
(25,808.00)
-100.00%
Phones & Postage
1,775.65
1,776.00
(0.35)
-0.02%
8,878.25
8,880.00
(1.75)
-0.02%
Principals house income
1,500.00
1,000.00
500.00
50.00%
5,500.00
5,000.00
500.00
10.00%
Reintegration Services - MOE
2,843.48
2,843.00
0.48
0.02%
14,217.40
14,215.00
2.40
0.02%
Total Trading Income
301,168.43
299,858.00
1,310.43
0.44%
1,577,224.18
1,460,578.00
116,646.18
7.99%
Operating Expenses
Administration
Accounting Costs
911.67
912.00
(0.33)
-0.04%
4,558.35
6,110.00
(1,551.65)
-25.40%
Audit Fees
13,175.00
0.00
13,175.00
0.00%
13,175.00
80.00
13,095.00
16368.75%
BOT Travel/Reimbursement
5,337.19
0.00
5,337.19
0.00%
13,578.74
0.00
13,578.74
0.00%
Telephone Tolls/Rental
672.49
547.00
125.49
22.94%
2,737.67
2,895.00
(157.33)
-5.43%
Postage/Courier
358.48
450.00
(91.52)
-20.34%
358.48
650.00
(291.52)
-44.85%
Printing & Stationery
950.70
700.00
250.70
35.81%
2,505.09
1,900.00
605.09
31.85%
Computer Support
782.38
1,420.00
(637.62)
-44.90%
3,064.56
6,340.00
(3,275.44)
-51.66%
Medical Charges
355.49
1,200.00
(844.51)
-70.38%
2,057.55
2,595.00
(537.45)
-20.71%
Legal & Advisory
0.00
2,500.00
(2,500.00)
-100.00%
10,890.00
10,000.00
890.00
8.90%
Management Travel
0.00
100.00
(100.00)
-100.00%
159.76
700.00
(540.24)
-77.18%
Admin General
908.52
1,300.00
(391.48)
-30.11%
7,636.80
7,400.00
236.80
3.20%
Management Al owance - Concurrence
2,634.81
1,908.00
726.81
38.09%
7,622.13
9,540.00
(1,917.87)
-20.10%
Photocopy Leases
1,231.03
1,300.00
(68.97)
-5.31%
5,260.97
4,340.00
920.97
21.22%
Admin Salaries
53,727.84
22,576.00
31,151.84
137.99%
138,331.01
112,880.00
25,451.01
22.55%
Prov Retirement Leave
763.34
763.00
0.34
0.04%
3,816.70
3,815.00
1.70
0.04%
Recruitment
0.00
342.00
(342.00)
-100.00%
0.00
1,026.00
(1,026.00)
-100.00%
Professional Reading Books
0.00
0.00
0.00
0.00%
(185.88)
500.00
(685.88)
-137.18%
Insurances
0.00
0.00
0.00
0.00%
0.00
150.00
(150.00)
-100.00%
Miscellaneous Equipment (Minor value)
0.00
0.00
0.00
0.00%
3,527.59
2,100.00
1,427.59
67.98%
Computer Equipment (Minor value)
643.18
0.00
643.18
0.00%
12,440.60
5,200.00
7,240.60
139.24%
Furniture and Fittings (Minor value)
0.00
0.00
0.00
0.00%
(908.09)
5,000.00
(5,908.09)
-118.16%
Total Administration
82,452.12
36,018.00
46,434.12
128.92%
230,627.03
183,221.00
47,406.03
25.87%
Learning Resources
Teacher Aides Wages
15,707.78
9,319.00
6,388.78
68.56%
52,212.16
46,595.00
5,617.16
12.06%
Psychologist
1,743.47
900.00
843.47
93.72%
3,851.09
2,925.00
926.09
31.66%
Professional Development
3,459.37
5,800.00
(2,340.63)
-40.36%
17,777.33
15,300.00
2,477.33
16.19%
Staff Supervision / EAP
1,593.47
1,480.00
113.47
7.67%
5,678.49
7,445.00
(1,766.51)
-23.73%
Stationery School
359.14
220.00
139.14
63.25%
958.39
1,050.00
(91.61)
-8.72%
Laptop Lease Costs
0.00
0.00
0.00
0.00%
1,445.07
1,017.00
428.07
42.09%
Outdoor Classroom
0.00
250.00
(250.00)
-100.00%
0.00
800.00
(800.00)
-100.00%
Kawatea Programme
0.00
0.00
0.00
0.00%
975.00
0.00
975.00
0.00%
KiwiSport
0.00
0.00
0.00
0.00%
0.00
500.00
(500.00)
-100.00%
General Expenses School
6,112.23
625.00
5,487.23
877.96%
13,748.73
3,452.00
10,296.73
298.28%
Star Courses
0.00
600.00
(600.00)
-100.00%
485.00
1,200.00
(715.00)
-59.58%
Library
0.00
0.00
0.00
0.00%
295.97
500.00
(204.03)
-40.81%
Total Learning Resources
28,975.46
19,194.00
9,781.46
50.96%
97,427.23
80,784.00
16,643.23
20.60%
Residential Programmes
House Requisites
1,113.69
250.00
863.69
345.48%
3,080.38
920.00
2,160.38
234.82%
Catering
14,318.38
11,253.00
3,065.38
27.24%
43,175.23
39,204.00
3,971.23
10.13%
Op Expns Motor Vehicles
607.57
1,020.00
(412.43)
-40.43%
3,619.64
4,120.00
(500.36)
-12.14%
Maintenance Motor Vehicles
401.40
400.00
1.40
0.35%
3,489.41
1,850.00
1,639.41
88.62%
Insurance Vehicles
0.00
0.00
0.00
0.00%
434.78
8,000.00
(7,565.22)
-94.57%
Owaka H1 BMP Spending
308.76
180.00
128.76
71.53%
723.76
720.00
3.76
0.52%
Owaka H1 Recreation Pupils
149.40
240.00
(90.60)
-37.75%
353.30
960.00
(606.70)
-63.20%
Makonui H2 BMP Spending
548.96
420.00
128.96
30.70%
1,290.15
1,680.00
(389.85)
-23.21%
Makonui H2 Recreation Pupils
239.39
560.00
(320.61)
-57.25%
942.92
2,240.00
(1,297.08)
-57.91%
Huritini - BMP Spending
261.09
420.00
(158.91)
-37.84%
748.32
1,680.00
(931.68)
-55.46%
Huritini - Recreation Pupils
265.83
560.00
(294.17)
-52.53%
747.47
2,240.00
(1,492.53)
-66.63%
Tauawa BMP Spending
44.00
420.00
(376.00)
-89.52%
210.00
1,680.00
(1,470.00)
-87.50%
Tauawa Recreation Pupils
252.35
560.00
(307.65)
-54.94%
1,128.89
2,240.00
(1,111.11)
-49.60%
Pupil Expenses
1,145.36
750.00
395.36
52.71%
7,275.24
3,700.00
3,575.24
96.63%
Student Travel
1,656.19
0.00
1,656.19
0.00%
16,236.34
25,180.00
(8,943.66)
-35.52%
Residential Staff Wages and Salary
303,503.99
157,677.00
145,826.99
92.48%
907,289.37
788,385.00
118,904.37
15.08%
Travel Assistance
205.11
228.00
(22.89)
-10.04%
673.02
912.00
(238.98)
-26.20%
Board Funded HDA Wages
1,917.82
1,615.00
302.82
18.75%
7,913.37
8,075.00
(161.63)
-2.00%
Nurse Contract
540.00
1,085.00
(545.00)
-50.23%
3,330.00
3,898.00
(568.00)
-14.57%
Student Co-ord, Cook, Laundry
25,276.14
13,394.00
11,882.14
88.71%
77,260.02
66,970.00
10,290.02
15.37%
Residential Relievers Salary
5,713.71
3,920.00
1,793.71
45.76%
46,406.97
15,680.00
30,726.97
195.96%
Total Residential Programmes
358,469.14
194,952.00
163,517.14
83.88%
1,126,328.58
980,334.00
145,994.58
14.89%

Property
Grounds
1,843.91
550.00
1,293.91
235.26%
2,831.49
4,250.00
(1,418.51)
-33.38%
Lawns
2,769.93
1,850.00
919.93
49.73%
12,003.03
9,250.00
2,753.03
29.76%
Maintenance General
10,346.06
2,243.00
8,103.06
361.26%
68,664.75
20,315.00
48,349.75
238.00%
Vandalism
0.00
0.00
0.00
0.00%
3,380.98
1,000.00
2,380.98
238.10%
Rates
6,550.83
6,551.00
(0.17)
0.00%
13,101.62
13,102.00
(0.38)
0.00%
Energy
6,476.69
7,500.00
(1,023.31)
-13.64%
28,406.25
32,700.00
(4,293.75)
-13.13%
Property Personnel
14,031.94
8,036.00
5,995.94
74.61%
50,165.53
40,180.00
9,985.53
24.85%
School House Expenses
0.00
0.00
0.00
0.00%
0.00
3,100.00
(3,100.00)
-100.00%
Fire Protection/Alarms
2,381.72
1,154.00
1,227.72
106.39%
16,661.72
6,970.00
9,691.72
139.05%
Cleaning
1,483.66
830.00
653.66
78.75%
5,005.04
3,155.00
1,850.04
58.64%
Health & Safety Equipment
0.00
0.00
0.00
0.00%
1,221.99
1,000.00
221.99
22.20%
45,884.74
28,714.00
17,170.74
59.80%
201,442.40
135,022.00
66,420.40
49.19%
Depreciation Expense
8,000.00
8,000.00
0.00
0.00%
40,000.00
40,000.00
0.00
0.00%
Provision for Painting
5,000.00
5,000.00
0.00
0.00%
10,000.00
10,000.00
0.00
0.00%
13,000.00
13,000.00
0.00
0.00%
50,000.00
50,000.00
0.00
0.00%
Total Property
58,884.74
41,714.00
17,170.74
41.16%
251,442.40
185,022.00
66,420.40
35.90%
Reintegration
Transition Communication
0.00
55.00
(55.00)
-100.00%
0.00
450.00
(450.00)
-100.00%
Transition Family Costs
0.00
500.00
(500.00)
-100.00%
0.00
1,500.00
(1,500.00)
-100.00%
Transition reintegration costs
1,862.89
750.00
1,112.89
148.39%
2,217.65
3,000.00
(782.35)
-26.08%
Transition Travel
0.00
2,020.00
(2,020.00)
-100.00%
0.00
6,060.00
(6,060.00)
-100.00%
Total Reintegration
1,862.89
3,325.00
(1,462.11)
-43.97%
2,217.65
11,010.00
(8,792.35)
-79.86%
Total Operating Expenses
530,644.35
295,203.00
235,441.35
79.76%
1,708,042.89
1,440,371.00
267,671.89
18.58%
Net Profit
(229,475.92)
4,655.00 (234,130.92)
-5029.67%
(130,818.71)
20,207.00 (151,025.71)
-747.39%

Profit and Loss
Halswel Residential Col ege
For the year ended 31 December 2023
Jan 2023 -
Feb 2023 -
Mar 2023 - Apr 2023 - May 2023 -
Jun 2023 -
Jul 2023 -
Aug 2023 -
Sep 2023 -
Oct 2023 -
Nov 2023 -
Dec 2023 -
Account
Actual
Actual
Actual
Actual
Actual
Overall Budget Overall Budget Overall Budget Overall Budget Overall Budget
Overall Budget
Overall Budget
Total
Trading Income
BOT Expenses Grant
592.03
592.03
592.03
592.03
592.03
592.00
592.00
592.00
592.00
592.00
592.00
592.00
7,104.15
Income Other
4,528.45
746.37
41,373.98
53,471.96
7,312.67
0.00
0.00
0.00
0.00
0.00
0.00
0.00
107,433.43
Interest Income
(8,207.36)
2,298.40
12,213.89
2,309.20
1,862.55
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10,476.68
MOE Bulk Grant Operational Funding
41,903.12
41,903.12
41,903.12
41,453.79
41,453.79
36,914.00
36,914.00
36,914.00
36,914.00
36,914.00
36,914.00
36,914.00
467,014.94
MOE Bulk Grant Residential
191,999.57
191,999.57
191,999.57
191,999.56
191,999.56
192,000.00
192,000.00
192,000.00
192,000.00
192,000.00
192,000.00
191,995.00
2,303,992.83
MOE Interim Grant
51,828.70
51,828.70
51,828.70
51,828.70
51,828.70
51,829.00
51,829.00
51,829.00
51,829.00
51,829.00
51,829.00
51,825.00
621,942.50
MOE O.R.S.Income
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12,904.00
0.00
12,904.00
0.00
0.00
25,808.00
Phones & Postage
1,775.65
1,775.65
1,775.65
1,775.65
1,775.65
1,776.00
1,776.00
1,776.00
1,776.00
1,776.00
1,776.00
1,772.00
21,306.25
Principals house income
1,000.00
1,000.00
1,000.00
1,000.00
1,500.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
12,500.00
Reintegration Services - MOE
2,843.48
2,843.48
2,843.48
2,843.48
2,843.48
2,843.00
2,843.00
2,843.00
2,843.00
2,843.00
2,843.00
2,849.00
34,124.40
Total Trading Income
288,263.64
294,987.32 345,530.42
347,274.37
301,168.43
286,954.00
286,954.00
299,858.00
286,954.00
299,858.00
286,954.00
286,947.00
3,611,703.18
Operating Expenses
Administration
ACC Levies
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
8,777.00
0.00
0.00
0.00
8,777.00
Accounting Costs
911.67
911.67
911.67
911.67
911.67
912.00
912.00
912.00
912.00
912.00
912.00
908.00
10,938.35
Audit Fees
0.00
0.00
0.00
0.00
13,175.00
6,785.00
0.00
0.00
0.00
0.00
0.00
0.00
19,960.00
BOT Travel/Reimbursement
735.83
20.00
5,043.16
2,442.56
5,337.19
0.00
0.00
0.00
10,465.00
0.00
0.00
19,535.00
43,578.74
Telephone Tolls/Rental
513.20
511.72
556.41
483.85
672.49
627.00
547.00
627.00
547.00
627.00
547.00
627.00
6,886.67
Postage/Courier
0.00
0.00
0.00
0.00
358.48
0.00
0.00
0.00
0.00
450.00
0.00
0.00
808.48
Printing & Stationery
559.75
299.53
613.03
82.08
950.70
150.00
285.00
500.00
265.00
500.00
220.00
150.00
4,575.09
Computer Support
1,154.71
417.01
396.27
314.19
782.38
1,605.00
1,335.00
1,535.00
1,285.00
1,185.00
2,335.00
835.00
13,179.56
Medical Charges
121.74
755.14
340.87
484.31
355.49
1,100.00
830.00
500.00
1,250.00
650.00
700.00
300.00
7,387.55
Legal & Advisory
640.00
0.00
10,250.00
0.00
0.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
0.00
25,890.00
Management Travel
0.00
3.48
156.28
0.00
0.00
0.00
600.00
0.00
600.00
0.00
100.00
0.00
1,459.76
Admin General
3,601.91
1,028.00
1,476.57
621.80
908.52
11,300.00
1,500.00
5,750.00
800.00
9,750.00
600.00
5,250.00
42,586.80
Management Al owance - Concurrence
0.00
188.19
3,324.89
1,474.24
2,634.81
1,908.00
1,908.00
1,908.00
1,908.00
1,908.00
1,908.00
1,908.00
20,978.13
Photocopy Leases
1,168.30
879.52
1,031.24
950.88
1,231.03
750.00
450.00
1,100.00
730.00
850.00
1,100.00
750.00
10,990.97
Admin Salaries
18,046.82
20,395.22
20,864.90
25,296.23
53,727.84
33,864.00
22,576.00
22,576.00
22,576.00
22,576.00
22,576.00
33,861.00
318,936.01
Prov Retirement Leave
763.34
763.34
763.34
763.34
763.34
763.00
763.00
763.00
763.00
763.00
763.00
763.00
9,157.70
Recruitment
0.00
0.00
0.00
0.00
0.00
0.00
342.00
0.00
342.00
0.00
342.00
0.00
1,026.00
Professional Reading Books
(185.88)
0.00
0.00
0.00
0.00
0.00
500.00
0.00
0.00
500.00
0.00
0.00
814.12
Insurances
0.00
0.00
0.00
0.00
0.00
375.00
75.00
0.00
0.00
75.00
0.00
0.00
525.00
Miscellaneous Equipment (Minor value)
0.00
398.61
3,128.98
0.00
0.00
2,000.00
0.00
2,000.00
1,400.00
2,000.00
500.00
0.00
11,427.59
Computer Equipment (Minor value)
0.00
1,575.42
8,858.85
1,363.15
643.18
2,000.00
0.00
1,300.00
0.00
1,500.00
2,000.00
500.00
19,740.60
Furniture and Fittings (Minor value)
0.00
(908.09)
0.00
0.00
0.00
5,000.00
0.00
0.00
0.00
5,000.00
0.00
0.00
9,091.91
Total Administration
28,031.39
27,238.76
57,716.46
35,188.30
82,452.12
71,639.00
35,123.00
41,971.00
55,120.00
51,746.00
37,103.00
65,387.00
588,716.03
Learning Resources
Teacher Aides Wages
1,487.50
10,242.33
13,175.53
11,599.02
15,707.78
13,979.00
9,319.00
9,319.00
9,319.00
9,319.00
9,319.00
13,979.00
126,765.16
Psychologist
525.00
160.88
1,260.88
160.86
1,743.47
900.00
450.00
900.00
900.00
675.00
900.00
675.00
9,251.09
Professional Development
3,033.91
5,947.28
3,460.23
1,876.54
3,459.37
950.00
6,500.00
1,250.00
1,500.00
1,500.00
2,400.00
500.00
32,377.33
Staff Supervision / EAP
675.00
756.53
2,071.75
581.74
1,593.47
1,480.00
1,030.00
1,480.00
1,480.00
1,255.00
1,480.00
1,255.00
15,138.49
Stationery School
0.00
386.25
213.00
0.00
359.14
650.00
380.00
350.00
430.00
280.00
330.00
200.00
3,578.39
Laptop Lease Costs
236.04
400.00
750.14
58.89
0.00
663.00
177.00
0.00
663.00
177.00
0.00
663.00
3,788.07
Outdoor Classroom
0.00
0.00
0.00
0.00
0.00
100.00
200.00
150.00
250.00
250.00
100.00
300.00
1,350.00
Kawatea Programme
975.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
975.00
KiwiSport
0.00
0.00
0.00
0.00
0.00
250.00
0.00
250.00
0.00
250.00
0.00
0.00
750.00
General Expenses School
31.30
1,340.53
4,343.31
1,921.36
6,112.23
700.00
720.00
2,000.00
3,600.00
1,100.00
1,640.00
1,136.00
24,644.73
Star Courses
0.00
0.00
0.00
485.00
0.00
0.00
600.00
0.00
600.00
0.00
200.00
0.00
1,885.00
Library
0.00
205.80
90.17
0.00
0.00
500.00
0.00
0.00
0.00
0.00
500.00
0.00
1,295.97
Total Learning Resources
6,963.75
19,439.60
25,365.01
16,683.41
28,975.46
20,172.00
19,376.00
15,699.00
18,742.00
14,806.00
16,869.00
18,708.00
221,799.23
Residential Programmes
House Requisites
166.09
1,035.06
477.74
287.80
1,113.69
250.00
100.00
150.00
174.00
106.00
150.00
150.00
4,160.38
Catering
417.75
11,639.31
11,853.66
4,946.13
14,318.38
10,890.00
4,719.00
11,253.00
10,164.00
5,808.00
10,890.00
6,534.00
103,433.23
Op Expns Motor Vehicles
720.33
248.61
1,215.07
828.06
607.57
571.00
515.00
995.00
510.00
1,100.00
800.00
600.00
8,710.64
Maintenance Motor Vehicles
40.43
0.00
3,047.58
0.00
401.40
270.00
677.00
517.00
1,677.00
300.00
1,177.00
0.00
8,107.41

Insurance Vehicles
0.00
434.78
0.00
0.00
0.00
500.00
0.00
0.00
0.00
0.00
500.00
0.00
1,434.78
Owaka H1 BMP Spending
50.00
109.00
196.00
60.00
308.76
180.00
135.00
180.00
180.00
135.00
180.00
90.00
1,803.76
Owaka H1 Recreation Pupils
5.43
68.70
89.34
40.43
149.40
240.00
180.00
240.00
240.00
180.00
240.00
120.00
1,793.30
Makonui H2 BMP Spending
100.00
197.70
387.97
55.52
548.96
420.00
315.00
420.00
420.00
315.00
420.00
210.00
3,810.15
Makonui H2 Recreation Pupils
22.78
154.74
255.63
270.38
239.39
560.00
420.00
560.00
560.00
420.00
560.00
280.00
4,302.92
Huritini - BMP Spending
100.00
188.33
178.90
20.00
261.09
420.00
315.00
420.00
420.00
315.00
420.00
210.00
3,268.32
Huritini - Recreation Pupils
22.78
231.78
122.78
104.30
265.83
560.00
420.00
560.00
560.00
420.00
560.00
280.00
4,107.47
Tauawa BMP Spending
100.00
48.00
14.00
4.00
44.00
420.00
315.00
420.00
420.00
315.00
420.00
210.00
2,730.00
Tauawa Recreation Pupils
16.69
476.13
175.03
208.69
252.35
560.00
420.00
560.00
560.00
420.00
560.00
280.00
4,488.89
Pupil Expenses
39.00
579.43
4,472.26
1,039.19
1,145.36
500.00
500.00
1,250.00
1,250.00
750.00
1,250.00
500.00
13,275.24
Student Travel
744.41
852.61
1,401.88
11,581.25
1,656.19
6,940.00
6,867.00
1,040.00
7,100.00
10,140.00
0.00
7,540.00
55,863.34
Residential Staff Wages and Salary
147,560.26
151,846.20
149,509.44
154,869.48
303,503.99
236,515.00
157,677.00
157,677.00
157,677.00
157,677.00
157,677.00
236,515.00
2,168,704.37
Travel Assistance
0.00
78.00
218.85
171.06
205.11
228.00
228.00
228.00
228.00
228.00
228.00
228.00
2,269.02
Board Funded HDA Wages
767.12
1,524.66
1,920.21
1,783.56
1,917.82
1,615.00
1,615.00
1,615.00
1,615.00
1,615.00
1,615.00
1,615.00
19,218.37
Nurse Contract
360.00
0.00
1,080.00
1,350.00
540.00
1,085.00
543.00
1,085.00
1,085.00
543.00
1,085.00
543.00
9,299.00
Student Co-ord, Cook, Laundry
12,445.13
13,151.85
13,329.64
13,057.26
25,276.14
20,090.00
13,394.00
13,394.00
13,394.00
13,394.00
13,394.00
20,090.00
184,410.02
Residential Relievers Salary
0.00
3,664.58
14,900.79
22,127.89
5,713.71
5,880.00
3,920.00
3,920.00
3,920.00
3,920.00
3,920.00
5,880.00
77,766.97
Total Residential Programmes
163,678.20
186,529.47
204,846.77
212,805.00
358,469.14
288,694.00
193,275.00
196,484.00
202,154.00
198,101.00
196,046.00
281,875.00
2,682,957.58
Property
Grounds
0.00
334.53
653.05
0.00
1,843.91
1,150.00
550.00
550.00
1,150.00
550.00
1,250.00
550.00
8,581.49
Lawns
2,769.93
1,846.62
1,846.62
2,769.93
2,769.93
1,850.00
1,850.00
1,850.00
1,850.00
1,850.00
1,850.00
1,850.00
24,953.03
Maintenance General
33,947.68
9,249.00
7,300.59
7,821.42
10,346.06
2,743.00
1,943.00
5,843.00
2,843.00
3,743.00
3,493.00
4,243.00
93,515.75
Vandalism
0.00
137.50
3,243.48
0.00
0.00
500.00
0.00
500.00
0.00
500.00
0.00
500.00
5,380.98
Rates
0.00
6,550.79
0.00
0.00
6,550.83
0.00
0.00
7,075.00
0.00
0.00
7,075.00
0.00
27,251.62
Energy
4,095.29
4,175.40
6,131.13
7,527.74
6,476.69
11,000.00
12,000.00
12,500.00
12,500.00
8,200.00
7,500.00
5,800.00
97,906.25
Property Personnel
5,812.04
14,276.80
8,042.47
8,002.28
14,031.94
12,053.00
8,036.00
8,036.00
8,036.00
8,036.00
8,036.00
12,053.00
114,451.53
School House Expenses
0.00
0.00
0.00
0.00
0.00
0.00
500.00
0.00
0.00
500.00
0.00
0.00
1,000.00
Fire Protection/Alarms
1,690.66
1,835.00
5,496.28
5,258.06
2,381.72
454.00
2,554.00
1,054.00
554.00
654.00
2,454.00
454.00
24,839.72
Cleaning
182.70
1,549.57
1,395.28
393.83
1,483.66
800.00
1,015.00
575.00
885.00
625.00
1,015.00
450.00
10,370.04
Health & Safety Equipment
473.34
0.00
808.54
(59.89)
0.00
500.00
0.00
0.00
500.00
0.00
0.00
500.00
2,721.99
Total Occupancy
48,971.64
39,955.21
34,917.44
31,713.37
45,884.74
31,050.00
28,448.00
37,983.00
28,318.00
24,658.00
32,673.00
26,400.00
410,972.40
Depreciation Expense
8,000.00
8,000.00
8,000.00
8,000.00
8,000.00
10,000.00
8,000.00
8,000.00
8,000.00
8,000.00
8,000.00
10,000.00
100,000.00
Provision for Painting
0.00
0.00
5,000.00
0.00
5,000.00
0.00
0.00
5,000.00
0.00
5,000.00
0.00
5,000.00
25,000.00
Total Depreciation and Cyclical
8,000.00
8,000.00
13,000.00
8,000.00
13,000.00
10,000.00
8,000.00
13,000.00
8,000.00
13,000.00
8,000.00
15,000.00
125,000.00
Total Property
56,971.64
47,955.21
47,917.44
39,713.37
58,884.74
41,050.00
36,448.00
50,983.00
36,318.00
37,658.00
40,673.00
41,400.00
535,972.40
Reintegration Services
Transition Communication
0.00
0.00
0.00
0.00
0.00
230.00
55.00
55.00
230.00
55.00
55.00
230.00
910.00
Transition Family Costs
0.00
0.00
0.00
0.00
0.00
500.00
0.00
500.00
500.00
0.00
500.00
0.00
2,000.00
Transition reintegration costs
0.00
0.00
0.00
354.76
1,862.89
750.00
750.00
750.00
750.00
750.00
750.00
750.00
7,467.65
Transition Travel
0.00
0.00
0.00
0.00
0.00
2,020.00
1,010.00
149.00
1,600.00
2,020.00
2,020.00
1,010.00
9,829.00
Total Reintegration Services
0.00
0.00
0.00
354.76
1,862.89
3,500.00
1,815.00
1,454.00
3,080.00
2,825.00
3,325.00
1,990.00
20,206.65
Total Operating Expenses
255,644.98
281,163.04 335,845.68
304,744.84
530,644.35
425,055.00
286,037.00
306,591.00
315,414.00
305,136.00
294,016.00
409,360.00
4,049,651.89
Net Profit
32,618.66
13,824.28
9,684.74
42,529.53 (229,475.92)
(138,101.00)
917.00
(6,733.00)
(28,460.00)
(5,278.00)
(7,062.00)
(122,413.00)
(437,948.71)

Te Whare a Makonui
It has been a bright and busy start  renewed interest in our drift
to the year in Makonui.
trikes, as well as the electric
trikes at Velocity Karts in Bexley
There have been plenty of hot
Reserve. The good old Springfree
summer days meaning trips to the  trampoline onsite has been a
swimming pool, both onsite and
centre-piece for robust play,
around the town. We began the
friendly jostling, and sometimes
term with
just hanging out watching the
who all returned after
clouds.
the brilliant summer break. Soon
after we were joined by

As it became more cold and wet,
(who moved over from
the boys have been champing
Huritini), and
With the
at the bit to snap up new Lego
house getting near full capacity it  models to construct. This has
has been a very busy time sharing  meant knuckling down to
the space together, but also really  complete paid chores to build
positive to see these young men
up funds for spending, so it is
getting to know each other and
great to see the work happening!
build their friendships.
Now that the end of the term
is drawing near the boys are all
Besides the regular swims
looking forward to a break and
with pool-based games like
some time back home.
Marco Polo, tag, and trips to
Christchurch public pools with
Mā te wā, HRC!
their fantastic hydroslides, the
boys have also been enjoying

What a first term we have had. Our
class is new to HRC with three new
ākonga and a new kaiako. We have
Te Puna Wai
had a lot of fun getting to know
each other and share experiences
Teacher: Adam Gardiner
together.
Teacher Assistant: Cassidy Robb
We’ve had a big focus on getting
our routines down and managing
Throughout the term we had
how we work and feel within a new
regular community outings,
environment. This adjustment has
wellbeing walks, and socialisation
been managed very well by our
sessions. We studied art mediums,
ākonga and I am proud of how they
with a focus on street art. At the
have adapted.
end of the term we went to the
Our morning focus has been
Christchurch Museum for the
problem solving and looking at
SHIFT exhibition. We were blown
the multiple ways and angles that
away by the large volume of
a problem or challenge can be
commissioned street art within the
faced. The ākonga showed a lot
CBD.
of enthusiasm and engagement in
these tasks and enjoyed putting
their skills to the test.
Kaharoa
We finished filling most of the
Teacher: Andy Dickison
raised garden beds that we built
with compost and pea straw and
Teacher Assistant: Ruth Baker
we have planted brussels sprouts,
cabbages, carrots, silverbeet and
Kaharoa started the 2023 year
chives. We have set up a hose
with
.
pipe so that we can water the
Considering the inquisitive nature
vegetables on a daily basis.
of our learners, we decided that
we would have an added focus in
The highlight of the term has
Kaharoa on science and discovery.
been the sunny outings going
As a result, we completed studies
to the beach hunting for creepy
on cicadas, crabs, worms and
crawlies and going to Foster Park
beetles. We collected hundreds
in Rolleston.
of cicada skins from Hagley Park
joined Kaharoa towards
and set up a sculptural cicada
the end of the term and it has
display in our classroom. Fun
been real fun having her in our
fact: at the start of the cicada life
class. She has brought a high level
cycle, they spend up to five years
of maturity to the class and we
underground close to trees. We
have started reading the novel
have visited Governors Bay to
Holes and doing a book study.
collect baby crabs and learn about
their natural habitat. A worm farm
was set up outside our classroom
and we have purchased 200
grams of tiger worms. This species
of worm is ideal for composting
farms.