HRC Principals Report 19 May 2023 Redacted.pdf

1. General Comment
It is currently week 3 of Term 2. This is a 10-week term.
Kaiako PD
Term 2 commenced with a day of kaiako professional development. The programme included a session presented by
Ministry of Education’s RSS psychologist Katherine Poulsen on problem solving techniques that support ākonga de-
escalation. HRC teacher Sarah Hall presented a session on social stories: what they are, why use them, and how to write
them. IEPC Junior Fesola’i and I took the team through a session on physical restraint, focusing on the Act and rules,
policy and procedures, and report writing. We came together as a whānau to share kai at morning tea and lunch and
finished off the day by breaking into team hui meetings.
Running in parallel to the day, we were fortunate enough to have Dr Leon Fulcher back on site to take our new kaiako
through the two-day training in the Therapeutic Use of Daily Life Events (DLE) that all other kaiako have previously
completed. This training supports Dr Howard Bath’s Three Pillars of Transforming Care (trauma and resilience) training
undertaken at the beginning of the year. Like Howard, Leon also has over forty years in social work in residential child
and youth care in several parts of the world. He too has published several books and delivered training to staff in child
and youth care residential facilities around the world.
This term I will commence a five-month training programme focusing on the art of presence when working with
individuals or groups. Delivered online from the United States, this training is aimed at those in helper-professions and
focuses on enhancing their practical helping and healing skillset. At HRC, kaiako are made aware that ‘every interaction
with every ākonga has the potential to make a positive difference’. I am excited to be undertaking this training as the
trainer professes that ‘every encounter we have with another human being offers an opportunity for profound
connection and transformation’. I anticipate that this training will provide practical tools that I can share with our team.
National Candidate Visit
The HRC whānau welcomed National Candidate for Wigram Tracy Summerfield with a mihi whakatau on Monday 8
May. Tracy is trained in accountancy and early childhood teaching and is particularly supportive of having a variety of
educational options available for New Zealand tamariki. Consequently, she supports the existence of residential schools.
During Tracy’s visit she asked if she could discuss the potential closure of the residential schools with National
Spokesperson for Education Erica Stanford. She also asked if Erica could visit when she is in Christchurch for a hui in
September.
ERO Visit
ERO have confirmed they will be at HRC on Tuesday 13 June to conduct our review. We have received the self-audit
checklists and are working through these. Our reviewers are Julie Moor and Judith Reid. We look forward to working in
partnership with ERO.
School Health and Social Services Expo
The School Health and Social Services Expo (pictured below) that was scheduled to occur in 2021 but was cancelled due
to Covid took place on 3 May at the Addington Raceway. The expo provided professionals that work with tamariki and
their whānau an opportunity to connect with each other and get an understanding of the services available in the
community.
I spent some time on the stand. It was concerning to hear how many people did not know residential specialist schools
exist, or that thought the schools were full and had a long waiting list.
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HRC Graduates demonstrating Whakarangatirahia
Former HRC ākonga
has been nominated for Junior Reporter of the Year and Best Individual Investigation
in the Bay of Plenty Times 2023 Voyage Media Awards.
is an Open Justice reporter based in the Bay of Plenty
Times newsroom.
Another HRC graduate
is perfecting his skills on the golf course in preparation for representing New
Zealand as the only NZ golfer competing at the Special Olympics World Games in Berlin in June. Last week
was
interviewed on the TV3’s AM Show. Here is a link to the interview. https://www.youtube.com/watch?v=L6gCU2OZjdk
Three other ex-students will also be participating in the games.
We regularly receive positive comments from ex-students. This term we received a phone call from another former
ākonga
was at HRC over a decade ago but he spoke of how much he still misses the place. He
remembers how well he was looked after, the snow, the food, the BMX track, and he also thanked Matua Tim C, “He
was like an uncle to me. I owe him a lot.”
also said, “I’d come back if I could. The best time of my life.”
Another former student
, who was here even longer ago posted on our Facebook page, “hi I'm a former resident
at hrc and would like to say that the memories I have there are still with me today seeing how much things have
changed is amazing hrc was such a awesome place I miss it alot (sic).”
Combined Board of Trustees Physical Restraint Oversight Group Terms of Reference
Since the last Board meeting, David Ivory has attempted to gain clarification from David Wales, National Director
Learning Support Delivery, as to whether the Ministry of Education want HRC to eliminate or minimise restraint. While
their letters use the word ‘elimination’ that is not in keeping with the Act, rules, or what is being asked of other schools
in New Zealand. David Wales responded to one letter but did not answer this question so a second letter has been sent.
We are waiting for a reply before the terms of reference can be finalised and meetings can commence.
In the interim, in addition to the physical restraint training at the start of the term, kaiako are working through the
Ministry of Education online training. We have also developed a physical restraint and incident debrief checklist to
ensure that all three conditions are met every time restraint is used and that considerable time is spent exploring ways
things could have been done differently.

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2. Strategic Report
Strategic Goals for 2023
The following strategic goals are being undertaken this term:
  Effective Teaching: Trial a new reading programme based on the multi-sensory structured language (MSL)
concepts. MSL is proven beneficial for all who have not mastered reading and writing, including those with
dyslexia.
  Leading HRC: Introduce the coaching programme focused on increasing kaiako wellbeing. (This programme
does not replace supervision or EAP psychological support).
  Leading HRC: Continue to introduce strategies to support the plan to minimise the use of physical restraint and
eliminate unjustified restraints including the establishment of the new physical intervention working
committee.
Update from Term 1 strategic goals:
  (ONGOING) Continue to develop and grow kaiako through the provision of relevant professional learning
opportunities. A focus for 2023 will be to minimise the use of physical restraint, and training in neuro-
sequential learning, multi-sensory structured language, the Three Pillars of Transforming Care, kapa haka, and
DLE.
  (IN PROGRESS) Pilot and begin collecting data for four new learning HRC outcomes measurement tools. Areas
include adaptive behaviour (adapted ABAS-III), executive functioning (specifically learning to learn), risks and
strengths (risk inventory and strengths evaluation), and self-concept (Piers-Harris 3). Introduce new
programmes to support learning in these specific areas, including specific 1-to-1 instruction and small groups
run by psychologists.

3. Ākonga Curriculum, Achievement and Wellbeing
The Coronation of King Charles
Ākonga and kaiako came together to celebrate the coronation of King Charles and shared kai, Coronation Chicken, for
lunch. The food and whare were also decorated with Union Flag decor.
Road Race
Our ākonga represented HRC in the recent 2023 Canterbury Secondary Schools Road Race Championship (Paralympian
1 kilometre category) at Hagley Park. Participating in this event is a huge achievement for our ākonga, and not only did
we have a large number of ākonga push their boundaries to compete, but we also had several finish with a place on the
podium!
Girls’ results:


Boys’ results:

.
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4. Personnel
It has been a busy time with new kaiako commencing at HRC. Several new casual relievers have joined our team, as well
as two fixed term kaiako Amaya Nirmani (Residential Assistant) and Kiriana Metuatini (Youth Worker) who will help fill
the gaps while we appoint permanent kaiako.
A permanent teacher assistant (TA) appointment has recently been finalised. Cindy O’Keefe, who has been employed at
HRC on a casual basis, has been employed to replace a TA who left at the end of last term.
Kaiako Wellbeing
Attached to this report is a copy of the wellbeing support we have available to kaiako at HRC. This document will be given
to all kaiako upon starting at HRC and shared with current kaiako. The suggestion came from our contracted psychologist,
and HRC teacher Sarah Hall who thought it might be handy to have a document outlining what HRC can do and what
kaiako can do for themselves to support wellbeing.
Drawing  on  my  post-graduate  professional  coaching  training  from  last  year,  I  have  begun  developing  the  new  HRC
wellbeing coaching programme. It will link to the Pacific  Fonua Model of Wellbeing, the Māori model of wellbeing Te
Whare Tapa Whā, and a generic Wheel of Life model. It will also incorporate the Five Ways to Wellbeing approach.
Pasifika Caucus
We have been fortunate to employ several Pasifika kaiako and with this our Pasifika Caucus has been reinvigorated. We
are grateful for the group’s plans for an umu and a focus on Samoan language week this year.
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Union Negotiations
Union negotiations continue for teachers and principals under the NZEI Primary Collectives. Industrial action from
principals includes cutting down an ‘unsustainable’ workload by banning after hours work for two months (all work
outside of 8am-5pm Monday to Friday aside from Board meetings is banned) and there has been a freeze put on any
work for the Ministry of Education. This is difficult to adhere to when running a residential school and it could have an
impact on the ākonga and as such I have taken a work-related call in the weekend since the ban commenced.
The Specialist Residential Schools’ Collective Agreement 2022-2025 was ratified by members of the New Zealand Public
Service Association on 1 May 2023.

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7. Stand Downs and Suspensions
There have been no stand downs or suspensions.

8. Financial Report as of 30 April 2023
The bank balances on 30 April 2023, were:
Savings on call $27,628.68
Education Admin $1,254,243.24
Term Deposit 72 $516,960.32
Term Deposit 73 $512,319.34
The figures in this report are very raw and will be subject to change following advice from our accountants and the
Auditor.
Revenue (Income)
Actual YTD 1,276,056 v Budget $1,160,720
The ledgers reflect funding drops, money received from government grants and Board investments. The income is
running ahead of budget with rent received for the schoolhouse, payments from ACC, and invoices being raised for
payment by the Ministry of Education.
Expenditure
Variances – Actual v Budget
Administration – Actual YTD $148,175 v Budget $147,203
Expenditure is running to budget. Some expenditure is ahead of budget such as legal, Board expenditure, and computer
equipment. They are offset by savings currently being made in admin salaries, furniture and fittings, and computer
support. These later areas of the budget are expected to be fully committed.
Learning & Curriculum Resources – Actual YTD $68,451 v Budget $61,590
Expenditure is over budget and relates to two ledgers: professional development (PD) and school general expenses. The
expenditure reflects the emphasis on PD and first aid requirements for new and existing staff. There were also extra
days of PD happening at the beginning of the year. These budget items will come back to budget during the year. Year
to date this part of the budget is over by $6,862.
Residential Programmes – Actual YTD $767,859 v Budget $785,382
This area of the budget is underspent by 2.2% or $17,523. The salary ledgers offset one another and reflect the staffing
situation at the beginning of the year. Other areas of under expenditure are ākonga travel as we have a higher number
of Christchurch-based ākonga, and vehicle insurance which was paid last year and will likely be journaled into 2023 on
the instruction of the Auditor.
Property – Actual YTD $192,815 v Budget $143,308
Expenditure in this area of the budget is overspent for the year. The main areas of overspend are maintenance and fire
protection/alarms. The maintenance overspend reflects the painting ($32K) that was undertaken at the end of last year.
12 | P a g e

This will likely be journaled to the 2022 accounts by the Auditor. Our fire systems and security alarms have had a series
of expensive repairs and replacements that have put significant pressure on this ledger. With the journaling of the
painting, this part of the budget could come back closer to expected levels. Year to date this area of the budget is
overspent to budget by $49,507.
Reintegration – Actual YTD $345 v Budget $7685
This area of the budget is underspent. We do have some ākonga transitioning to their next placement. The expenditure
for this is timed to occur towards the end of this term. This area of the budget is underspent by $7,330.
Overall
Overall, the actual expenditure YTD is $1,177,655 and is offset against the actual income YTD income of $1,276,056, an
underspend of $98,400. These figures are likely to change with the input of the Auditor.

9. Property and Grounds
Property
We have recently had the Ministry of Education (MoE)/Argest NZ contractor at HRC to undertake the checks required to
get our annual Building Warrant of Fitness (BWOF). The checks are on the electronic doors, fire separation areas, doors
to the fire separation areas, the integrated fire sprinkler system, and the requirement to provide a warm and healthy
environment. The checks raised an issue with two doors that would not shut tightly against the door frame when the fire
systems were triggered. A contractor has been engaged to carry out this work. Last year we had to do work on 75 doors.
Over the previous school holidays, HRC received its usual clean. Various contractors and the caretakers were engaged in
carrying out repairs and some painting.
Over the last few months HRC has been engaged with the MoE and various contractors to come up with a ‘School Property
Plan’. This was finally signed off on 21 April and it provides a detailed plan of works to be carried out at HRC over the next
five years. The 5YA agreed funding from the period 2023/24-2027/28 is $609,605.  This does not include the Property
Maintenance Grant.
Grounds
The caretakers are steadily working their way through the annual leaf drop and the variable weather. Gardens have been
refreshed, weeded, and trimmed, as have the hedges. Also on the list of jobs to be undertaken, is laying the concrete pad
for the seat that was commissioned in memory of Dr Terry Ryan, a previous kaumātua of HRC and a revered Ngai Tahu
genealogist. Terry passed away in October 2022. The seat and location was selected by Te Tao Kokiri (our Māori caucus).
Another  project  underway  is  the  construction  of  a  concrete  plinth,  on  which  a  steam  press  will  be  bolted.  This  will
acknowledge those who worked in the laundries over the years on the HRC site. The first laundry on site was established
in 1888 when this property was called Mount Magdala, a home for unmarried and pregnant or ‘wayward’ (as described
then) girls. The laundry serviced local hotels and military sites.

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12. Current Roll
During this period, HRC had a total of 18 ākonga enrolled at HRC Te Otu Mātua. One ākonga transitioned out at the end
of the term. Two ākonga transitioned in during March.
We currently have 17 ākonga on our residential roll: 15 males and four females. Three have entered via the IWS
pathway.
The ākonga roll and a geographical breakdown are included in the attachments. The spread across the country is wider
than we have seen for a number of years.
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Attachments

Hazard Assessment Register - Halswell Residential College
The age of the build of the
  An asbestos management plan has
school, workshop-laundry
been written.
building, schoolhouse,
  Key staff have discussed the
and the kitchen suggests
management plan.
that these buildings will
  The Ministry as part of the heating
have a form of asbestos in
and laundry project will undertake
03/02/23
Asbestos
Major
Rare
Minimise
them.  Our knowledge of
detailed asbestos testing.
previous demolitions
  Contractors working on the identified
found material in the
buildings will be made aware of the
soffits and some exterior
presence of suspect asbestos
cladding to have low level
material.
asbestos.

Initial Assessment

4
1
4

Revised Assessment

3
1
3

  Existing controls adequate but staff to
Outcomes

be reminded of existing controls.

Monthly
2023 Budget v Actual Monthly Costs
Jan 2023
Jan 2023
Feb 2023
Feb 2023
Mar 2023
Mar 2023
Apr 2023
Apr 2023
Budget v
May 2023
Jun 2023
Jul 2023
Aug 2023
Sep 2023
Oct 2023
Nov 2023
Dec 2023
Forecast 2023
Approved
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Actual
Budget
Budget
Budget
Budget
Budget
Budget
Budget
Budget
Position
2023 Budget
Revenue
Bulk Grant Operational Funding
-$36,914
-$41,903.12
-$36,914
-$41,903
-$36,914
-$41,903
-$36,914 -$   41,454

$4,540
-$36,914
-$36,914
-$36,914
-$36,914
-$36,914
-$36,914
-$36,914
-$36,914 -$     462,475

-$442,968
Bulk Grant Residential
-$192,000
-$191,999.57
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000 -$   192,000

-$0
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000
-$191,995 -$    2,303,993

-$2,303,995
Phones & Postage
-$1,776
-$1,775.65
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776 -$   1,776

-$0
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776
-$1,772 -$     21,307

-$21,308
BOT Expenses Grant
-$592
-$592.03
-$592
-$592
-$592
-$592
-$592 -$    592

$0
-$592
-$592
-$592
-$592
-$592
-$592
-$592
-$592 -$   7,104

-$7,104
Teacher Salaries Grant
$0
$    -
$0
Use of Land & Buildings Grant
$0
$    -
$0
Interim Grant
-$51,829
-$51,828.70
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829 -$   51,829

-$0
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829
-$51,825 -$     621,943

-$621,944
MOE other income
$0
$    -
$0
BOT Interest
$8,207.36
-$2,298
-$1,251
-$   2,309

$2,309
$   2,348

$0
Reintegration Services
-$2,843
-$2,843.48
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843 -$   2,843

$0
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843
-$2,849 -$     34,124

-$34,122
O.R.S.Income
-$12,904
$0
-$12,904
-$12,904
-$12,904
-$     38,712

-$51,616
Principals house income
-$1,000
-$1,000.00
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000 -$   1,000

$0
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000 -$     12,000

-$12,000
Income Other
-$4,528.45
-$746
-$41,374
-$   53,472

$53,472
-$     100,121

$0
Total Revenue
-$286,954
-$288,263.64
-$299,858
-$294,987.32
-$286,954
-$334,568
-$286,954 -$   347,274

$60,320
-$299,858
-$286,954
-$286,954
-$299,858
-$286,954
-$299,858
-$286,954
-$286,947 -$    3,599,430

-$3,495,057
Expenditure
Administration
ACC
ACC Levies
$0
$8,777
$   8,777

$8,777
Total ACC Levy
$0
$0
$0
$0
$0
$0
$0 $   -
$0
$0
$0
$0
$0
$8,777
$0
$0
$0 $   8,777

$8,777
Accounting Costs
Accounting Costs
$2,462
$912
$912
$912
$912
$912
$912 $    912

$0
$912
$912
$912
$912
$912
$912
$912
$908 $     10,939

$12,490
Total Accounting Costs
$2,462
$912
$912
$912
$912
$912
$912 $    912

$0
$912
$912
$912
$912
$912
$912
$912
$908 $     10,939

$12,490
Audit Fees
Audit Fees
$80
$0
$6,785
$   6,785

$6,865
Total Audit Fees
$0
$0
$80
$0
$0
$0
$0 $   -
$0
$0
$6,785
$0
$0
$0
$0
$0
$0 $   6,785

$6,865
Board of Trustee Expenses
BOT Attendance Fees
$0
$    -
BOT Travel/Reimbursement
$736
$20
$5,043
$   2,443

-$2,443
$10,465
$19,535 $     38,242

$30,000
Total Board of Trustee Expenses
$0
$736
$0
$20
$0
$5,043
$0 $   2,443

-$2,443
$0
$0
$0
$0
$10,465
$0
$0
$19,535 $     38,242

$30,000
Communication Costs
Telephone Tolls/Rental
$547
$513
$627
$512
$547
$556
$627 $    484

$143
$547
$627
$547
$627
$547
$627
$547
$631 $   6,765

$7,048
Internet
$0
$    -
$0
Postage/Courier
$200
$0
$450
$450
$    900

$1,100
Total Communication Costs
$547
$513
$827
$512
$547
$556
$627 $    484

$143
$997
$627
$547
$627
$547
$1,077
$547
$631 $   7,665

$8,148
Comsumables Costs
Printing & Stationery
$210
$560
$270
$300
$220
$613
$500 $    82

$418
$700
$150
$285
$500
$265
$500
$220
$150 $   4,324

$3,970
Computer Support
$285
$1,155
$1,135
$417
$1,965
$396
$1,535 $    314

$1,221
$1,420
$1,605
$1,335
$1,535
$1,285
$1,185
$2,335
$835 $     13,817

$16,455
Total Consumables Costs
$495
$1,714
$1,405
$717
$2,185
$1,009
$2,035 $    396

$1,639
$2,120
$1,755
$1,620
$2,035
$1,550
$1,685
$2,555
$985 $     18,142

$20,425
General
Medical Charges
$275
$122
$200
$755
$500
$341
$420 $    484

-$64
$1,200
$1,100
$830
$500
$1,250
$650
$700
$300 $   8,232

$7,925
Legal & Advisory
$640
$2,500
$2,500
$10,250
$2,500
$2,500
$2,500
$2,500
$2,500
$2,500
$2,500
$2,500
$2,500
$     28,390

$25,000
Management Travel
$600
$3
$156
$0
$100
$600
$600
$100
$   1,560

$2,000
Admin General
$3,602
$150
$1,028
$5,500
$1,477
$450 $    622

-$172
$1,300
$11,300
$1,500
$5,750
$800
$9,750
$600
$5,250 $     42,978

$42,350
Management Allowance
$1,908
$1,908
$188
$1,908
$3,325
$1,908 $   1,474

$434
$1,908
$1,908
$1,908
$1,908
$1,908
$1,908
$1,908
$1,910 $     20,253

$22,898
Total General
$2,183
$4,364
$5,358
$1,975
$10,408
$15,549
$5,278 $   2,580

$2,698
$7,008
$16,808
$7,338
$10,658
$7,058
$14,808
$5,808
$7,460 $     101,413

$100,173.00
Operational Leases
Photocopy Leases
$700
$1,168
$990
$880
$900
$1,031
$450 $    951

-$501
$1,300
$750
$450
$1,100
$730
$850
$1,100
$750 $     11,060

$10,070
Total Operational Leases
$700
$1,168
$990
$880
$900
$1,031
$450 $    951

-$501
$1,300
$750
$450
$1,100
$730
$850
$1,100
$750 $     11,060

$10,070

Monthly
2023 Budget v Actual Monthly Costs
Jan 2023
Jan 2023
Feb 2023
Feb 2023
Mar 2023
Mar 2023
Apr 2023
Apr 2023
Budget v
May 2023
Jun 2023
Jul 2023
Aug 2023
Sep 2023
Oct 2023
Nov 2023
Dec 2023
Forecast 2023
Approved
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Actual
Budget
Budget
Budget
Budget
Budget
Budget
Budget
Budget
Position
2023 Budget
Learning Resources
Learning and Curriculum
Personnel
Teacher Aides
$9,319
$1,488
$9,319
$10,242
$9,319
$13,176
$9,319 $   11,599

-$2,280
$9,319
$13,979
$9,319
$9,319
$9,319
$9,319
$9,319
$13,980 $     120,377

$121,149
Specialist Therapists - SLT, OT
$0
$    -
$0
Psychologist
$525
$675
$161
$900
$1,261
$450 $    161

$289
$900
$900
$450
$900
$900
$675
$900
$675 $   8,408

$8,325
Total Personnel
$9,319
$2,013
$9,994
$10,403
$10,219
$14,436
$9,769 $   11,760

-$1,991
$10,219
$14,879
$9,769
$10,219
$10,219
$9,994
$10,219
$14,655 $     128,785

$129,474.00
Professional Development
Professional Development
$3,034
$6,500
$5,947
$2,000
$3,460
$1,000 $   1,877

-$877
$5,800
$950
$6,500
$1,250
$1,500
$1,500
$2,400
$500 $     34,718

$29,900
Staff Supervision / EAP
$675
$3,455
$757
$1,480
$2,072
$1,030 $    582

$448
$1,480
$1,480
$1,030
$1,480
$1,480
$1,255
$1,480
$1,255 $     15,025

$16,905
Total Professional Development
$0
$3,709
$9,955
$6,704
$3,480
$5,532
$2,030 $   2,458

-$428
$7,280
$2,430
$7,530
$2,730
$2,980
$2,755
$3,880
$1,755 $     49,743

$46,805
General Expenses
Stationery School
$200
$230
$386
$150
$213
$250
$250
$220
$650
$380
$350
$430
$280
$330
$200 $   3,439

$3,670
Laptop Lease Costs
$177
$236
$400
$663
$750
$177 $    59

$118
$663
$177
$663
$177
$663 $   3,788

$3,360
Total General Expenses
$377
$236
$230
$786
$813
$963
$427 $    59

$368
$220
$1,313
$557
$350
$1,093
$457
$330
$863 $   7,227

$7,030
Curriculum
Outdoor Classroom
$250
$100
$200
$200
$250
$100
$200
$150
$250
$250
$100
$300 $   1,600

$2,150
Kawatea
$975
$0
$    975

$0
Maori Language
$0
$    -
$0
KiwiSport
$250
$250
$250
$250
$250
$250
$    750

$1,250
General Expenses School
$250
$31
$600
$1,341
$1,327
$4,343
$650 $   1,921

-$1,271
$625
$700
$720
$2,000
$3,600
$1,100
$1,640
$1,136 $     19,158

$14,348
Star Courses
$600
$    485

-$485
$600
$600
$600
$200
$   2,485

$2,600
Library
$206
$500
$90
$0
$500
$500
$   1,296

$1,500
Total Curriculum
$250
$1,006
$1,100
$1,546
$2,527
$4,433
$1,100 $   2,406

-$1,306
$1,475
$1,550
$1,520
$2,400
$4,450
$1,600
$2,440
$1,436 $     26,263

$21,848
Total Learning Resources
$9,946
$6,964
$21,279
$19,440
$17,039
$25,365
$13,326 $   16,683

-$3,357
$19,194
$20,172
$19,376
$15,699
$18,742
$14,806
$16,869
$18,709 $     212,019

$205,157
Residential Programmes
Ancillary
House Requisites
$100
$166
$160
$1,035
$210
$478
$200 $    288

-$88
$250
$250
$100
$150
$174
$106
$150
$150 $   3,297

$2,000
Catering
$1,815
$418
$10,164
$11,639
$11,253
$11,854
$4,719 $   4,946

-$227
$11,253
$10,890
$4,719
$11,253
$10,164
$5,808
$10,890
$6,534 $     100,368

$99,462
Total Ancillary
$1,915
$584
$10,324
$12,674
$11,463
$12,331
$4,919 $   5,234

-$315
$11,503
$11,140
$4,819
$11,403
$10,338
$5,914
$11,040
$6,684 $     103,665

$101,462
Vehicles
Op Expns Motor Vehicles
$400
$720
$820
$249
$1,100
$1,215
$780 $    828

-$48
$1,020
$571
$515
$995
$510
$1,100
$800
$600 $   9,123

$9,211
Maintenance Motor Vehicles
$180
$40
$410
$710
$3,048
$150
$150
$400
$270
$677
$517
$1,677
$300
$1,177
$   8,106

$6,468
Insurance/Accident costs
$8,000
$435
$0
$500
$500
$   1,435

$9,000
Total Vehicles
$580
$761
$9,230
$683
$1,810
$4,263
$930 $    828

$102
$1,420
$1,341
$1,192
$1,512
$2,187
$1,400
$2,477
$600 $     18,664

$24,679
Residential Costs
Owaka H1 BMP Spending
$45
$50
$180
$109
$180
$196
$135 $    60

$75
$180
$180
$135
$180
$180
$135
$180
$90 $   1,675

$1,800
Owaka H1 Recreation Pupils
$60
$5
$240
$69
$240
$89
$180 $    40

$140
$240
$240
$180
$240
$240
$180
$240
$120 $   1,884

$2,400
Makonui H2 BMP Spending
$105
$100
$420
$198
$420
$388
$315 $    56

$259
$420
$420
$315
$420
$420
$315
$420
$210 $   3,681

$4,200
Makonui H2 Recreation Pupils
$140
$23
$560
$155
$560
$256
$420 $    270

$150
$560
$560
$420
$560
$560
$420
$560
$280 $   4,624

$5,600
Huritini H3 BMP Spending
$105
$100
$420
$188
$420
$179
$315 $    20

$295
$420
$420
$315
$420
$420
$315
$420
$210 $   3,427

$4,200
Huritini H3 Recreation Pupils
$140
$23
$560
$232
$560
$123
$420 $    104

$316
$560
$560
$420
$560
$560
$420
$560
$280 $   4,402

$5,600
Tauawa H4 BMP Spending
$105
$100
$420
$48
$420
$14
$315 $    4

$311
$420
$420
$315
$420
$420
$315
$420
$210 $   3,106

$4,200
Tauawa H4 Recreation Pupils
$140
$17
$560
$476
$560
$175
$420 $    209

$211
$560
$560
$420
$560
$560
$420
$560
$280 $   4,797

$5,600
Student Expenses
$200
$39
$1,450
$579
$750
$4,472
$550 $   1,039

-$489
$750
$500
$500
$1,250
$1,250
$750
$1,250
$500 $     12,880

$9,700
Student Travel
$8,500
$744
$1,040
$853
$6,300
$1,402
$9,340 $   11,581

-$2,241
$6,940
$6,867
$1,040
$7,100
$10,140
$7,540 $     54,207

$64,807
Residential Wages and Salary
$157,677
$147,560
$157,677
$151,846
$157,677
$149,509
$157,677 $   154,869

$2,808
$157,677
$236,515
$157,677
$157,677
$157,677
$157,677
$157,677
$236,515 $    2,022,877

$2,049,800
Travel Assistance
$228
$78
$228
$219
$228 $    171

$57
$228
$228
$228
$228
$228
$228
$228
$230 $   2,294

$2,510
Board Funded HDA
$1,615
$767
$1,615
$1,525
$1,615
$1,920
$1,615 $   1,784

-$169
$1,615
$1,615
$1,615
$1,615
$1,615
$1,615
$1,615
$1,610.00 $     18,911

$19,375
Nurse Contract
$100
$360
$1,085
$1,085
$1,080
$543 $   1,350

-$807
$1,085
$1,085
$543
$1,085
$1,085
$543
$1,085
$543 $   9,844

$9,867
Student Co-ordinator, Cook, Laundry
$13,394
$12,445
$13,394
$13,152
$13,394
$13,330
$13,394 $   13,057

$337
$13,394
$20,090
$13,394
$13,394
$13,394
$13,394
$13,394
$20,087 $     172,525

$174,117
Residential Relievers
$3,920
$3,665
$3,920
$14,901
$3,920 $   22,128

-$18,208
$3,920
$5,880
$3,920
$3,920
$3,920
$3,920
$3,920
$5,880 $     75,973

$47,040
Total Residential Costs
$182,326
$163,678
$183,769
$173,172
$188,329
$188,253
$189,787 $   206,743

-$16,956
$182,029
$276,213
$187,264
$183,569
$189,629
$190,787
$182,529
$274,585 $    2,397,106

$2,410,816
Total Residential Programmes
$184,821
$163,678
$203,323
$186,529
$201,602
$204,847
$195,636 $   212,805

-$17,169
$194,952
$288,694
$193,275
$196,484
$202,154
$198,101
$196,046
$281,869 $    2,519,434

$2,536,957

Budget Variance
Halswell Residential College
For the month ended 30 April 2023
Actual Expen
Apr 2023
Actual Expen
Jan-Apr 2023
Account
Apr 2023
Overall Budget
Variance
Variance % Jan-Apr 2023
Overall Budget
Variance
Variance %
Trading Income
BOT Expenses Grant
592.03
592.00
0.03
0.01%
2,368.12
2,368.00
0.12
0.01%
Income Other
53,471.96
0.00
53,471.96
0.00%
100,120.76
0.00 100,120.76
0.00%
Interest Income
2,309.20
0.00
2,309.20
0.00%
8,614.13
0.00
8,614.13
0.00%
MOE Bulk Grant Operational Funding
41,453.79
36,914.00
4,539.79
12.30%
167,163.15
147,656.00
19,507.15
13.21%
MOE Bulk Grant Residential
191,999.56
192,000.00
(0.44)
0.00%
767,998.27
768,000.00
(1.73)
0.00%
MOE Interim Grant
51,828.70
51,829.00
(0.30)
0.00%
207,314.80
207,316.00
(1.20)
0.00%
MOE O.R.S.Income
0.00
0.00
0.00
0.00%
0.00
12,904.00 (12,904.00)
-100.00%
Phones & Postage
1,775.65
1,776.00
(0.35)
-0.02%
7,102.60
7,104.00
(1.40)
-0.02%
Principals house income
1,000.00
1,000.00
0.00
0.00%
4,000.00
4,000.00
0.00
0.00%
Reintegration Services - MOE
2,843.48
2,843.00
0.48
0.02%
11,373.92
11,372.00
1.92
0.02%
Total Trading Income
347,274.37
286,954.00
60,320.37
21.02%
1,276,055.75
1,160,720.00 115,335.75
9.94%
Operating Expenses
Administration
Accounting Costs
911.67
912.00
(0.33)
-0.04%
3,646.68
5,198.00
(1,551.32)
-29.84%
Audit Fees
0.00
0.00
0.00
0.00%
0.00
80.00
(80.00)
-100.00%
BOT Travel/Reimbursement
2,442.56
0.00
2,442.56
0.00%
8,241.55
0.00
8,241.55
0.00%
Telephone Tolls/Rental
483.85
627.00
(143.15)
-22.83%
2,065.18
2,348.00
(282.82)
-12.05%
Postage/Courier
0.00
0.00
0.00
0.00%
0.00
200.00
(200.00)
-100.00%
Printing & Stationery
82.08
500.00
(417.92)
-83.58%
1,554.39
1,200.00
354.39
29.53%
Computer Support
314.19
1,535.00
(1,220.81)
-79.53%
2,282.18
4,920.00
(2,637.82)
-53.61%
Medical Charges
484.31
420.00
64.31
15.31%
1,702.06
1,395.00
307.06
22.01%
Legal & Advisory
0.00
2,500.00
(2,500.00)
-100.00%
10,890.00
7,500.00
3,390.00
45.20%
Management Travel
0.00
0.00
0.00
0.00%
159.76
600.00
(440.24)
-73.37%
Admin General
621.80
450.00
171.80
38.18%
6,728.28
6,100.00
628.28
10.30%
Management Allowance - Concurrence
1,474.24
1,908.00
(433.76)
-22.73%
4,987.32
7,632.00
(2,644.68)
-34.65%
Photocopy Leases
950.88
450.00
500.88
111.31%
4,029.94
3,040.00
989.94
32.56%
Admin Salaries
25,296.23
22,576.00
2,720.23
12.05%
84,603.17
90,304.00
(5,700.83)
-6.31%
Prov Retirement Leave
763.34
763.00
0.34
0.04%
3,053.36
3,052.00
1.36
0.04%
Recruitment
0.00
0.00
0.00
0.00%
0.00
684.00
(684.00)
-100.00%
Professional Reading Books
0.00
0.00
0.00
0.00%
(185.88)
500.00
(685.88)
-137.18%
Insurances
0.00
75.00
(75.00)
-100.00%
0.00
150.00
(150.00)
-100.00%
Miscellaneous Equipment (Minor value)
0.00
2,000.00
(2,000.00)
-100.00%
3,527.59
2,100.00
1,427.59
67.98%
Computer Equipment (Minor value)
1,363.15
2,000.00
(636.85)
-31.84%
11,797.42
5,200.00
6,597.42
126.87%
Furniture and Fittings (Minor value)
0.00
0.00
0.00
0.00%
(908.09)
5,000.00
(5,908.09)
-118.16%
Total Administration
35,188.30
36,716.00
(1,527.70)
-4.16%
148,174.91
147,203.00
971.91
0.66%
Learning Resources
Teacher Aides Wages
11,599.02
9,319.00
2,280.02
24.47%
36,504.38
37,276.00
(771.62)
-2.07%
Psychologist
160.86
450.00
(289.14)
-64.25%
2,107.62
2,025.00
82.62
4.08%
Professional Development
1,876.54
1,000.00
876.54
87.65%
14,317.96
9,500.00
4,817.96
50.72%
Staff Supervision / EAP
581.74
1,030.00
(448.26)
-43.52%
4,085.02
5,965.00
(1,879.98)
-31.52%
Stationery School
0.00
250.00
(250.00)
-100.00%
599.25
830.00
(230.75)
-27.80%
Laptop Lease Costs
58.89
177.00
(118.11)
-66.73%
1,445.07
1,017.00
428.07
42.09%
Outdoor Classroom
0.00
200.00
(200.00)
-100.00%
0.00
550.00
(550.00)
-100.00%
Kawatea Programme
0.00
0.00
0.00
0.00%
975.00
0.00
975.00
0.00%
KiwiSport
0.00
250.00
(250.00)
-100.00%
0.00
500.00
(500.00)
-100.00%
General Expenses School
1,921.36
650.00
1,271.36
195.59%
7,636.50
2,827.00
4,809.50
170.13%
Star Courses
485.00
0.00
485.00
0.00%
485.00
600.00
(115.00)
-19.17%
Library
0.00
0.00
0.00
0.00%
295.97
500.00
(204.03)
-40.81%
Total Learning Resources
16,683.41
13,326.00
3,357.41
25.19%
68,451.77
61,590.00
6,861.77
11.14%
Residential Programmes
House Requisites
287.80
200.00
87.80
43.90%
1,966.69
670.00
1,296.69
193.54%
Catering
4,946.13
4,719.00
227.13
4.81%
28,856.85
27,951.00
905.85
3.24%
Op Expns Motor Vehicles
828.06
780.00
48.06
6.16%
3,012.07
3,100.00
(87.93)
-2.84%
Maintenance Motor Vehicles
0.00
150.00
(150.00)
-100.00%
3,088.01
1,450.00
1,638.01
112.97%
Insurance Vehicles
0.00
0.00
0.00
0.00%
434.78
8,000.00
(7,565.22)
-94.57%
Owaka H1 BMP Spending
60.00
135.00
(75.00)
-55.56%
415.00
540.00
(125.00)
-23.15%
Owaka H1 Recreation Pupils
40.43
180.00
(139.57)
-77.54%
203.90
720.00
(516.10)
-71.68%
Makonui H2 BMP Spending
55.52
315.00
(259.48)
-82.37%
741.19
1,260.00
(518.81)
-41.18%
Makonui H2 Recreation Pupils
270.38
420.00
(149.62)
-35.62%
703.53
1,680.00
(976.47)
-58.12%
Huritini - BMP Spending
20.00
315.00
(295.00)
-93.65%
487.23
1,260.00
(772.77)
-61.33%
Huritini - Recreation Pupils
104.30
420.00
(315.70)
-75.17%
481.64
1,680.00
(1,198.36)
-71.33%
Tauawa BMP Spending
4.00
315.00
(311.00)
-98.73%
166.00
1,260.00
(1,094.00)
-86.83%
Tauawa Recreation Pupils
208.69
420.00
(211.31)
-50.31%
876.54
1,680.00
(803.46)
-47.83%
Pupil Expenses
1,039.19
550.00
489.19
88.94%
6,129.88
2,950.00
3,179.88
107.79%
Student Travel
11,581.25
9,340.00
2,241.25
24.00%
14,580.15
25,180.00 (10,599.85)
-42.10%
Residential Staff Wages and Salary
154,869.48
157,677.00
(2,807.52)
-1.78%
603,785.38
630,708.00 (26,922.62)
-4.27%
Travel Assistance
171.06
228.00
(56.94)
-24.97%
467.91
684.00
(216.09)
-31.59%
Board Funded HDA Wages
1,783.56
1,615.00
168.56
10.44%
5,995.55
6,460.00
(464.45)
-7.19%
Nurse Contract
1,350.00
543.00
807.00
148.62%
2,790.00
2,813.00
(23.00)
-0.82%
Student Co-ord, Cook, Laundry
13,057.26
13,394.00
(336.74)
-2.51%
51,983.88
53,576.00
(1,592.12)
-2.97%
Residential Relievers Salary
22,127.89
3,920.00
18,207.89
464.49%
40,693.26
11,760.00
28,933.26
246.03%
Total Residential Programmes
212,805.00
195,636.00
17,169.00
8.78%
767,859.44
785,382.00 (17,522.56)
-2.23%
Property
Occupancy Expenses
Grounds
0.00
1,250.00
(1,250.00)
-100.00%
987.58
3,700.00
(2,712.42)
-73.31%
Lawns
2,769.93
1,850.00
919.93
49.73%
9,233.10
7,400.00
1,833.10
24.77%
Maintenance General
7,821.42
2,843.00
4,978.42
175.11%
58,318.69
18,072.00
40,246.69
222.70%
Vandalism
0.00
500.00
(500.00)
-100.00%
3,380.98
1,000.00
2,380.98
238.10%
Rates
0.00
0.00
0.00
0.00%
6,550.79
6,551.00
(0.21)
0.00%
Energy
7,527.74
8,000.00
(472.26)
-5.90%
21,929.56
25,200.00
(3,270.44)
-12.98%
Property Personnel
8,002.28
8,036.00
(33.72)
-0.42%
36,133.59
32,144.00
3,989.59
12.41%
School House Expenses
0.00
500.00
(500.00)
-100.00%
0.00
3,100.00
(3,100.00)
-100.00%
Fire Protection/Alarms
5,258.06
2,254.00
3,004.06
133.28%
14,280.00
5,816.00
8,464.00
145.53%
Cleaning
650.73
375.00
275.73
73.53%
3,778.28
2,325.00
1,453.28
62.51%
Health & Safety Equipment
(59.89)
500.00
(559.89)
-111.98%
1,221.99
1,000.00
221.99
22.20%
Total Occupancy Expenses
31,970.27
26,108.00
5,862.27
22.45%
155,814.56
106,308.00
49,506.56
46.57%
Depreciation Expense
8,000.00
8,000.00
0.00
0.00%
32,000.00
32,000.00
0.00
0.00%
Provision for Painting
0.00
0.00
0.00
0.00%
5,000.00
5,000.00
0.00
0.00%
Total Cyclical Maintenance &
8,000.00
8,000.00
0.00
0.00%
37,000.00
37,000.00
0.00
0.00%
Total Property
39,970.27
34,108.00
5,862.27
17.19%
192,814.56
143,308.00
49,506.56
34.55%
Reintegration Services
Transition Communication
0.00
55.00
(55.00)
-100.00%
0.00
395.00
(395.00)
-100.00%
Transition Family Costs
0.00
0.00
0.00
0.00%
0.00
1,000.00
(1,000.00)
-100.00%
Transition reintegration costs
354.76
750.00
(395.24)
-52.70%
354.76
2,250.00
(1,895.24)
-84.23%
Transition Travel
0.00
1,010.00
(1,010.00)
-100.00%
0.00
4,040.00
(4,040.00)
-100.00%
Total Reintegration Services
354.76
1,815.00
(1,460.24)
-80.45%
354.76
7,685.00
(7,330.24)
-95.38%
Total Operating Expenses
305,001.74
281,601.00
23,400.74
8.31%
1,177,655.44
1,145,168.00
32,487.44
2.84%
Net Profit
42,272.63
5,353.00
36,919.63
689.70%
98,400.31
15,552.00
82,848.31
532.72%