HRC Principals Report 12 December 2023 Redacted.pdf

HRC
Te Otu Mātua

Principal’s Report to the Board of Trustees
12 December 2023

1

HRC Principal’s Report to the Board of Trustees

Contents Page
1.
General Comment

3
2.
Strategic Report

4
3.
Ākonga Curriculum, Achievement, and Wel being

5
4.
Personnel

8
5.
Health and Safety

9
6.
Physical Restraints

10
7.
Stand Downs and Suspensions

12
8.
Financials

12
9.
Property and Grounds

14
10.
Risks

15
11.
Self-Review and Policy Review

16
12.
Current Rol

16

Attachments
•  Ākonga Rol
•  Geographical Breakdown of Residential Ākonga
•  ERO Profile Report
•  Draft Strategic Plan 2024-2025
•  Financials
•  2024 Budget - draft
•  Physical Restraint Oversight Group minutes

Mā te huruhuru ka rere te manu
Adorn the bird with feathers so that it may soar.

2

1. General Comment
It is currently Week 9 of Term 4. This is an 11.5-week term. Typical y, our terms are only 10 weeks long; however, our
later finish date is required to meet the mandatory half-days open, which have been determined by the Ministry of
Education for 2023. Each year, the number of days varies.
Visitors from a Residential School in Wales
Gavin Chass, principal of a residential school in Wales, along with Richard Cubie, who is a Walsh special education advisor,
were welcomed to HRC late November. During their short time on site, the visitors were taken on a tour of HRC and
thoroughly enjoyed their engagement with our ākonga and kaiako. They stated that it was their fourth whakatau of their
trip, but by far the most heartfelt they had experienced. They thought ‘connection’ was a key energy they felt at HRC and
noted our commitment to connection was evident as an effective tool for promoting student achievement, learning, and
wellbeing.
There were many similarities between the settings; we wil  keep in touch.
Visit from Paula Tesoriero, Chief Executive, Whaikaha Ministry of Disabled People
On November 13, we had Paula Tesoriero (Chief Executive, Whaikaha/Ministry of Disabled People), Loren Savage (Senior
Advisor to CE, Whaikaha/Ministry of Disabled People), and Tom O’Neil  (Director, Enabling Good Lives), visit our kura.
They were welcomed onsite with a whakatau before commencing a tour of our grounds guided by three ākonga.
A special thank you to Jon Kaho for co-inviting our guests and taking the initiative to have a private one-to-one
conversation with Paula. It was felt that this candid conversation was the most valuable part of the visit.
ERO (Education Review Office)
Our draft Profile Report has been co-constructed with ERO. Our final draft (attached) has been forwarded to ERO for
comment, and we meet to discuss this in mid-December.
Visit from Analeigh Rapata
Our kura looks forward to welcoming Analeigh Rapata (Acting DP, Westbridge) to HRC in December to share knowledge
and learnings between our two kura and Te Tao Kokiri.

3

2. Strategic Report
2024-2025 Draft Strategic Plan
A copy of our draft Strategic Plan is included in the attachments. Four key goals make up the area of focus for the next
two years. These are:
1.  A tailored curriculum
2.  Highly effective ways of teaching and interacting.
3.  Strong relationships with tangata whenua.
4.  Evaluative research.
2023 Term 4 Strategic Goals
•  Ākonga Learning Goal: Continue to embed the new curriculum and IEP documentation.
Update: Further meetings have been held to discuss the integration of the curriculum into documentation.
Kaiako in the Day School have undertaken training in the revised curriculum, Te Mātaiaho, with curriculum leads
from the MoE. The release of the curriculum has been delayed by the MoE, and this has impacted the
competition of this goal. The goal has been transferred to 2024.
•  Leading HRC Goal: Continue to minimise the use of physical restraints, including the establishment of the new
physical intervention working committee.
Update: A second meeting of the physical intervention working group was held in November.

Collaboration between HRC and WSS
Jon Purdue visited WRS on December 4-5 and, among other tasks, supported the process of providing SCM refresher
training.
Trauma-Informed Practice
Joe Tyro, Jon Purdue, and myself separately met with Anthony Sandford, RTLB North Canterbury, to participate in a study
that is looking at trauma-informed practice in schools. We discussed the processes, practices, and training we have
undertaken at HRC. Ten schools are participating in this study, which should lead to a document outlining a summary of
best practices.

4

3. Ākonga Curriculum, Achievement and Wel being
Curriculum Refresh, Te Mātaiaho, and Common Practice Model
Ngā kaiako o te kura met with regional curriculum leads Sharon White and Bee Wil iamson for a Teacher Only Day on
November 24. After a time of making connections, Sharon and Bee briefly unpacked the Statement of Nation Education
and Learning Priorities (NELPs) that speak to the ‘why’ of Te Mātaiaho at the strategic level. 
As they delved more deeply into the whakapapa of Te Mātaiaho, kaiako were able to appreciate the multi-dimensional
nuances of the main headings: Mātairangi/The guiding kaupapa; Mātainuku/Creating a foundation; Mātaitipu/Vision for
young people; Mātairea/Supporting progress; Mātaiaho/Weaving learning within and across curriculum learning areas;
Mātaiaho/School curriculum design and review; and Mataiahikā/Connecting to place. Sharon and Bee noted that much of
what we already do at HRC aligns with the refreshed curriculum. The whakapapa of Te Mātaiaho wil  inform every school’s
local curriculum.
Te  Mātaiaho  clarifies  the  learning  that  matters,  is  progression-based,  and is bicultural and inclusive. The shift to
progressions wil  require distinctive practices that support assessment. Teachers noticing, recognising, and responding wil
help learners progress and chart the path of their own learning journey.  The team had opportunity for a hands-on
investigation of ATA and OHO cards that support kaiako to notice, recognise, and respond to ākonga social and emotional
learning. 
Team feedback for the day was very positive.
Health Curriculum Consultation
Every two years, schools are required to seek whānau feedback on their health education programmes. At the beginning
of Term 4, whānau were sent information about the Health Curriculum at HRC, invited to complete an online survey, and
given the opportunity to comment on the four topic areas: sexuality education, mental health, food and nutrition, and
physical safety and body care. Whānau considered the topic areas of mental health, and physical safety and body care as
the most important topic areas.
Sexuality education is differentiated by age; however, responses to the survey highlighted the importance for young people
of al  ages to know how to have healthy relationships and to understand friendships. Whānau identified learning about
conception, sexual y transmitted diseases, giving consent, and navigating break-ups, as very important for seniors (13+
years) and identified learning about public vs. private parts of the body and puberty as important for juniors (under 13
years).
Whānau feedback via the comment section gave a good overview of specifics that whānau would like for their rangatahi
and aligns wel  with both formal and incidental teaching that occurs across te kura and ngā whare.
Special Olympics Have a Go Day
This was held on November 15 and was a one-off Wednesday break from our normal Term 4 Wednesday Special Olympics
inter-school sport. Ākonga from HRC attended this event alongside five other Christchurch Special Schools. The day was
set up so that the ākonga had 30 minutes for each sport (cricket, table tennis, and golf). Special Olympics Canterbury
organised the event, and volunteers from Cashmere High School helped the ākonga. The HRC ākonga were fantastic and
real y enjoyed the activities. Special Olympics is an excel ent pathway for our ākonga and one that we foster at HRC.

5

Pokémon Club
Fol owing a huge interest in Pokémon recently, a Pokémon Club has been initiated at HRC. Ākonga come together weekly
to trade cards, play games and do colouring, share kai, and experience al  things Pokémon. The club provides an opportunity
for ākonga to practice many different skil s around self-regulation.

Christchurch A&P Show Day
As always, our annual outing to the Christchurch A&P Show was an exciting time for kaiako and ākonga. Nga mihi nui to
all kaiako who supported the smooth running of this outing.
Beach Education Day
Our much-anticipated annual Beach Education Day is scheduled for Thursday, December 7. We value the support of al
kaiako who enable this day to happen. The day is delivered by Surf Lifesaving NZ and teaches akonga valuable lessons
around water safety.
Ākonga Pottery Classes
The fol owing is written by one of our kaiako, Angela Wil ans, who has been teaching the ākonga pottery alongside MoE
psychologist Ngarita Wright.
Ngarita Wright and I have had the privilege of teaching pottery during Term 4 in a rewarding environment of young
learners.
It has been an incredibly rewarding experience for al  of us, and I believe the ākonga have gained valuable interactive
experience by taking part. It has developed their patience and effective communication skil s by embracing the joy of
the creative process among friends and by being ready to fail and succeed. By creating this positive and enjoyable
learning akomanga, we have inspired the tamariki to explore their creativity, develop their kinaesthetic skil s, and
master tactics over a sustained period.
6

Together we began the process of throwing, rol ing, and slipping to achieve our designed piece. It was interesting to
watch the reactions of each ākonga when the glazed fired finished product returned from the kiln. After applying
resilience and prolonged dedication they achieved their vision.
We listened to each other and fol owed the expectations that we had col aborated on at the start of the term:
•  Treat each other as equals.
•  Use kind words.
•  Support and encourage each other.
Each ākonga was encouraged to experiment, enabling them to increase their confidence and try to see that al  the
imperfections are part of the beauty of pottery.
Without doubt, we al  learned from each other, and I tried some of the ideas that were shared. We displayed the
pottery pieces in the cabinet and held an exhibition where everyone from HRC could come and celebrate the
creations.
The ākonga expressed the following during the lessons:
•  ‘I loved what I made. It was cold on my hands and felt nice.’
•  ‘It’s been fun because we got to mould clay and make pots and stuff. I pushed too hard on my cup and broke it,
but I turned it into a holder.’
•  “’I didn't want to do it, but I did, and I like my plate.’

7

4. Personnel
Personnel
Kirstyn Ford, teacher assistant, has increased from 0.6 FTE to 0.8 FTE to provide classroom release while the teaching kaiako
supports and attend ākonga transition meetings.
NZSTA Support
I am receiving support from the NZSTA on a matter that I wil discuss further at our meeting.
Sick Leave
At the time of writing this report, our sick leave levels have decreased slightly, and the sweep of Covid mentioned at the
last meeting seems to have curbed.

8

7. Stand Downs and Suspensions
There have been no stand downs or suspensions during since the last report.

8. Financials
Finance report as of 30 November 2023
The school bank balances as of 30 November 2023 were:
Savings on cal  $28,148
Education Admin $627,494.64
Term Deposit 72 $500,000
Term Deposit 73 $700,000
The figures in this report have been adjusted to reflect the recognition of teacher salaries and the use of land and
buildings. Adjustments have been made in some ledgers to recognise the purchase of assets. The costs for these assets
have been transferred to ledgers that appear on the balance sheet.
Revenue (Income)
Actual YTD 5,388,942 v Budget $4,938,975
The ledgers reflect funding drops, money received from government grants, and board investments. The income is running
ahead of budget with rent received for the schoolhouse, payments from ACC, extra funding drops for pay settlements, and
invoices being raised for payment from our insurers.
Expenditure
Variances – Actual v Budget
Administration – Actual YTD $472,132 v Budget $475,923
Expenditure is 0.8% under budget. This reflects the invoices issued to our insurance company for legal services and WRS for
the board costs. The salary component of this area of the budget is overspent, and this reflects the pay equity and salary
adjustments.
Learning and Curriculum Resources – Actual YTD $1,014,644 v Budget $977,014
Expenditure is 3.85% over budget. The three major ledgers over expensed are professional development, school general
expenses, and teacher assistant wages. The over-expenditure reflects the emphasis placed on PD (a PD payment for 2024
that wil  be journaled at the end of the year), the new pay rates available to teacher assistants, the costs of new
programmes being run in the school, and the resourcing of a new sensory room.
Residential Programmes – Actual YTD $2,533,010 v Budget $2,255,088
This area of the budget is 12.32% overspent. The ledgers under greatest stress are those relating to salary and reliever
costs. The salary overspend reflects the recent back pay and salary adjustments with the implementation of the new PSA
contract.  The residential reliever overspend reflects the large amount of sickness experienced and the extra resources
required to support ākonga. We are also over budget in our catering budget, which reflects current inflationary pressure.
Property – Actual YTD $1,410,181 v Budget $1,368,451
Expenditure in this area of the budget is 3.05% overspent for the year. The main areas of overspending are maintenance,
fire protection/alarms, and salaries. Journals were completed in August to acknowledge the new cameras in houses as an
12

asset. A journal has also been actioned to transfer the painting to cyclical maintenance. These actions have helped bring
the expenditure closer to budget, but this area continues to be under pressure.
Reintegration – Actual YTD $3,450 v Budget $27,009
This area of the budget is underspent. We do have ākonga transitioning to their next placement. The expenditure for this
is timed to occur towards the end of the year.
Overall
Overal , the expenditure YTD is $5,388,942 and is offset against the income YTD of $5,433,416, an overspend of $44,474.
When aligned with the approved budget overspend YTD of $164K, this overspend is $120K better than expected. This
reflects the extra funding the school has received from the government, action taken in recovering legal costs with our
insurers, and recognising capital expenditure on the balance sheet.
2024 Budget - Draft
Our draft budget for 2024 is included in the attachments. It is based on four whares for 24 students. Unfortunately, there
is a $459k overspend in the budget. During Term 4, we have been working on ways to reduce this and instigating a variety
of cost-savings measures, including not renewing several contract services in 2024.
Cost-Saving Feedback
To assist in reducing our deficit budget, kaiako have provided suggestions to the senior leadership on ways we can reduce
our expenses. These have been considered, and the majority are in the process of being actioned.
Principal’s Coaching and Wel being Fund
As part of Primary Principals’ Col ective Agreement Settlement Agreement to support principal wel being, the agreement
provides principals access to professional supervision, coaching, and wel being support of up to $6,000 per annum for the
term of the agreement (2023-2024).
This fund wil  be held by the board and accessed by the principal for the purposes of accessing professional coaching and
support in their leadership role.

Primary Principals’ (NZEI) Col ective Agreement:
Clause 4.8.4 This entitlement wil  be used in the school year that it falls due unless otherwise agreed in writing
between the principal and their employer.
Clause 4.8.5 Principals shall make an annual declaration to the board regarding their uptake and use of the funds.
The declaration shall be made no later than the last day of Term 4 each year.
Rather than rol ing over any unspent amounts, I request approval from the Board for any unspent amounts from 2023 to
go into the 2024 budget. I wil  outline how the funds have been spent at HRC at our meeting.
13

9. Property and Grounds
Property and Grounds Report
The spring/summer weather has brought a mix of wet, warm, and cold conditions and led to strong grass growth. This has
been an area of focus, with the caretakers taking to the line trimmers to keep on top of the growth. The caretakers have
also been keeping up their required compliance checks and making sure equipment and buildings are fit for purpose.
At the end of November, a meeting was held with our property consultant to refine and look at our Property Plan as part
of our 5YA property funding. From this meeting, the consultant wil  go back to the Ministry to seek approval to roll several
projects together, which, because of their size, need to go to tender. This should be a formality as it wil  help stage the
projects and save money. The contracts are for roofing, new gutters, and downpipes. This work wil  take place in 2024.

The school has no Work Required Notices outstanding.

14

11. Self-Review and Policy Review
•  Hostel Review
•  Review the pilot of the new transition programme and additional assessment measures in conjunction with the
MoE RSS psychologists’ team.
The fol owing policies were approved at the November Board meeting:
•  Behaviour Support Policy
•  Child Protection Policy
•  Sensitive Expenditure Policy (new)
No policies are due for review until August 2024.
12. Current Rol
During this period, HRC had a total of 19 ākonga enrolled at HRC Te Otu Mātua.
Four ākonga enrolled; on 2, 9, 21, and 26 November. One ākonga wil  transition out on 10 December.
We currently have 19 ākonga on our residential roll: 16 males and three females. Four have entered via the IWS pathway.
There is one ākonga pre-enrol ed; a male, from the RSS pathway.
The ākonga roll and a geographical breakdown are included in the attachments. The spread across the country is wider
than we have seen for a number of years.
16

Attachments

School Name: HRC Te Otu Mātua
Profile Number: 522
Background
This Profile Report was written within x months of the Education Review Office and Halswel  Residential Col ege
HRC Te Otu Mātua working in Te Ara Huarau, an improvement evaluation approach used in most English Medium
State and State Integrated Schools. For more information about Te Ara Huarau, see ERO’s website: www.ero.govt.nz
The Board’s vision is:
HRC Te Otu Mātua is a �me-limited intensive interven�on for ākonga with complex behaviours who experience
neurodiverse chal enges. The facili�es, specialised curricula, and highly trained kaiako support ākonga within a
therapeu�c environment designed to assist them in developing to their ful  poten�al. The school is made up of day
school and residen�al areas that oﬀer a 24/7 approach. HRC focuses on suppor�ng ākonga to develop the skil s they
wil  need a�er transi�oning back to their home community.

The school’s values are:
•  Build Rela�onships | Whanaungatanga
•  Be Resilient | Manawa-Roa
•  Reﬂect | Whaiwhakaaro
HRC Te Otu Mātua’s strategic priorities for improving outcomes for learners are:
To promote ākonga learning, engagement, progress, and achievement through:
1. A tailored curriculum.
2. Highly eﬀec�ve ways of teaching and interac�ng.
3. Strong rela�onships with tangata whenua.
4. Evalua�ve research.
You can find a copy of the school’s strategic and annual plan on HRC Te Otu Mātua’s website.
ERO and the school are working together to evaluate how effective assessment methods are in showing and
measuring the cognitive, behavioural, and emotional development and progress of ākonga at HRC.
The rationale for selecting this evaluation is to ensure that the assessment tools used are effective in identifying
individual ākonga progress and achievement, and therefore ensuring positive, measurable, and sustainable
outcomes for ākonga.
Strengths
The school can draw from the fol owing strengths to accomplish its goal of supporting ākonga to achieve their
highest possible educational potential.
•  Smal  class sizes, detailed knowledge of the learners, and an ākonga-centred approach.
•  An integrated, cultural y responsive approach to 24/7 learning.
•  Close networks with sources of expertise.
•  Sound and produc�ve engagement and partnerships with ākonga, whānau, and referrers.
Where to next?
HRC wil  embed effective assessment tools and methods for measuring changes in cognitive, emotional, and
behavioural skil s as part of a new tailored curriculum, and evaluate their effectiveness.

About the School
The Education Counts website provides further information about the school’s ākonga population, ākonga
engagement, and ākonga achievement.  educationcounts.govt.nz/home

Monthly
2023 Budget v Actual Monthly Costs
Jan 2023
Jan 2023
Feb 2023
Feb 2023
Mar 2023
Mar 2023
Apr 2023
Apr 2023
May 2023
May 2023
Jun 2023
Jun 2023
Jul 2023
Jul 2023
Aug 2023
Aug 2023
Sep 2023
Sep 2023
Oct 2023
Oct 2023
Nov 2023
Nov 2023
Budget v
Dec 2023
Forecast 2023
Approved
Forecast v
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Actual
Budget
Position
2023 Budget
Budget
% Variation
Revenue
10001 Bulk Grant Operational Funding
-$36,914
-$36,536
-$36,914
-$36,536
-$36,914
-$36,536
-$36,914 -$ 3 5,810
-$36,914 -$ 3 5,810
-$36,914 -$ 3 5,810
-$36,914 -$ 3 5,655
-$36,914 -$    3
  5,655
-$36,914
-35655
-$36,914.00
-$35,815.28
-$36,914.00
-35815.28
-$1,099
-$36,914.00
-$432,545.76
-$442,968
$10,422
-2.4%
10002 Bulk Grant Residential
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000
-$192,000 -$ 1 92,000
-$192,000 -$ 1 92,000
-$192,000 -$ 1 92,000
-$192,000 -$ 1 92,000
-$192,000 -$    1
  92,000
-$192,000
-192000 -$192,000.00 -$191,999.56 -$192,000.00
-191999.56
-$0 -$191,995.00
-$2,303,990.22
-$2,303,995
$5
-0.0%
10003 Phones & Postage
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776
-$1,776 -$ 1 ,776
-$1,776 -$ 1 ,776
-$1,776 -$ 1 ,776
-$1,776 -$ 1 ,776
-$1,776 -$
1
   ,776
-$1,776
-1776
-$1,776.00
-$1,775.65
-$1,776.00
-1775.65
-$0
-$1,772.00
-$21,304.15
-$21,308
$4
-0.0%
10004 BOT Expenses Grant
-$592
-$592
-$592
-$592
-$592
-$592
-$592 -$   5 92
-$592 -$   5 92
-$592 -$   5 92
-$592 -$   5 92
-$592 -$
5
    92
-$592
-592
-$592.00
-$592.03
-$592.00
-592.03
$0
-$592.00
-$7,104.33
-$7,104
$0
0.0%
10005 Teacher Salaries Grant
-$574,956 -$    5
  74,956
-$71,870
-71870
-$71,870.00
-$71,869.50
-$71,870.00
-71869.50
-$1
-$71,870.00
-$862,434.50
-$862,436
$1
-0.0%
10006 Use of Land & Buildings Grant
-$683,853 -$    6
  83,853
-$85,482
-85482
-$85,482.00
-$85,481.32
-$85,482.00
-85481.82
-$0
-$85,482.00
-$1,025,779.60
-$1,025,780
$1
-0.0%
10013 Principal Professional Development and Wellness Fund
-6000
$0
-$6,000.00
$0
-$6,000
0.0%
10007 Interim Grant
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829
-$51,829 -$ 5 1,829
-$51,829 -$ 5 1,829
-$51,829 -$ 5 1,829
-$51,829 -$ 5 1,829
-$51,829 -$    5
  1,829
-$51,829
-51829
-$51,829.00
-$51,828.70
-$51,829.00
-51828.70
-$0
-$51,825.00
-$621,940.70
-$621,944
$3
-0.0%
10100 MOE other income
-$ 5 9,952
$0
-$59,952.00
$0
-$59,952
0.0%
10008 BOT Interest
$8,207
-$2,298
-$12,214
-$ 2 ,309
-$ 1 ,863
-$ 1 ,236
-$ 3 ,256
-$
2
   ,712
-1771
-$30,369.99
-7073.95
$7,074
-$56,896.05
$0
-$56,896
0.0%
10012 Reintegration Services
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843
-$2,843 -$ 2 ,843
-$2,843 -$ 2 ,843
-$2,843 -$ 2 ,843
-$2,843 -$ 2 ,843
-$2,843 -$
2
   ,843
-$2,843
-2843
-$2,843.00
-$2,843.48
-$2,843.00
-2843.48
$0
-$2,849.00
-$34,127.28
-$34,122
-$5
0.0%
10009 O.R.S.Income
-$12,904
-$12,904
-$12,904
-$12,904.00
$0
$0.00
-$51,616
$51,616
-100.0%
10010 Principals house income
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000
-$1,000 -$ 1 ,000
-$1,000 -$ 1 ,500
-$1,000 -$ 1 ,000
-$1,000 -$ 1 ,000
-$1,000 -$
1
   ,000
-$1,000
-1000
-$1,000.00
-$1,000.00
-$1,000.00
-1500.00
$500
-$1,000.00
-$13,000.00
-$12,000
-$1,000
8.3%
10014 Non-teach Support Funding
-$5,367
-$5,367
-$5,367
-$ 5 ,644
-$ 5 ,644
-$ 5 ,644
-$ 5 9,719
-$    5
  9,719
-59719
-$18,932.30
-22232.25
$22,232
-$253,353.80
$0
-$253,354
0.0%
10011 Income Other
-$4,528
-$746
-$41,374
-$   1 07
-$ 7 ,313
-$ 1 ,091
-$   5 55
-$
2
    11
-17772
-$2,965.10
-231.22
$231
-$76,892.98
$0
-$76,893
0.0%
Total Revenue
-$286,954
-$288,264
-$299,858
-$294,987
-$286,954
-$345,530
-$286,954 -$ 2 93,909
-$299,858 -$ 3 01,168
-$286,954 -$ 2 93,819
-$286,954 -$ 4 09,176
-$1,558,667 -$   1
  ,607,144
-$444,305
-528307 -$457,210.00 -$495,472.91 -$444,306.00
-473243.44
$28,937 -$444,299.00 -$  5 ,775,321.37
-$5,383,273
-$392,049
7.3%
Expenditure
Administration

ACC
12010 ACC Levies
$8,777
6905
$0
$6,905.17
$8,777
-$1,872
-21.3%
Total ACC Levy
$0
$0
$0
$0
$0
$0
$0 $ -
$0 $ -
$0 $ -
$0 $ -
$0 $    -
$8,777
6905
$0.00
$0.00
$0.00
0.00
$0
$0.00 $   6
  ,905.17
$8,777
-$1,872
-21.3%
Accounting Costs
12020 Accounting Costs
$2,462
$912
$912
$912
$912
$912
$912 $   9 12
$912 $   9 12
$912 $   9 12
$912 $   9 74
$912 $
9
    12
$912
927
$912.00
$2,463.67
$912.00
911.67
$0
$908.00
$12,565.87
$12,490
$76
0.6%
Total Accounting Costs
$2,462
$912
$912
$912
$912
$912
$912 $   9 12
$912 $   9 12
$912 $   9 12
$912 $   9 74
$912 $
9
    12
$912
927
$912.00
$2,463.67
$912.00
911.67
$0
$908.00 $   1
  2,565.87
$12,490
$76
0.6%
Audit Fees
12030 Audit Fees
$80
$ 6 ,588
$6,785
$0
$6,587.50
$6,865
-$278
-4.0%
Total Audit Fees
$0
$0
$80
$0
$0
$0
$0 $ -
$0 $ 6 ,588
$6,785 $ -
$0 $ -
$0 $    -
$0
0
$0.00
$0.00
$0.00
0.00
$0
$0.00 $   6
  ,587.50
$6,865
-$278
-4.0%
Board of Trustee Expenses
BOT Attendance Fees
$0
$0.00
$0
12041 BOT Travel/Reimbursement
$736
$20
$5,813
$ 2 ,443
$ 5 ,337
$ 8 ,277
$ 5 ,182
$
6
   ,766
$10,465
2162
$1,453.45
2661.72
-$2,662
$19,535.00
$60,385.53
$30,000
$30,386
101.3%
Total Board of Trustee Expenses
$0
$736
$0
$20
$0
$5,813
$0 $ 2 ,443
$0 $ 5 ,337
$0 $ 8 ,277
$0 $ 5 ,182
$0 $
6
   ,766
$10,465
2162
$0.00
$1,453.45
$0.00
2661.72
-$2,662
$19,535.00 $   6
  0,385.53
$30,000
$30,386
101.3%
Communication Costs
12050 Telephone Tol s/Rental
$547
$513
$627
$512
$547
$556
$627 $   4 84
$547 $   6 72
$627 $   4 69
$547 $   5 58
$627 $
4
    25
$547
532
$627.00
$469.97
$547.00
470.92
$76
$627.00
$6,289.33
$7,044
-$755
-10.7%
12051 Internet
$0
$0.00
$0
$0
12052 Postage/Courier
$200
$450 $   3 58
$   3 2
$
1
    29
211
$450.00
19.13
-$19
$749.94
$1,100
-$350
-31.8%
Total Communication Costs
$547
$513
$827
$512
$547
$556
$627 $   4 84
$997 $ 1 ,031
$627 $   4 69
$547 $   5 90
$627 $
5
    54
$547
743
$1,077.00
$469.97
$547.00
490.05
$57
$627.00 $   7
  ,039.27
$8,144
-$1,105
-13.6%
Comsumables Costs
12060 Printing & Stationery
$210
$560
$270
$300
$220
$613
$500 $   8 2
$700 $   9 51
$150 $   1 13
$285 $   3 30
$500 $
1
    41
$265
308
$500.00
$135.36
$220.00
321.15
-$101
$150.00
$4,002.70
$3,970
$33
0.8%
12061 Computer Support
$285
$1,155
$1,135
$417
$1,965
$396
$1,535 $   3 14
$1,420 $   7 82
$1,605 $ 1 ,079
$1,335 $   9 18
$1,535 $
4
    70
$1,285
912
$1,185.00
$783.35
$2,335.00
360.38
$1,975
$835.00
$8,423.39
$16,455
-$8,032
-48.8%
Total Consumables Costs
$495
$1,714
$1,405
$717
$2,185
$1,009
$2,035 $   3 96
$2,120 $ 1 ,733
$1,755 $ 1 ,192
$1,620 $ 1 ,248
$2,035 $
6
    11
$1,550
1220
$1,685.00
$918.71
$2,555.00
681.53
$1,873
$985.00 $   1
  2,426.09
$20,425
-$7,999
-39.2%
General
12070 Medical Charges
$275
$122
$200
$755
$500
$341
$420 $   4 84
$1,200 $   3 55
$1,100 $   8 48
$830 $   7 19
$500 $
6
    23
$1,250
599
$650.00
$312.57
$700.00
234.77
$465
$300.00
$5,693.47
$7,925
-$2,232
-28.2%
12042 Legal & Advisory
$640
$2,500
$2,500
$10,250
$2,500
$2,500
$2,500 $ 1 ,149
$2,500
$2,500 $
9
   ,030
$2,500
-57920
$2,500.00
$4,500.00
$2,500.00
750.00
$1,750
-$31,600.87
$25,000
-$56,601
-226.4%
12071 Management Travel
$600
$3
$156
$100
$600
$600
$100.00
18.70
$81
$178.46
$2,000
-$1,822
-91.1%
12072 Admin General
$3,602
$150
$1,028
$5,500
$1,477
$450 $   6 22
$1,300 $   9 09
$11,300 $ 1 ,017
$1,500 $   6 82
$5,750 $
7
    81
$800
611
$9,750.00
$649.76
$600.00
723.78
-$124
$5,250.00
$17,351.62
$42,350
-$24,998
-59.0%
12073 Management Al owance
$1,908
$1,908
$188
$1,908
$3,325
$1,908 $ 1 ,474
$1,908 $ 2 ,635
$1,908 $ 1 ,757
$1,908 $ 1 ,757
$1,908 $
1
   ,757
$1,908
1911
$1,908.00
$2,797.08
$1,908.00
1864.72
$43
$1,908.00
$21,372.63
$22,896
-$1,523
-6.7%
Total General
$2,183
$4,364
$5,358
$1,975
$10,408
$15,549
$5,278 $ 2 ,580
$7,008 $ 3 ,899
$16,808 $ 4 ,771
$7,338 $ 3 ,158
$10,658 $    1
  2,190
$7,058
-54799
$14,808.00
$8,259.41
$5,808.00
3591.97
$2,216
$7,458.00 $   1
  2,995.31
$100,171.00
-$87,176
-87.0%
Operational Leases
12080 Photocopy Leases
$700
$1,168
$990
$880
$900
$1,031
$450 $   9 51
$1,300 $ 1 ,231
$750 $   4 40
$450 $   9 71
$1,100 $
1
   ,538
$730
714
$850.00
$1,590.09
$1,100.00
439.76
$660
$750.00
$11,703.69
$10,070
$1,634
16.2%
Total Operational Leases
$700
$1,168
$990
$880
$900
$1,031
$450 $   9 51
$1,300 $ 1 ,231
$750 $   4 40
$450 $   9 71
$1,100 $
1
   ,538
$730
714
$850.00
$1,590.09
$1,100.00
439.76
$660
$750.00 $   1
  1,703.69
$10,070
$1,634
16.2%
Personnel
12090 General Services Admin Salaries
$22,576
$18,047
$22,576
$20,395
$22,576
$20,865
$22,576 $ 2 5,296
$22,576 $ 5 3,728
$33,864 $ 2 2,887
$22,576 $ 2 3,072
$22,576 $    2
  2,936
$22,576
23310
$22,576.00
$33,401.77
$22,576.00
23403.05
-$827
$33,861.00
$321,202.43
$293,485
$27,717
9.4%
12095 Prov Retirement Leave
$763
$763
$763
$763
$763
$763
$763 $   7 63
$763 $   7 63
$763 $   7 63
$763 $   7 63
$763 $
7
    63
$763
763
$763.00
$763.34
$763.00
763.34
-$0
$763.00
$9,159.74
$9,159
$1
0.0%
12091 Recruitment
$342
$342
$342
$342
$342
$342.00
$342
$0.00
$2,052
-$2,052
-100.0%
12091 Professional Reading Books
-$186
$500
$500
$
2
    06
$500.00
$85.57
$0
$105.53
$1,500
-$1,394
-93.0%
Total Personnel
$23,681
$18,624
$23,339
$21,159
$24,181
$21,628
$23,339 $ 2 6,060
$23,681 $ 5 4,491
$34,627 $ 2 3,651
$24,181 $ 2 3,835
$23,339 $    2
  3,905
$23,681
24074
$23,839.00
$34,250.68
$23,681.00
24166.39
-$485
$34,624.00 $ 3 30,467.70
$306,195.97
$24,272
7.9%
Risk Management
12100 Insurances
$75
$75
$375
$75
$75.00
$0
$0.00
$675
-$675
-100.0%
Total Risk Management
$75
$0
$0
$0
$0
$0
$75 $ -
$0 $ -
$375 $ -
$75 $ -
$0 $    -
$0
0
$75.00
$0.00
$0.00
0.00
$0
$0.00 $    -
$675
-$675
-100.0%
Smal  Asset Purchases
12200 Miscellaneous Equipment
$100
$399
$3,129
$2,000
$2,000
$2,000 $
1
   ,947
$1,400
2398
$2,000.00
$500.00
$500
$7,872.95
$10,000
-$2,127
-21.3%
12201 Computer Equipment
$3,200
$1,575
$8,859
$2,000 $ 1 ,363
$   6 43
$2,000 $   2 88
$ 2 ,855
$1,300 -$
5
   ,986
565
$1,500.00
$2,000.00
105.05
$1,895
$500.00
$10,767.24
$12,500
-$1,733
-13.9%
12202 Furniture and Fittings
$5,000
-$908
$5,000
$ 4 ,058
-$
3
   ,764
497
$5,000.00
$0
-$117.29
$15,000
-$15,117
-100.8%
Total Smal  Asset Purchases
$0
$0
$8,300
$1,066
$0
$11,988
$4,000 $ 1 ,363
$0 $   6 43
$9,000 $   2 88
$0 $ 6 ,913
$3,300 -$
7
   ,803
$1,400
3460
$8,500.00
$0.00
$2,500.00
105.05
$2,395
$500.00 $   1
  8,522.90
$37,500
-$18,977
-50.6%
Total Administration
$30,143
$28,031
$41,211
$27,239
$39,133
$58,486
$36,716 $ 3 5,188
$36,018 $ 7 5,865
$71,639 $ 3 9,999
$35,123 $ 4 2,871
$41,971 $    3
  8,673
$55,120
-14594
$51,746.00
$49,405.98
$37,103.00
33048.14
$4,055
$65,387.00 $ 4 79,599.03
$541,313
-$61,714
-11.4%

Monthly
2023 Budget v Actual Monthly Costs
Jan 2023
Jan 2023
Feb 2023
Feb 2023
Mar 2023
Mar 2023
Apr 2023
Apr 2023
May 2023
May 2023
Jun 2023
Jun 2023
Jul 2023
Jul 2023
Aug 2023
Aug 2023
Sep 2023
Sep 2023
Oct 2023
Oct 2023
Nov 2023
Nov 2023
Budget v
Dec 2023
Forecast 2023
Approved
Forecast v
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Budget
Actual
Actual
Budget
Position
2023 Budget
Budget
% Variation
Learning Resources
Learning and Curriculum
Personnel
13001 Teacher Aides
$9,319
$1,488
$9,319
$10,242
$9,319
$13,176
$9,319 $ 1 1,599
$9,319 $ 1 5,708
$13,979 $ 1 0,758
$9,319 $ 6 ,195
$9,319 $    1
  2,523
$9,319
12693
$9,319.00
$12,294.10
$9,319.00
12501.81
-$3,183
$13,980.00
$133,156.56
$121,149
$12,008
9.9%
13015 Teacher Salaries
$574,956 $    5
  74,956
$71,870
71870
$71,869.50
$71,869.50
$71,869.50
71869.50
$0
$71,869.50
$862,434.00
$862,434
$0
0.0%
13005 Specialist Therapists - SLT, OT
$   1 30
$0
$130.43
$0
$130
0.0%
13006 Psychologist
$525
$675
$161
$900
$1,261
$450 $   1 61
$900 $ 1 ,743
$900 $ 1 ,928
$450
$900 $
1
   ,033
$900
1384
$675.00
$241.31
$900.00
563.05
$337
$675.00
$9,675.82
$8,325
$1,351
16.2%
Total Personnel
$9,319
$2,013
$9,994
$10,403
$10,219
$14,436
$9,769 $ 1 1,760
$10,219 $ 1 7,451
$14,879 $ 1 2,816
$9,769 $ 6 ,195
$585,175 $    5
  88,512
$82,089
85947
$81,863.50
$84,404.91
$82,088.50
84934.36
-$2,846
$86,524.50 $  1 ,005,396.81
$991,908
$13,489
26.1%
Professional Development
13010 Professional Development
$3,034
$6,500
$5,947
$2,000
$3,460
$1,000 $ 1 ,877
$5,800 $ 3 ,459
$950 $ 1 ,818
$6,500 $ 2 ,262
$1,250 $
6
   ,129
$1,500
187
$1,500.00
$1,276.78
$2,400.00
10192.77
-$7,793
$500.00
$40,143.21
$29,900
$10,243
34.3%
13003 Principal Professional Development and Wellness Fund
1830
1290.43
-$1,290
$3,120.46
$3,120
0.0%
13011 Staff Supervision / EAP
$675
$3,455
$757
$1,480
$2,072
$1,030 $   5 82
$1,480 $ 1 ,593
$1,480 $ 2 ,124
$1,030 $   5 68
$1,480 $
2
   ,800
$1,480
2091
$1,255.00
$836.96
$1,480.00
1956.54
-$477
$1,255.00
$17,310.29
$16,905
$405
2.4%
Total Professional Development
$0
$3,709
$9,955
$6,704
$3,480
$5,532
$2,030 $ 2 ,458
$7,280 $ 5 ,053
$2,430 $ 3 ,942
$7,530 $ 2 ,830
$2,730 $
8
   ,929
$2,980
4108
$2,755.00
$2,113.74
$3,880.00
13439.74
-$9,560
$1,755.00 $   6
  0,573.96
$46,805
$13,769
29.4%
General Expenses
13020 Stationery School
$200
$230
$386
$150
$213
$250
$220 $   3 59
$650 $   3 50
$380 $   5 30
$350 $
4
    60
$430
$280.00
$349.81
$330.00
14.63
$315
$200.00
$2,863.50
$3,670
-$807
-22.0%
13021 Laptop Lease Costs
$177
$236
$400
$663
$750
$177 $   5 9
$663 $   7 50
$177 $   5 9
$663
750
$177.00
$58.89
$0
$663.00
$3,726.13
$3,360
$366
10.9%
Total General Expenses
$377
$236
$230
$786
$813
$963
$427 $   5 9
$220 $   3 59
$1,313 $ 1 ,101
$557 $   5 89
$350 $
4
    60
$1,093
750
$457.00
$408.70
$330.00
14.63
$315
$863.00 $   6
  ,589.63
$7,030
-$440
-6.3%
Curriculum
13030 Outdoor Classroom
$250
$100
$200
$250
$100
$200
$150
$250
$250.00
$100.00
$100
$300.00
$300.00
$2,150
-$1,850
-86.0%
13031 Kawatea
$975
$0
$975.00
$0
$975
0.0%
13032 KiwiSport
$250
$250
$250 $   3 9
$250
40
$250.00
$0
$78.50
$1,250
-$1,172
-93.7%
13033 General Expenses School
$250
$31
$600
$1,341
$1,327
$4,343
$650 $ 1 ,921
$625 $ 6 ,112
$700 $ 3 ,471
$720 $ 2 ,242
$2,000 $
4
   ,223
$3,600
2759
$1,100.00
$1,273.55
$1,640.00
1603.51
$36
$1,136.00
$30,456.05
$14,348
$16,108
112.3%
13034 Star Courses
$600
$   4 85
$600
$600
$600
$200.00
$200
$485.00
$2,600
-$2,115
-81.3%
13035 Library
$206
$500
$90
$500
71
$500.00
$500
$367.25
$1,500
-$1,133
-75.5%
Total Curriculum
$250
$1,006
$1,100
$1,546
$2,527
$4,433
$1,100 $ 2 ,406
$1,475 $ 6 ,112
$1,550 $ 3 ,509
$1,520 $ 2 ,242
$2,400 $
4
   ,223
$4,450
2870
$1,600.00
$1,273.55
$2,440.00
1603.51
$836
$1,436.00 $   3
  2,661.80
$21,848
$10,814
49.5%
Total Learning Resources
$9,946
$6,964
$21,279
$19,440
$17,039
$25,365
$13,326 $ 1 6,683
$19,194 $ 2 8,975
$20,172 $ 2 1,368
$19,376 $ 1 1,855
$590,655 $    6
  02,124
$90,612
93676
$86,675.50
$88,200.90
$88,738.50
99992.24
-$11,254
$90,578.50 $  1 ,105,222.20
$1,067,591
$37,631
3.5%
Residential Programmes
Ancillary
13040 House Requisites
$100
$166
$160
$1,035
$210
$478
$200 $   2 88
$250 $ 1 ,114
$250 $   4 62
$100 $   3 12
$150 $
7
    0
$174
436
$106.00
$268.82
$150.00
195.65
-$46
$150.00
$4,974.55
$2,000
$2,975
148.7%
13041 Catering
$1,815
$418
$10,164
$11,639
$11,253
$11,854
$4,719 $ 4 ,946
$11,253 $ 1 4,318
$10,890 $ 1 4,706
$4,719 $ 6 ,660
$11,253 $    1
  2,041
$10,164
14771
$5,808.00
$7,801.21
$10,890.00
13230.24
-$2,340
$6,534.00
$118,919.51
$99,462
$19,458
19.6%
Total Ancillary
$1,915
$584
$10,324
$12,674
$11,463
$12,331
$4,919 $ 5 ,234
$11,503 $ 1 5,432
$11,140 $ 1 5,168
$4,819 $ 6 ,973
$11,403 $    1
  2,111
$10,338
15207
$5,914.00
$8,070.03
$11,040.00
13425.89
-$2,386
$6,684.00 $ 1 23,894.06
$101,462
$22,432
22.1%
Vehicles
13050 Op Expns Motor Vehicles
$400
$720
$820
$249
$1,100
$1,215
$780 $   8 28
$1,020 $   6 08
$571 $   7 80
$515 $   8 40
$995 $
6
    06
$510
1082
$1,100.00
$1,214.64
$800.00
815.25
-$15
$600.00
$9,557.31
$9,211
$346
3.8%
13051 Maintenance Motor Vehicles
$180
$40
$410
$710
$3,048
$150
$400 $   4 01
$270 $   9 9
$677
$517 $
1
   ,061
$1,677
1577
$300.00
$1,177.00
62.61
$1,114
$6,289.55
$6,468
-$178
-2.8%
12101 Insurance/Accident costs
$8,000
$435
$500
$434.78
$500.00
$500
$869.56
$9,000
-$8,130
-90.3%
Total Vehicles
$580
$761
$9,230
$683
$1,810
$4,263
$930 $   8 28
$1,420 $ 1 ,009
$1,341 $   8 80
$1,192 $   8 40
$1,512 $
1
   ,666
$2,187
2660
$1,400.00
$1,649.42
$2,477.00
877.86
$1,599
$600.00 $   1
  6,716.42
$24,679
-$7,963
-32.3%
Residential Costs
13060 Owaka H1 BMP Spending
$45
$50
$180
$109
$180
$196
$135 $   6 0
$180 $   3 09
$180 $   2 07
$135 $   1 02
$180 $
1
    53
$180
165
$135.00
$109.50
$180.00
261.00
-$81
$90.00
$1,811.26
$1,800
$11
0.6%
13062 Owaka H1 Recreation Pupils
$60
$5
$240
$69
$240
$89
$180 $   4 0
$240 $   1 49
$240 $   1 87
$180 $   1 30
$240 $
2
    91
$240
248
$180.00
$91.47
$240.00
280.69
-$41
$120.00
$1,700.52
$2,400
-$699
-29.1%
13063 Makonui H2 BMP Spending
$105
$100
$420
$198
$420
$388
$315 $   5 6
$420 $   5 49
$420 $   2 09
$315 $   1 50
$420 $
2
    88
$420
284
$315.00
$181.50
$420.00
429.20
-$9
$210.00
$3,041.69
$4,200
-$1,158
-27.6%
13065 Makonui H2 Recreation Pupils
$140
$23
$560
$155
$560
$256
$420 $   2 70
$560 $   2 39
$560 $   3 78
$420 $   2 68
$560 $
2
    30
$560
451
$420.00
$127.25
$560.00
667.62
-$108
$280.00
$3,344.38
$5,600
-$2,256
-40.3%
13066 Huritini H3 BMP Spending
$105
$100
$420
$188
$420
$179
$315 $   2 0
$420 $   2 61
$420 $   9 0
$315 $   9 2
$420 $
4
    7
$420
74
$315.00
$39.00
$420.00
132.22
$288
$210.00
$1,432.52
$4,200
-$2,767
-65.9%
13068 Huritini H3 Recreation Pupils
$140
$23
$560
$232
$560
$123
$420 $   1 04
$560 $   2 66
$560 $   3 73
$420 $   1 38
$560 $
2
    15
$560
96
$420.00
$117.82
$560.00
477.62
$82
$280.00
$2,443.87
$5,600
-$3,156
-56.4%
13066 Tauawa H4 BMP Spending
$105
$100
$420
$48
$420
$14
$315 $    4

$420 $   4 4
$420 $   7 3
$315 $    7

$420 $
5
    2
$420
80
$315.00
$35.00
$420.00
86.00
$334
$210.00
$753.00
$4,200
-$3,447
-82.1%
13068 Tauawa H4 Recreation Pupils
$140
$17
$560
$476
$560
$175
$420 $   2 09
$560 $   2 52
$560 $   2 29
$420 $   2 11
$560 $
3
    85
$560
327
$420.00
$327.09
$560.00
506.05
$54
$280.00
$3,392.92
$5,600
-$2,207
-39.4%
13067 Student Expenses
$200
$39
$1,450
$579
$750
$4,472
$550 $ 1 ,039
$750 $ 1 ,145
$500 $ 1 ,372
$500 $   6 01
$1,250 $
2
   ,460
$1,250
735
$750.00
$805.50
$1,250.00
2328.18
-$1,078
$500.00
$16,076.80
$9,700
$6,377
65.7%
13070 Student Travel
$8,500
$744
$1,040
$853
$6,300
$1,402
$9,340 $ 1 1,581
$ 1 ,656
$6,940 $ 5 ,579
$6,867 $ 4 ,854
$1,040 $
1
   ,622
$7,100
12094
$10,140.00
$2,868.87
5088.78
-$5,089
$7,540.00
$55,883.03
$64,807
-$8,924
-13.8%
13071 Residential Wages and Salary
$157,677
$147,560
$157,677
$151,846
$157,677
$149,509
$157,677 $ 1 54,869
$157,677 $ 3 03,504
$236,515 $ 1 73,753
$157,677 $ 1 73,249
$157,677 $    1
  75,535
$157,677
170872
$157,677.00
$257,834.73
$157,677.00
164822.21
-$7,145
$236,515.00
$2,259,871.25
$2,049,800
$210,071
10.2%
13072 Travel Assistance
$228
$78
$228
$219
$228 $   1 71
$228 $   2 05
$228 $   1 97
$228 $   9 3
$228 $
1
    63
$228
201
$228.00
$192.81
$228.00
199.56
$28
$228.00
$1,947.27
$2,508
-$561
-22.4%
13002 Board Funded HDA
$1,615
$767
$1,615
$1,525
$1,615
$1,920
$1,615 $ 1 ,784
$1,615 $ 1 ,918
$1,615 $ 1 ,208
$1,615 $ 1 ,208
$1,615 $
1
   ,208
$1,615
1118
$1,615.00
$1,812.33
$1,615.00
1209.42
$406
$1,615.00
$17,292.59
$19,380
-$2,087
-10.8%
13004 Nurse Contract
$100
$360
$1,085
$1,085
$1,080
$543 $ 1 ,350
$1,085 $   5 40
$1,085 $ 1 ,350
$543 $ 1 ,080
$1,085 $
5
    40
$1,085
1350
$543.00
$810.00
$1,085.00
1080.00
$5
$543.00
$10,083.00
$9,867
$216
2.2%
13074 Student Co-ordinator, Cook, Laundry
$13,394
$12,445
$13,394
$13,152
$13,394
$13,330
$13,394 $ 1 3,057
$13,394 $ 2 5,276
$20,090 $ 1 4,229
$13,394 $ 1 3,650
$13,394 $    1
  4,229
$13,394
14255
$13,394.00
$20,295.84
$13,394.00
14428.64
-$1,035
$20,090.00
$188,438.09
$174,120
$14,318
8.2%
13073 Residential Relievers
$3,920
$3,665
$3,920
$14,901
$3,920 $ 2 2,128
$3,920 $ 5 ,714
$5,880 $ 5 ,925
$3,920 $ 5 ,737
$3,920 $    1
  0,001
$3,920
9597
$3,920.00
$5,376.64
$3,920.00
17838.96
-$13,919
$5,880.00
$106,762.55
$47,040
$59,723
127.0%
Total Residential Costs
$182,326
$163,678
$183,769
$173,172
$188,329
$188,253
$189,787 $ 2 06,743
$182,029 $ 3 42,028
$276,213 $ 2 05,359
$187,264 $ 2 01,570
$183,569 $    2
  07,418
$189,629
211946
$190,787.00
$291,025.35
$182,529.00
209836.15
-$27,307
$274,591.00 $  2 ,674,274.74
$2,410,822
$263,453
10.9%
Total Residential Programmes
$184,821
$163,678
$203,323
$186,529
$201,602
$204,847
$195,636 $ 2 12,805
$194,952 $ 3 58,469
$288,694 $ 2 21,407
$193,275 $ 2 09,382
$196,484 $    2
  21,196
$202,154
229812
$198,101.00
$300,744.80
$196,046.00
224139.90
-$28,094
$281,875.00 $  2 ,814,885.22
$2,536,963
$533,412
21.0%

Budget Variance
Halswell Residential Col ege
For the month ended 30 November 2023
Actual Exp
Nov 2023
Jan-Nov 2023
Account
Nov 2023 Overal Budget
Variance Variance %
Jan-Nov 2023 Overal Budget Variance Variance %
Trading Income
BOT Expenses Grant
592.03
592.00
0.03
0.01%
6,512.33
6,512.00
0.33
0.01%
Income Other
231.22
0.00
231.22
0.00%
76,892.98
0.00
76,892.98
0.00%
Insurance Recovery Income
0.00
0.00
0.00
0.00%
57,920.00
0.00
57,920.00
0.00%
Interest Income
7,073.95
0.00
7,073.95
0.00%
56,896.05
0.00
56,896.05
0.00%
MOE Bulk Grant Operational Funding
35,815.28
36,914.00 (1,098.72)
-2.98%
395,631.76
406,054.00 (10,422.24)
-2.57%
MOE Bulk Grant Residential
191,999.56
192,000.00
(0.44)
0.00%
2,111,995.22
2,112,000.00
(4.78)
0.00%
MOE Interim Grant
51,828.70
51,829.00
(0.30)
0.00%
570,115.70
570,119.00
(3.30)
0.00%
MOE O.R.S.Income
0.00
0.00
0.00
0.00%
0.00
51,616.00 (51,616.00)
-100.00%
MOE other Income
0.00
0.00
0.00
0.00%
59,952.00
0.00
59,952.00
0.00%
MOE Teacher Salaries Grant
71,869.50
71,870.00
(0.50)
0.00%
790,564.50
790,566.00
(1.50)
0.00%
MOE Use of Land & Buildings Grant
85,481.82
85,482.00
(0.18)
0.00%
940,297.60
940,299.00
(1.40)
0.00%
Non-teach support funding
22,232.25
0.00
22,232.25
0.00%
253,353.80
0.00 253,353.80
0.00%
Phones & Postage
1,775.65
1,776.00
(0.35)
-0.02%
19,532.15
19,536.00
(3.85)
-0.02%
Principal PD & Wellness Funding
0.00
0.00
0.00
0.00%
6,000.00
0.00
6,000.00
0.00%
Principals house income
1,500.00
1,000.00
500.00
50.00%
12,000.00
11,000.00
1,000.00
9.09%
Reintegration Services - MOE
2,843.48
2,843.00
0.48
0.02%
31,278.28
31,273.00
5.28
0.02%
Total Trading Income
473,243.44
444,306.00
28,937.44
6.51%
5,388,942.37
4,938,975.00 449,967.37
9.11%
Total Income
473,243.44
444,306.00
28,937.44
6.51%
5,388,942.37
4,938,975.00 449,967.37
9.11%
Operating Expenses
Administration
ACC Levies
0.00
0.00
0.00
0.00%
6,905.17
8,777.00 (1,871.83)
-21.33%
Accounting Costs
911.67
912.00
(0.33)
-0.04%
11,657.87
11,582.00
75.87
0.66%
Audit Fees
0.00
0.00
0.00
0.00%
6,587.50
6,865.00
(277.50)
-4.04%
BOT Travel/Reimbursement
2,661.72
0.00
2,661.72
0.00%
40,850.53
10,465.00
30,385.53
290.35%
Telephone Tolls/Rental
470.92
547.00
(76.08)
-13.91%
5,662.33
6,417.00
(754.67)
-11.76%
Postage/Courier
19.13
0.00
19.13
0.00%
749.94
1,100.00
(350.06)
-31.82%
Printing & Stationery
321.15
220.00
101.15
45.98%
3,852.70
3,820.00
32.70
0.86%
Computer Support
360.38
2,335.00 (1,974.62)
-84.57%
7,588.39
15,620.00 (8,031.61)
-51.42%
Medical Charges
234.77
700.00
(465.23)
-66.46%
5,393.47
7,625.00 (2,231.53)
-29.27%
Legal & Advisory
750.00
2,500.00 (1,750.00)
-70.00%
26,319.13
25,000.00
1,319.13
5.28%
Management Travel
18.70
100.00
(81.30)
-81.30%
178.46
2,000.00 (1,821.54)
-91.08%
Admin General
723.78
600.00
123.78
20.63%
12,101.62
37,100.00 (24,998.38)
-67.38%
Management Al owance - Concurrence
1,864.72
1,908.00
(43.28)
-2.27%
19,464.63
20,988.00 (1,523.37)
-7.26%
Photocopy Leases
439.76
1,100.00
(660.24)
-60.02%
10,953.69
9,320.00
1,633.69
17.53%
Admin Salaries
23,403.05
22,576.00
827.05
3.66%
287,341.43
259,624.00
27,717.43
10.68%
Prov Retirement Leave
763.34
763.00
0.34
0.04%
8,396.74
8,393.00
3.74
0.04%
Recruitment
0.00
342.00
(342.00)
-100.00%
0.00
2,052.00 (2,052.00)
-100.00%
Professional Reading Books
0.00
0.00
0.00
0.00%
105.53
1,500.00 (1,394.47)
-92.96%
Insurances
0.00
0.00
0.00
0.00%
0.00
675.00
(675.00)
-100.00%
Miscellaneous Equipment (Minor value)
0.00
500.00
(500.00)
-100.00%
7,872.95
10,000.00 (2,127.05)
-21.27%
Computer Equipment (Minor value)
105.05
2,000.00 (1,894.95)
-94.75%
10,267.24
12,000.00 (1,732.76)
-14.44%
Furniture and Fittings (Minor value)
0.00
0.00
0.00
0.00%
(117.29)
15,000.00 (15,117.29)
-100.78%
Total Administration
33,048.14
37,103.00 (4,054.86)
-10.93%
472,132.03
475,923.00 (3,790.97)
-0.80%
Learning Resources
Teacher Aides Wages
12,501.81
9,319.00
3,182.81
34.15%
119,176.56
107,169.00
12,007.56
11.20%
MOE Tch Sals Exp
71,869.50
71,870.00
(0.50)
0.00%
790,564.50
790,566.00
(1.50)
0.00%
Specialist Therapists - SLT - OT
0.00
0.00
0.00
0.00%
130.43
0.00
130.43
0.00%
Psychologist
563.05
900.00
(336.95)
-37.44%
9,000.82
7,650.00
1,350.82
17.66%
Professional Development
10,192.77
2,400.00
7,792.77
324.70%
39,643.21
29,400.00
10,243.21
34.84%
Principal PD & Wellness Fund - MOE
1,290.43
0.00
1,290.43
0.00%
3,120.46
0.00
3,120.46
0.00%
Staff Supervision / EAP
1,956.54
1,480.00
476.54
32.20%
16,055.29
15,650.00
405.29
2.59%
Stationery School
14.63
330.00
(315.37)
-95.57%
2,663.50
3,470.00
(806.50)
-23.24%
Laptop Lease Costs
0.00
0.00
0.00
0.00%
3,063.13
2,697.00
366.13
13.58%
Outdoor Classroom
0.00
100.00
(100.00)
-100.00%
0.00
1,850.00 (1,850.00)
-100.00%
Kawatea Programme
0.00
0.00
0.00
0.00%
975.00
0.00
975.00
0.00%
KiwiSport
0.00
0.00
0.00
0.00%
78.50
1,250.00 (1,171.50)
-93.72%
General Expenses School
1,603.51
1,640.00
(36.49)
-2.23%
29,320.05
13,212.00
16,108.05
121.92%
Star Courses
0.00
200.00
(200.00)
-100.00%
485.00
2,600.00 (2,115.00)
-81.35%
Library
0.00
500.00
(500.00)
-100.00%
367.25
1,500.00 (1,132.75)
-75.52%
Total Learning Resources
99,992.24
88,739.00
11,253.24
12.68%
1,014,643.70
977,014.00
37,629.70
3.85%
Residential Programmes
House Requisites
195.65
150.00
45.65
30.43%
4,824.55
1,850.00
2,974.55
160.79%
Catering
13,230.24
10,890.00
2,340.24
21.49%
112,385.51
92,928.00
19,457.51
20.94%
Op Expns Motor Vehicles
815.25
800.00
15.25
1.91%
8,957.31
8,611.00
346.31
4.02%
Maintenance Motor Vehicles
62.61
1,177.00 (1,114.39)
-94.68%
6,289.55
6,468.00
(178.45)
-2.76%
Insurance Vehicles
0.00
500.00
(500.00)
-100.00%
869.56
9,000.00 (8,130.44)
-90.34%
Owaka H1 BMP Spending
261.00
180.00
81.00
45.00%
1,721.26
1,710.00
11.26
0.66%
Owaka H1 Recreation Pupils
280.69
240.00
40.69
16.95%
1,580.52
2,280.00
(699.48)
-30.68%
Makonui H2 BMP Spending
429.20
420.00
9.20
2.19%
2,831.69
3,990.00 (1,158.31)
-29.03%
Makonui H2 Recreation Pupils
667.62
560.00
107.62
19.22%
3,064.38
5,320.00 (2,255.62)
-42.40%
Huritini - BMP Spending
132.22
420.00
(287.78)
-68.52%
1,222.52
3,990.00 (2,767.48)
-69.36%
Huritini - Recreation Pupils
477.62
560.00
(82.38)
-14.71%
2,163.87
5,320.00 (3,156.13)
-59.33%
Tauawa BMP Spending
86.00
420.00
(334.00)
-79.52%
543.00
3,990.00 (3,447.00)
-86.39%
Tauawa Recreation Pupils
506.05
560.00
(53.95)
-9.63%
3,112.92
5,320.00 (2,207.08)
-41.49%
Pupil Expenses
2,328.18
1,250.00
1,078.18
86.25%
15,576.80
9,200.00
6,376.80
69.31%
Student Travel
5,088.78
0.00
5,088.78
0.00%
48,343.03
57,267.00 (8,923.97)
-15.58%
Residential Staff Wages and Salary
164,822.21
157,677.00
7,145.21
4.53%
2,023,356.25
1,813,285.00 210,071.25
11.59%
Travel Assistance
199.56
228.00
(28.44)
-12.47%
1,719.27
2,280.00
(560.73)
-24.59%
Board Funded HDA Wages
1,209.42
1,615.00
(405.58)
-25.11%
15,677.59
17,765.00 (2,087.41)
-11.75%

Nurse Contract
1,080.00
1,085.00
(5.00)
-0.46%
9,540.00
9,324.00
216.00
2.32%
Student Co-ord, Cook, Laundry
14,428.64
13,394.00
1,034.64
7.72%
168,348.09
154,030.00
14,318.09
9.30%
Residential Relievers Salary
17,838.96
3,920.00
13,918.96
355.08%
100,882.55
41,160.00
59,722.55
145.10%
Total Residential Programmes
224,139.90
196,046.00
28,093.90
14.33%
2,533,010.22
2,255,088.00 277,922.22
12.32%
Property
MOE Use of Land and Buildings Expense
85,481.82
85,482.00
(0.18)
0.00%
940,297.60
940,299.00
(1.40)
0.00%
Grounds
0.00
1,250.00 (1,250.00)
-100.00%
4,831.49
9,450.00 (4,618.51)
-48.87%
Lawns
2,769.93
1,850.00
919.93
49.73%
24,223.43
20,350.00
3,873.43
19.03%
Maintenance General
7,338.03
3,493.00
3,845.03
110.08%
66,181.19
40,923.00
25,258.19
61.72%
Vandalism
118.24
0.00
118.24
0.00%
5,272.38
2,500.00
2,772.38
110.90%
Rates
0.00
7,075.00 (7,075.00)
-100.00%
27,412.00
27,252.00
160.00
0.59%
Energy
6,080.35
7,500.00 (1,419.65)
-18.93%
90,865.78
96,400.00 (5,534.22)
-5.74%
Property Personnel
7,525.00
8,036.00
(511.00)
-6.36%
103,073.28
92,413.00
10,660.28
11.54%
School House Expenses
0.00
0.00
0.00
0.00%
279.37
4,100.00 (3,820.63)
-93.19%
Fire Protection/Alarms
164.11
2,454.00 (2,289.89)
-93.31%
24,082.66
14,694.00
9,388.66
63.89%
Cleaning
1,577.48
1,015.00
562.48
55.42%
10,553.23
8,070.00
2,483.23
30.77%
Health & Safety Equipment
304.38
0.00
304.38
0.00%
2,108.37
2,000.00
108.37
5.42%
Property
111,359.34
118,155.00 (6,795.66)
-5.75%
1,299,180.78
1,258,451.00
40,729.78
3.24%
Depreciation Expense
8,000.00
8,000.00
0.00
0.00%
91,000.00
90,000.00
1,000.00
1.11%
Provision for Painting
0.00
0.00
0.00
0.00%
20,000.00
20,000.00
0.00
0.00%
8,000.00
8,000.00
0.00
0.00%
111,000.00
110,000.00
1,000.00
0.91%
Total Property and Depreciation
119,359.34
126,155.00 (6,795.66)
-5.39%
1,410,180.78
1,368,451.00
41,729.78
3.05%
Transition
Transition Communication
0.00
55.00
(55.00)
-100.00%
0.00
1,130.00 (1,130.00)
-100.00%
Transition Family Costs
0.00
500.00
(500.00)
-100.00%
0.00
3,500.00 (3,500.00)
-100.00%
Transition reintegration costs
718.17
750.00
(31.83)
-4.24%
3,450.11
7,500.00 (4,049.89)
-54.00%
Transition Travel
0.00
2,020.00 (2,020.00)
-100.00%
0.00
14,879.00 (14,879.00)
-100.00%
Total Transition
718.17
3,325.00 (2,606.83)
-78.40%
3,450.11
27,009.00 (23,558.89)
-87.23%
Total Operating Expenses
477,257.79
451,368.00
25,889.79
5.74%
5,433,416.84
5,103,485.00 329,931.84
6.46%
Net Profit
(4,014.35)
(7,062.00)
3,047.65
43.16%
(44,474.47)
(164,510.00) 120,035.53
72.97%

2024 Budget
Halswell College
Based on 24 students and 4 residential units.
Protected Worksheet
Budget 2024 Budget 2023 Difference
QUESTIONS
Account
Account Description
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Total
Revenue
Add in the use of bui

10001 Bulk Grant Day School - Operational Funding
35,815
35,815
35,815
35,815
35,815
35,815
35,815
35,815
35,815
35,815
35,815
35,815
429,783
442,968
-13,185
DONE
10002 Ministry Bulk Grant Residential/Target Adjust
192,000
192,000
192,000
192,000
192,000
192,000
192,000
192,000
192,000
192,000
192,000
192,000
2,303,995
2,303,995
-0
10014 Non-teach Support for CA funding
18,932
18,932
18,932
18,932
18,932
18,932
18,932
18,932
18,932
18,932
18,932
18,932
227,188
227,188
I am assuming that th
10003 Phones and Postage
1,776
1,776
1,776
1,776
1,776
1,776
1,776
1,776
1,776
1,776
1,776
1,776
21,308
21,308
-0
continues for next ye
10004 BOT Expenses
592
592
592
592
592
592
592
592
592
592
592
592
7,104
7,104
0
10005 Teacher Salaries Grant
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
862,434
862,434
0
Check with Jon the s


10006 Use of Land and Buildings
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
1,025,779
1,025,779
-0
breakdown of positio
10013 Principal Professional Development and Wel ness Fund
500
500
500
500
500
500
500
500
500
500
500
500
6,000
6,000
10007 Interim Residential Grant
51,829
51,829
51,829
51,829
51,829
51,829
51,829
51,829
51,829
51,829
51,829
51,829
621,944
621,944
0
10012 Reintegration services
2,843
2,843
2,843
2,843
2,843
2,843
2,843
2,843
2,843
2,843
2,843
2,843
34,122
34,122
-0
Will we have 3 or 4 h

10008 Other Income Interest
0
0
houses.
10009 ORS
6,600
6,600
13,200
51,616
-38,416
10010 Other Income - House Rent
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
12,000
12,000
0
Check the income fig


Total Revenue
462,638
469,238
462,638
462,638
469,238
462,638
462,638
462,638
462,638
462,638
462,638
462,638
5,564,857
5,383,270
181,587
may include the back
resourcing. Checked
EXPENDITURE
Operations budgets a


have also increased t

ADMINISTRATION
bulk residential by th

ACC
12010 ACC Levies
0
0
0
0
0
0
0
0
10,115
0
0
0
10,115
8,778
1,337
New cyclical mainten

Total ACC Levy
0
0
0
0
0
0
0
0
10,115
0
0
0
10,115
8,778
1,337
Accounting Costs
12020 Financial Consultancy
2,505
955
955
955
955
955
955
955
955
955
955
955
13,010
12,490
520
Total Accounting Costs
2,505
955
955
955
955
955
955
955
955
955
955
955
13,010
12,490
520
Audit Fees
12010 Audit Fees -
0
0
0
0
0
6,875
0
0
0
0
0
0
6,875
6,865
10
Total Audit Fees
0
0
0
0
0
6,875
0
0
0
0
0
0
6,875
6,865
10
Board of Trustee Expenses
12041 BOT Travel and Reimbursement
0
0
0
0
0
0
0
0
0
10,465
0
19,535
30,000
30,000
0
Total Board of Trustee Expenses
0
0
0
0
0
0
0
0
0
10,465
0
19,535
30,000
30,000
0
Communication Costs
12050 Telephone Tolls/Rental
547
627
547
627
547
627
547
627
547
627
547
627
7,048
7,048
-0
12052 Postage/Courier
0
200
0
0
450
0
0
0
0
450
0
0
1,100
1,100
0
Total Communication Costs
547
827
547
627
997
627
547
627
547
1,077
547
627
8,148
8,148
-0
Consumables Costs
12060 Stationery Supplies
210
270
220
500
700
150
285
500
265
500
220
150
3,970
3,970
0
12061 ICT Expenses
285
1,135
515
325
820
905
935
485
935
785
335
485
7,945
16,455
-8,510
Total Consumables Costs
495
1,405
735
825
1,520
1,055
1,220
985
1,200
1,285
555
635
11,915
20,425
-8,510
General
12070 Medical Costs
300
877
341
484
355
848
719
623
598
313
300
300
6,058
7,925
-1,867
12042 Legal
0
5,000
0
0
2,500
2,500
2,500
2,500
2,500
0
5,000
2,500
25,000
25,000
0
12071 Management Travel
0
600
0
0
100
0
600
0
600
0
100
0
2,000
2,000
0
12072 Admin General
378
435
2,633
453
434
438
438
428
453
478
453
453
7,469
42,350
-34,881
12073 Management Al owance
1,908
1,908
1,908
1,908
1,908
1,908
1,908
1,908
1,908
1,908
1,908
1,908
22,898
22,898
-0
Total General
2,586
8,820
4,882
2,845
5,297
5,694
6,165
5,459
6,059
2,699
7,761
5,161
63,425
100,173
-36,748
Operational Leases
12080 Photocopy Leases
1,170
880
1,030
955
1,230
450
970
1,540
720
1,600
450
750
11,745
10,070
1,675
Total Operational Leases
1,170
880
1,030
955
1,230
450
970
1,540
720
1,600
450
750
11,745
10,070
1,675
Personnel
12090 Administration Salaries
24,402
24,402
24,402
36,603
24,402
24,402
24,402
24,402
24,402
36,603
24,402
24,402
317,225
293,485
23,740
12095 Prov Retirement Leave
0
0
0
0
0
0
0
0
0
0
0
0
0
9,160
-9,160
12097 Recruitment
0
0
445
0
455
0
455
0
350
0
347
0
2,052
2,052
0

12091 Professional Reading Books
0
0
500
0
0
0
500
0
0
500
0
0
1,500
1,500
0
Total Personnel
24,402
24,402
25,347
36,603
24,857
24,402
25,357
24,402
24,752
37,103
24,749
24,402
320,777
306,197
14,580
Risk Management
12100 Insurances
75
0
0
75
0
375
75
0
0
75
0
0
675
675
0
Total Risk Management
75
0
0
75
0
375
75
0
0
75
0
0
675
675
0
Smal Assets Purchases
12200 Miscel aneous Equipment
0
100
0
2,000
0
2,000
0
2,000
1,400
2,000
500
0
10,000
10,000
0
12201 ICT equipment
0
1,000
0
1,000
0
1,000
2,200
1,300
0
1,500
2,000
500
10,500
12,500
-2,000
12202 Furniture and Fittings
0
2,500
0
0
0
2,500
0
0
0
2,500
0
0
7,500
15,000
-7,500
Total Smal Assets Costs
0
3,600
0
3,000
0
5,500
2,200
3,300
1,400
6,000
2,500
500
28,000
37,500
-9,500
TOTAL ADMINISTRATION
31,780
40,889
33,496
45,885
34,856
45,933
37,489
37,268
45,748
61,259
37,517
52,565
504,685
541,321
-36,636
LEARNING RESOURCES
Learning & Curriculum
Contact Services
13001 Teacher Assistants
12,343
12,343
12,343
18,515
12,343
12,343
12,343
12,343
12,343
18,515
12,343
12,343
160,460
121,149
39,311
13015 MOE Funded Teacher Salaries
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
71,870
862,434
862,434
0
13005 Specialist Therapist (SLT, OT)
0
0
0
0
0
0
0
0
0
0
0
0
0
0
13006 Psychologist
0
0
0
0
0
0
0
0
0
0
0
0
0
8,325
-8,325
Total Contact Services
84,213
84,213
84,213
90,384
84,213
84,213
84,213
84,213
84,213
90,384
84,213
84,213
1,022,894
991,908
30,986
Professional Development
13010 Professional Development
0
210
1,610
1,000
3,810
1,710
1,080
210
810
1,580
210
160
12,390
29,900
-17,510
13003 Principal Professional Development and Wel ness Fund
500
500
500
500
500
500
500
500
500
500
500
500
6,000
6,000
13011 Supervision / EAP
0
580
580
580
580
580
580
580
580
580
580
580
6,380
16,905
-10,525
Total Professional Development
500
1,290
2,690
2,080
4,890
2,790
2,160
1,290
1,890
2,660
1,290
1,240
24,770
46,805
-22,035
General Expenses
13020 Stationery - School
200
230
150
250
220
650
380
350
430
280
330
200
3,670
3,670
0
13021 Laptop Lease Costs
59
0
750
59
0
750
59
0
750
59
0
750
3,236
3,360
-124
Total General Expenses
259
230
900
309
220
1,400
439
350
1,180
339
330
950
6,906
7,030
-124
Curriculum
13030 Outdoor Classroom
0
250
0
200
0
100
0
150
0
250
0
300
1,250
2,150
-900
13032 Kiwi sport
0
0
913
0
913
0
913
0
913
0
0
0
3,652
1,250
2,402
13033 General Expenses School
250
600
1,827
650
1,850
1,300
720
2,000
3,600
1,100
2,500
1,136
17,533
14,348
3,185
13034 STAR Courses
0
0
600
0
600
0
600
0
600
0
200
0
2,600
2,600
0
13035 Library
0
0
500
0
0
500
0
0
0
0
500
0
1,500
1,500
0
Total Curriculum
250
850
3,840
850
3,363
1,900
2,233
2,150
5,113
1,350
3,200
1,436
26,535
21,848
4,687
TOTAL LEARNING RESOURCES
85,221
86,583
91,643
93,623
92,686
90,303
89,044
88,003
92,396
94,733
89,033
87,839
1,081,105
1,067,591
13,514
RESIDENTIAL PROGRAMMES
Ancil ary
13040 House Requisites
100
160
210
200
250
250
100
150
174
106
150
150
2,000
2,000
0
13041 Catering
0
11,006
11,765
5,313
11,765
11,385
5,693
11,765
10,247
7,211
11,385
7,211
104,742
99,462
5,280
Total Ancil ary
100
11,166
11,975
5,513
12,015
11,635
5,793
11,915
10,421
7,317
11,535
7,361
106,742
101,462
5,280
Vehicles
13050 Operating Expenses-Motor Vehicle
400
255
2,002
830
395
1,552
845
610
1,277
1,717
955
600
11,438
9,211
2,227
13051 Maintenance-Motor Vehicle
41
3,050
0
402
0
100
0
1,100
1,580
0
500
0
6,773
6,468
305
12101 Insurance / Accident Costs
0
10,400
0
0
0
500
0
0
0
0
500
0
11,400
9,000
2,400
Total Vehicle Costs
441
13,705
2,002
1,232
395
2,152
845
1,710
2,857
1,717
1,955
600
29,611
24,679
4,932
Residential
13066 Owaka BMP Spending
45
180
180
135
180
180
135
180
180
135
180
90
1,800
1,800
0

16068 Owaka Recreation
60
240
240
180
240
240
180
240
240
180
240
120
2,400
2,400
0
13060 Makonui BMP Spending
105
420
420
315
420
420
315
420
420
315
420
210
4,200
4,200
0
13062 Makonui Recreation
140
560
560
420
560
560
420
560
560
420
560
280
5,600
5,600
0
13080 Huritini BMP Spending
105
420
420
315
420
420
315
420
420
315
420
210
4,200
4,200
0
13082 Huritini Recreation
140
560
560
420
560
560
420
560
560
420
560
280
5,600
5,600
0
13063 Tauawa BMP Spending
105
420
420
315
420
420
315
420
420
315
420
210
4,200
4,200
0
13065 Tauawa Recreation
140
560
560
420
560
560
420
560
560
420
560
280
5,600
5,600
0
13069 Student Expenses
200
1,450
750
550
750
500
500
1,250
1,250
750
1,250
500
9,700
9,700
0
13070 Student Travel
460
1,141
1,401
11,590
1,660
5,580
4,860
1,630
12,100
2,900
5,088
1,500
49,910
64,807
-14,897
13071 Residential Wages and Salary
182,425
182,425
182,425
273,637
182,425
182,425
182,425
182,425
182,425
273,637
182,425
182,425
2,371,522
2,049,800
321,722
13072 Travel Assistance
0
228
228
228
228
228
228
228
228
228
228
228
2,510
2,510
-0
13002 Board Funded Al owances
1,615
1,615
1,615
1,615
1,615
1,615
1,615
1,615
1,615
1,615
1,615
1,615
19,375
19,375
-0
13004 Nursing Contract
100
1,085
1,085
540
1,085
1,080
540
1,080
1,080
540
1,080
540
9,835
9,867
-32
13074 Student Co-ordinator, Cook, Laundry
15,234
15,234
15,234
22,851
15,234
15,234
15,234
15,234
15,234
22,851
15,234
15,234
198,040
174,117
23,923
13073 Residential Sick cover / Training / Tracker / Camp cover
0
3,810
3,930
5,895
3,930
3,930
3,930
3,930
3,930
5,895
3,930
3,930
47,040
47,040
0
Total Residential Programmes
200,873
210,348
210,028
319,426
210,286
213,951
211,851
210,751
221,221
310,936
214,209
207,651
2,741,532
2,410,816
330,716
TOTAL RESIDENTIAL PROGRAMMES
201,414
235,218
224,004
326,171
222,696
227,738
218,489
224,376
234,499
319,969
227,699
215,612
2,877,885
2,536,957
340,928
PROPERTY
Occupancy Costs
15000 Use of Land and Buildings
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
85,482
1,025,779
1,025,779
-0
14001 Grounds
550
1,350
550
1,250
550
1,150
550
550
1,150
550
1,250
550
10,000
10,000
0
14002 Lawns Contract
1,850
1,850
1,850
1,850
1,850
1,850
1,850
1,850
1,850
1,850
1,850
1,850
22,200
22,200
0
14003 Maintenance
4,443
8,243
2,543
2,843
2,243
2,743
1,943
5,843
2,843
3,743
3,493
4,243
45,166
45,166
0
14004 Maintenance Furniture and Fittings
0
0
0
0
0
0
0
0
0
0
0
0
0
0
14005 Vandalism
0
500
0
500
0
500
0
500
0
500
0
500
3,000
3,000
0
14006 Rates
0
7,075
0
0
7,075
0
0
8,141
0
0
8,141
0
30,432
27,252
3,180
14007 Energy
5,800
5,200
6,200
8,000
7,500
11,000
12,000
12,500
12,500
8,200
7,500
5,800
102,200
102,200
0
13500 Caretakers Salaries
8,741
8,741
8,741
13,112
8,741
8,741
8,741
8,741
8,741
13,112
8,741
8,741
113,639
104,462
9,177
14015 School House Expenses
0
2,600
0
500
0
0
500
0
0
500
0
0
4,100
4,100
0
14008 Fire Protection / Security
854
2,154
554
2,254
1,154
454
2,554
1,054
554
654
2,454
454
15,148
15,148
0
14009 Cleaning
725
440
785
375
830
800
1,015
575
885
625
1,015
450
8,520
8,520
0
14010 Health and Safety - Other
0
500
0
500
0
500
0
0
500
0
0
500
2,500
2,500
0
Total Occupancy Costs
108,445
124,135
106,705
116,666
115,425
113,220
114,635
125,236
114,505
115,216
119,926
108,570
1,382,684
1,370,327
12,357
Cyclical Maintenance
61020 Provision for Painting - Cyclical Maintenance
0
9,000
10,000
0
10,000
0
0
5,000
0
10,000
0
5,000
49,000
25,000
24,000
Total Cyclical Maintenance
0
9,000
10,000
0
10,000
0
0
5,000
0
10,000
0
5,000
49,000
25,000
24,000
TOTAL PROPERTY
108,445
133,135
116,705
116,666
125,425
113,220
114,635
130,236
114,505
125,216
119,926
113,570
1,431,684
1,395,327
36,357
REINTEGRATION SERVICES
Reintegration Services
16001 Communication
55
55
230
55
55
230
55
55
230
55
55
230
1,361
1,361
-0
16002 Travel
0
770
1,540
770
1,540
1,540
770
149
1,120
1,540
1,540
770
12,049
15,889
-3,840
16003 Family Costs
0
500
500
0
500
500
0
500
500
0
500
0
3,500
3,500
0
16004 Reintegration Costs
0
990
1,230
990
1,230
1,230
990
750
1,230
1,230
1,230
990
12,090
8,250
3,840
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Total Reintegration Costs
55
2,315
3,500
1,815
3,325
3,500
1,815
1,454
3,080
2,825
3,325
1,990
29,000
29,000
-0
DEPRECIATION
61010 Provision for Depreciation
8,000
8,000
8,000
8,000
8,000
10,000
8,000
8,000
8,000
8,000
8,000
10,000
100,000
100,000
0
Total Depreciation
8,000
8,000
8,000
8,000
8,000
10,000
8,000
8,000
8,000
8,000
8,000
10,000
100,000
100,000
0
Total Operating Costs
434,916
506,140
477,348
592,159
486,987
490,694
469,472
489,336
498,228
612,002
485,500
481,576
6,024,358
5,670,196
354,162
Net Surplus / Deficit
27,722
-36,902
-14,710
-129,521
-17,749
-28,056
-6,834
-26,698
-35,590
-149,364
-22,862
-18,938
-459,501
-286,926
-172,575
-27,722
36,902
14,710
129,521
17,749
28,056
6,834
26,698
35,590
149,364
22,862
18,938

Minutes of the HRC l Te Otu Mātua Physical Restraint Oversight
Group
Wednesday 8 November 2:00–3:00 pm (TEAMS meeting)
Attendees
David Ivory (Presiding Member of the Board),
Joseph Tyro (Board Member), Jon Kaho (Board Member and Parent),
Luke Badger (MoE Representative), Katherine Poulsen (RSS Psychologist),
Junior Fesola’i (HRC Cultural Representative),
Janine Harrington (Principal HRC),
Reuben Aitoa-Ilaoa (Acting Principal WSS)
Analeigh Rapata (Acting Deputy Principal Residential WSS)
Anne Askey (Recording Secretary)
1. Karakia, welcome, and introductions
Janine Harrington welcomed Reuben Aitoa-Ilaoa and Analeigh Rapata
to the meeting.
David Ivory added that the WSS and HRC  collaborate  to share best
practice.
The student advocate who had planned to attend this meeting sends
her  apologies.  We will defer the item on student voice to the next
meeting.
2. Principal’s oral report
There were four restraints in Term 3, two of which involved S16 and
S20.  In Terms 4 2022 and Term 1 2023, these two students had a
marked impact on the number of restraints and the spike in Term 1 2023
indicates an elevated level of assaults on kaiako.
The seated/kneeling assist is the most prevalent, with only one supine
to date. Overall, there are far more incidents that do not end in restraint,
compared to those that do and where assault occurs, less than half of
those incidents end in restraint. This tells us that kaiako are not ‘jumping
straight into using restraint’.
As an aside, Janine Harrington reported that RTLBs are initiating
research around Trauma Informed Schools. One of their researchers is
coming to HRC for an interview. Dr Howard Bath and Dr Leon Fulcher,
both world renowned experts in specialist  residential education,
facilitated training in trauma informed practice at HRC.
Janine Harrington said she wil  send the group a visual illustrating the
Tiers of Intervention  used  at HRC to minimise restraint.  Katherine
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Poulsen added that  universal  interventions  suit  most  ākonga, while
sometimes  a student may need supports from  the middle tier.  The
intensive top tier is  for  ākonga  who  need  additional  interventions  to
ensure their safety and wellbeing. This may involve specialist support
from a psychologist, nurse or external agency who also provide guidance
around how kaiako can respond to these presentations. Junior Fesola’i
added  that kaiako feel supported in their roles  with the training they
receive.
Practice has changed over the years and staff have received significant
training around the nature of the cohort now enrolling at HRC and use a
range of interventions that minimise restraint.
Luke Badger raised his concern about the paper trail which is a legacy
of previous leadership at the MoE and board levels.  HRC is the only
school in the nation that the MoE has directed to eliminate restraint. His
understanding is that while use of restraint is sometimes necessary, the
public perception of its use remains problematic.
The ensuing discussion revolved around the use of language (elimination
versus minimisation) and whether this group should delve more deeply
into reviewing individual incident reports that end in restraint. This level
of scrutiny would be time consuming, and while it is transparent, it is
vital  to respect  boundaries  that  protect  the privacy of ākonga  and
kaiako. The proposed practice could become a witch hunt that blurs the
distinction between management and governance. Investigating
individual  contexts,  all of which are different,  adds  little value.  This
group’s role is not about compliance governance.
The group agreed  that the detail currently sent to the MoE would be
sufficient for presentation at future meetings and we can reassure the
public that restraints are reviewed. That said, Luke Badger advised the
school to keep its own paper trail around individual restraints. Janine
Harrington said that HRC already has a process in place.
3. Readings Attached
Shane Murdoch is National Practice Lead at VOYCE - Whakarongo Mai
and knows the college context wel . It is his understanding that restraint
is the last option, and safety of al  ākonga is paramount at HRC.
Elizabeth Waugh is a clinical psychologist, who was a former member of
the board. She works with neurodiverse young people and notes that
ngā ākonga on the Autistic Spectrum with a learning disability as wel ,
are likely to present severe behaviours that result in harm to self or
others. Physical restraint to keep people safe, is preferable to the use of
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chemical restraint or calling the police. She also views use of restraint
as a last resort.
4. Training Programme
Training of kaiako at HRC has included the Three Pil ars of Trauma
Informed Care with Dr Howard Bath, Purposeful Use of Daily Life Events
with Dr Leon Fulcher and a range of speakers who present shorter
sessions during cal  back days for PLD.
5. General business
David Ivory noted that while WSS has taken a different pathway around
behaviour support, there could be learnings to take away from this
discussion that could inform the review of their practices.
Janine Harrington said that ongoing il ness has been a chal enge and
Junior Fesola’i added that teams  are  supported  to  cover  colleague
absences.
Reuben Aitoa-Ilaoa  thanked the group for the invitation to join the
meeting and commended the work presented today.
Luke Badger has visited WSS and will be visiting SS. He said that there
are significant shifts in attitude about RSSs at the MoE with growing
understanding around the value of RSS interventions. The work RSSs do
is chal enging and the last thing they need is criticism by people who do
not understand the work.
6. Next Meeting Date
20 March 2024
7. Closing Karakia - The meeting ended at 3:00 PM with karakia.
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