14 April 2025
Official information request 8140015543
(Please quote this in any correspondence)
Damian Light
By email: [FYI request #30266 email]
Tēnā koe Damian
Local Government Official Information and Meetings Act 1987 (LGOIMA)
Catering for Governing Body
Thank you for your official information request which we received on 1 March. Your requests
and our answers are set out separately below.
1) I would like to know the costs (total annual cost and average per meeting),
separated by Committee. While I would prefer actual costs, budgeted costs for
the current financial year are acceptable.
The attached table contains the actual costs by committee for this financial year.
2) I would also like to know what the process is for requesting catering, including
confirmation of who requested it for each Committee that is catered. If there is a
copy of the request to cater and the advice received to support it, I would like this
also.
Committee catering is provided by the in house catering service, which is part of the Group
Shared Services, Corporate Support Services department.
The process for requesting catering is –
• The Governance Advisor has a conversation with the Committee/Governing Body
chair about the level of catering to be provided
• Catering orders are placed in the council’s catering portal by the Governance
Advisor, who provides all necessary details such as time, venue and number of
meeting participants.
• The order is sent to Catering Services. Catering administration reviews and
processes it, then sends the request for approval.
• The budget holder, in this case the Head of Governance, approves the catering
order.
Private Bag 92300, Auckland 1142 |
aucklandcouncil.govt.nz |
Ph 09 301 0101
The decision on behalf of Auckland Council to respond to your request as above was made
by Julie McKee, Acting Head of Governance.
You have the right to complain to the Ombudsman if you believe we have not responded
appropriately to your request. Information about how to make a complaint is available at
www.ombudsman.parliament.nz or freephone 0800 802 602.
Please contact me if you have any questions.
Ngā mihi
Joanne Kearney
Senior Business Partner, Privacy & Official Information
Te Wheako ā-Kirihoko me ngā Ratonga Matihiko | Customer Experience & Digital
Services
Private Bag 92300, Auckland 1142 |
aucklandcouncil.govt.nz |
Ph 09 301 0101
