Appendix B
From:
S 9(2)(a)
To:
S 9(2)(a)
Cc:
S 9(2)(a)
Subject:
FW: Transcription service Otter.AI
Date:
Tuesday, 13 February 2024 12:09:39 pm
Attachments:
image001.jpg
FYI
From: Section 9(2)(a)
Sent: Tuesday, February 13, 2024 12:09 PM
To: Section 9(2)(a)
Subject: FW: Transcription service Otter.AI
FYI
From: Section 9(2)(a)
Sent: Tuesday, February 13, 2024 12:03 PM
To: Section 9(2)(a)
Subject: FW: Transcription service Otter.AI
FYI re Otter AI
S 9(2)(a)
ellington 6160, New Zealand
Authorised by Hon Todd McClay, Wellington
From: Section 9(2)(a)
under the Official
Sent: Friday, January 26, 2024 12:17 PM
To: Section 9(2)(a)
Subject: FW: Transcription service Otter.AI
Hi Section 9(2)(a)
For better administration, S 9(2)(a) has approved for you to subscribe directly with Otter.ai for up to the
US$20 per year per user Business plan. Her preference is for you to subscribe to the annual plan
because a monthly plan will cost US$30, instead of US$20 per user. Please use your SPS credit card so
you can manage all additions to the plan. S 9(2)(a) has allowed up to a maximum of 5 users for your
Released
Information Act 1982
office. Anything beyond that will need prior approval from her. Please be mindful that any user you
have added has capability to add another user, and this can balloon up to 25 so we leave it up to you to
advise the users to course any addition through you only.
Thanks for your patience. This is quite new to us so has taken us a bit of time to understand the
process.
Regards,
Section 9(2)(a)
S 9(2)(a)
Ministerial Entitlements and Assurance|
Section 9(2)(a)
From: S 9(2)(a)
Sent: Friday, January 26, 2024 11:10 AM
To: Section 9(2)(a)
Subject: FW: Transcription service Otter.AI
Hi S 9(2)(a)
As discussed, forwarding the Otter.Ai request from S 9(2)(a)
Regards,
S 9(2)(a)
From: Section 9(2)(a)
Sent: Thursday, January 25, 2024 7:15 AM
To: S 9(2)(a)
Cc: Section 9(2)(a)
Section 9(2)(a)
Subject: RE: Transcription service Otter.AI
Official
Hi team
Just following up on this subscription request please?
the 1982
Thanks
S 9(2)(a)
Act
S 9(2)(a)
under Wellington 6160, New Zealand
Authorised by Hon Todd McClay, Wellington
From: Section 9(2)(a)
Sent: Thursday, December 21, 2023 11:55 AM
To: S 9(2)(a)
Cc: Section 9(2)(a)
Subject: FW: Transcription service Otter.AI
Hi team
Released
Information
Please see attached.
We would like to use this transcription service for speeches and media interviews. This is a service
recommended by a PMO Press Secretary.
Can you please let me know the best way to subscribe, naturally charged back to our office.
Thanks
S 9(2)(a)
S 9(2)(a)
M: Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Authorised by Hon Todd McClay, Wellington
From: Section 9(2)(a)
Sent: Thursday, 21 December 2023 11:53 AM
To: Section 9(2)(a)
Subject: Transcription service Otter.AI
Hi S 9(2)(a)
Please see attached screen shot outlining annual billing cost $229.99 for Otter.AI, the transcription
service S 9(2)(a)asked us to use.
Sincerely,
Section 9(2)(a)
From: Section 9(2)(a)
Official
Sent: Thursday, 21 December 2023 11:49 AM
To: Section 9(2)(a)
Subject: Otter.Ai
the 1982
Get Outlook for iOS
Act
under
Released
Information
From:
Section 9(2)(a)
To:
Section 9(2)(a)
Cc:
S 9(2)(a)
Subject:
RE: Transcription service Otter.AI
Date:
Tuesday, 13 February 2024 12:36:07 pm
Attachments:
image001.jpg
FW Transcription service Otter.AI.msg
Hi S 9(2)(a)
There have been questions from the offices around this and I attach the information I have sent to both
Section 9(2)(a) and S 9(2)(a)
The SPS will manage these via their P-cards as any additional user will be charged US$20 or $30 per
month (or paid in advance for the full year). They also need to manage cancellations and refunds by
themselves, including any auto-renewal (which we do not suggest). This is quite difficult to manage
centrally so S 9(2)(a) has agreed to have it internally managed within each office up to 5 users only. Any
excess user will need S 9(2)(a) pre-approval.
I have copied the other Portfolio Managers in case they get a similar question from their SPSs.
Official
Let me know if you have any further questions.
Regards,
the 1982
S 9(2)(a)
S 9(2)(a)
Ministerial Entitlements and Assurance|
Act
Section 9(2)(a)
under
From: Section 9(2)(a)
Sent: Tuesday, February 13, 2024 11:55 AM
To: Section 9(2)(a)
Cc: S 9(2)(k)
Section 9(2)(a)
Section 9(2)(a)
Subject: FW: Transcription service Otter.AI
Hi team,
Can you please advise if we are offering Otter as a subscription option to our ministerial office staff.
Released
Information
I note, S 9(2)(a) has already placed subscription costs on her credit card (attached) so would be great to
have a decision here soon please to avoid any further charges going on credit cards in the coming
months.
Happy to discuss,
S 9(2)(a)
From: Section 9(2)(a)
Sent: Thursday, January 25, 2024 7:15 AM
To: S 9(2)(k)
Cc: Section 9(2)(a)
Subject: RE: Transcription service Otter.AI
Hi team
Just following up on this subscription request please?
Thanks
S 9(2)(a)
S 9(2)(a)
ington 6160, New Zealand
Authorised by Hon Todd McClay, Wellington
From: Section 9(2)(a)
Sent: Thursday, December 21, 2023 11:55 AM
To:S 9(2)(k)
Cc: Section 9(2)(a)
Section 9(2)(a)
Official
Subject: FW: Transcription service Otter.AI
Hi team
Please see attached.
the 1982
We would like to use this transcription service for speeches and media interviews. This is a service
recommended by a PMO Press Secretary.
Can you please let me know the best way to subscribe, naturally charged back to our office.
Act
Thanks
under
S 9(2)(a)
S 9(2)(a)
M: Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Authorised by Hon Todd McClay, Wellington
From: Section 9(2)(a)
Sent: Thursday, 21 December 2023 11:53 AM
Information
To: Section 9(2)(a)
Released
Subject: Transcription service Otter.AI
Hi S 9(2)(a)
Please see attached screen shot outlining annual billing cost $229.99 for Otter.AI, the transcription
service S 9(2)(a) asked us to use.
Sincerely,
Section 9(2)(a)
From: Section 9(2)(a)
Sent: Thursday, 21 December 2023 11:49 AM
To: Section 9(2)(a)
Subject: Otter.Ai
Get Outlook for iOS
Official
the 1982
Act
under
Released
Information
From:
Section 9(2)(a)
To:
Section 9(2)(a)
Bcc:
Section 9(2)(a)
Section 9(2)(a)
Subject:
Additional Press Sec/Media tools
Date:
Wednesday, 13 March 2024 10:20:56 am
Attachments:
image001.png
image002.png
Subscription Catalogue 2023 .docx
Hi all,
Just wanted to reach out to share some additional media tools available if you haven’t received
these already.
Ministerial Services can arrange newspaper, magazine or digital subscriptions for your office. The
attached catalogue is a sample of printed publications that may be of interest to your office. For
other requests please contact S 9(2)(k)
arrange.
Official
Also, here’s some instructions to signup to Press Reader and Media Alerting in case you haven’t
had this information already.
To sign up to the Press Reader
the 1982
Section 9(2)(k)
Act
under
For media alerting, as well as the Politik newsletter, and other newsletters you may wish to
subscribe to, they can be accessed and configured here: S 9(2)(k)
Will leave with you to circulate to your team as needed please.
Thanks
Released
Information
S 9(2)(a)
Section 9(2)(a) | Portfolio Manager
Ministerial Resourcing | Ministerial Services
Department of Internal Affairs
Mobile: Section 9(2)(a)
Level 1, The Terrace, Wellington 6160, New Zealand
www.dia.govt.nz
In the Office = ✓
Working from home = WFH
MON
TUE
WED
THU
FRI
✓
✓
WFH
✓
✓
Sometimes I work flexibly and send emails outside normal office hours. No need to respond to my
email outside yours.
Official
the 1982
Act
under
Released
Information
From:
Section 9(2)(a)
To:
Section 9(2)(a) r
Subject:
RE: Section 9(2)(a) - Otter.Ai
Date:
Monday, 25 March 2024 3:16:24 pm
Attachments:
image001.png
image002.png
Thanks S 9(2)(a)
S 9(2)(a)
From: Section 9(2)(a)
Sent: Monday, March 25, 2024 3:16 PM
To: Section 9(2)(a)
Subject: RE: Section 9(2)(a) - Otter.Ai
No worries, thanks S 9(2)(a) I’ll use mine in the interim
Official
Thanks,
S 9(2)(a)
Section 9(2)(a)
| Portfolio Manager | Ministerial Resourcing
the 1982
Ministerial Services
Te Tari Taiwhenua |
Department of Internal Affairs
Mobile: Section 9(2)(a)
Act
Parliament Library 2.022, Parliament Buildings
1 Museum Street, Wellington Central 6160, New Zealand |
www.dia.govt.nz
under
From: Section 9(2)(a)
Sent: Monday, March 25, 2024 3:14 PM
To: Section 9(2)(a) Information
Subject: RE: Section 9(2)(a) - Otter.Ai
Released
Hi Section 9(2)(a)
I don’t have a credit card, I am still waiting. S 9(2)(a)has a card but it hasn’t been set up with the
bank.
Thanks
Section 9(2)(a)
From: Section 9(2)(a)
Sent: Monday, March 25, 2024 3:09 PM
To: Section 9(2)(a)
Subject: Section 9(2)(a) - Otter.Ai
Hey Section 9(2)(a)
Section 9(2)(a) has requested a Otter.Ai premium subscription. Ministerial Services have now
allowed for offices to fund this using the office credit card.
S 9(2)(a) has created a free account using her parliamentary email address. Are you please able to
load a 12 month premium subscription on Section 9(2)(a) Otter.Ai account using the office credit card?
Thanks,
S 9(2)(a)
Section 9(2)(a)
| Portfolio Manager | Ministerial Resourcing
Ministerial Services
Te Tari Taiwhenua |
Department of Internal Affairs
Official
Mobile: Section 9(2)(a)
Parliament Library 2.022, Parliament Buildings
1 Museum Street, Wellington Central 6160, New Zealand |
www.dia.govt.nz
the
1982
Act
under
Released
Information
From:
S 9(2)(a)
To:
S 9(2)(a)
Subject:
RE: "Transcribing app
Date:
Monday, 25 March 2024 12:23:17 pm
Attachments:
image001.png
image002.png
image003.jpg
Hi S 9(2)(a)
Out of scope
Thanks for that, I have signed up to Otter.Ai and look forward to using it – got to be easier than
transcribing the old-fashioned way.
S 9(2)(a)
From: S 9(2)(a)
Official
Sent: Monday, March 25, 2024 10:45 AM
To: S 9(2)(a)
Subject: RE: "Transcribing app
the 1982
Hi S 9(2)(a) hope all is well!
Yep – I can help with this. We use Otter.Ai which is on the iPhone App Store
Act
If you sign up for a free account using your Parliamentary email, and let me know when you have
done so, I can load a premium subscription onto your account.
under
Thanks,
S 9(2)(a)
S 9(2)(a)
| Portfolio Manager | Ministerial Resourcing
Ministerial Services
Te Tari Taiwhenua |
Department of Internal Affairs
Mobile: S 9(2)(a)
Parliament Library 2.022, Parliament Buildings
Released
Information
1 Museum Street, Wellington Central 6160, New Zealand |
www.dia.govt.nz
From: S 9(2)(a)
Sent: Monday, March 25, 2024 10:10 AM
To: S 9(2)(a)
Subject: "Transcribing app
Hi S 9(2)(a)
I seem to recall mention of an app to transcribe voice memos from an iPhone, are you the right
person to speak to about how to a) find that and b) set it up?
S 9(2)(a)
Authorised by Hon Nicole McKee, Parliament Buildings, Wellington
Official
the 1982
Act
under
Released
Information
From:
S 9(2)(a)
To:
S 9(2)(a)
Cc:
S 9(2)(a)
Subject:
RE: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Date:
Wednesday, 17 January 2024 7:50:09 am
Good morning S 9(2)(a)
Will check on this subscription.
Regards,
S 9(2)(a)
From:S 9(2)(a)
Sent: Tuesday, January 16, 2024 1:18 PM
To: S 9(2)(a)
Cc: S 9(2)(a)
Subject: RE: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Importance: High
Hi
Official
S 9(2)(a) our Snr Press Sec has received the attached message.
Can you please look into this the subscription purchased last year for Otter.ai and get it sorted.
regards
the
1982
S 9(2)(a)
Act
under
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Disclaimer: The information in this email (including attachments) is confidential and may be legally privileged. If an addressing or transmission error has
misdirected this email, please notify the author by replying to this email and destroy the message. If you are not the intended recipient, any use, disclosure,
copying or distribution is prohibited and may be unlawful.
Please note information about meetings related to the Ministers’ portfolios will be proactively released (this does not include personal or constituency
matters). For each meeting in scope, the summary would list: date, time (start and finish), brief description, location, who the meeting was with, and the
portfolio. If you attend a meeting with the Minister on behalf of an organisation, the name of the organisation will be released. If you are a senior staff member
at an organisation, or meet with the Minister in your personal capacity, your name may also be released. The location of the meeting will be released, unless
it is a private residence. The proactive release will be consistent with the provisions in the Official Information Act, including privacy considerations. Under the
Privacy Act 1993 you have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If
you’d like to ask for a copy of your information, or to have it corrected, or are concerned about the release of your information in the meeting disclosure,
please contact the sender. You can read more about the proactive release policy at https://www.dia.govt.nz/Proactive-Releases#MS
Information
Released
From: S 9(2)(k)
Sent: Tuesday, 19 December 2023 4:27 PM
To: S 9(2)(a)
Subject: FW: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Hi S 9(2)(a)
As per our Phone Conversation, I have purchased the subscription in your email address and the password will be
S 9(2)(a)
. If you need any other assistance, Please let me know.
Many Thanks,
Kind Regards,
S 9(2)(a)
From: S 9(2)(k)
Sent: Tuesday, December 19, 2023 4:13 PM
To: S 9(2)(a)
Subject: FW: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Hi S 9(2)(a)
I hope everything is going well with you. the otter ai subscription got approved and we are going to purchase business option
and the price is US$20. The licence count is 1 to 25. Can you please let me know a email address to set it up and account for
Minister Bishop Office.
Many thanks,
Kind regards,
S 9(2)(a)
From: S 9(2)(a)
Sent: Tuesday, December 19, 2023 3:53 PM
To: S 9(2)(a)
Subject: FW: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Hi S 9(2)(a)
Can you please progress the ai subscription for Minister Bishop asap for US$20 per month, using my card.
Official
S 9(2)(a) this should
be coded to the code we use for S 9(2)(b)(ii) analysis code to be the office code. Thanks.
Regards,
S 9(2)(a)
the
1982
S 9(2)(a)
Ministerial Entitlements and Assurance|
S 9(2)(a)
From:
Act
S 9(2)(a)
Sent: Tuesday, December 19, 2023 3:47 PM
To: S 9(2)(a)
under
Subject: RE: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Hi S 9(2)(a)
Thanks for the advice – confirming this monthly subscription for Hon Bishop’s office is approved. I have noted the cost and that
this may provide a solution S 9(2)(b)(ii)
Kind regards,
S 9(2)(a)
S 9(2)(a)
| Manager Ministerial Entitlements & Assurance| Ministerial Entitlements and Assurance
Ministerial Services
| Te Haumi - Enterprise Partnerships
Te Tari Taiwhenua |
Department of Internal Affairs
Released
Information
S 9(2)(a)
Level 4, 45 Pipitea Street, Wellington
Wellington 6011, New Zealand 46 | www.dia.govt.nz
From: S 9(2)(a)
Sent: Tuesday, December 19, 2023 3:39 PM
To: S 9(2)(a)
Subject: RE: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Hi S 9(2)(a) ,
For your approval. US$20 per month for the ai app (media broadcast transcription), allows up to 5 users. Minister Bishop’s
request is for 4 user access already, so this is the one that fits them. We might just need to expect that all Ministers will
request this in the future. Potentially, S 9(2)(b)(ii) and the Office of the Clerk’s service will be used less often, if the CoS has queried
this S 9(2)(a)as per S 9(2)(a)below.
Pricing (otter.ai)
Regards,
S 9(2)(a)
S 9(2)(a)
Ministerial Entitlements and Assurance|
M: S 9(2)(a)
From: S 9(2)(a)
Sent: Tuesday, December 19, 2023 1:26 PM
To: S 9(2)(a)
Subject: RE: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Hi S 9(2)(a)
1. Does this pass Parliament’s and DIA’s information security requirements? This is already and has been used by
numerous press secs, it is a whitelisted app
Official
2. Is this limited to the office of Minister Bishop or can we give access to other members of the Executive? If so, how do
we keep those conversations/transcriptions to each office? This question is to determine how we can maximize
efficiencies and costs. This request is for Hon Bishop office, but I am sure other offices would be interested, the Business
plan is $20 per month which is good value
the
3. How is this different from the transcription services already being provided to us byS 9(2)(b)(ii) and the Office of the Clerk?
1982
Or can we ask these companies to provide the same service to us given that we have existing contracts with them?
S 9(2)(b)(ii)
The S 9(2)(a) has already questioned this
cost with S 9(2)(a)
Can we check in our records if we are paying for this already?
Act
S 9(2)(a)
under
From: S 9(2)(a)
Sent: Tuesday, December 19, 2023 10:02 AM
To: S 9(2)(a)
Subject: RE: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Hi S 9(2)(a)
I have spoken to S 9(2)(a) about this transcription subscription. As this is a first time, we have some questions:
1. Does this pass Parliament’s and DIA’s information security requirements?
2. Is this limited to the office of Minister Bishop or can we give access to other members of the Executive? If so, how do
Released
Information
we keep those conversations/transcriptions to each office? This question is to determine how we can maximize
efficiencies and costs.
3. How is this different from the transcription services already being provided to us by IS 9(2)(b)(ii) and the Office of the Clerk?
Or can we ask these companies to provide the same service to us given that we have existing contracts with them?
Regards,
S 9(2)(a)
S 9(2)(a)
Ministerial Entitlements and Assurance|
S 9(2)(a)
From: S 9(2)(a)
Sent: Tuesday, December 19, 2023 9:46 AM
To: S 9(2)(a)
Subject: FW: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Importance: High
From: S 9(2)(a)
Sent: Monday, December 18, 2023 8:43 AM
To: S 9(2)(k)
Subject: FW: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Importance: High
Hi team
Can you please confirm that someone has picked this up and advised S 9(2)(a)
Thanks
S 9(2)(a)
From: S 9(2)(a)
Sent: Tuesday, December 12, 2023 1:25 PM
To: S 9(2)(k)
Cc: S 9(2)(a)
Official
Subject: FW: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Importance: High
Hi team
the 1982
I understand this is something that you are able to set up?
Thanks
S 9(2)(a)
Act
From: S 9(2)(a)
Sent: Tuesday, 12 December 2023 12:14 pm
To: S 9(2)(a)
under
Subject: FW: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Importance: High
From: S 9(2)(a)
Sent: Tuesday, 12 December 2023 12:14:24 PM (UTC+12:00) Auckland, Wellington
To: S 9(2)(a)
Cc: S 9(2)(a)
Subject: APPROVAL/CREDIT CARD REQUIRED: Otter.ai subscription
Hi S 9(2)(a)
Please see email below from S 9(2)(a) seeking an Otter.ai subscription.
Information
Released
Can you please approve/provide credit card in order to get this set up as soon as possible.
Regards
S 9(2)(a)
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
Disclaimer: The information in this email (including attachments) is confidential and may be legally privileged. If an addressing or transmission error has
misdirected this email, please notify the author by replying to this email and destroy the message. If you are not the intended recipient, any use, disclosure,
copying or distribution is prohibited and may be unlawful.
Please note information about meetings related to the Ministers’ portfolios will be proactively released (this does not include personal or constituency
matters). For each meeting in scope, the summary would list: date, time (start and finish), brief description, location, who the meeting was with, and the
portfolio. If you attend a meeting with the Minister on behalf of an organisation, the name of the organisation will be released. If you are a senior staff member
at an organisation, or meet with the Minister in your personal capacity, your name may also be released. The location of the meeting will be released, unless
it is a private residence. The proactive release will be consistent with the provisions in the Official Information Act, including privacy considerations. Under the
Privacy Act 1993 you have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If
you’d like to ask for a copy of your information, or to have it corrected, or are concerned about the release of your information in the meeting disclosure,
please contact the sender. You can read more about the proactive release policy at https://www.dia.govt.nz/Proactive-Releases#MS
From: S 9(2)(a)
Sent: Tuesday, 12 December 2023 11:34 AM
To: S 9(2)(a)
Subject: Otter.ai subscription
Hi S 9(2)(a)
As discussed just now, could we please get a Pro subscription to Otter.ai. This service is used by PMO and makes transcribing
media interviews and standups much more efficient.
Pricing (otter.ai)
The cost is USD$10 per month, per user – we’d ideally need access for S 9(2)(a) and I at a minimum, and ideally for S 9(2)(a) and
S 9(2)(a) as well.
Many thanks,
S 9(2)(a)
S 9(2)(a)
Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand
under the Official
Authorised by Hon Chris Bishop, Parliament Buildings, Wellington
Disclaimer: The information in this email (including attachments) is confidential and may be legally privileged. If an addressing or transmission error has
misdirected this email, please notify the author by replying to this email and destroy the message. If you are not the intended recipient, any use, disclosure,
copying or distribution is prohibited and may be unlawful.
Please note information about meetings related to the Ministers’ portfolios will be proactively released (this does not include personal or constituency
matters). For each meeting in scope, the summary would list: date, time (start and finish), brief description, location, who the meeting was with, and the
portfolio. If you attend a meeting with the Minister on behalf of an organisation, the name of the organisation will be released. If you are a senior staff member
at an organisation, or meet with the Minister in your personal capacity, your name may also be released. The location of the meeting will be released, unless
it is a private residence. The proactive release will be consistent with the provisions in the Official Information Act, including privacy considerations. Under the
Privacy Act 1993 you have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If
you’d like to ask for a copy of your information, or to have it corrected, or are concerned about the release of your information in the meeting disclosure,
please contact the sender. You can read more about the proactive release policy at https://www.dia.govt.nz/Proactive-Releases#MS
Released
Information Act 1982
Document Outline
