Email 2 November.pdf

Tracy Hatton
From:
Tracy Hatton
Sent:
Thursday, 2 November 2023 3:09 pm
To:
Ben Douglas; Sean Judd; Krissy Trigg; Fiona Thomson; Tom Logan; Nohah Forde;
Lee Harris; Penny Bicknel ; Paul Zaanen; Sharon Hornblow
Cc:
Di Rossiter
Subject:
RE: Outcomes from meeting re engagement in Bul er
Hi Ben,

We wil  make the 26th and 27th work.

Thanks
Tracy

Dr Tracy Hatton
Joint Managing Director
p: +64 21 160 7707
e : [email address]

w: www.resorgs.org.nz

From: Ben Douglas <[email address]>
Sent: Thursday, November 2, 2023 11:41 AM
To: Sean Judd <[email address]>; Krissy Trigg <[email address]>; Fiona Thomson
<[email address]>; Tracy Hatton <[email address]>; Tom Logan
<[email address]>; Nohah Forde <[email address]>; Lee Harris
<[email address]>; Penny Bicknel  <Penny.Bicknel @bdc.govt.nz>; Paul Zaanen
<[email address]>; Sharon Hornblow <[email address]>
Cc: Di Rossiter <[email address]>
Subject: RE: Outcomes from meeting re engagement in Bul er

Hi everyone

Re  ming for the consulta on sessions – we had actual y booked venues for Sunday 26 November. I’m not sure if
that was clear? Given it’s a Sunday, I wouldn’t imagine there would be a clash with other BDC work?

I’ve just found out the 4 December is a public holiday here on the Coast, so it’d be a pity to spend two days of a
three day weekend at work and imagining others wil  likely feel similarly.

Please conﬁrm if you can a end a Sunday 26 mee ng (our  ming was 0830 – 1130 at Ngākawau and 1230 – 1530 at
Carter’s Beach, but understand we’l  need longer sessions now with the combined approach)

I’m thinking Punakaiki we should do an evening session during the week- say the 27th from 4pm – 7pm?

Thanks

B en Douglas
S
W

est Coast Regional Council

enior Planner |

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[email address]
+64 3 768 0466 extn. 9070
0274355966

|

|

From: Ben Douglas <[email address]>
Sent: Tuesday, October 31, 2023 2:52 PM
To: Di Rossiter <[email address]>; Sean Judd <[email address]>; Krissy Trigg <[email address]>;
Fiona Thomson <[email address]>; Tracy Hatton <[email address]>; Tom Logan
<[email address]>; Nohah Forde <[email address]>; Lee Harris
<[email address]>; Penny Bicknel  <Penny.Bicknel @bdc.govt.nz>; Paul Zaanen
<[email address]>
Subject: RE: Outcomes from meeting re engagement in Bul er

Thanks Di, that looks good.

Once everyone BDC conﬁrms if the 2nd and 3rd December wil  work for the drop in sessions, I’l  conﬁrm the venues.

The branding wil  need to be TTPP rather than WCRC as it’s a separate en ty and needs to be kept at arm’s length.

I’ve a ached our comms material. We wil  have a media release and public no ce ready in the next few days as wel
and I’l  send that through when it’s available.

I’ve a ached the powerpoint we looked at as wel - our principal planner put it together for a Commi ee mee ng
some months ago

Regards
B en Douglas
S
W

est Coast Regional Council

enior Planner |

[email address]
+64 3 768 0466 extn. 9070
0274355966

|

|

From: Di Rossiter <[email address]>
Sent: Tuesday, October 31, 2023 2:36 PM
To: Sean Judd <[email address]>; Krissy Trigg <[email address]>; Fiona Thomson
<[email address]>; Ben Douglas <[email address]>; Tracy Hatton
<[email address]>; Tom Logan <[email address]>; Nohah Forde
<[email address]>; Lee Harris <[email address]>; Penny Bicknel
<Penny.Bicknel @bdc.govt.nz>; Paul Zaanen <[email address]>
Subject: Outcomes from meeting re engagement in Bul er

sophospsmartba nnere nd
Hi al ,

Thanks for the mee ng and eﬀort put in to unpack and build a solid engagement approach.

Key outcomes/notes:
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1.  WCRC and BDC wil  hold 3 x joint drop-in sessions in Bul er (Ngakawau, Carters Beach, Punakaiki) on 2nd / 3rd
December with the purpose of:
  TTPP – informing community about updated coastal hazard maps (Hector to Punakaiki – except
Westport), explaining proposed Plan change, explaining process for submi ng, and sharing Plan
meframes
  Climate adapta on – introducing the team to the community, informing district of climate
adapta on project, asking communi es what they value and want to retain, listen to them – no risk
or technical informa on shared at this early stage
2.  Strong WCRC planning interest in climate adapta on project – broader than TTPP
3.  BDC climate adapta on project wil  also hold drop-in sessions later that same week in Karamea, Mokihinui,
Ree on, Charleston (but not Westport area) – WCRC wil  also be present at these – Fiona Thomson / Di
Rossiter and Tracy Ha on to coordinate
4.  Key messages for al  projects are needed across al  linked projects ahead of drop-in sessions – climate
adapta on, TTPP, master planning, Westport resilience project – Lee Harris progressing
5.  Adver sing – need to explain in the adver sing “why not Westport yet?” – same for Karamea / Li le
Wanganui – take a joint up approach to adver sing – Fiona Thomson / Di Rossiter and Tracy Ha on
6.  Media – need to ensure consistent and aligned proac ve messaging with media ahead of 2nd Dec – Lee
Harris progressing
7.  Iwi / stakeholder communica ons ahead of 2nd Dec – Lee Harris progressing – is this right?
8.  Branding on TTPP wil  clearly be WCRC, and climate adapta on wil  be BDC / UC

Other things we didn’t touch on:
  climate adapta on team wil  have BDC Council or representa on at the drop-in sessions – Jamie is happy for
the project to contact the Council ors directly
  also considering having CDEM-contracted welfare coordinator Steph Newburry there – strong link between
CDEM and adapta on; important that community welfare approach taken for later engagement when
district’s ful  risk proﬁle is shared. Wil  conﬁrm Steph’s involvement later in month.

What have I missed?

Please ensure al  climate adapta on project ma ers are shared with Tracy Ha on during 1st to 17th Nov as I’l  be on
A/L. Wil  have emails for anything urgent.

Thanks al ! Go forth


Ngā mihi

Di Rossiter
021 426 233



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