Act
Board Paper
Kia Tika - Enterprise Resource Planning (ERP) Solution
Information
Date:
18 July 2023
From:
Kirsty Bellringer, Chief Financial Officer
Stefan Korn, Chief Executive Officer
Reviewed by:
Ryan Challis, Procurement Manager
Scott Higham-Lee, Digital Enablement Lead
Renee Sidaway, Finance Programme Manager
Official
For:
Approval
Purpose:
This paper seeks formal Board approval to commit to the delivery of
an Enterprise Resource Planning (ERP) solution for Callaghan
Innovation. It outlines the financial treatment, benefits, governance
the
model, delivery risks, and quality assurance commitments.
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Recommendation
It is recommended that the Board
Act
Section 9(2)(b)(ii) - Commercial Information
Information
Official
Executive Summary
The Kia Tika (ERP) programme has now completed its discovery phase with our preferred vendors
and we have concluded commercial negotiations with our chosen ERP technology provider
the
(Workday), delivery partner (Section 9(2)(b)(ii)
,
- Commercial
and change management provider Section 9(2)(b)(ii) - Commercial Information
This paper seeks approval to undertake a full programme of work to deliver an ERP for Callaghan
Innovation, noting the whole of life costs being committed.
The critical areas for the Board to consider, given the significant investment required of Section 9(2)(b)(ii) - Comme is
(i) how we have forecast the financial investment required, and (ii) how the investment will be
funded given our financial position, and (iii) our commercial approach.
under
This paper details the approach to these matters.
Investment Cost Profile
Following the conclusion of the discovery phase, we are now able to provide confirmation of the
programme costs for implementation, ongoing support, and licensing.
We have received cost estimates from vendors for implementation (including from our change
management and data migration vendors), delivery partner costs and licensing. All delivery costs
are informed following due diligence within the discovery phase of the Programme.
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Appendix 2 - Detailed Benefits (Annually from year 2 onwards)
Section 9(2)(b)(ii) - Commercial Information
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