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Act
From: s9(2)(a)
@nzrugby.co.nz>
Sent: Tuesday, September 24, 2024 2:04 PM
To: s9(2)(a)
@parliament.govt.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Information
Kia oras9(2)(a)
Just wanted to check in about Saturdays6(c), s6(d)
Official
I also wanted to confirm that there is NO trophy presentation for this match – the Rugby
Championship will be presented at the South Africa v Argentina match, and the Bledisloe was
won by the All Blacks last weekend
the
Finally, will get that final guest list over to you by tomorrow morning, just have a couple final
outstanding guests.
Many thanksUnder
s9(2)(a)
From: s9(2)(a)
@nzrugby.co.nz>
Sent: Monday, September 16, 2024 1:03 PM
To: s9(2)(a)
@parliament.govt.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Released
Sounds good, thanks s9(2)(a)
From: s9(2)(a)
@parliament.govt.nz>
Sent: Monday, September 16, 2024 12:27 PM
To: s9(2)(a)
@nzrugby.co.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Hi s9(2)(a)
Great, I’ll update the timings on the PM’s VIP car.
I’m hoping to get a name by this Thursday or next Monday at the latest.
Thanks for you help
1982
s9(2)(a)
Private Secretary | Executive Support
Office of the Prime Minister
Act
M: s9(2)(a)
Executive Wing, Parliament, Wellington 6011
From: s9(2)(a)
@nzrugby.co.nz>
Sent: Monday, September 16, 2024 10:50 AM
To: s9(2)(a)
@parliament.govt.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Information
Kia ora s9(2)(a)
No problem!
A little after 6 would be great – if we aimed for 6:10pm that would be really ideal.
Official
And no problem about the names, if I don’t have to give the passes until the day before, then I’m
sure we’ll have the names by them so I can get them printed, all good!
the
Thanks also for the reprieve on the guest list, sending next Monday would be great as there are
still a few moving pieces.
Many thanksUnder
s9(2)(a)
From: s9(2)(a)
@parliament.govt.nz>
Sent: Friday, September 13, 2024 10:01 AM
To: s9(2)(a)
@nzrugby.co.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Released
Good morning s9(2)(a)
Thank you for letting me know and sorry for my slow replies. The office becomes hectic
when the PM is in the office and the best time to catch up on admin is Fridays.
Would you recommend the PM arriving just after 6? It will be ideal for the room to be
somewhat full when he arrives. He won’t be able to arrive earlier as he has a full day, but
happy to go with your advice
Haha that is weird numbering, I’m glad I don’t have to be the one to locate his seat lol.
Spoke with the team and they will be fine with the setting arrangements. s6(c), s6(d)
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Unfortunately, we haven’t confirmed a staffer as it would usually be s9(2)(a)
s6(c), s6(d)
Act
Really sorry if this delays your work. I’ll try my best to confirm our staff member.
s6(c), s6(d)
No stress, with the attendees list. You can send them on the week of if you need.
Kind regards,
Information
s9(2)(a)
Private Secretary | Executive Support
Office of the Prime Minister
M: s9(2)(a)
Executive Wing, Parliament, Wellington 6011
Official
From: s9(2)(a)
@nzrugby.co.nz>
the
Sent: Wednesday, September 11, 2024 8:26 AM
To: s9(2)(a)
@parliament.govt.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Kia ora s9(2)(a)
Under
Thanks so much for the below .
5:50pm for an arrival time sounds great, bearing in mind that this will be around about the time
that the curtain raiser final will finish, so guests will be a bit in and out of the lounge at that time.
But, it works well for us, no prob.
s6(c), s6(d)
Released
It would be great to confirm the names of the staffers attending with the PM and his wife, as we
will make named VIP lanyards for everyone, which I’ll put on a courier to you next week. I also
s6(c), s6(d)
Other than those two action points, the only left that I am
aware of is for me to send the final guest list through to you, I have a reminder in my diary to do
that on Monday next week, is that ok?
Many thanks
s9(2)(a)
1982
From: s9(2)(a)
@parliament.govt.nz>
Sent: Monday, September 9, 2024 2:57 PM
To: s9(2)(a)
@nzrugby.co.nz>
Act
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Hi s9(2)(a)
Thank you and likewise. Apologies for my delayed response, it was a really busy time in the
office preparing the PM’s overseas trip and trying our best to catch up on admin.
Awesome, thank you for sending runsheet. I’ve got the PM arriving at the stadium at
5:50pm, can you please confirm that this will be ok.
Information
Just wanting to confirm his seating location, s6(c), s6(d)
Other than that, everything else looks great to me. please let me know if you
need anything from my end.
Contact details for Ministers office: Official
Minister McClay: s9(2)(a)
@parliament.govt.nz
the
Minister Willis: s9(2)(a)
@parliament.govt.nz
Kind regards,
s9(2)(a)
Private Secretary | Executive Support
Office of the Prime Minister
Under
M: s9(2)(a)
Executive Wing, Parliament, Wellington 6011
From: s9(2)(a)
@nzrugby.co.nz>
Released
Sent: Tuesday, September 3, 2024 10:51 AM
To: s9(2)(a)
@parliament.govt.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Kia oras9(2)(a)
Hope you’re doing well. Please see attached the draft version of the event form for the Prime
Minister. Let me know if you have any questions at this stage, and I’ll look to get further
information across to you (particularly the final guest list, and the draft trophy presentation
runsheet) as soon as these are complete.
You will notice in the attached that I have listed that we would like to invite Ministers Willis &
McClay to the event as well. Do you happen to have contacts in their offices so that I can issue
invitations?
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Many thanks
Act
s9(2)(a)
From: s9(2)(a)
@parliament.govt.nz>
Sent: Thursday, August 8, 2024 10:24 AM
To: s9(2)(a)
@nzrugby.co.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Good morning s9(2)(a)
Information
Likewise, and thank you for sending the draft runsheet, we’re really excited for the
opportunity. It will be a great for the PM to present the cup however, we would much rather
have it secured over the ditch!
I have attached our event form. Can you please fill out with as much detail and have it
returned by the first week of September if possible.
Official
I can confirm that there will be 2x staffers attending (names tbc) s6(c), s6(d)
the
If you have any questions, please don’t hesitate to contact me.
I hope this weekend runs smoothly and I look forward to hearing from you soon.
Under
Many thanks,
s9(2)(a)
Private Secretary | Executive Support
Office of the Prime Minister
M:s9(2)(a)
Executive Wing, Parliament, Wellington 6011
Released
Office of Rt Hon Christopher Luxon
Prime Minister
EVENT INFORMATION FORM
Please read the information below before completing this form.
▪
This form captures a range of details needed to support the Prime Minister’s involvement in your
event. Please provide as much detail as you can. Feel free to leave blank any sections that do not
apply to your event.
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▪
Please note that the Prime Minister will be accompanied by staff members and a Police security
detail. Police officers and Prime Minister’s Office staff will need to visit your event/venue prior to the
day. We and/or Police will work with you to arrange a time for this to occur.
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▪
Please note that any invitations or advertisements featuring the Prime Minister must be approved by
the Prime Minister’s Office prior to their release.
Please return this form to us as soon as possible. The Prime Minister’s participation in your event may
not be able to proceed if the required information is not received by the agreed deadlines.
KEY DETAILS
Event name:
All Blacks v Australia Test match, part of the Lipovitan-D
Rugby Championship
Information
Host organisation:
New Zealand Rugby
Background:
The final domestic Test match of the year for the All
Please tell us about your event and
Blacks, the final Lipovitan-D Rugby Championship match
organisation.
of the year, and the second of two Tests with Australia
playing for the Bledisloe Cup (the first being the week prior
in Sydney).
Official
Date:
28 September 2024
Timings of PM’s attendance:
Start:
Event begins at 3:45pm (see runsheet). The
Please note that 1 hour is standard.
Prime Minister is welcome to let us know what
the
time he’d like to arrive (recommendation of no
later than 6pm)
End:
Final whistle at approx. 8:50pm and event end
at 10:00pm.
Physical address:
Wellington Rugby Lounge, Sky Stadium, 105 Waterloo
Quay, Pipitea, Wellington
Under
Access instructions:
s6(c), s6(d)
Please specify which
gate/entrance/street should be used.
Purpose of event:
Rugby match
What is the PM’s role at the event?
Invited guest
TBC on trophy presentation, pending result (handshake
and photo opp only)
s9(2)(a)
Primary contact point:
Name:
Released
Mobile:
Title/role: Event Manager, New Zealand Rugby
Email:
s9(2)(a)
@nzrugby.co.nz
Venue contact point:
Name:
As above
Form version: 04 Dec 2023
Page
1 of
4
(If different to the primary contact point –
Mobile:
e.g. Hotel/Conference Centre Manager.)
Email:
Who will greet the PM on arrival?
NZR President Matthew Cooper
Dress code:
Smart attire. Supporter jerseys are encouraged
Are there any safety requirements?
No
Is there a fundraising element to the
No
event? If so, please outline.
Which individuals or organisations
Taisho Pharmaceuticals are the naming rights sponsor of
are sponsoring the event? Please list.
the match.
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ATTENDEES
How many people will attend?
130-140 in the VIP lounge, 34,500 at the match in total
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Who will make up the audience?
In the VIP lounge:
-
New Zealand Rugby Board & staff
-
New Zealand Rugby life members
-
New Zealand Rugby sponsors
-
Sports stakeholders – Wellington Rugby/Rugby
Players Association/Rugby Foundation/Sport NZ etc
-
Wellington City Council/WellingtonNZ
-
Rugby Australia Board
Full guest list to be supplied approx. 2 weeks before the
match
Information
Please indicate any important guests
TBC
or VIPs that the PM should be aware
of.
Are other MPs being invited to
Hon Chris Bishop
attend?
Hon Nicola Willis (to invite)
Hon Todd McClay (to invite)
Official
N.B. we invite the Prime Minister, Minister for Sport,
Leader of the Opposition and Opposition Spokesperson
for Sport to all of our Test matches. Declines have been
received for this match from Ministers Hipkins and Henare.
the
Please supply an attendee list wherever possible. Attendee lists are required for dinner functions.
SPEECH DETAILS
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Is a speech required?
No
Who will be introducing and thanking
NA
the PM?
Speech length:
NA
Please note the PM typically speaks for
no longer than 15–20 minutes.
Will there be a question and answer
NA
(Q&A) element? If so, how much time
will be allocated to questions?
Released
Please indicate which, if any, of these
Lectern:
facilities will be available to the PM:
Lapel microphone:
Fixed microphone on stand:
Teleprompter:
Page
2 of
4
Projector for presentations:
Will the speech be recorded or
NA
livestreamed?
What topics or issues should the PM’s NA
speech cover? Please indicate any
issues you consider to be of interest or
concern to the audience.
Who else has been invited to speak?
NZR President Matthew Cooper will do a short speech to
welcome all guests (2-3 min in length)
Who should the PM acknowledge?
NA
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PHOTOGRAPHY
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Is photography permitted?
Yes, however photographers must be accredited in
advance of the match and receive a briefing
If so, does consent need to be obtained
No
for any individuals to be photographed?
Will your organisation have a
Yes
photographer present?
Can the Prime Minister’s Office use your
Yes – accounts to tag would be @nzrugbyofficial and
photos (e.g. for publication on social
@allblacks
media)?
Information
Does your organisation or photographer
Yes – @nzrugbyofficial
require credit/attribution for photos?
MEDIA
Do you plan to invite media to the
Media are not permitted in the VIP lounge, however media
event? If so, please list which media.
will be present covering the match
Official
Is the event open to media? The Prime
As above
Minister’s Office regularly informs the
media of his events and engagements
the
and we may invite media to attend.
Please indicate if you do not want
media to attend your event.
Which aspects of the event or
Crowd shots in the stands often feature on broadcast (Sky
programme will be open to media?
Sport) and may be captured by TV cameras as well, the
Prime Minister may be filmed/photographed in this
Under capacity.
Each day, the PM holds a media stand-
If this was of interest to the Prime Minister, the NZR media
up (or press conference) to allow
team would look in to feasibility
journalists to ask him about the issues of
the day.
Can we hold a media stand-up
on or outside your premises? This
would mean media (including TV
cameras) may visit your site. If so,
please note any restricted locations.
Released
Please ensure any media advisory or press release referring to the Prime Minister’s involvement in
your event is supplied to the Prime Minister’s Office in advance for approval.
Page
3 of
4
CULTURAL DIMENSIONS
Will the PM be involved in a cultural
No
protocol at the event (e.g. pōwhiri,
blessing, ava ceremony)?
▪ Please outline the protocol and
expectations on the PM in detail.
▪ Will the PM be required to respond, in
English, te reo Māori or another
language?
▪ If te reo Māori or another language,
1982
can you provide a speaker/singer on
the PM’s behalf?
▪ Will an interpreter be present?
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If the PM is making a speech, is it
NA
appropriate for the speech to include
a cultural greeting?
Is the PM expected to provide a gift or
No
koha?
QUESTIONS OF PM / PM’S OFFICE
Do you have any questions regarding
Names of guests and staffers when confirmed
Information
the PM’s attendance?
Form of address in writing:
Rt Hon Christopher Luxon, Prime Minister.
Form of address in person:
Prime Minister, Mr Luxon, Christopher, or Chris.
PM’s dietary requirements:
None.
PROGRAMME AND KEY TIMINGS
Official
Please provide an outline of the
3:45pm – lounge opens
programme and key timings.
4:15pm – Under 85k National Club Cup final kick-off
the
Feel free to attach a runsheet or any
5:50pm – approx. final whistle
other information you think may be
6:30pm – welcome speech by NZR
helpful.
7:05pm – All Blacks v Australia kick-off
8:50pm – approx. final whistle
8:57pm – approx. trophy presentation on field (pending
result)
10:00pm – lounge closes
Under
Please provide the names of others
NA. The Prime Minister will be seated in the stands for the
seated at the PM’s table (if applicable to
match next to his wife and either the Chair of NZR (Dame
your event).
Patsy Reddy) or President of NZR (Matthew Cooper). The
VIP lounge itself is cocktail-style
Thank you for taking the time to complete this form to support our planning. Please do not hesitate to
contact the Prime Minister’s Office if you have any questions.
Released
Page
4 of
4
From: s9(2)(a)
@nzrugby.co.nz>
Sent: Thursday, August 8, 2024 7:06 AM
To: s9(2)(a)
@parliament.govt.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Kia ora s9(2)(a)
Great to chat yesterday, thanks for your time.
As discussed, the three moments that we are looking at on 28 September for the All Blacks v
1982
Australia game are as follows:
Pre-match, sideline: there is an opportunity for the Prime Minister to join a small number ofAct
NZR commercial partners on the side of the field for the anthems and haka. This is a contracted
benefit for a couple of our sponsors, and we generally try to reserve an extra 1-2 spots for
additional guests. The PM would be escorted by a member of our commercial team directly after
the in-lounge formalities (one speech by an NZR rep to welcome everyone to the match, 5 min
max, no requirement from the PM) at approx. 6:35pm.
Post-match, visit to the sheds: after the match, our CEO & Chair will be able to escort the Prime
Minister and Minister for Sport to the sheds to meet the team. We will need to stay pretty
flexible here, as the timing of this (and length of time in the sheds) is dictated by the team and
will depend on a number of factors based on what happened on the field (if there were any
Information
citations or cards, for example, the team’s post-match process prior to a sheds visit takes more
time), whether there is a trophy presentation and whether there are any significant injuries
(which also result in some post-match processes). The visit usually happens at around 30-40
minutes post-match and lasts for 5-10 minutes.
Post-match, trophy presentation: there is a possibility of a trophy presentation. We won’t know
Official
for sure until the week of the match, as it will depend on our performance in the Rugby
Championship and against Australia in Sydney on 21 September. A trophy presentation will be
drafted in advance, so we’ll be able to press go and advise you of the plan fairly quickly on the
the
week of the match. It’s safe to say that in the event of a presentation:
It will happen on the field about 7 minutes after the final whistle
The Prime Minister and 1-2 other dignitaries will be involved (usually an NZR rep and
Rugby Australia rep). If it is a trophy presentation for Australia, we may also invite the
Australian High Commissioner or similar dignitary to be part of the presentation
Under
It is usually a pretty simple handshake and hand over scenario, there will be no medals.
Looking forward to receiving that briefing template when you get a chance, no rush on my end!
Many thanks
s9(2)(a)
Released
From: s9(2)(a)
@parliament.govt.nz>
Sent: Monday, July 22, 2024 4:16 PM
To: s9(2)(a)
@nzrugby.co.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Hi s9(2)(a)
I hope you have been well.
Just reaching out to see if you’ve managed to catch up with the All Blacks team to discuss
the PM’s attendance.
It would be great to see what opportunities he could potentially have. I’m aware that
1982
previous PM’s would hand out the cup and meet with the players post match.
I happy to chat on the phone.
Act
Kind regards,
s9(2)(a)
| Private Secretary | Executive Support
Office of the Prime Minister
[email address] | M:s9(2)(a)
Executive Wing, Parliament, Wellington 6011
Information
From: s9(2)(a)
@nzrugby.co.nz>
Sent: Friday, June 14, 2024 12:57 PM
To: s9(2)(a)
@parliament.govt.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Official
Kia ora s9(2)(a)
the
Great, thank you so much for the below, I’ll pencil in the PM for that match. I have regular catch
ups with All Blacks management, so in our next meeting I will talk to them about additional
opportunities for the PM.
I’ll be in touch again soon.
Under
Many thanks
s9(2)(a)
s9(2)(a)
Events Manager
New Zealand Rugby Commercial LP | Whutupōro Aotearoa Pakihi LP
s9(2)(a)
@nzrugby.co.nz
Released
allblacks.com |
nzrugby.co.nz |
View our social channels
You may notice the use of pronouns on some NZR email signatures such as them/she/he, read this article about how sharing
pronouns
in this way can help create an inclusive and safe environment for LGBTQIA+ colleagues.
I choose to work flexibly and may be in a different time zone than you, or I may be sending this email outside normal working
hours.
There is no need to respond to my emails outside of your working hours.
1982
While this email is from a New Zealand Rugby mailbox, the sender is engaged by New Zealand Rugby Commercial LP (a limited
partnership of which New Zealand Rugby holds the majority interest).
This email and any attachments may contain information that is privileged and/or confidential.
If you are not the intended recipient, you must not peruse, use, review, pass on, distribute or copy this document or any attachments.
Act
If you are not the intended recipient, delete this email immediately and notify the sender.
From: s9(2)(a)
[email address]>
Sent: Friday, June 14, 2024 12:00 PM
To: s9(2)(a)
@nzrugby.co.nz>
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Good morning s9(2)(a)
Thank you for reaching out and likewise. It has been full on the last few months however
Information
everything is starting to fall in place.
I have placed a hold in the Prime Ministers diary for him to attend the Bledisloe Cup Test match
in Wellington. Can I please tentatively schedule him to attend this. I am really keen to see what
sort of opportunities there are for the PM such as, attending the coin toss, meeting the players
post-match or presenting etc.
Official
If you have any questions, please don’t hesitate to contact me and I look forward to hearing from
you soon.
the
Kind regards,
s9(2)(a)
Private Secretary
Office of the Prime Minister
Under
s9(2)(a)
@parliament.govt.nz | M: s9(2)(a)
Executive Wing, Parliament, Wellington 6011
From: s9(2)(a)
@nzrugby.co.nz>
Sent: Thursday, June 13, 2024 8:39 AM
To:
Released
s9(2)(a)
@parliament.govt.nz>
Subject: FW: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Kia ora s9(2)(a)
I hope you are well. I wanted to check in regarding our invitation to the Prime Minister to join us
at a Test match this year. We know that the Prime Minister’s diary is incredibly full, but if there is
an opportunity for him to attend a Test we would be delighted to host him. Planning is well
underway for the remaining five Tests so we would be grateful for a response to ensure that
we’re able to deliver on the Prime Minister’s requirements.
Thank you so much and I look forward to hearing from you soon.
Kind regards
1982
s9(2)(a)
Act
s9(2)(a)
Events Manager
New Zealand Rugby Commercial LP | Whutupōro Aotearoa Pakihi LP
s9(2)(a)
@nzrugby.co.nz
allblacks.com |
nzrugby.co.nz |
View our social channels
You may notice the use of pronouns on some NZR email signatures such as them/she/he, read this article about how sharing
pronouns
in this way can help create an inclusive and safe environment for LGBTQIA+ colleagues.
I choose to work flexibly and may be in a different time zone than you, or I may be sending this email outside normal working
hours.
There is no need to respond to my emails outside of your working hours.
Information
Official
While this email is from a New Zealand Rugby mailbox, the sender is engaged by New Zealand Rugby Commercial LP (a limited
partnership of which New Zealand Rugby holds the majority interest).
the
This email and any attachments may contain information that is privileged and/or confidential.
If you are not the intended recipient, you must not peruse, use, review, pass on, distribute or copy this document or any attachments.
If you are not the intended recipient, delete this email immediately and notify the sender.
From: s9(2)(a)
@nzrugby.co.nz>
Sent: Monday, March 11, 2024 8:48 PM
Under
To: s9(2)(a)
@nzrugby.co.nz>
Subject: FW: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Mark Robinson (he/him)
Released
Chief Executive Officer
New Zealand Rugby | Whutupōro Aotearoa
s9(2)(a)
@nzrugby.co.nz
allblacks.com |
nzrugby.co.nz |
View our social channels
You may notice the use of pronouns on some NZR email signatures such as them/she/he, read this article about how sharing
pronouns
in this way can help create an inclusive and safe environment for LGBTQIA+ colleagues.
This email and any attachments may contain information that is privileged and/or confidential.
1982
If you are not the intended recipient, you must not peruse, use, review, pass on, distribute or copy this document or any attachments.
If you are not the intended recipient, delete this email immediately and notify the sender.
From: s9(2)(a)
On Behalf Of Christopher Luxon
Act
Sent: Monday, March 11, 2024 4:46 PM
To: Mark Robinson s9(2)(a)
Subject: RE: 2692: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
You don't often get email from [email address]. Learn why this is important
Good afternoon Mark,
On behalf of the Prime Minister Rt Hon Christopher Luxon, thank you for your email and
invitations to this years All Blacks and Black Ferns test matches.
Information
We are taking this invitation under consideration and will be back in contact with a response as
soon as possible.
We’d like to thank you once again for your email and will be in contact soon.
Official
Kind regards,
s9(2)(a)
Private Secretary
the
Office of the Prime Minister
s9(2)(a)
@parliament.govt.nz | M: s9(2)(a)
Executive Wing, Parliament, Wellington 6011
Under
From: Mark Robinson s9(2)(a)
Sent: Monday, March 11, 2024 2:24 PM
To: s9(2)(a)
@parliament.govt.nz>
Cc: s9(2)(a)
@nzrugby.co.nz>
Subject: Invitation | 2024 All Blacks and Black Ferns Domestic Test Matches
Released
Tēnā koe Prime Minister
I am pleased to extend an invitation to join us for the 2024 All Blacks and Black Ferns domestic
test match season.
I hope to see you at all, or some, of the matches.
Ngā mihi nui
Mark
1982
Act
Information
Official
the
Under
Released
