Appendix Two Leaders for Impact RFP May 2017.pdf

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Request for ProposalsAct

Information
Official
Leader
the  s for Impact
NZTE Leadership Programme
under

RFP released: 03 05 2017
Briefing session: 10 – 11am, 10 05 2017
Deadline for Questions: Midday, 11 05 2017
Released
Response to Questions: 5pm, 11 05 2017
Deadline for Proposals: Midday, 24 05 2017
Shortlisted Supplier Presentations: 29 – 31 May
New Zealand Trade and Enterprise
Auckland

This opportunity in a nutshel

Background
NZ Trade & Enterprise (NZTE) grows companies internationally – bigger, better, faster in international markets.
– for the benefit of New Zealand. See www.nzte.govt.nz. To deliver on this, the right culture is required and
capability is a key lever to achieve the cultural aspirations and organisational purpose.

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We are on a journey of cultural and leadership alignment to realise our intent of being at the next level of
performance.  The Performance Improvement Framework (PIF) review in May, 2015, found here (under PIF
reviews), amongst other aspects, challenged NZTE to focus on greater impact with our Customers which
requires strong Leadership and improved capability.  To date, NZTE has provided ad hoc leadership
development, as defined by the individual and leader using multiple suppliers. The revised approach continues
with the need for autonomy however, with greater alignment for a strong culture, stronger networks and trust
across the organisation and accelerated personal leadership growth.

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What we need
An edgy, experienced and reputable supplier, and facilitators, that can provide and integrated and
transformational learning experience to challenge and change the mind-set of our Leaders, grow their
capability and provide the tools for them to successful y embed and flourish to improve the capability and
performance of their people, and to deliver on our organisational purpose.
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What we don’t want
the
We do not want a supplier that will propose a different delivery method, or a supplier that will simply deliver
content or provide a “run of the mill” Leadership Programme.

What’s important to us
under
This is a transformational change and experience for the individuals and therefore, collectively as a people
leader population. It is important that our people leaders are to be chal enged and stretched to grow, to
observe role models in the facilitators and those around them. We require a strong cohort experience that
they learn and grow from and use their network to continue that growth. i.e. their leader, supplier, their peers,
the HR team, faculty/cohort sponsor, etc. This programme is to focus on all components – their mind-set, the
skills to be a great leader, and their toolkit to apply, learn, grow, embed and flourish.

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An overview
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Why should you bid?
NZTE is an organisation that is going from strength to strength, with our next key focus on capability and
leadership development. Therefore, this a wonderful opportunity for a supplier to partner with us and make a
real impact on our next stage to continue to support our New Zealand Businesses and grow the New Zealand
Economy.
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SECTION 1: Key information
1.1 Context
a.  This Request for Proposal (RFP) is an invitation to suitably qualified suppliers to submit

a Proposal for the Leaders for Impact contract opportunity.
b.  Please note that this is a conditional RFP process.  In addition to this RFP, we are
conducting a paral el procurement process for this project through the Al  of
Government Consultancy Services panel (“AoG CS Panel”).  We wil  only open and
evaluate a complying tender response if and to the extent that we are unable to find
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a suitable supplier on the AoG CS Panel.  If we select a supplier on the AoG CS Panel
we wil  notify you of this decision, at which point your tender response wil  be
destroyed and this RFP process wil  be terminated.
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c.  This RFP is a single-step procurement process. This includes supplier briefings.
d.  Words and phrases that have a special meaning are shown by the use of capitals e.g.
Respondent, which means ‘a person, organisation, business or other entity that
submits a Proposal in response to the RFP. The term Respondent includes its officers,
employees, contractors, consultants, agents and representatives. The term Respondent
differs from a supplier, which is any other business in the market place that does not
submit a Proposal.’ Definitions are at the end of the PDF Terms and Conditions which
are attached.
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1.2 Our timeline
RFP Released                                                                                                             03 05 17

Deadline for Questions from suppliers:
                Midday, 11 05 17
Deadline for the Buyer to answer suppliers’ questions:                                  11 05 17
Date of the supplier briefing session                                                                      10 05 17
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Date of notice as to whether AoG CS Panel supplier has been selected            21.05.17
Deadline for Proposals:
                           Midday, 24 05 17
Shortlisted Respondents’ presentations:                                                          29-31 05 17
the
Respondents notified of award of Contract:                                 week starting 05 06 17
Anticipated Contract start date:
                                09 06 17
All dates and times are dates and times in New Zealand.
1.3 How to contac
under  t us
a. All enquiries must be directed to our Point of Contact. We will manage all external

communications through this Point of Contact.
b. If you would like to attend our supplier briefing session please email our Point of
Contact to register.
c.  Our Point of Contact
  Email address: [email address]
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1.4 Developing and submitting your Proposal
a. This is an open, competitive tender process. The RFP sets out the step-by-step process

and conditions that apply.
b. In submitting your Proposal, you must use the Response Form provided.
c.  You must also complete and sign the declaration at the end of the Response Form.
d. Must use the pricing schedule template in the response form
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e. Limit on number of pages is 20.
1.5 Address for submitting your Proposal
Quotes must be submitted by email/electronically to the following address:
[email address]
a. Quotes sent by post or fax, or hard copy delivered to our office, will not be accepted.
1.6 Our RFP Process, Terms and Conditions
a. Offer Validity Period: In submitting a Proposal the Respondent agrees that their offer
will remain open for acceptance by the Buyer for 3 calendar months from the Deadline
for Proposals.
b. The RFP is subject to the RFP Process, Terms and Conditions (shortened to RFP-Terms)
described in Section 6 – the PDF Terms and Conditions which are attached. We have
not made any variation to the RFP-Terms.
1.7 Later changes to the RFP or RFP process
a. If, after publishing the RFP, we need to change anything about the RFP, or RFP process,
(including where we wish to terminate this RFP process because we have selected an
AoG CS Panel supplier), or want to provide suppliers with additional information we
will let all suppliers know by placing a notice on the Government Electronic Tenders
Service (GETS) at www.gets.govt.nz
b. If you downloaded the RFP from GETS you will automatically be sent notifications of
any changes through GETS by email.
under the Official Information Act 1982
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SECTION 2: Our Requirements

2.1 Background
This procurement relates to providing the development for our people leaders to have the skills and mind set
to build capability and lead our NZTE culture. Previously this has been provided through ad hoc interventions,
multiple suppliers and predominately defined by the individual and their leader.

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Going forward we wish to have an NZTE offered programme available to all people leaders delivered from the
same supplier to create a strong leadership culture and a well-connected leadership team.

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2.2 What we are buying and why
This RFP relates to the purchase of the expertise and knowledge of suppliers to design and deliver the
programme. The goal is for our leaders have the skills and mind set to build capability and lead our NZTE
culture. Success is that our people leaders have greater confidence and impact on others and business results.
The solution is to be an integrated transformational learning experience focused on mind-set growth,
enhanced leadership skil -set and a tool-set to embed the change. The key outcomes that we want to achieve
are:
1.  Increased clarity on personal strengths and development areas
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2.  Enhanced skill set in key leadership capabilities
3.  Stronger internal networks with increased trust
4.  Higher levels of personal and team performance
5.  Engagement and retention of stronger leadership talent

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2.3 What we require: the solution
We are seeking an integrated experience that delivers our goal outlined above and addresses the mindset,
skillset and toolset areas in the programme as per the overview on page 3.
the
Our suppliers are to be experienced in delivering learning at a mindset and skillset level with tools to enable
and embed change through
a.  4-day residential workshop (includes kick-off and wrap up event)
b.  1:1 coaching
c.  Virtual cohort
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2.4 What we require: capacity
We are looking for a supplier that can deliver as per the cohort timetable and key milestones outlined below.
Please note that we are looking to have 3 facilitators for the 4-day residential workshop and half these
Released
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Information
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• May be involved in procurement phase
4 People Leaders with mix or
• Estimate: 1-2 days per month in May, June, July. 2-4 hours
hierarchy, location and
August to December.
experience:
•
In role > 6 months
•
Performing
•
Interested to be involved
•
Has capacity
•
Prefer to have recent
experience/ exposure in
leadership development
Communications • Internal communications
s9(2)(a)
& Design
• Branding and col ateral
Events Co-
• Co-ordinate people leader and supplier engagement including
Graham Rouse’s Team
workshops, material, etc.
ordinator
s9(2)(a)
• Works with Creative Hub on location and events i.e. 4 day
workshop
(TBC)
• Co-ordination tools and resources i.e. handouts, workbooks,
360 tool, etc.
Supplier
• Facilitate interactions between People Leaders to define
TBC
learning outcomes and feedback on outputs at testing stage
• Design , develop and deliver the experience and content,
resources and supporting material for delivery of the
programme
Health and Safety is paramount at NZTE. We seek suppliers that place this same level of importance on
health and safety and who can demonstrate:
- A Health & Safety policy that complies with current legislative requirements and is appropriate for the
type of work the supplier carries out;
- appropriate induction and training procedures, working processes and procedures demonstrating its
compliance with its obligations under health and safety legislation; and
- No prosecutions being taken against it by WorkSafe New Zealand (where the supplier has been
prosecuted, we will require additional information regarding the details of the prosecution).
In addition, we expect the supplier to:
under the Official Information Act 1982
- Comply with NZTE’s health and safety policies and procedures (where the services are being provided
on NZTE premises);
- Demonstrate its compliance with all applicable health and safety laws and regulations as necessary to
allow NZTE to discharge its obligations;
- Notify NZTE of any hazards, incidents or near misses identified by its people while carrying out the
services for NZTE; and
- Understand that NZTE reserves the right, without penalty, to refuse to carry out work under
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conditions which are hazardous or could raise a potential health and safety incident.
2.8 Other tender documents
In addition to this RFP we refer to the fol owing documents. These have been uploaded on GETS and are
available for all interested suppliers. These documents form part of this RFP.
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a. Book of Important Stuff
b. Leadership Model

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SECTION 4: Pricing information

1.1 Pricing information to be provided by respondents
Respondents are to provide their price as part of their Proposal. In submitting the Price the Respondent
must meet the fol owing:
a.  Respondents are to use the pricing schedule template provided as per the response form.
b.  the pricing schedule is to show a breakdown of al  costs, fees, expenses and charges associated with
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the ful  delivery of the Requirements over the whole-of-life of the Contract.   It must also clearly state
the total Contract price exclusive of GST.
c.  where the price, or part of the price, is based on fee rates, all rates are to be specified, either hourly or
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daily or both as required.
d.  in preparing their Proposal, Respondents are to consider all risks, contingencies and other
circumstances relating to the delivery of the Requirements and include adequate provision in the
Proposal and pricing information to manage such risks and contingencies.
e.  respondents are to document in their Proposal all assumptions and qualifications made about the
delivery of the Requirements, including in the financial pricing information. Any assumption that the
Buyer or a third party will incur any cost related to the delivery of the Requirements is to be stated,
and the cost estimated if possible.
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f.  prices should be tendered in NZ$. Unless otherwise agreed, the Buyer will arrange contractual
payments in NZ$. If there are foreign exchange implications explain how risk in foreign exchange will
be dealt with here.
g.  where a Respondent has an alternative method of pricing (i.e. a pricing approach that is different to
the pricing schedule) this can be submitted as an alternative pricing model. However, the Respondent
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must also submit a pricing schedule that conforms.
h.  where two or more Respondents intend to lodge a joint or consortium Proposal the pricing schedule is
the
to include all costs, fees, expenses and charges chargeable by all Respondents.

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SECTION 5: Our Proposed Contract

5.1 Proposed Contract
The following is the Proposed Contract that we intend to use for the purchase and delivery of the
Requirements.
In submitting your Proposal you must let us know if you wish to question and/or negotiate any of the
terms or conditions in the Proposed Contract, or wish to negotiate new terms and/or conditions. The
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Response Form contains a section for you to state your position. If you do not state your position you
wil be deemed to have accepted the terms and conditions in the Proposed Contract in ful .
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