15/02/2024, 17:04
Offers of employment | Staff intranet | Victoria University of Wel ington
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Making an offer Offers of employment
Offers of employment
The process for making an offer of employment and what needs to be
included with the offer.
Before you make the offer
Before you make an offer of employment ensure all relevant
pre-employment verification checks have
been undertaken, as far as possible, and are satisfactory. Then contact the preferred candidate and
make a verbal offer. Confirm this offer with a letter.
General staff positions
If you are the appointing manager, select the appropriate
letter template and prepare the letter of offer
and extend it to the preferred candidate via email or in print.
Academic staff positions
Permanent and fixed–term offers for more than six months are prepared and sent out by your
HR
contact. All fixed–term offers of less than six months and offers to tutors and other teaching and
research support staff are prepared by schools.
Offers of employment
An offer of employment that is made to a prospective employee should include the following
documentation in the offer pack:
two copies of their letter of offer (including the
Employment New Zealand form (PDF)
at the end
of the letter)
a copy of the relevant collective agreement where the work is covered by a collective, or, if not, a
copy of the intended individual employment agreement (IEA)
https://intranet.wgtn.ac.nz/human-resources/recruitment/make-offer/offers
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Offers of employment | Staff intranet | Victoria University of Wel ington
a copy of the role description for appointments over six months, or if appropriate (e.g., where the
letter of offer does not contain a detailed description of duties to be performed)
a new employee starter pack (PDF) including new employee form, tax IR330 form, and KiwiSaver
KS2 form.
TEU Information (PDF) on its role and functions (this must be provided to all prospective
employees whose work is covered by a collective agreement).
Additionally, if the prospective employee is expected to be commencing their first employment role at
the University (or if you are unsure whether this is the case), enclose a copy of the
new staff guide
(PDF).
Advise unsuccessful candidates
Once the offer has been accepted you need to notify the unsuccessful candidates as soon as possible.
If there are delays in getting an acceptance, let the other candidates know that an offer is being
considered by the preferred candidate and that you will get back to them if it is not accepted.
Notify the interviewed but unsuccessful candidates in person and then confirm with an email. Where
possible, all unsuccessful applicants should be advised they have been unsuccessful at the earliest
opportunity to ensure a positive candidate experience.
Downloads
PDF
TEU Information (83.7 KB)
PDF
New employment starter pack (345.1 KB)
PDF
New employment starter pack checklist (153.2 KB)
Related links
Pre-employment verification checks
Letter of offer templates
Employment agreements
https://intranet.wgtn.ac.nz/human-resources/recruitment/make-offer/offers
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HR contact
https://intranet.wgtn.ac.nz/human-resources/recruitment/make-offer/offers
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