New Employee Information
Previous Employment with the University
Legal Name Employed as:
Staff Number (If Known) :
Approximate Date:
Years of employment:
Previous Employment (within last 12 months)
I agree to Victoria University of Wel ington using information held on my employment file including tax, superannuation, and bank account
details for this contract
Date :
Name :
Signature :
Part A : Personal Particulars
Full Legal Name :
Surname / Family Name
First Name
Middle Name (s)
Title (Prof/DrMr/Mrs/Ms/Miss)
Other Names :
Preferred Name
Previous Surname
Gender :
Male
Female
Gender Diverse
Other
Date of Birth :
DD / MM / YYYY
Contact Details :
Address
Suburb
City
Post Code
Mobile Phone
Telephone (home if applicable)
Email address
Emergency Contact :
Name
Relationship
Mobile Phone
Telephone (if applicable)
Address
Suburb
City
Post Code
Part B : Work Eligibility
Immigration Conditions :
Please indicate which condition applies.
NZ Citizen
Resident
Other
(tick or click on the box to indicate)
Australian Citizen
Permanent Resident
Other
A copy of the bio page in your passport
Passport Number
Passport Nationality
Date of Expiry
is required. If none, a verified copy of an
NZ birth certificate
VISA (attach a copy)
If you are not a NZ or Australian citizen / permanent resident a copy of your current visa enabling, you to work at Victoria University in NZ MUST be attached with this form.
Employment agreements will not be processed by Payrol without a copy of your visa. By signing this form you consent to Victoria University verifying with government agencies your
entitlement to work in NZ. (e.g., through Immigration NZ’s VisaView service).
Visa Number
Visa Type
Visa Expiry
Not Applicable
Previous Convictions & Actions Pending
Have you had any criminal convictions (excluding those which may be concealed under
the Clean Slate Act*), or do you have any current actions pending (minor traffic offences Yes
No
do not need to be disclosed)?
If you answered Yes , provide details here
*The Criminal Records (Clean Slate) Act 2004 means you do not have to advise the University of convictions that happened over seven (7) years ago, if you have had no new
conviction since and never been sentenced to a custodial sentence. If you have ever had a conviction for a "specified offence" (e.g., sexual offending against children, young people
or the mentally impaired) you are required to tell us. To see the list of offences that you need to tell employers about, look a
t www.legislation.govt.nz.
Part C : Additional Personal Information
Responses to the questions in this Part C will be used for statistical, benchmarking and reporting purposes; and to assist the University to meet its obligations under the Health and
Safety at Work Act 2015 and the Accident Compensation Act 2001.
Country of Origin (Birthplace)
Ethnicity
Please indicate up to two (2) ethnic groups
with which you most strongly identify
For staff who identify as New Zealand Māori, please provide al Iwi that you identify with in order of greatest association
Impairment/Disability
Do you live with the effects of any impairment from disease or illness; accident or injury;
existed at birth; natural aging?
Yes
No
If yes, please indicate below if your disability affects any of the following (tick or click on the box to indicate)
Agility
Hearing
Intel ect
Learning
Memory
Mobility
Psychological
Sight
Speech
Other (Please Specify) :
Health
Do you currently have, or have had in the past, any medical condition or injury that may
affect your job performance, or be aggravated by the associated tasks of this position?
Yes
No
If yes, please provide further information here :
Part D : Qualifications
Qualifications (Attach Verified copies of qualification certificates )
Abbreviation
Qualification Title
Conferring Institution
Country
Professional Affiliations
Abbreviation
Affiliation Full Title
Start Year
End Year
Part E : Bank And Tax Information
Bank Account
Please ensure a screenshot or bank deposit slip is attached to verify bank details, application will not be processed without one attached.
Bank (Prefix)
Bank Branch
Account Number
Suffix
Tax Information
IRD Number
Tax Code
Student Loan
Kiwisaver Rate (if applicable)
Please ensure Tax (IR330), Kiwisaver (KS2/KS10) and / or Unisaver forms are accurately completed and attached or your application may not be completed in a timely manner.
Part F : Declaration
In signing this declaration:
I understand that the information I provide is being collected for the purposes described in, and will be used in accordance with, the University’s Privacy Notice (available at
www.victoria.ac.nz/privacy); and
I endorse that al information provided by me is true and correct in al respects. I also understand that if any false information is given or material suppressed, I may be dismissed from
my employment at Victoria University.
Date :
Employee Signature :
IR330
Tax code declaration
October 2023
Use this form if you’re receiving salary or wages as an employee.
If you’re a contractor or use a WT tax code, you’ll need to use the
Tax rate notification for contractors - IR330C form.
Once completed:
Employee Give this form to your employer.
If you receive a payment such as a benefit or superannuation,
return this form to Work and Income.
Employer Do not send this form to Inland Revenue. You must keep this completed IR330 with your business records for seven years
following the last wage payment you make to the employee.
When an employee gives you this form you must change their tax code, even if you have received different advice in the past.
1 Your details
First name/s (in full)
Family name
IRD number
(8 digit numbers start in the second box.
)
2 Your tax code
You must complete a separate
Tax Code declaration - IR330 for each source of income
Choose only ONE tax code
Refer to the flowchart on pages 2 and 3 and then enter a tax code here.
If you’re a
casual agricultural worker,
shearer,
shearing shed-hand,
recognised seasonal worker,
election day worker or have a
tailored tax code refer to “Other tax code options” at the bottom of page 3, choose your tax code and enter it in the tax code circle.
3 Declaration
Signature
2 0
Day Month
Year
Give this completed form to your employer. If you don't complete Numbers 1, 2 and 3, your employer must deduct tax from your pay at the
non-notified rate of 45 cents (plus earners' levy).
Privacy
Meeting your tax obligations means giving us accurate information so we can assess your liabilities or your entitlements under the Acts we
administer. We may charge penalties if you don't.
We may also exchange information about you with:
• some government agencies
• another country, if we have an information supply agreement with them
• Statistics New Zealand (for statistical purposes only).
If you ask to see the personal information we hold about you, we'll show you and correct any errors, unless we have a lawful reason not to.
Contact us on 0800 377 774 for more information. For full details of our privacy policy go to
ird.govt.nz/privacy
RESET FORM
Salary and wages – main or highest source of income
Choose your tax code here for your main or highest salary or wages . See secondary income and other tax code options below for secondary salary
or wages or salary or wages from specific sources
Do you
Is this tax
receive an
code for
income
Yes
the income
No
tested
tested
Read
benefit?
benefit?
note 1
Yes
No
M
Read note 1
on page 4
Is this tax
No
code for
your main
Are you a
or highest
Yes
New Zealand
source of
tax resident?
salary or
- see note 3
wages? - see
No
note 2
Yes
M SL
Yes
Will your annual net income
between $24,000 and
No
Do you have
a New Zealand
$48,000? - see note 4
student loan?
No
M
Yes
Are you or your partner entitled
Yes
to Working for Families Tax
Credits or an overseas equivalent
or do you receive NZ Super,
veteran's pension or an overseas
equivalent? - see note 5
No
Do you have
a New Zealand
student loan?
Yes
No
ME SL
ME
2
Secondary income
Choose your tax code here for your secondary salary or wages
Read
Will your annual
Do you
SB SL
note 6
PAYE income
Yes
Yes
have a
payments be $14,000
student
or less? - see note 2
loan*?
SB
No
No
Will your annual
Read
Do you
S SL
PAYE income
note 6
Yes
payments be
Yes
have a
between $14,001 and
student
$48,000? - see note 2
loan*?
S
No
No
Will your annual
Yes
SH SL
PAYE income
Do you
payments be between
have a
Yes
$48,001 and $70,000?
student
- see note 2
loan*?
SH
No
No
Yes
ST SL
Do you
have a
Is your income
Yes
student
likely to be
loan*?
between $70,001
ST
No
and $180,000?
Yes
SA SL
Do you
No
have a
student
loan*?
SA
No
* Relates to New Zealand student loans only
Other tax code options
Use the tax code shown if you receive salary or wages
for any of the following types of work or you have a
tailored tax code
Casual agricultural workers,
shearers or shed-hands
CAE
(see note 7)
Election day workers
EDW
Recognised seasonal workers
(see note 9)
NSW
Tailored tax code
(see note 10)
STC
When you've worked out your tax code, enter it in the tax code circle at Number 2 on page 1.
3
Important: You may need to change your tax code if your circumstances change during the year. For example:
– you take out a student loan or pay it off
– start or stop being eligible to use ME or ME SL (see note 5 below)
– you have a second job and your income decreases or increases, changing the code you should be using.
Notes to help you complete this form
1. If you receive a
benefit from Work and Income (other than a student allowance, NZ Super or Veteran’s Pension) you must use the
“
M” tax code for this income.
You must use the secondary income section on page 3 to work out your tax code for any other
salary or wages.
If you choose a secondary tax code of “
S” or “
S SL” and you’ll earn more from your secondary job than your benefit, you may pay
more tax than you’re required to for that job. You can apply for
a tailored tax code so that the right amount of tax is deducted
- see note 9 for more information about tailored tax codes.
2. Annual PAYE income payments means income such as salary, wages, weekly accident compensation payments, NZ Super, Veteran’s
weekly compensation, Veteran’s Pension, student allowance and schedular payments, earned from 1 April to 31 March. Salary and
wages means the same but excludes schedular payments.
3. You are a New Zealand tax resident in any of these situations:
• You’ve been in New Zealand for more than 183 days in any 12-month period and haven’t become a non-resident.
• You have a permanent place of abode in New Zealand.
• You’re away from New Zealand in the service of the New Zealand Government.
4. Your annual net income is your total gross income (before tax is deducted) from all sources less your allowable deductions, from 1
April to 31 March. It excludes a loss carried forward or back from a previous or future year.
5. If you or your partner are entitled to receive Working for Families Tax Credits (WfFTC) or receive an overseas equivalent, or if you
receive an income-tested benefit, NZ Super, Veteran’s Pension or an overseas equivalent of any of these, your tax code is “M” (or “M
SL” if you have a student loan). You’re not eligible to use “ME” or “ME SL”.
For more information about WfFTC go to
ird.govt.nz/wfftc
6. You may be eligible for a repayment deduction exemption on your salary and wage income if you:
• have a student loan
• are studying full-time in New Zealand
• expect to earn below the annual repayment threshold from all sources
• earn above the pay-period repayment threshold.
If you have a student loan and you choose “
SB SL” or “
S SL” for your tax code, you may pay more towards your student loan than
you need to. If you earn under the pay period repayment threshold from your main job, you can apply for a special deduction rate
to reduce your student loan repayment deductions on your secondary earnings.
For more information about repayment deduction exemptions and special deduction rates go to
ird.govt.nz/studentloans
If you already have a repayment deduction exemption or special deduction rate for your student loan but your circumstances
have changed, you’ll need to update your details so we can check you’re still eligible. You can do this at
ird.govt.nz or by calling
0800 227 774.
7.
Casual agricultural workers are people engaged in casual seasonal work on a day-to-day basis, for up to three months. This includes
shearers and shearing shed-hands.
8.
Election day workers are people working for the elections for the period of advanced voting and election day only.
9. If you are a recognised seasonal worker or hold a work visa as foreign crew of a vessel fishing New Zealand waters, you will use the
“
NSW” code.
Recognised seasonal workers must be employed by a registered employer under the Recognised Seasonal Employers’
Scheme and are employed in the horticulture or viticulture industries. You must have a Recognised Seasonal Employer Limited
Visa/Permit. See
www.immigration.govt.nz (search keyword: seasonal).
10. If you have a current
tailored tax code certificate, enter “
STC” as your tax code on page 1 and show your original tailored tax code
certificate to your employer.
A tailored tax code is a tax deduction rate worked out to suit your individual circumstances. You may want one if the regular
tax codes will result in you not paying enough tax or paying too much. For more information go to
ird.govt.nz or contact
us on
0800 227 774. You can apply for a tailored tax code in myIR or download a
Tailored tax code application - IR23BS form
at
ird.govt.nz
11.
If you need help choosing your tax code go to ird.govt.nz or contact us on 0800 227 774.
4
KS2
September 2020
KS2 0920
KiwiSaver deduction form
Do not send this form to Inland Revenue. This form should be kept by your employer with your employment records.
KiwiSaver Act 2006
Use this form to provide your details to your employer if you are:
•
starting new employment
•
an existing employee and want to opt into KiwiSaver
•
a KiwiSaver member and want to change your contribution rate.
To be eligible to join KiwiSaver you must:
•
Live, or normally live in New Zealand, and
•
be a New Zealand citizen, or entitled to stay in New Zealand indefinitely.
You are not required to be auto enrolled when starting a new job if you are under the age of 18 or you are over the age of eligibility
for New Zealand Superannuation (currently 65).
Please read the notes on the back to help you fill in this form
Section A
General Please put a dash to indicate your situation eg
1. Are you a KiwiSaver member?
Yes. Go to Question 2
No. Go to Question 3
2. Are you on a savings suspension?
Yes See note below
No. Go to Question 3
If you have a savings suspension notice you must show it to your employer to prevent them making KiwiSaver deductions.
If you have lost your notice, you can get a replacement online at
ird.govt.nz from your myIR account.
Section B
Personal details Please use B L OC K L E T T E R S
You must provide your IRD number, name and address.
3. Your IRD number
If you don’t know your IRD number or you don’t have one, call us on 0800 549 472
4. Your name
Mr
Mrs
Miss
Ms
Other
Put a dash to indicate your title
First names
Surname
5. Your postal address
Street number
Street address or PO Box number
Suburb, box lobby or RD
Town or city
Postcode
6. Your contact
numbers
Day
Mobile
7. Your email address
If you give an email address you may receive KiwiSaver information by email
Section C
Contributions
8. Choose a contribution rate:
3%
4%
6%
8%
10%
If you don’t choose a rate, the default rate of 3% will be deducted.
9. I declare that the information I have provided on this form is true and correct.
RESET FORM
Signature
Date
Please give this completed form to your employer
This form is to provide your details to your employer if
Existing KiwiSaver member
you are:
If you are already a member, your employer should begin
starting new employment
making KiwiSaver deductions for you unless you show them
an existing employee and want to opt into KiwiSaver
a savings suspension notice. To ensure deductions start it
a KiwiSaver member and want to change your contribution
is recommended that you provide a KS2 form to your new
rate.
employer and to request confirmation the form has been
received. You’ll find more information in your KiwiSaver
Starting new employment
information pack or go to
ird.govt.nz/kiwisaver
If you’re not already a KiwiSaver member, you will be
Contribution rate
automatically enrolled if you’re between the ages of 18 and 65
and your employer will begin making KiwiSaver deductions
KiwiSaver contributions will be deducted from each payment of
from your first payment of salary or wages. However, you can
your salary or wages. You may choose a contribution rate of 3%,
opt out at any time on or after day 14 and on or before day 56
4%, 6%, 8% or 10%. If you don’t choose a rate, the default rate
of starting new employment - see your KiwiSaver information
of 3% applies. If you want to contribute more you can make
pack for details.
voluntary contributions directly to your scheme provider.
If you want to change your contribution rate, complete sections
Joining KiwiSaver if you’re a new employee 65 or over
B and C of this form and give it to your employer.
You can enrol in KiwiSaver by completing this form and giving
For information on total remuneration packages and
it to your employer. Your employer will determine if you are
good faith bargaining refer to
ird.govt.nz/kiwisaver and
eligible and then send your information to Inland Revenue and
employment.govt.nz
start making KiwiSaver deductions for you.
Note: If you opt in, you cannot opt out. We suggest you get
Privacy
financial advice before deciding to opt into KiwiSaver.
Find our full privacy policy at
ird.govt.nz/privacy
Existing employees who want to become KiwiSaver
What an employer should do with this completed form
members
Employer - don’t send this form to Inland Revenue. If the
You can enrol in KiwiSaver by completing this form and giving
new employee is subject to automatic enrolment or an existing
it to your employer. Your employer will determine if you are
employee opts in, use this information to assist you to complete
eligible and then send your information to Inland Revenue and
the IR346K. Keep this form with your business records for
start making KiwiSaver deductions for you.
seven years following the last salary or wage payment you make
Note: If you opt in, you cannot opt out. We suggest you get
to the employee.
financial advice before deciding to opt into KiwiSaver.
For more information about KiwiSaver go to
ird.govt.nz/kiwisaver
Joining KiwiSaver if you’re under 18
If you’re under 18 you can only join KiwiSaver by contacting
your chosen scheme provider directly. You cannot join through
your employer.
Document Outline
