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Minutes
High Performance Sport New Zealand Board Meeting
Thursday 9 December 2021 9.00am
NZ Rugby House, Mana Room, 100 Molesworth Street
MS Teams – HSPNZ Boardroom

BOARD MEMBERS PRESENT
In Attendance
Bill  Moran  (Chairman),  Chelsea  Grootveld,  Martin  Toomey,
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Annette  Purvis,  Ian  Hunt,  Rowan  Simpson,  Alison  Shanks,
Hetty Van Hale
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Apologies
Nil
Staff
HPSNZ Staff
Raelene Castle, Acting Chief Executive (MS Teams)
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Steve Tew, Acting Chief Operating Officer
Eddie Kohlhase, GM Performance Partnership (MS Teams)
Neena Ullal, General Counsel (MS Teams)
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Dr  Stafford  Murray,  Acting  General  Manager  -  Athlete
Performance Support (MS Teams)
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Rachel  Williams,  Acting  General  Manager  –  Business
Operations (MS Teams)
Simon Roche, Strategic Communications Manager  – HPSNZ
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(MS Teams)
Fiona Mather, Head of Performance Therapies (MS Teams)
Bruce Hamilton, Director of Performance Health (MS Teams)
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Andrew Matheson, Acting GM Strategy Implementation
Sport NZ Staff   Sasha Thomson, Executive Services Advisor
Guests
Fiona Allan (CE)
Lynette Grace (Games Delivery Manager)
Paula Tesoriero (Chef de Mission)

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1435.  Welcome & Apologies

The Chair opened the meeting with a Karakia and welcomed everyone to the
meeting.

The  Chair  acknowledged  the  departing  directors,  Alison  Shanks,  Ian  Hunt,
Rowan Simpson, who were attending their last meeting and acknowledged their
contributions to High Performance Sport during their tenure.

He outlined the meeting for the day and the key topics to be discussed along
with a presentation from Paralympics NZ who would be joining the meeting to
debrief on the Tokyo games.

1436.  Conflicts of Interest

Alison  Shanks  declared  a  conflict  through  her  Magic  Role  where  she  was
contracted to Netball NZ and for any cycling discussions.

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Marty  Toomey  noted  a  conflict  with  any  discussions  relating  to  the  Beijing
Olympics due to his role as Chef de Mission.
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1437.  Board Only

The COO spoke to the current key issues and noted the departing Directors.

The COO noted the investment decisions that would be made later in the day
and the significant amount of work undertaken by the team to date in preparing
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the  recommendations  for  the  Board  and  highlighted  the  importance  of  the
discussions to come.

Governance and Structure Review of HPSNZ and SNZ
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An  update  was  provided  on  the  Governance  Review  with  the  Minister’s
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feedback tabled and the Board noting the separate session to be held later in
the day to discuss the review with Sport NZ Board members, David Howman
(Chair  of  the  Review  Advisory  Committee),  Max  Adler  (Ernest  Young).  The
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process  was  outlined  with  the  Board’s  to  discuss  the  proposal  and  a  final
decision to be made at the Sport NZ Board on the following day which would
then be presented to the Minister.

Confidential update
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The CE provided background information to the Board on an impending article
expected to be published within the next week.

1438.  CE Report
The Board noted the CEO Report.
The SLT joined the meeting

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STRATEGIC SESSION
1439.  Paris Investment

The COO introduced the paper to the Board.

The  GM  Performance  Partnerships  gave  a  presentation  highlighting  the  key
system shifts and outlined the key campaign changes.

The Board held a discussion on wellbeing as an integral pillar of the strategy
and questioned why the wellbeing line in some budgets had $0 allocated with
Management noting that some sports had not applied and some were not clear
in what they were doing in this area and it was a requirement for them to be
able  to detail what  their funding was for. The Board noted that the wellbeing
budget  should  be  clarified  as  TBC  noting  that  Management  would  cover  off
wellbeing investment in the letters that are sent out.

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The  Board  noted  that  where  a  welfare/wellbeing  request  had  been  denied
Management should include commentary to explain why it had been declined.
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It  was  further  noted  that  the  development  of  wellbeing  initiatives  would  be
ongoing throughout the cycle and it was agreed that further investment would
be necessary as these initiatives were developed.

The  Board noted  the  importance  of  investing  in  capability  and  wellbeing and
saw that as a critical part of the investment to NSOs.
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Investment  conditions  were  discussed  with  Management  noting  that  the
purpose of the investment was not to increase risk in NSOs but that in reality
there are going to be capacity and capability issues in some sports.
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The Board questioned whether $6 million additional investment was sufficient
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noting that this would be a discussion for the Sport NZ Board at their meeting.

The Board noted the cultural pathway and the positive progress in this area.
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ACTION:
-  Management is to:
-  provide details on the wellbeing figure
-  check the SOI/SPE and Wellbeing Manager reference
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The Board agreed to:
•  Note SSNZ and NNZ investment consideration will be in 2022 and 2023
respectively
•  Approve  (1438)  the  proposed  HPSNZ  Strategic  Investment
recommendations to sports.
a.  $131M – Paris Cycle Total Direct Investment
b.  $6M – additional support requested from Sport NZ
c.  $1M – Covid Contingency held in reserves

The above is approved subject to:
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•  The  additional  support  requested  from  Sport  NZ  in  point  2  of  the
recommendation being increased from $6M to $8M; and
•  Confirmation through the Health Check process and other mechanisms that
the  wellbeing  of  our  athletes  and  others  in  our  HP  environments  are  a
priority  and  that  sufficient  capacity,  capability,  tools  and  resources  are
embedded in both HPSNZ and partner NSOs to achieve this.

It is acknowledged that HPSNZ will engage with NSOs in early 2022, to ensure
that  robust  plans  are  in  place  to  ensure  the  above  –  and  that  sufficient
investment has been attributed to (and by) the NSO to implement those plans
in accordance with the HPSNZ Investment Schedule and Standard Terms and
Conditions.
The COO thanked the Board for their support and outlined the next steps with
timing for the next discussion and media release.
Fiona Allan (CE), Lynette Grace (Games Delivery Manager, Paula Tesoriero (Chef de
Mission) joined the meeting
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1440.  Paralympics NZ Board Debrief

Fiona  Allan  spoke  to  the  meeting  and  thanked  both  the  Board
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Management for their support towards the Paralympics campaign to Tokyo.

Paula Tesoriero spoke to the meeting from her perspective as Chef de Mission
and acknowledged the support provided and highlighted the positive outcomes
of  the  Paralympics  Tokyo  campaign  which  included  no  serious  injuries,  no
Covid-19 cases,  Paralympic records set  and all in  all a successful campaign
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despite the challenging environment.

Paula noted she was proud of the team and their achievements and addressed
the learnings acknowledging the challenging circumstances of Tokyo.
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Lynette Grace spoke to the performances which were all on track with some
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athletes setting personal bests and Oceania records.

The team outlined the challenges looking forward to Beijing from the learnings
of Tokyo.  The Board noted that the Paralympics team were working with NSOs
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to  create  pathways  to  the  Paralympics  looking  ahead  and  outlined  the
challenges in this area.

The Chair noted the importance of the disability strategy to assist in this area
and thanked the Paralympics team for their work and joining the Board meeting.
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Fiona Allan (CE), Lynette Grace (Games Delivery Manager, Paula Tesoriero (Chef de
Mission) left the meeting
1441.  NSO Heath Check Assessment Update
The paper was taken as read.

The CEO spoke to the work underway to investigate options around wellbeing.
The Board encouraged Management to look at it as a priority and noted a deep
dive on wellbeing would be undertaken in the New Year.

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The  work  being  undertaken  through  the  Chairs  Governance  Group  was
highlighted with the Chairs and the roles and responsibilities and further funding
being provided to assist NSO’s in this area.
ACTION: Management is to facilitate a deep dive on Wellbeing with the Board
in the New Year.

The Board noted the NSO Health Check Assessment Update.

1442.  Beijing Focus Update

The GM Performance Partnerships spoke to the paper noting plans were on
track for the Beijing Winter Olympics.

Marty Toomey provided an update as Chef de Mission noting a watch was
being kept on the current Covid-19 situation in China.

The Board noted the Beijing Focus update.

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1443.  2022 Birmingham Commonwealth Games Update

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The GM Performance Partnerships spoke to the paper providing update on
the 2022 Birmingham Commonwealth Games including an initial tracking of
sports and contribution to the stated medal target.

The Board noted the 2022 Birmingham Commonwealth Games Update.

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1444.  Finance Report

The  Acting  General  Manager  -  Business  Operations  spoke  to  the  Finance
Report  and  highlighted  the  draw  down  on  Covid-19  reserves  that  had  been
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accessed  by  Hockey  NZ  with  a  further  application  under  review  from  Snow
Sports NZ.
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The Board noted the Finance Report.

1445.  HPSNZ Delegated Authorities Manual
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The Acting General Manager - Business Operations spoke to the paper noting
it  had  been  approved  by  the  Audit,  Finance  and  Risk  Committee  at  their
November meeting and aligned to the Sport NZ Delegated Authorities Manual
and the new Strategy.
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The Board agreed (1445) to approve the HPSNZ Delegated Authorities Manual
(attached to the paper as Appendix A) and noted that once approved the policy
will be distributed across HPSNZ as appropriate and that the SNZ Board will
also be required to approve the Manual at their next meeting.
The Sport NZ Head of Government and Strategic Foresight joined the meeting

1446.  Environmental Scan

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The Sport NZ Head of Government and Strategic Foresight joined the meeting
and  provided  a  high-level  overview  of  the  environmental  scan  on  the
dimensions and implications of Covid-19. and held a discussion with the Board.

ACTION: Management is to:
-  create scenarios for the future and what it might look and determine what
actions can be taken now.
-  add Sports wanting to be based in Europe to the Environment Scan.
The Sport NZ Head of Government and Strategic Foresight left the meeting
The Group Manager HR joined the meeting
1447.  Health, Safety and Wellbeing Report

The Board discussed the Health, Safety and Wellbeing report and in particular
the EAP sessions and queried if further information could be provided within
the constraints of the privacy laws to drill down further.
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ACTION: Management is to provide further information on EAP sessions such
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as numbers, trends, locations, benchmarks.
The Group Manager HR left the meeting
1448.  Confirmation of Minutes

11 November 2021
The  minutes  from  the  meeting  held  on  11  November  2021  were  agreed
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(Toomey /Van Hale) as a true and accurate record of the meeting.

1449.  Matters Arising
The Board noted the Matters Arising were either completed or had indicative
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due dates.

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1450.  General Business

Christchurch Hub “HPSNZ National Training Centre”
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The GM Performance Partnerships spoke to the update provided in the paper
attached to the CE report which provided a summary of the work undertaken to
date on the Christchurch Hub and a view looking forward to 2024.

The  Board  noted  the  Christchurch  Hub  “HPSNZ  National  Training  Centre”
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South Auckland

The GM Performance Partnerships provide an update on the South Auckland
Hub  noting  the  Board  would  be  undertaking  a  visit  to  South  Auckland  in
February 2022.
Dr Stafford Murray, Acting General Manager - Athlete Performance Support
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The Chair acknowledged Dr Stafford Murray’s work and his impact on the High
Performance System in New Zealand and wished him well for the future and
his departure back home to the United Kingdom.
Departing Board Members – Rowan Simpson, Alison Shanks, Ian Hunt
The Chair spoke to the departing Board Members and made a presentation for
each in recognition of the work they have undertaken during their tenure.

The meeting closed at 2.58pm

Bill Moran
___________________ 2022
Chairman
Date

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