The office stands at ready in case the need to return to Level 3 arises.
5.
Ratification of Reports
The following reports were ratified:
Classification Unit January - April 2022
Information Unit January - April 2022
Corporate Services Unit April 2022.
6.
Reports Presented to the Board
6.1
Classification Unit Report Tabled
Classification Unit monthly reports for May and June 2022 were tabled. The following
specific matters were discussed:
Numbers provided for publications received, examined and registered provide
useful insights for commercial our activities. This report however only provides
so much information for crown material as each publication is lodged as a
separate publication but in reality these are batched
Options for reply have been introduced, when receiving a set of submissions an
options to reply is now present, which may affect timeliness measures going
forward.
Suggestion was advanced that timeliness measures could have trend
information added. Julia to provide trend information from quarterly reporting
as this may provide more insight.
It was noted that spikes in publications received can be attributed to festival
work.
Difference between the crown publications received by change and classified
by channel the numbers should measure out (there might be a lag but should
broadly measure up at some point). This is easier to see in quarterly reporting.
It was noted that the number if titles and publications assessed per month by
the Classification Team for CVoD provides will become more important in the
coming months.
6.2
Information Unit Report Tabled
Information Unit monthly reports for May and June 2022 were tabled. The following
specific matters were discussed:
It was noted that the main activities section of the reports give a really good
flavour of the work the team is undertaking
Drop in website hits. It was noted that a number of visits prior were from the U.S
looking for manifesto and search terms took them to our website.
It was noted that the Student website has been taken down and all content is on
our new website
Happy with the amount of new content going onto the website each month.
Noted that some content is being translated into reo Māori, Samoan, Arabic,
Hindi, Simplified Chinese and Urdu. Suggestion that this could be an item at an
upcoming classification unit meeting; to discuss why these specific languages
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were chosen. As an action item, it will be noted in a future Pānui that these
translations are taking place.
It was noted that the research target was achieved
It was noted that the Chief Censor would like to see a close the loop process on
inquiries that the Chief Censor has been linked into for example the Great
Replacement inquiry of 28/06/. It would be good for a note to all involved be
given that outlines the actions taken.
Graphs will be changed from calendar year to financial year
6.3
Corporate Services Unit Report Tabled
Corporate Services report for June 2022 was tabled and the following specific matters
were discussed:
•
Operating expenditure is $21K over budget, driven by the cost of Policy support
and expenditure on IT support including the self-rating tool, Films Database
(11A) and website maintenance
•
Personnel expenditure is $99.8K under budget largely due vacancies in the
Classification and Executive areas and contractors in place of permanent staff.
In the CVoD space the under spend is the result of existing staff undertaking
these activities. During May salary adjustments resulting from the Col ective
Agreement settlement were made.
•
Levy revenue is $51K under budget as the budget was set before the Levy
Regulations were finalised.
•
Label ing Body revenue is $50.0K over budget Label ing Body revenue as
discussed above is highest we have had in the past 5 years however volumes
are less than forecast by more revenue has been received. Julia to do an
analysis of the increase for the quarterly reporting.
•
Discussion was held on carer development, where the gaps are and who has
ownership of the process in its entirety. This will be discussed further offline at
the manager’s strategy day.
•
It was also discussed that a one-off budget request be made this year to assist
with CVoD and Historical Classifications activities.
•
It was noted that during June, sick leave was higher than usual – this was due to
COVID and general winter un-wel ness. Annual leave is up from last month
though it is noted that a few staff have extended leave planned for later in the
year which should bring this down. However, Managers will speak to those with
excessive leave to get a plan in place to bring this down.
7
Capital Expenditure for the Month
No capital expenditure items were advanced for approval.
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8
Annual Leave Liability
The Office's annual leave liability as at the end of June 2022 was tabled and reviewed.
Total liability is currently $207K and annual leave usage is low, possibly due to high
levels of sickness. However, it is noted that there are a number of staff who have leave
planned for the rest of the calendar year (some for significant periods of time).
Managers to speak to those with excessive leave to get a plan in place to bring this
down.
9
Legislative Compliance Framework
The Board held a general discussion on process and responsibility in relation to
legislative compliance.
It was noted that the protected disclosures policy needs to be updated to reflect recent
Act changes. This will be updated for discussion at the next board meeting.
10
Risk Management Framework risk register
It was noted that CVoD risks that emerged from a recent steering committee meeting
have been added to the risk register.
It was noted that the Deputy Chief Censor will confirm or update all mitigations on the
register and the register in its entirety will be discussed after this action has been
completed
11
Review Board Calendar
Outstanding - Calendar is reviewed every six months and requires updating.
12
Other New Business
No other business
Signed:
Chair:
Date:
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