COMMERCIAL
GMC Lite GOODS and/or SERVICES (3rd Edition)
CONTRACT MANAGEMENT AT MfE
Good contract management is important. It ensures deliverables and costs are actively monitored,
risks are identified early and properly managed, and ensures a better relationship with suppliers and
providers. Good contract management also ensures a smooth transition in case of a change in contract
owner or manager.
Guidance on contract management, along with contract management plan templates can be found
here.
Every contract manager is responsible for actively managing each of their contracts. It is expected that
you set up a contract management plan for each contract using the contract management plan
templates.
The Contract Accountability Statement on the next page
must be signed by the Contract Owner
and Contract Manager at the time the contract is signed. It shows that the contract owner and manager
both understand their roles and what they are required to do to successfully manage the contract. It
must be returned to Procurement along with the signed contract. Your contract will not be entered
into the system until the signed Contract Accountability Statement is returned.
If you have any questions, please come and chat to the Procurement Team or email
[email address]
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GMC Lite GOODS and/or SERVICES (3rd Edition)
Lite Contract
Defining the problem re forestry supply in the New Zealand Emissions Trading
Scheme.
Buyer’s Contract number: [to be inserted by Procurement when the contract has been processed]
The Parties
The Buyer The Ministry for the Environment
Environment House, 23 Kate Sheppard Place, Thorndon, Wellington 6011
and
The Supplier Tim Denne, Resource Economics (NZBN: 9429041423455)
s 9(2)(a)
Agreement
The Supplier will provide the following goods and/or services (as applicable) to the Buyer by the date
and for the price recorded in the table below (excluding GST). The price includes all expenses.
Background
The Supplier is required to provide a written problem definition assuming the priority of the NZ ETS is
to reduce gross emissions. The report will provide expert opinion as well as scrutiny of any data and
evidence provided for developing the problem definition. This work should consider the short, medium
and long-term risks of the status quo, and the impacts different timeframes for when interventions
could be made. The final document would be produced in word and PDF format. This work will be
completed by Tim Denne of Resource Economics.
Description
Delivery date
Specific Standards (if any)
Price (exc GST)
Summary report: a
18/02/2022
Delivered in PDF and word
$6,500
report that
format
summarises the
problem definition of
forestry supply in the
NZ ETS and its impacts
on gross emission
reductions
Price
The total price payable under this Contract is up to NZ$6,500 excluding GST.
Invoice and
The Supplier will invoice the Buyer for the goods and/or services when all goods
payment
and/or servies have been provided.
If delivery of the goods and/or services has been satisfactory and the Buyer
receives a valid tax invoice:
• on or before the 5th business day of the month, the Buyer must pay
that tax invoice by the 20th calendar day of that month; and
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GMC Lite GOODS and/or SERVICES (3rd Edition)
• after the 5th business day of the month, the Buyer must pay that tax
invoice by the 20th calendar day of the following month.
Start date
This Contract will start on 18/01/2022.
End date
This Contract will end on 18/02/2022.
Term
This Contract starts on the Start Date. Goods and/or services must not be
delivered before the Start Date.
This Contract ends on the End Date.
Standards
FOR SERVICES: (as applicable) The Supplier will provide the services with due
care, skill and diligence and to the Specific Standards specified above (if any).
FOR GOODS: (as applicable) All conditions and warranties under the Contract
and Commercial Law Act 2017, Part 3, Subparts 1 - 6 apply to the supply of
goods under this Contract.
The Supplier must comply with the
Supplier Code of Conduct issued by the
Procurement Functional Leader (see procurement.govt.nz).
Intellectual
Pre-existing intellectual property rights remain the property of their current
Property
owner. New intellectual property rights in any tangible output of the services
(deliverables) become the property of the Buyer when they are created. The
Supplier grants to the Ministry a perpetual, non-exclusive, worldwide and
royalty-free licence to use, for any purpose, all intellectual property rights
incorporated in the deliverables by the Supplier that are not owned by the
Buyer. The Supplier will not infringe any third party intellectual property rights
in developing any deliverables under this Contract.
Confidentiality
Each Party confirms that it has adequate security measures to safeguard the
other Party's confidential information from unauthorised access or use by third
parties, and that it will not use or disclose the other Party's confidential
information to any person or organisation other than:
1. to the extent that use or disclosure is necessary for the purposes of
providing the goods or services or in the case of the Buyer, using the goods or
services,
2. if the other Party gives prior written approval to the use or disclosure,
3. if the use or disclosure is required by law (including under the Official
Information Act 1982), government Ministers or parliamentary convention, or
4. in relation to disclosure, if the information has already become public, other
than through a breach of the obligation of confidentiality by one of the Parties.
On termination or expiry of this Contract, the Supplier must, if requested by the
Buyer, immediately return or securely destroy all confidential information and
other material or property belonging to the Buyer.
Resolving
The Parties will use their best endeavours to resolve any dispute or difference
disputes
that may arise under this contract through direct negotiation. If the Parties
cannot resolve a dispute by negotiation, either Party may refer the matter to
mediation. The Party requesting mediation must notify the other Party in
writing. Each Party will meet their own costs of resolving the dispute.
Contractual
Nothing in this Contract constitutes a legal relationship between the Parties of
Relationship
partnership, joint venture, agency, or employment. Neither Party has authority
to bind or represent the other party in any way or for any purpose.
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GMC Lite GOODS and/or SERVICES (3rd Edition)
Conflicts of
The Supplier warrants that as at the Start Date, it has no conflict of interest in
Interest
providing the goods and/or services or entering into this Contract. The Supplier
must do its best to avoid situations that may lead to a conflict of interest arising.
The Supplier must tell the Buyer immediately, and in writing, if any conflict of
interest arises in relation to the goods and/or services or this Contract.
Publicity
The Supplier may disclose the existence of this Contract but must obtain the
Buyer's prior written approval before making reference to the Buyer or this
Contract in its publications, public statements, promotional material or
promotional activities about this Contract.
Records
The Supplier must keep and maintain records relating to this Contract in
accordance with prudent business practice and all applicable laws.
Law
This Contract will be governed and interpreted in accordance with New Zealand
law.
Signed for and on behalf of the Buyer:
Signed for and on behalf of the Supplier:
_________________________________
_________________________________
(signature)
(signature)
Name:
Insert name
Name:
Insert name
Position:
Insert position
Position:
Insert position
Date:
Select date
Date
Select date
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