Te Komiti Whakahaere Ako
Academic Administration Committee
_____________________________________________
Ngā āmiki | Minutes
Rā | Date
Monday, 8 May 2023
Wā | Time
1.00pm
Wāhi | Venue
Council Chamber level 6 Matariki
Tāngata i tae
S 9(2)(a) OIA
mai | Present
Professor C Moran, S 9(2)(a) OIA
Professor K Scott
Whakapāha
S
| Apologies
9(
Ērā atu i
S 9(2)(a) OIA
tae mai | In
attendance
1.
WELCOME
The Acting Chair welcomed Professor Karen Scott to her first meeting as Acting Executive Dean of
Law.S also welcomed S 9(2)(a)
and S 9(2)(a) OIA
.
2.
CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING ON 3 APRIL 2023
Moved by the Chair:
That, the minutes of the meeting held on 3 April 2023 are a true and accurate record.
Carried
3.
MATTERS ARISING
(i)
Minute 2.2 Online English Tests
The Acting Chair noted that the previous meeting had received information from NZQA about their
decision to no longer accept Online English tests. A final decision was still needed as to whether UC
should continue to accept these tests. The tests were managed by in person proctoring as well as AI
and the NZQA had indicated that they were likely to review their decision. It was too early to see how
students were performing at UC following entry with these tests. Members agreed that UC should
continue to accept online English tests but review this decision in a year’s time.
Action point: AAC to review this decision in May 2024
(ii)
Minute 2.3 MY23 Exam Requests
S 9(2)(a) OIA
S 9(2)(b)(ii) OIA
S 9(2)(a) OIA
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4.
BUSINESS FROM THE ACTING CHAIR
S 9(2)(a) confirmed that the new qualification proposals considered at the previous meeting – conjoint
engineering degrees, Bachelor of Sport and Master of Organisational Psychology had all been
subsequently approved by Academic Board and were now under consideration by CUAP peer review.
He also reminded members that minor course changes, in particular course occurrence and semester
changes needed to be entered into the MCCS by the deadline of 16 June.
Finally, Pink Shirt day was coming up on 19 May and there are some lecture slides on the intranet for
lecturers to display.
5.
SPECIAL TOPIC: PACE INTERNATIONAL INTERNSHIP
S 9(2)(a) OIA
explained that she had brought this item to AAC as PACE had shared
collective ownership rather than belonging to one Faculty although it technically belongs on the Arts
schedule, This was a chance to think about the appropriate process going forwards – was there a need
for a Board of Studies for example. She introduced S 9(2)(a) OIA
who was the course proposer.
The particular proposal was to cater for a current gap for students wanting to combine a PACE course
with an international internship. There are likely to be cohorts from Work integrated Learning and from
students who are independently planning an international experience and want to build a PACE course
around that. It is hoped that some external scholarships will be available to help support the work.
Members suggested the following:
-
References to discipline should be replaced with academic misconduct. It would be worth
contacting S 9(2)(a) OIA in Business to share ideas as she has thought carefully about the
consequences of student behaviour issues for a course taught in South America.
-
The majors listed in the schedules need to be revised.
-
The reference to attendance being linked to integration of knowledge needs revisiting;
-
The term ‘research’ in this context may need to be replaced by ‘reflection’ or ‘review’
-
There are no exams so this reference can be deleted.
S 9(2)(a) queried why this was not proposed as an any time start as students would not all be starting
placements at the same time.
said that she intended to introduce this as
S 9(2)(a) OIA
a Special Topic just to see how the process might work and to see the size of student uptake.
S 9(2)(a) OIA asked how workshops will be run when students are in different time zones. S 9(2)(a) OIA
answered that these would mostly take pace in the first five weeks of the course
when students are on campus, however after that time differences will be borne in mind.
S 9(2)(a) OIA
thanked members for their comments. She said she would make the
changes to the course proposal and update the memo so that the papers could be considered by
Faculties by the end of June and by Academic Board in July. S 9(2)(a) OIA
was
thanked for her contributions – she left the meeting.
6. CUAP REPORTS
6.1 Proposal to delete the Graduate Diploma in Business Administration
This proposal was put forward to correct an administrative oversight as the intention to discontinue
was made in 2017 but without the correct paperwork.
Moved by the Acting Chair:
That the proposal to delete the Graduate Diploma in Business Administration be approved and
reported to Academic Board, Council and CUAP.
Carried
6.2 Proposal to delete the Graduate Diploma in Early Childhood Education and the Graduate
Diploma in Teaching and Learning Primary
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These qualifications have both been replaced and taught out.
Moved by the Acting Chair:
That the proposal to delete the Graduate Diploma in Early Childhood Education and the Graduate
Diploma in Teaching and Learning primary be approved and reported to Academic Board, Council and
CUAP.
Carried
7.
REGULATIONS
7.1 1 Proposal to align the awarding of Distinction and Merit in the Master of Applied Finance
and Economics with the general UC practice and to correct an error in the Admission to the
Qualification regulations
S 9(2)(a)
outlined the proposal.
Moved by the Acting Chair:
That the proposal to align the award of Distinction and Merit in the Master of Applied Finance and
Economics with UC practice and to correct an error in the Admission to Qualification regulations be
approved and reported to Academic Board.
Carried
8.
MODERATION POLICIES
S 9(2)(a) thanked the Associate Deans from Business, Education, Health and Science for sharing their
moderation policies. He reminded members that the basic templates had been an appendix to the new
Assessment Principles and Policy approved in 2022 and that moderation processes are an expectation
set down by the AQA. Members agreed that having a chance to see other Faculty’s policies was helpful
to share ideas and practice. There was discussion about moving to a single UC-wide policy, but the
preference was to see this as an evolutionary process, learning from others, whilst retaining distinctive
disciplinary interests. The Science percentage would move to 30% in line with the other Faculties. Some
of the Faculties had decided that the processes should cover both assessment and coursework.
S 9(2)(a) OIA noted that Engineering is bound by their professional body moderation requirements
which were currently in development.
Members compared practice of when and how scaling was used. Providing its use was transparent and
students were made aware of its use, it was another appropriate tool in marking.
9.
KEY DATES 2025 AND 2026
S 9(2)(a) OIA
explained that the proposed dates were based on previous practice, following the
release of the school year dates by the Ministry of Education for 2025. The 2026 dates were provisional
at this stage as the school dates were not yet available. S 9(2)(a) OIA asked whether it would be
appropriate to include a re-sit week for Semester 1 exams. It was agreed that if Law had already
scheduled a week, then this could be shared in a future internal calendar.
10.
S 9(2)(b)(ii) OIA
S 9(2)(a)
S 9(2)(a) OIA
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Members agreed to approve the request – subject to any further information emerging from UNZ.
11.
COURSE CODING – POSTGRADUATE LEVELS
S 9(2)(a) OIA
S 9(2)(g)(i) OIA
S 9(2)(a)
S 9(2)(a) OIA
12.
AAC ANNUAL REPORT 2022
S 9(2)(a) said that the annual report had been produced with the same template as 2021. S 9(2)(a)
asked that a correction be made to the translation of Engineering throughout.
OIA
Moved by the Acting Chair:
That the annual report be received and sent on to Academic Board for approval.
Carried
13.
SUMMER SCHOOL REPORT 2022-2023
S 9(2)(a) OIA requested that an amendment to the description of the margin of courses between
Science and Arts be made. She also suggested that the high uptake in Summer School courses might
not only be a lockdown related phenomenon but may be the start of a move into a new market of non-
school leavers for courses. This would include professional cohorts and opportunities for retraining and
upskilling. Members noted that although Summer courses were proving popular for students, there was
sometimes reluctance from staff as teaching over summer was perceived as disrupting valuable
research time. There had been previous discussions about rethinking the teaching year as three
semesters, with staff teaching in two of the three.
S 9(2)(a) OIA
reminded members that a call for Summer School classes had been made by
S 9(2)(a) and that this was a good time to review the report findings and start planning for the next
Summer period.
SECTION B REPORTS:
Moved by the Chair:
That the reports in Section B were received and approved.
Carried
The meeting closed at 2.30pm
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