Te Komiti Whakahaere Ako
Academic Administration Committee
_____________________________________________
Ngā āmiki | Minutes
Rā | Date
Monday, 20 February 2023
Wā | Time
1.00pm
Wāhi | Venue
Council Chamber level 6 Matariki
Tāngata i tae
S 9(2)(a) OIA
mai | Present
Whakapāha |
S 9(2)(a) OIA
, Professor C Moran
Apologies
Ērā atu i
S
tae mai | In
9(2)
attendance
1.
WELCOME
S 9(2)(a) opened the meeting in te reo Māori, welcoming those present, in particular S 9(2)
as new S 9(2)(a) OIA
), S 9(2)(a) OIA
Vice-President UCSA and
S 9(2)
S 9(2)
and S 9(2)(a)
who were attending for the Credit Transfer discussions.
2.
CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING ON 25
NOVEMBER 2022
Moved by the Chair:
That, the minutes of the meeting held on 25 November are a true and accurate record.
Carried
3.
BUSINESS FROM THE CHAIR
S 9(2)(a) reminded members that when the Assessment Policy had been approved by the
Acad
emic Board in November there was a requirement that each Faculty produce their own
moderation policy. A suggested template for a policy had been included for Faculty to use. He
asked that Faculties gather this information if they had not already done so for consideration
by the AAC at its meeting on 8 May.
S 9(2)(a) OIA
from Financial Services had asked that staff be reminded of the requirement
for a S 9(2)(b)(ii) OIA
A member questioned whether this applied to Special Topics, which often
carried minimal extra resource requirements – the Acting Chair agreed to clarify this.
4
REGULATIONS
4.1 Proposal to standardise regulation requirements across the suite of Initial Teacher
Education (ITE) qualifications offered by the Faculty of Education
S 9(2)(a) OIA
asked that the proposal be withdrawn to allow S to complete
further work around the regulations and submit it to a future AAC. This was agreed.
4.2 Credit Recognition and Transfer Regulations and Policy
S 9(2)(a) noted that this policy was previously discussed by the AAC in July 2020, but that
the regulations and proposed policy were out of sync and new developments with micro-
credentials had also occurred so broader changes to ensure consistency were now
incorporated. There was no expectation that every Faculty would use RPL in future, but the
proposal set down the process to be followed if they chose to do so. At present the process
was largely confined to Education and Health with some exceptions.
The Acting Chair asked for feedback on the following matters:
-
Regulation 7(b) states that there is no limit to the points from UC micro credentials that
can be credited to a qualification, but from other institutions the amount is equivalent to
that for other external credit to UC. Members were happy with this proposal.
-
Regulation 7(a)(i ) “appropriate courses” describes both the course content and NZQF
level. He confirmed that these micro credentials would not be included on a Schedule B
but would be decided by an individual on a case-by-case basis in a Faculty as they might
have been attained from external providers.
-
Regulation 8(g) states that the fee for assessment of RPL is outlined elsewhere. Advice
from Financial Services is that charging prospective students by point weighting would be
difficult to administer. However, assessing requests could be very time consuming and a
fixed cost charge might help deter students making multiple speculative requests for
evaluation. The fee at Ara was set at $100 an hour. Members agreed to discuss this further
when the drafts are sent to Faculties for discussion.
S 9(2)(a) said that the documents would be cleaned up and then circulated to Faculties for
cons
ultation prior to final consideration by AAC and the Academic Board later in the year.
5 REPORT TO CUAP – DELETION OF MASTER OF COMPUTER ASSISTED
LANGUAGE LEARNING
S 9(2)(a) OIA
noted that the qualification had not been offered since 2017,
S 9(2)(a) O
and that the academic discipline has also moved on. The Faculty
wish to remove it from their offerings. There were no questions.
Moved by the Chair:
That, the request to delete the Master of Computer Assisted Learning be approved and
forwarded to Academic Board and CUAP.
Carried
6 COURSE WITHDRAWAL DATES 2024
The Acting Chair said that the proposed dates had been reviewed by the Academic Service
Managers and other key staff. There were no questions or comments.
Moved by the Chair:
That the proposed course withdrawal dates for 2024 be approved.
Carried
7 ONLINE ENGLISH TESTS FOR ADMISSION
The Acting Chair noted that the NZQA had announced in December 2022 that it would no
longer accept online versions of English language tests for international students from 1
January 2023. A summary of what is permitted at other NZ universities showed a variety of
practice. Members agreed that the NZQA should be contacted to request the rationale for their
decision. S 9(2)(a) OIA
asked that if there are to be changes for 2024, that students should
be given as much advanced warning as possible.
8 S 9(2)(b)(ii) OIA
S 9(2)(a) OIA
S 9(2)(a) OIA
asked members if they would agree to a possible evening exam session to
help with these issues – evening exams were common at the end of the year but not usual in
mid-year. Members agreed to the proposal and asked that students be given as much notice
as possible to help them plan work commitments etc around their exams. S 9(2)(b)(ii) OIA
S 9(2)(a) OIA S 9(2)(b)(ii) OIA
S 9(2)(a) OIA
agreed to members requests that she would supply numbers of requested
exams to the next AAC meeting on 20 March so they could have a clearer view of the sort of
constraints needed.S 9(2) was thanked for the report – she left the meeting.
9 RESEARCH MASTE
R’S MILESTONES AND APPROACH
S 9(2)(a) OIA
updated members on the next steps in the project. S 9(2)(a) OIA and
S 9(2)(a) OIA had been working with Faculty reps on the updated paper and would continue
to do so. She noted that the higher degree management system is now called Rauawa
which is traditionally the plank secured to the top sides of a waka to increase its height, just
as a graduate qualification adds to undergraduate study.
The following matters were raised:
-
New forms were being developed for approving Master’s milestones in the light of the new
delegations’ schedules.
-
Further detailed work would be completed on the wording and process around students
moving from full-time to part-time study.
-
The new Thesis Supervision Policy was to be considered by the Graduate Research
Committee and then Academic Board
-
A new flowchart would be inserted to clearly show the ownership of a 90-point Masters
student – where Faculty and the Graduate School fit in
-
S 9(2)(a) OIA
would have further discussions offline with S 9(2)(a) OIA
on how the different pathways to the Master of Education would fit into the
proposals.
10 ACADEMIC APPEALS COMMITTEE MEMBERSHIP
Members received the proposed Academic Appeals membership pool for 2023. A number of
minor corrections to titles were suggested.
Moved by the Acting Chair:
That subject to the minor editorial changes above, that the Academic Appeals Committee
Membership be approved.
Carried
SECTION B REPORTS
Moved by the Chair:
That the reports in Section B were received and approved.
Carried
The meeting closed at 2.10pm
