28 July 2023
Sarah Brodrick
[FYI request #23345 email]
Tēnā koe Sarah
Your request for official information, reference: HNZ00024409
Thank you for your email on 1 July 2023, asking for the following under the Official Information Act
1982 (the Act):
I would like to get a copy of the most recent Adult Mental Health services policy for
outpaitents 1)in the qualifying and access of treatment and care of persons living in the
South Auckland community, 2) the treatment and care of outpaitents 3)and the discharge of
outpaitents within the Counties Manukau region.
I would like to get a copy of the most recent Adult Mental Health services policy 1)in relation
to the qualifying & access to treatment and care for persons living in the South Auckland
community, 2) the treatment and care of outpaitents within the Counties Manukau region 3)
and the discharge of outpaitents within the Rapua Te Ao Waiora clinic.
I'd also like to get a copy of the most recent policy that Te Whatu Ora New Zealand has, a
policy and/or standards in place around the communication and correspondence of
information which include appointments, referrals and assessments of Adult Mental Heath
Services between Te Whatu Ora New Zealand and Outpaitents, receiving treatment and
care from the South Auckland region, Counties Manukau Health, as well as Rapua Te Ao
Waiora Clinic. This includes referrals, appointments and assessments made in Middlemore
Hospital, and referrals, appointments and assessments made in the community.
I'm only interested in policy, standards and internal processes which would be information
avaliable to the general public.I'm not requesting for any details of outpaitents or staff
members names.
Te Whatu Ora – Counties Manukau District Response
For context, Te Whatu Ora Counties Manukau employs over 8,500 staff and provides health and
support services to people living in the Counties Manukau region (approximately 601,490 people).
We see over 118,000 people in our emergency department each year, over 490,000 outpatient
appointments each year, and over 2,000 visitors come through Middlemore Hospital daily.
Our services are delivered via hospital, outpatient, ambulatory and community-based models of
care. We provide national, regional and supra-regional specialist services i.e. for orthopaedics,
plastics, burns and spinal services. There are also several specialist services provided including
tertiary surgical services, medical services, mental health and addiction services.
Please find each of your questions addressed in turn below.
I would like to get a copy of the most recent Adult Mental Health services policy for
outpaitents 1)in the qualifying and access of treatment and care of persons living in the
South Auckland community,
There is no policy in regards to those who qualify for treatment and care, this is done on an
assessment basis of each individual and their needs, once their general practitioner (GP) or other
health care professional has made the referral. As such, this part of your request is refused under
section 18(e) of the Act, as the information requested does not exist. You can read more on the
referral process here:
www.healthpoint.co.nz/public/mental-health-specialty/adult-mental-health-
counties-manukau-te-whatu/.
2) the treatment and care of outpaitents
There is no specific policy on the care and treatment of outpatients as this is dependent on the
individual’s specific needs. Attached as
Appendix 1 is the policy for
Acute Community Options for
Acute Adult Mental Health Services, which may provide the information you are seeking.
3)and the discharge of outpaitents within the Counties Manukau region.
As above, there is no policy on the discharge process for outpatients in the Counties Manukau
region as this is dependent on the individual, their care plan and progress. As such, this part of
your request is refused under section 18(e) of the Act.
I would like to get a copy of the most recent Adult Mental Health services policy 1)in relation
to the qualifying & access to treatment and care for persons living in the South Auckland
community,
There is no policy in regards to those who qualify for treatment and care, this is done on an
assessment basis of each individual and their needs, once their GP or other health care
professional has made the referral. As such, this part of your request is refused under section
18(e) of the Act, as the information requested does not exist.
2) the treatment and care of outpaitents within the Counties Manukau region
There is no specific policy on the care and treatment of outpatients as this is dependent on the
individual’s specific needs. As such, this part of your request is refused under section 18(e) of the
Act. Please also refer to
Appendix 1 detailed above.
3) and the discharge of outpaitents within the Rapua Te Ao Waiora clinic.
There is no policy in regards to the discharge of patients specifically from Rapua Te Ao Clinic as
this is dependent on the individual’s specific needs and care plan. Discharge planning is a multi-
disciplinary team standard of practice. As such, this part of your request is refused under section
18(e) of the Act. However, at ached as
Appendix 2 is the guideline
Tiaho Mai Multidisciplinary
Team standard of Practice. This mentions discharge planning, which may assist with your query.
I'd also like to get a copy of the most recent policy that Te Whatu Ora New Zealand has, a
policy and/or standards in place around the communication and correspondence of
information which include appointments, referrals and assessments of Adult Mental Heath
Services between Te Whatu Ora New Zealand and Outpaitents, receiving treatment and
care from the South Auckland region, Counties Manukau Health, as well as Rapua Te Ao
Waiora Clinic. This includes referrals, appointments and assessments made in Middlemore
Hospital, and referrals, appointments and assessments made in the community.
Please refer to
Appendix 3,
Appendix 4,
and
Appendix 5 attached, respectively:
• Coordinated Care Planning - Policy
• Coordinated Care Planning - Procedure
• Information sharing between providers of health services for mental health clients.
Please note these are not specific to certain areas.
How to get in touch
If you have any questions, you can contact us at
[Health New Zealand request email].
If you are not happy with this response, you have the right to make a complaint to the
Ombudsman. Information about how to do this is available at
www.ombudsman.parliament.nz or
by phoning 0800 802 602.
As this information may be of interest to other members of the public, Te Whatu Ora may
proactively release a copy of this response on our website. Al requester data, including your name
and contact details, wil be removed prior to release.
Nāku iti noa, nā
Dr Vanessa Thornton
Interim District Director
Te Whatu Ora Counties Manukau
TeWhatuOra.govt.nz
Appendix 1
Page 1 of 3
Policy: Acute Community Options for Adult Acute Mental Health Services
Policy: Acute Community Options for Adult Acute Mental
Health Services
Purpose
The purpose of this policy is to outline the clinical acute requirements for entry and management of
service users who require acute care delivered within Acute Community Options.
Note: This policy must be read in conjunction with the Acute Community Options Procedure
.
Scope of Use
1982
This policy is applicable to all CMH employees, (full-time, part-time and casual (temporary) including
contractors, visiting health professionals and students working in any CMH facility. ACT
Background
Acute Community Options services provide active support to mental health service users who are
experiencing acute symptoms. The services are acute residential facilities or services based in the
community that aim to minimise the need for hospitalisation by supporting the individual in their
community. The duration is short term and intermittent or episodic. The acuity must be such that the
service user can be safely managed in a community setting and provide consent to receiving care by
INFORMATION
Home Based Treatment clinicians.
Acute Community Options aims to assist service users in reducing distress, enhance wellness and
strengthen their ability to maintain their safety within the community.
Policy
OFFICIAL
Access to Acute Community Options is via Home based Treatment (HBT) Clinical Team Coordinator or
the Acute Clinical Team Coordinator after-hours.
THE
Definitions/Description
Terms and abbreviations used in this document are described below:
UNDER
Term/Abbreviation
Description
NGO
Non- government Organisation
HBT
Home Base Treatment
CMH
Counties Manukau Hospital
HBT
Home Based Treatment
LOS
RELEASED
Length of stay
DHB
District Health Board
CLS
Community Living Supports
MDT
Multi- disciplinary Team
Document ID:
A970020
CMH Revision No:
1.0
Service :
Acute Mental Health Service
Last Review Date :
30/05/2022
Service Manager - Acute and Hospital Services -
Document Owner:
Next Review Date:
31/05/2024
Mental Health Service
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
11/09/2018
Counties Manukau Health
Any hard copy (paper format) of this CM Health Controlled Document may not represent the most recent information.
The current record is accessed using the Documentation Directory on Paanui
Appendix 1
Page 2 of 3
Policy: Acute Community Options for Adult Acute Mental Health Services
CTC
Clinical Team Coordinators
Entry Criteria:
Residents of the Counties Manukau DHB district
Under the care of adult mental health services
Over the age of 18 years
Experiencing acute symptoms of mental illness or acute psychiatric distress and are assessed
as requiring a supportive environment in order to remain in a community setting
Must have a permanent address to return to on exit
Where possible partners in care, whaanau/family will be involved in a person’s care.
1982
All service users in Acute Community Options will be reviewed on a daily basis and the clinical
treatment plan measured and reviewed.
ACT
The daily face to face review will consist of:
▪ Face to face assessment with the service user
▪ Review of treatment provided and any adjustments that may be required.
▪ Consultation with whaanau/family/partners in care
▪ Review of exit plans with the service user
▪ Liaison with the NGO provider staff
INFORMATION
▪ HCC documentation of the assessment
▪ Update documentation for the NGO provider as required
▪ Update communication with regular treating team where indicated
All medication is blister packed for safe storage and copies of medication charts and prescriptions
must be supplied to the provider.
OFFICIAL
Length of stay will be limited to 5 days unless clinically indicated. MDT clinical discussions will identify
clear plans for any extension to this timeframe and be authorised by the HBT Consultant Psychiatrist.
THE
All service users will have a clear management plan that will outline the goals for the stay in Acute
Community Options and anticipated timeframes for exit.
Home Based Treatment Team will take the lead in clinical management and treatment for all service
users in Acute Community Options. Regular community treatment team are expected to remain
UNDER
involved and share in care to maintain continuity and support throughout the acute episode of care.
Any non-acute function such as social issues, housing, CLS referrals, etc. should continue to be
managed by the regular treating team.
A service user will exit acute options when:
the goals of acute options care are achieved (based on clinical assessment)
the person no longer requires the level of support provided by the acute option
RELEASED
they no longer wish to receive services and/or do not agree to stay
are no longer able to be supported safely and require alternate acute care
Document ID:
A970020
CMH Revision No:
1.0
Service :
Acute Mental Health Service
Last Review Date :
30/05/2022
Service Manager - Acute and Hospital Services -
Document Owner:
Next Review Date:
31/05/2024
Mental Health Service
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
11/09/2018
Counties Manukau Health
Any hard copy (paper format) of this CM Health Controlled Document may not represent the most recent information.
The current record is accessed using the Documentation Directory on Paanui
Appendix 1
Page 3 of 3
Policy: Acute Community Options for Adult Acute Mental Health Services
Length of Stay Management:
LOS will be reviewed weekly
The CTC actively monitors LOS
The team will review and document any extensions to LOS in the HCC clinical notes through
the MDT process
Where a complex case review is required, the regular treating team will be involved to ensure
continuity of care and current information and decisions are shared and discussed.
Escalation process:
The Consultant Psychiatrist for HBT has clinical responsibility for the care and treatment of all service
users in Acute Community Options and who are under the service of HBT. If there are any 1982
disagreements regarding treatment plans or care provided, the clinical heads of services will be
consulted.
ACT
Associated Documents
NZ Legislation
Mental Health (Compulsory Assessment and Treatment ) Act
INFORMATION
1992
NZ Standards
Health and Disability Sector Standards
Code of Health and Disability Services Consumers’ Rights
1996
CMDHB Procedure
Acute Community Options for Adult Mental Health Services –
OFFICIAL
CMDHB Procedure
THE
UNDER
RELEASED
Document ID:
A970020
CMH Revision No:
1.0
Service :
Acute Mental Health Service
Last Review Date :
30/05/2022
Service Manager - Acute and Hospital Services -
Document Owner:
Next Review Date:
31/05/2024
Mental Health Service
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
11/09/2018
Counties Manukau Health
Any hard copy (paper format) of this CM Health Controlled Document may not represent the most recent information.
The current record is accessed using the Documentation Directory on Paanui
Appendix 2
Page 1 of 8
Tiaho Mai Multidisciplinary Team Standard of practice Guideline
Guideline: Tiaho Mai Multidisciplinary Team Standard of Practice
Background/Overview
The multi-disciplinary team comprises of psychiatrists, registered nurses,
psychologists, social workers, occupational therapists and pharmacists to
provide comprehensive treatment and care for people with mental health
problems. Multi-disciplinary teams can improve the quality of care by
including the perspectives of the service user, their family/whaanau and these
disciplines into the treatment plan. Effective and efficient multi-disciplinary
team working is the agreed approach for Tiaho Mai to address complex needs
in severe mental illness.
1982
ACT
Purpose
This guideline is to ensure that the Multi-Disciplinary Team (MDT) establishes
membership, roles and procedures that support collaborative treatment
planning, with the goal of providing the best possible health outcome for the
service user and their family whaanau/partner in care. The MDT will promote
comprehensive sharing of information, coordination of services between all
disciplines on the team and proactive planning of on-going services in the
community.
INFORMATION
The meeting is guided by the principles based on the Acute Services Model of
Care, Te Whare Tapa Wha (Durie, 1994).
Scope of Use
OFFICIAL
This guideline is applicable
THE to all members of the inpatient multidisciplinary
teams including nursing staff, medical staff, occupational therapy, social work,
cultural advisors, house officers, registrars, and all other allied healthcare
professionals associated with the team.
UNDER
Principles/Roles and Responsibilities
The membership of the inpatient MDT will include, at a minimum, nursing
staff, medical staff (house officer, MOSS, consultant, registrar), social work
staff, occupational therapy, and cultural liaison. It may also include any other
professionals (e.g., the pharmacist) who participate directly in the
inpatient
RELEASED
care of the service user. It is expected that each team member will contribute
their expertise in their discipline to the planning, coordination, and
implementation of service users’ treatment. At times the roles of the
different disciplines can overlap, and MDT members will need to maintain
some flexibility with respect to their roles. However, the goal of the MDT is to
maximise benefit from the different perspectives of the various disciplines, so
Document ID:
A178752
CMH Revision No:
2.0
Service:
Core Adult Inpatient Mental Health Services
Last Review Date :
21/07/2020
Document Owner:
Clinical Head - Acute Mental Health Service
Next Review Date:
24/07/2023
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
17/09/2013
If you are not reading this document directly from the Document Directory this may not be the most current version
Appendix 2
Page 2 of 8
Tiaho Mai Multidisciplinary Team Standard of practice Guideline
it is important for team members to also be cognizant of the unique
contributions of their discipline to the overall treatment plan.
Each clinical team will have its own MDT meeting for 1½ to 2 hours duration
every week on the same day, at the same time. At each MDT meeting the
medical team will meet with the designated staff of Kimi Whanaungatanga
ward and then with Tui or Ki Te Whai Ao ward to discuss each service user
assigned to the team, prioritising those with the most complex needs as
follows:
New admissions
Service users having acute needs
Service users who are progressing with treatment uneventfully.
1982
The focus of the MDT meeting is the inpatient management of the service
user’s care including medical, psychosocial, environmental, functional, risk
ACT
management, and cultural and spiritual concerns. Each member of the MDT
will predicate the interventions in his/her area of expertise upon the goals
and preferences of the service user and family/whanau to the greatest extent
possible, with the goal of providing all services in the least restrictive and
most consumer-guided manner.
Prior to a Service User’s Initial MDT Review
INFORMATION
The MDT Form will be initiated by the Admitting Registered Nurse (RN) as part
of the admission/initial contact and other MDT disciplines will add their initial
clinical impressions and recommendations to the form in the appropriate
OFFICIAL
sections.
The allocated RN will meet with the service user to hear his/her perspective
THE
and his/her identified issues/concerns/goals and will document this on the
MDT form.
The community team’s goals for admission will be entered on the MDT form
by the allocated RN.
UNDER
A family/whanau meeting or discussion will ideally take place prior to the
MDT meeting but may be deferred to the second meeting.
If applicable, the RN will contact the GP and will document his/her treatment
recommendations and goals.
RELEASED
MDT Process for a Newly Admitted Service User
All disciplines involved in the service users’ care, that is to say, all members of
the MDT, are required to come to the meeting prepared with relevant
information and should be present throughout the duration of the meeting.
Document ID:
A178752
CMH Revision No:
2.0
Service:
Core Adult Inpatient Mental Health Services
Last Review Date :
21/07/2020
Document Owner:
Clinical Head - Acute Mental Health Service
Next Review Date:
24/07/2023
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
17/09/2013
If you are not reading this document directly from the Document Directory this may not be the most current version
Appendix 2
Page 3 of 8
Tiaho Mai Multidisciplinary Team Standard of practice Guideline
The
MDT facilitator (usually the Charge Nurse Manager/ Associate Charge
Nurse Manager, CNM/ACNM) will initiate the meeting by presenting the
schedule and ensuring all members are familiar with each other by offering an
introduction (whakawhanatanga) and karakia.
The
Registrar assigned to the medical teams (or MOSS, Consultant) will
present the client and include:
o
Name, age, ethnicity, gender, employment, marital statuses,
background mental health history (1 sentence), MHA status and
review date
o
Current presentation
o
Diagnostic assessment
o
Any medical issues
1982
o
Any substance abuse or withdrawal issues
o
Treatment/progress so far (1 sentence)
ACT
o
Medications Plan and response, including adverse effects noted by
staff or reported by the service user
o
Risk statement (1 sentence) including leave status and AWOL
category
o
Discharge plan
The
assigned RN will present a brief summary of the service user’s events
INFORMATION
since admission including:
o
Number of admissions in the past 6 months
o
Service user’s expressed goals and current motivation for recovery
o
The community team’s goals for admission and any feedback from
the community coordination meeting
OFFICIAL
o
Current engagement with plan
o
Nursing observations of behaviour, medication use and side effects,
THE
risk to self or others
o
PRN medication use and effects
o
Incidents of restraints/seclusion/assaults since admission
UNDER
o
Placement recommendations on the unit
The
Pharmacist will present pertinent issues regarding medication dosing,
administration, and selection
The
House Officer will present active medical issues, diagnostic tests, and
medical consultations
RELEASED
The
Social Worker will briefly present
o
Expressed goals for admission by family/whanau members
o
Support system (tana whanau)
o
Psychosocial report
o
Any planned meetings
Document ID:
A178752
CMH Revision No:
2.0
Service:
Core Adult Inpatient Mental Health Services
Last Review Date :
21/07/2020
Document Owner:
Clinical Head - Acute Mental Health Service
Next Review Date:
24/07/2023
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
17/09/2013
If you are not reading this document directly from the Document Directory this may not be the most current version
Appendix 2
Page 4 of 8
Tiaho Mai Multidisciplinary Team Standard of practice Guideline
The
Occupational Therapist will briefly present
o
Initial assessments of function
o
Progress/participation within groups
Cultural and Spiritual Needs perspective will be presented
o
Overview of assessment and recommendations for cultural support
and resources
The
MDT facilitator will summarise the discussion and comprehensive
treatment plan, ensuring all tasks are allocated and the MDT form is updated
reflecting the plan before moving ahead to the next service user.
The comprehensive treatment plan should address the following areas, as
appropriate to the individual needs of the service user, and should be
organised around the goals and preferences of the service user and his/her
1982
family whaanau/support system:
o
Safety and risk management on the ward and after discharge
ACT
o
Pharmacologic management, including management of adverse
effects of medication
o
Non-pharmacologic treatments
o
Interventions to develop natural sources of support, including
interventions and support to the family whaanau
o
Skill-building to support resilience and stress management
INFORMATION
o
Health education, including physical and mental health
o
Diagnostic investigation and treatment of medical issues
o
Interventions to address substance abuse and/or withdrawal
o
Legal status, timelines for MHA, consideration for CTO
OFFICIAL
o
Cultural and spiritual support
o
Support for activities of daily living
o
Anticipated needs in the community
THE
o
Preliminary discharge plans
Post Initial MDT UNDER
The designated health care professional meets with the client to discuss the
proposed treatment options.
The designated health care professional will make contact with the family
whaanau to discuss proposed options.
If there are any concerns raised by the service user or family whaanau then
RELEASED
this will need to be entered into HCC notes for discussion at the next meeting.
A complex case review will be scheduled for service users who are identified
to have had 2 or more admissions within the past 6 months.
MDT presentation for on-going service users
Document ID:
A178752
CMH Revision No:
2.0
Service:
Core Adult Inpatient Mental Health Services
Last Review Date :
21/07/2020
Document Owner:
Clinical Head - Acute Mental Health Service
Next Review Date:
24/07/2023
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
17/09/2013
If you are not reading this document directly from the Document Directory this may not be the most current version
Appendix 2
Page 5 of 8
Tiaho Mai Multidisciplinary Team Standard of practice Guideline
Each discipline will present, in the order above, progress in treatment since
the last MDT and this will be documented on the MDT form.
Changes to the treatment plan will be documented.
The team will identify if the service user is a candidate for early discharge
Documentation
The MDT form will be scribed during the course of the MDT meeting, using a
new form on each date.
The presentations of each discipline will be recorded in the appropriate area
of the form.
Each form will indicate the current, up-dated comprehensive treatment plan
and who is responsible for each item and the timeline for completion. 1982
Community interface meetings
ACT
In addition to the twice-weekly inpatient MDT meetings, each team will have
a weekly meeting, usually via teleconference, with their allocated community
teams, for approximately 30 minutes per community team (total of 1 hour).
Participants will include, at a minimum, allocated nursing staff, the CTC of the
aligned HBT team, the medical team, the CMHC manager, and the CMHC
psychiatrist, but may also include other inpatient MDT members or outpatient
service providers as appropriate.
INFORMATION
The focus of the community interface meeting will be to achieve continuity of
care and to promote the sharing of information during the service user’s
transition to and from acute services.
The MDT facilitator (usually the Charge Nurse Manager/ Associate Charge
Nurse Manager, CNM/ACNM) will initiate the meeting by presenting the
OFFICIAL
schedule and ensuring all members are familiar with each other by offering an
introduction (whakawhana
THE ungatanga) and karakia.
For each service user in turn, the MOSS will briefly summarise the service
user’s progress and the plan for treatment going forward; in most instances,
this should include:
UNDER
o
Medications and medical treatment
o
Diagnostic concerns
o
Discussion of risk management
o
Legal status under the MHA, including timelines and court dates
o
Anticipated service and support needs after discharge
RELEASED
o
Discharge planning and accommodation
There will be discussion of each service user concerning disposition and
transition to on-going treatment, in order to achieve consensus and
coordination between the inpatient and outpatient teams.
Document ID:
A178752
CMH Revision No:
2.0
Service:
Core Adult Inpatient Mental Health Services
Last Review Date :
21/07/2020
Document Owner:
Clinical Head - Acute Mental Health Service
Next Review Date:
24/07/2023
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
17/09/2013
If you are not reading this document directly from the Document Directory this may not be the most current version
Appendix 2
Page 6 of 8
Tiaho Mai Multidisciplinary Team Standard of practice Guideline
The community team will be informed when a service user has been identified
as a potential candidate for early discharge.
If there is significant disagreement between the inpatient and outpatient
teams concerning the treatment plan, a complex case review will be convened
at a later time.
Documentation of salient concerns, tasks, and the staff assigned to those
tasks will be documented in HCC by allocated nursing staff. Additions to the
treatment plan will be noted, and added to the inpatient treatment plan at
the next MDT.
Timelines
1982
MDT entries will be completed at the time of the MDT meeting.
Documentation of community interface meetings will be completed during or
ACT
immediately after the meeting.
As each team will have MDT meetings weekly, the initial treatment plan
should be completed and documented within 8 days of admission.
As the community interface meeting will convene once weekly, the initial
documentation of community coordination of care should be completed and
documented within 8 days of admission.INFORMATION
Overview
Each multidisciplinary inpatient team will have one MDT meeting and one
community interface meeting weekly. These meetings will adhere to the process,
content, and timelines described above.
OFFICIAL
As applied to the treatment of the service user, the following processes are
recommended:
THE
Step
Action
1
At the time of admission, the admitting nurse will begin organising the
information on the MDT form and will obtain information concerning
the goals and perspective of the service user and the family/whanau
UNDER
as well as the goals of the community team.
2
Within 2 days of admission, the team will arrange a family/whanau
meeting or discussion, to take place within 1 week of admission. Any
obstacles or reasons for delay, or the inability to set up such a
meeting, will be documented in HCC.
3
RELEASED Within 8 days of admission, the initial MDT meeting will be held and
documented on the MDT form in the service user’s records, resulting
in establishment of the initial inpatient treatment plan.
4
Individuals who are identified to have had 2 or more admissions
within 6 months will have a complex case review arranged.
5
Within 8 days of admission, the initial community interface meeting
will be held and documented in HCC, with any changes or additions to
Document ID:
A178752
CMH Revision No:
2.0
Service:
Core Adult Inpatient Mental Health Services
Last Review Date :
21/07/2020
Document Owner:
Clinical Head - Acute Mental Health Service
Next Review Date:
24/07/2023
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
17/09/2013
If you are not reading this document directly from the Document Directory this may not be the most current version
Appendix 2
Page 7 of 8
Tiaho Mai Multidisciplinary Team Standard of practice Guideline
the treatment plan.
6
At the MDT meeting following the community interface meeting,
modifications to the comprehensive treatment plan will be
documented on the new MDT form.
7
Subsequent MDT meetings will document the service user’s progress
in treatment, up-dates to the treatment plan, and disposition
planning.
8
Subsequent community interface meetings will document the
development of the discharge plan and transition to on-going services
in the community.
1982
The low intensity inpatient wards of Tiaho Mai are aligned with either the North or the
South geographic area of Counties Manukau. This allows each geographic region (North
and South) to have a defined continuum of care that includes the CMHC, a Home Based
ACT
Treatment team, and a designated inpatient treatment team on a specific inpatient ward.
The purpose of the alignment is to improve consistency and coordination of care as
service users’ progress in their treatment. The service has as a principle that alignment to
a ward should only occur when it benefits the service user. If transfer and alignment is
not in the best interest of a service user the team should consider not aligning.
NORTH CMHC
SOUTH CMHC
INFORMATION
Te Rawhiti
Intake &
Rapua Te Ao Waiora
Matariki
Acute Assessment
Nga Raukohehoke
OFFICIAL
HBT NORTH
HBT SOUTH
THE
KI TE WHAI AO WARD
KIMI
Te Rawhiti
WHANAUNGATANGA
UNDER
TUI WARD
Matariki
WARD
ICT
Each ward is assigned medical, allied and cultural staff
except Kimi Whanaungatanga.
RELEASED
Kim Whanaungatanga ward will instead provide high acuity care for service users from all
teams
Document ID:
A178752
CMH Revision No:
2.0
Service:
Core Adult Inpatient Mental Health Services
Last Review Date :
21/07/2020
Document Owner:
Clinical Head - Acute Mental Health Service
Next Review Date:
24/07/2023
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
17/09/2013
If you are not reading this document directly from the Document Directory this may not be the most current version
Appendix 2
Page 8 of 8
Tiaho Mai Multidisciplinary Team Standard of practice Guideline
References
Mental health: Effectiveness of the planning to discharge people from hospital
Office of the Auditor-General, NZ
https://www.oag.govt.nz/2017/mental-health
Victoria’s Mental Health Services (2003, October) A Guide to Mental Health
Terminology.
Acute Services Model of Care, Te Whare Tapa Wha (Durie, 1994)
1982
ACT
INFORMATION
OFFICIAL
THE
UNDER
RELEASED
Document ID:
A178752
CMH Revision No:
2.0
Service:
Core Adult Inpatient Mental Health Services
Last Review Date :
21/07/2020
Document Owner:
Clinical Head - Acute Mental Health Service
Next Review Date:
24/07/2023
Approved by:
Mental Health Clinical Governance Group
Date First Issued:
17/09/2013
If you are not reading this document directly from the Document Directory this may not be the most current version
Appendix 3
Page 1 of 3
Coordinated Care Planning Policy
Policy: Coordinated Care Planning
Purpose
To ensure that service users receiving care from CMDHB Mental Health Services,
receive optimum care that is co-ordinated, consumer focused and integrated to
promote continuity of service delivery. Treatment and Interventions provided will
be evidence based and recovery oriented.
Scope
1982
This policy is applicable to all CMDHB mental health employees, (full-time, part-
time and casual (temporary) including contractors, visiting health professionals
ACT
and students working in any CMDHB facility.
Policy
All service users under the care of the Counties Manukau District Health Board
(CMDHB) Mental Health Services will have a current up-to-date Regional
Coordinated Care Plan.
INFORMATION
Development of the Regional Coordinated Care Plan
The Regional Coordinated Care Plan is developed in collaboration with the service
user, their family / whaanau, other service providers, peer, cultural and other
support people with consideration of service user's Rights.
The Regional Coordinated Care Plan will
OFFICIAL be developed in a timely fashion
appropriate to the care setting, i.e.
▪ Inpatient by time of discharge.
THE
▪ Community Service Users over the course of the first 3 appointments/contacts
or within two weeks of acceptance to the service.
The lead Clinician will ensure that the Regional Coordinated Care Plan is completed
and recorded in the service user’s clinical records in HCC.
UNDER
Regional Coordinated Care Plan includes:
▪
Collaborative Goals that are written in recovery focused language and include
recovery planning resilience, strengths and abilities.
▪
Identified Issues (Consider: Mental Health, Physical Health, Co-existing
problems, Psychological, Social, Family/Whaanau, Cultural and Spiritual Work /
RELEASED Vocational, Accommodationneeds)
▪
A Risk and safety plan, crisis plan and respite plan as required
Document ID:
A5615
CMH Revision No:
5.0
Service:
Mental Health Services
Last Review Date :
1/04/2020
Document Owner:
Clinical Director - Mental Health Services
Next Review Date:
1/04/2023
Approved by:
Mental Health Quality Forum
Date First Issued:
14/07/2011
Counties Manukau Health
Appendix 3
Page 2 of 3
Coordinated Care Planning Policy
Regional Coordinated Care Plan shows
▪
Planned Treatment and Interventions that include service user ownership and
responsibilities that are informed by evidence based practice.
▪
Service integration and coordination
▪
Expected outcomes
Review of Regional Coordinated Care Plan
Plans are reviewed and updated every 3 months or sooner as relevant to changes
in service user’s needs/treatment progress.
1982
Transfer of Care
When transferring the care or discharging a service user to primary care, a copy of
ACT
the current Regional Coordinated Care Plan, risk assessment and relapse
prevention plan must be updated before the change of treatment team occurs.
Documentation of Coordinated Care Planning
Clinical notes in HCC
▪ All contacts with service user or relating to care planning and processes
▪ Informed consent to treatment
INFORMATION
▪ Consent to sharing health information
Forms in HCC
Integrated Care Adult
Mental Health Services Regional Coordinated Care
Plan Form
OFFICIAL
Tiaho Mai
Tiaho Mai MDT Review and Regional Coordinated
Care Plan
THE
Tamaki Oranga
Tamaki Oranga MDT Review form
MHSOP
Mental Health Services Regional Coordinated care
plan
Child and Adolescent Services
Mental Health Services Regional Coordinated care
UNDER
plan
Definitions
Term/Abbreviation
Description
Regional Coordinated Care Plan:
A document that reflects the issues and goals agreed to by the
RELEASED
consumer, the treatment team, and family / whaanau as
appropriate. This is a working document and the main focus of
delivering a continuum of care.
Document ID:
A5615
CMH Revision No:
5.0
Service:
Mental Health Services
Last Review Date :
1/04/2020
Document Owner:
Clinical Director - Mental Health Services
Next Review Date:
1/04/2023
Approved by:
Mental Health Quality Forum
Date First Issued:
14/07/2011
Counties Manukau Health
Appendix 3
Page 3 of 3
Coordinated Care Planning Policy
Associated Documents
NZ Legislation
The Code of Health and Disability Services Consumers’ Rights Health and
Disability Commission (2014).
CMDHB Policies & Procedures Regional Coordinated Care Planning Procedure
Risk Assessment and Management Policy
Medication Policy
Restraint Minimisation and Safe Practice
Relapse Prevention Plan Policy
Clinical Documentation in Mental Health Services Policy
NZ Standards
Recovery Competencies for Mental Health Workers. Mental Health
1982
Commission New Zealand (2001)
New Zealand Disability and Health (Core) Standards NZS 8134.1.2008
ACT
Ministry of Health (2008)
INFORMATION
OFFICIAL
THE
UNDER
RELEASED
Document ID:
A5615
CMH Revision No:
5.0
Service:
Mental Health Services
Last Review Date :
1/04/2020
Document Owner:
Clinical Director - Mental Health Services
Next Review Date:
1/04/2023
Approved by:
Mental Health Quality Forum
Date First Issued:
14/07/2011
Counties Manukau Health
Appendix 4
Page 1 of 3
Coordinated Care Planning Procedure
Procedure: Regional Coordinated Care Planning
Purpose
The purpose of this procedure is to ensure that staff understand their responsibilities
in relation to ensuring that all service users under the care of the Counties Manukau
Health (CMH) Mental Health Services have a current, up-to-date Regional Coordinated
Care Plan that identify goals for receiving Mental Health Services.
“Outcome 3: Consumers participate in and receive timely assessment, followed by
services that are planned, coordinated, and delivered in a timely and appropriate
manner, consistent with current legislation.” (Standard 3 HDSS 2008)
Responsibility
1982
All CMH mental health employees, (full-time, part-time and casual (temporary)
including contractors, visiting health professionals and students working in any CMH
ACT
facility who work with mental health service users.
The formulation and writing of a care plan is the responsibility of all disciplines. This
is to ensure that there is a coordinated approach to the planning of care with
individual service users/whaanau and that this information is accessible to all
concerned parties.
The Mental Health Clinician (MHC) will ensure that the regional coordinated care plan
is completed and recorded in the service users’ clinical records.
INFORMATION
Frequency
For new service users making first contact with mental health services, an initial care
plan must be completed within 24 hours by the assessing clinician and a more
complete care plan completed by the treating team with the service user in follow up
OFFICIAL
meetings.
The coordinated care plan will be developed in a timely fashion appropriate to the
THE
care setting, i.e.
Inpatient by time of discharge.
Community service users over the course of the first 3 appointments/contacts or
within two weeks of acceptance to the servi
UNDER
ce.
The coordinated care plan will be reviewed at a minimum:
Weekly within Acute Inpatient setting
Every three months within community setting.
When transferring the care or discharging a service user.
RELEASED
The Regional Coordinated Care Plan can be updated more often if clinically
indicated.
Document ID:
A162246
CMH Revision No:
4.0
Service:
Mental Health Services
Last Review Date :
1/04/2020
Document Owner:
Clinical Director - Mental Health Services
Next Review Date:
1/04/2023
Approved by:
Mental Health Quality Forum
Date First Issued:
14/07/2011
Counties Manukau District Health Board
Appendix 4
Page 2 of 3
Coordinated Care Planning Procedure
Procedure
Step
Action
Important: Any service user SAFETY issues identified must be
included in the care plan and a full risk assessment of that
particular risk must be carried out and documented.
1
Following assessment by the Treatment Team and through
discussion with the service user, family / whaanau, the identified
issues and goals that support the person to manage and maintain
their own health and wellbeing will be documented by the lead
clinician.
•
Each goal will be:-
S – Specific
M – Measurable
A – Achievable
1982
R – Realistic
T - Timely.
•
Interventions will, have time frames and a responsible person
ACT
clearly identified.
•
Expected outcomes will be defined and reviewed within
identified, specified timeframes.
•
The care plan will be developed with the involvement of the
service user and may include family/whaanau/ caregivers and
any other service involved in service users’ care.
•
Any comments by the service user will be documented and a
copy of the plan will be given to the service user and shared
INFORMATION
with identified parties.
2
It is intended that this will be a working document and the main
focus of delivering recovery orientated care. Clinical notes should
reflect progress with interventions to meet the identified goals
and resolve issues recorded in the care plan.
OFFICIAL
3
No decision about me without me
Review of goals/issues will be a continuous process, which will be
THE
reflected in the clinical notes.
At review the progress of the treatment or intervention
will be assessed.
UNDER Goals that have been achieved or issues that have been
resolved are documented as attained in the clinical notes
needs to be included in the regional coordinated care plan.
(HCC retains a record of previous versions of the
coordinated care plans with changes that can be viewed
and compared at any time when required.)
RELEASED
New goals/issues identified will be included in the care
plan and will inform service delivery. Reviews will occur
within identified timeframes.
4
When transitioning care or discharging the service user, the
regional coordinated care plan will be reviewed, updated and
incorporated into the care discharge summary or transfer of care
Document ID:
A162246
CMH Revision No:
4.0
Service:
Mental Health Services
Last Review Date :
1/04/2020
Document Owner:
Clinical Director - Mental Health Services
Next Review Date:
1/04/2023
Approved by:
Mental Health Quality Forum
Date First Issued:
14/07/2011
Counties Manukau District Health Board
Appendix 4
Page 3 of 3
Coordinated Care Planning Procedure
(TOC) document to be utilised by the next accepting clinician or
team.
Definitions
Terms and abbreviations used in this document are described below:
Term/Abbreviation
Description
Mental Health Clinician
Clinician who is the primary person working with the
service user.
Coordinated Care Plan:
A working document that reflects the goals, issues and
planned interventions agreed to by the service user, the
treatment team, and family / whaanau as appropriate.
Not required for Service Users if under Acute (I&AA or
HBT).
1982
Service user
This term is being used to represent; Client, Consumer,
Patient, Tangata Whaiora, Tagata Ola,
ACT
Associated Documents
Other documents relevant to this procedure are listed below:
NZ Legislation
The Code of Health and Disability Services Consumers’
Rights Health and Disability Commission (2014).
CMDHB Clinical Board
Coordinated Care Planning Policy
Policies
Restraint Minimisation Policy
Relapse Prevention Policy
INFORMATION
Risk Assessment and Management Policy
Medication Policy
Clinical Documentation Policy
NZ Standards
Recovery Competencies for Mental Health Workers.
Mental Health Commission New Zealand (2001)
New Zealand Disability and Health (Core) Standards NZS
OFFICIAL
8134.1.2008 Ministry of Health (2008)
THE
UNDER
RELEASED
Document ID:
A162246
CMH Revision No:
4.0
Service:
Mental Health Services
Last Review Date :
1/04/2020
Document Owner:
Clinical Director - Mental Health Services
Next Review Date:
1/04/2023
Approved by:
Mental Health Quality Forum
Date First Issued:
14/07/2011
Counties Manukau District Health Board
Appendix 5
Page 1 of 4
Information Sharing between Providers of healthcare Services for Mental Health clients Policy
Policy: Information Sharing Between Providers of Healthcare Services
for Mental Health Service Users
Notes: This policy should be read in conjunction with the Privacy – Protecting and respecting personal
information policy
Purpose
Personal health information is obtained from mental health services service users to provide ongoing care
and treatment. This includes sharing relevant health information with other providers of health care
services who are involved in the service user's care and treatment.
1982
This policy outlines the expectations regarding the sharing of information between external healthcare
ACT
providers (including primary, secondary, community and NGO providers
) and CM Health Mental Health
Service staff.
The purpose is to reduce duplication and encourage good quality information sharing to help improve
outcomes for users of mental health services.
Important:
INFORMATION
Counties Manukau Health (CM Health) recognises the importance of protecting
personal information about our staff and patients in all business activities.
Protecting an individual's privacy is about respecting a person's rights and is
fundamental to maintaining trust and freedom of expression.
OFFICIAL
The right to privacy refers to having control over your personal information. It is
the ability to limit who can collect this information, how it is kept and what can
THE
be done with it.
Service users must be made aware that their health information will be shared
with other health professionals who are providing ongoing care and treatment,
UNDER
which may include their GP Rule 3 (Collection of Health Information from
Individual) and Rule 5 (Storage and security of Health information) of the Health
Information Privacy Code
Scope
This policy applies to all CM Health employees (full
RELEASED
-time, part-time and casual (temporary), including
contractors, visiting health professionals, and students across CM Health Mental Health Services.
Document ID:
A5622
CMH Revision No:
2.0
Service:
Mental Health Services
Last Review Date :
17/06/2022
Document Owner:
Quality and Risk Manager - Mental Health
Next Review Date:
1/05/2024
Approved by:
Quality and Risk Manager - Mental Health
Date First Issued:
30/10/1999
Counties Manukau District Health Board
Appendix 5
Page 2 of 4
Information Sharing between Providers of healthcare Services for Mental Health clients Policy
Policy
All healthcare providers work in unison towards the common goals of recovery and inclusion. Information
sharing includes both the giving and receiving of information. Information given to clinicians is confidential.
Information sharing will be open, transparent and intended to increase the quality of care that all parties
deliver. It will include a consistent and agreed approach to care planning.
Service users will be informed about how their information will be used and who will have access to it when
it is collected from them. This includes being as clear and transparent as possible about who the
information will be shared with and what information will be disclosed. These discussions will be accurately
documented in the service user's clinical file.
1982
General Principles:
Service users should be advised that services intend to share information with other healthcare
ACT
providers involved in their care and be informed why this exchange of information is necessary.
Information to be shared needs to be explicitly discussed with the service user except in the
circumstances of imminent risk to self or others and where it is not possible to discuss with the service
user.
Sharing appropriate information with other health professionals providing care is usual practice and
helps mental health services provide the best care and treatment options to our service users.
A degree of clinical decision-making is required regarding what information is being shared and with
INFORMATION
whom the information is being shared.
Information shared will only be accessed and used for the purpose it was intended - to provide health
and disability services.
All staff must maintain the confidentiality of service users' information. This includes staff who become
aware of information about service users who are not under their direct clinical care.
OFFICIAL
Safeguards must be in place to protect health information against loss, misuse, unauthorised access,
modification or disclosure.
THE
Levels of information access
The team working with the service user and in collaboration with them will determine the relevance of
health information that is shared. Information may be limited depending on the role of the provider in
UNDER
service delivery.
Information readily available
Right 4 (5) of the HDC Code of Consumers Rights notes that every service user has the right to co-operation
among providers to ensure quality and continuity of services.
RELEASED
Information about early warning signs, relapse prevention plans and care planning will be shared with
appropriate health care providers. This will help ensure that other services working with the service user
are aware of factors that could impact the wellbeing of the service user and other people involved.
Information about an individual's goals and strengths can also be shared with the service user's permission.
It is important to clarify understanding of the information provided and the information that should be
received, including signs/symptoms/behaviours.
Document ID:
A5622
CMH Revision No:
2.0
Service:
Mental Health Services
Last Review Date :
17/06/2022
Document Owner:
Quality and Risk Manager - Mental Health
Next Review Date:
1/05/2024
Approved by:
Quality and Risk Manager - Mental Health
Date First Issued:
30/10/1999
Counties Manukau District Health Board
Appendix 5
Page 3 of 4
Information Sharing between Providers of healthcare Services for Mental Health clients Policy
Restricted access
In some cases, more detailed information about the service user may be requested or provided. This may
include access to the complete service user file, full risk assessments or access copies of other clinical
assessment documentation. Careful consideration must be given regarding the appropriateness or need for
this degree of access to information. This level of disclosure may not be necessary to provide care to the
service user. Discussion with the clinical team allocated clinician and service user should be considered to
determine the appropriateness of the disclosure being sought.
Staff and Service User concerns
If a staff member is concerned about the disclosure/non-disclosure of information, they must raise their
concerns with their clinical or operational manager. If a service user raises concerns about the
disclosure/non-disclosure of information, they can raise their concerns with their allocated clinician or the
1982
appropriate service manager.
Verbal information
ACT
Sharing information with other health professionals providing care is the usual practice. This may include
involving members of other services in team meetings or joint visits/assessments when meeting with
service users around similar issues or within similar timeframes, e.g. CSWs, CLS, employment consultants
and AOD specialists.
Staff exposed to information about people they do not actively work with must treat that information as
'private and confidential. When providing information over the telephone, staff should ensure they take
INFORMATION
the appropriate steps to verify the identity of the person requesting the information.
Written information
Health Care providers involved in sharing service user information are responsible for ensuring appropriate
safeguards to prevent unauthorised access and use of information.
OFFICIAL
THE
UNDER
RELEASED
Document ID:
A5622
CMH Revision No:
2.0
Service:
Mental Health Services
Last Review Date :
17/06/2022
Document Owner:
Quality and Risk Manager - Mental Health
Next Review Date:
1/05/2024
Approved by:
Quality and Risk Manager - Mental Health
Date First Issued:
30/10/1999
Counties Manukau District Health Board
Appendix 5
Page 4 of 4
Information Sharing between Providers of healthcare Services for Mental Health clients Policy
Associated Documents
NZ Legislation
Privacy Act 1993
Health Information Privacy Code 1994
Official Information Act 1982
Health Act 1956
Archives Act 1952
Quality Health NZ
Information Management (Acute Care, 2001, Version 2)
Standards
CM Health Policies
Correcting & Altering Personal Health Information at the Patient's
Request - Procedure
1982
Checking for accuracy and authorising entries into the clinical
record Procedure
Correcting inaccuracies in the clinical record Procedure
ACT
Disclosing Anonymous Health Information Procedure
Documentation in the Clinical Record - Procedure
Disclosure of Health Information to Relatives, Friends Procedure
Employee Initiated Unanticipated Disclosure Procedure
How Parents and Guardians Request Personal Health Information
Procedure
How Patients Access Their Own Information Procedure
Retention and Destruction of Personal Health Information Policy
INFORMATION
Safe Management and Privacy of Personal Health Information
Policy
Storage and Security of Clinical Records
Third Party Requests Procedure
Organisational Procedures
HR Policies – Code of Conduct
OFFICIAL
Other related documents
Southnet – Privacy and Legal Intranet Site
THE
Definitions
Terms and abbreviations used in this document are described below:
Term/Abbreviation
Description
UNDER
CSW
Community Support Worker
CLS
Community Living Skills Specialist
NGO
Non-Government Organisation
CYFS
Children, Young People and their Families
G.P
General Practitioner
AOD
RELEASED
Alcohol and Other Drugs
Document ID:
A5622
CMH Revision No:
2.0
Service:
Mental Health Services
Last Review Date :
17/06/2022
Document Owner:
Quality and Risk Manager - Mental Health
Next Review Date:
1/05/2024
Approved by:
Quality and Risk Manager - Mental Health
Date First Issued:
30/10/1999
Counties Manukau District Health Board
Document Outline