SENSITIVE
MINUTES
5 October 2022
Held at Wel ington Customshouse and online via MS Teams
Members: Christine Stevenson (Chair, Customs), Bryn Gandy (MoT), Dr Diana Sarfati (MoH), Carolyn
Tremain (MBIE)
Attendees for members: Dan Bolger (MPI), Stuart Horne (MFAT)
Attendees: Fiona McKissock (BEB), Naomi Osborne-Wood (Secretariat)
Attendees for items: Item 2 – Sally Giles, Andrew Forsyth (Health); Item 3 – Catriona Robinson (MBIE);
Item 4 – Sharon May, Kathryn McIver, Susan Wil iams, Erica Nichol s (Customs)
Apologies: Ray Smith (MPI), Chris Seed (MFAT)
Item 1: Welcome
1. The Chair welcomed everyone to the meeting and confirmed the agenda.
Item 2: Health at the Border and strategic approach RELEASED
2. The purpose of the item was to provide the Board with a follow-on update on the Strategic
Approach to Health at the border and the workplan.
3. The Board received an update from the Public Health Agency in Manatū Hauora Ministry of
Health. Dr Sarfati provided the context that this strategy arises from the Prime Minister’s
request in February 2022 for a long-term strategic system approach. The update provided
detail on the border health strategy and the programme for enduring surveil ance and health
integration into the border following the reform of the health system.
4. The Board enquired how the surveil ance and health functions will practically work to mitigate
health threats at the border and connect with border operations. The Board expressed its
appreciation for the work done by the health border operations team and asked how border
agencies can support Manatū Hauora and Te Whatū Ora going forward. The Board discussed
what items on the work programme could be prioritised for phase 2 commencing in January
2023.
Decisions
5. The Border Executive Board:
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5.1.
noted progress on the strategic approach for health at the border and that delivery of
phases One and Two wil continue, with the Phase Two work programme being developed
5.2.
noted the surveil ance and intelligence capabilities used by the health system and that
this has been shared with border agencies
5.3.
agreed support for health roles being permanently established at ITOC
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5.4.
requested that the Border Executive Board Secretariat explore funding of ITOC roles and
whether CRRF (COVID-19 Response and Recovery Funding) could be assigned to
baseline funding for Health surveil ance roles in the same manner as surveil ance roles
are baseline funded in MPI
5.5.
noted the Health at the Border workstream wil provide its next progress report to BEB
Systems Improvements by the end of 2022
5.6.
invited Manatū Hauora back in January / early 2023 to update on the work programme.
Item 3: Data Sharing and Privacy
6. The papers were taken as read. The purpose of the item was to seek endorsement of the work
programme and assistance with prioritising resources.
7. MBIE provided an update on the findings from the analysis into data sharing between border
agencies. Al external recommendations to improve data sharing are being enacted upon. The
analysis found 20 further regular data sharing opportunities with a further 15 in planning stages.
Seven agreements are being worked on, one is waiting on a system upgrade, and the other
seven have longstanding issues to address. Data sharing issues in Health and Maritime are
being worked on in specific work streams. The review of the Immigration Act wil provide an
opportunity to include specific data sharing legislation, similar to Customs’ legislation.
Decisions
8. The Border Executive Board:
8.1.
endorsed the Data Sharing and Privacy work programme and actions in Appendix 1
RELEASED
8.1.1.
Work item 1 Clarifying the ability to use Immigration Act 2009 and Customs and
Excise Act 2018 provisions for one-off information sharing – seek privacy and
legal perspective on the ability to use Immigration Act 2009 and Customs and
Excise Act 2018 information sharing provisions for urgent one-off information
sharing
8.1.2.
Work item 2 Reviewing the flexibility of the Immigration Act 2009 – seek privacy
and legal perspective on the proposal to review the flexibility of the information
sharing provisions of the Immigration Act 2009
8.1.3.
Work item 3 Direct access activities between Immigration New Zealand, Customs
and MPI systems – s 9(2)(f)(iv) OIA
8.1.4.
Work item 4 Aviation Security’s ability to collect information of interest to other
agencies – s 9(2)(f)(iv) OIA
8.1.5.
Work item 5 Progressing proposed information sharing activities that were
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identified during current state analysis – seek legal opinion on whether proposed
information sharing activities collated during the current state analysis are
enabled by existing legislation
8.1.6.
Work item 6 Creating support materials for implementing written agreements –
s 9(2)(f)(iv) OIA
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8.1.7.
Work item 7 Creating and communicating support materials for current
information sharing activities including written agreements and guides –
s 9(2)(f)(iv) OIA
8.1.8.
Work item 7 s 9(2)(f)(iv) OIA
8.1.9. that the following identified work items are better supported by expertise outside
of the Data Sharing and Privacy workstream
• exploring options for improving access to information about people in the
maritime environment.
• building cross agency awareness of information needs
8.2.
noted that the availability of resources is likely to be an issue for work beyond the above-
mentioned next steps
8.3.
requested they be kept updated on significant delivery challenges, if they arise, with the
Data and Privacy initiative.
Item 4: New Zealand Traveller Declaration
Accountability Model
9. The Board were briefed on the options to determine how the New Zealand Traveller
RELEASED
Declaration will operate following the conclusion of the project. It was discussed that there is
work underway with the Australian Border Force and by the World Customs Organisation that
sits alongside the New Zealand Traveller Declaration.
Decisions
10. The Border Executive Board:
10.1.
agreed to an agency model for accountability arrangements for the New Zealand
Traveller Declaration system once it is fully operational from mid-2023
10.2.
directed Customs, in consultation with the BEB DCE COVID-19 Group, to report back to
BEB with a framework to inform discussion and decision on which agency should be the
accountable agency.
Future funding
11. The Chair outlined the approach for utilising the New Zealand Traveller Declaration
contingency funding and the proposed enduring funding following the conclusion of the project.
The current estimation of on-going operating costs is an increase on the costs set out in
PROACTIVELY
business case. Cost refining of the forecasts wil continue as assumptions are confirmed. It is
proposed that on-going costs will be covered via passenger levies, at least in part.
Decisions
12. The Border Executive Board:
12.1.
agreed the preferred approach to fund the New Zealand Traveller Declaration (NZTD)
services in the future, which wil be put to Cabinet later this year, being:
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o the ongoing operating costs of NZTD from 1 July 2024 onwards should be fully met
by fee paying travellers
o under existing Cabinet authority, we seek joint Ministers approval to draw-down
tagged operating contingency during the 2022/23 financial year of $3.300 mil ion
o we seek Cabinet authority to re-phase 2022/23 tagged capital contingency of $13.600
million, to be drawn down as a capital injection phased to be spent in 2023/24
o we seek Cabinet agreement to draw-down $17.400 mil ion of tagged operating
contingency funding, phased to be spent in 2023/24
o we seek Cabinet to delegate authority to joint Ministers to approve the draw-down of
up to $31.400 mil ion operating and $6.400 mil ion capital tagged contingency
funding, phased to be spent in 2023/24
12.2.
noted the decision predicates discussions with Treasury and Ministers in mid-October,
Departmental consultation 14-28 October and the paper’s submission to the Cabinet
Economic Development Commit ee (DEV) scheduled for 23 November 2022
12.3.
noted policy teams and CFOs in each Agency have been engaging on the preferred
funding options and are well placed to support Chief Executives to engage Ministers on
these matters
12.4.
noted the indicative forecasts wil be refreshed and agreed once the next phase of the
New Zealand Traveller Declaration programme design and production work is completed
12.5.
asked officials to consider the harm avoidance benefit of the New Zealand Traveller
Declaration
alongside the refinement of costs
RELEASED
12.6.
invited officials back to provide an update on the ongoing operating cost forecasts.
Item 5: International Civil Aviation Organisation (ICAO) security audit in New Zealand
13. Te Manatū Waka provided a verbal update. The purpose of the item was to update the Board
on the findings from the recent security audit. Bryn Gandy informed the Board that the
International Civil Aviation Organisation (ICAO s 6(a) OIA
The Civil Aviation Authority have
developed a work plan and are working with ICAO s 6(a) OIA
Decisions
14. The Border Executive Board:
14.1.
invited Te Manatū Waka to provide a further update to the Board as the work plan
progresses.
Item 6: Noting papers - Maritime Border Programme fortnightly update
15. The papers were taken as read and noted. The Board was assured that agencies are ready for
the start of the 2022/23 cruise season in October. Next update wil be on 19th October 2022.
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Decisions
16. The Border Executive Board:
16.1.
noted the programme status is green, has transitioned to its final tranche, and is on track
to be close by December 2022
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16.2.
noted programme workstreams are now Strategy and Coordination, Operational
Coordination, and New Zealand Traveller Declaration Maritime Liaison to reflect priority
areas of work remaining
16.3.
noted cross agency analysis of risk at the maritime is underway and a report wil be
provided to BEB 19 October 2022 on the findings and recommendations on future work
that requires ongoing joint border agency collaboration.
Item 7: Other Issues and Priorities
17. s 6(c) OIA
18.
Item 8: Minutes and Open Actions
19. The minutes from the 21 September 2022 meeting were confirmed to be an accurate record.
The open actions were noted below:
19.1. BEB 22/11 Revise BEB Terms of Reference – carried forward. Work underway
19.2. BEB 22/15 Meeting with Treasury re COVID-19 activity – carried forward. Contacted CCB
Secretariat to progress
19.3. BEB 22/17 Cost recovery workstream – Carry forward. Timing to be agreed
19.4. BEB 22/18 Border Scenarios for passengers and cargo – underway
RELEASED
19.5. BEB 22/19 Environmental impact of cruise ships - underway
The meeting closed at 9.04am
The next meeting is scheduled for 19 October 2022.
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Decisions
7. The Border Executive Board:
7.1.
noted the High-level New Zealand Traveller Declaration Air Traveller Journey Service
Design
7.2.
noted the consultation/governance approval process undertaken by the programme
7.3.
noted that the New Zealand Traveller Declaration Steering Committee provided their
endorsement on 4 October 2022
7.4.
noted that there are stil some policy, legal and privacy considerations before the full
service design is finalised
7.5.
did not approve the high-level New Zealand Traveller Declaration Air Traveller Journey
Service Design, acknowledging that all policy considerations wil be finalised by 4
November 2023 at the NZTD policy sub-committee
7.6.
requested the Programme re-look at the points at which passengers wil be required to
make their declaration to all agencies to enable the most up-to-date information to be
received and support passengers to comply with all border requirements
7.7.
note the New Zealand Traveller Programme Report dated 13 October 2022.
Item 3: Maritime Passenger Border – Scoping Further Work
8. The Chair advised that the paper would not be discussed as further work was needed before a
Board discussion. The Board noted the cruise season has started and there are no significant
issues with processing, with larger ships due soon.
RELEASED
9. The Board supported the intention to align air and maritime passenger requirements which will
consider the requirement for maritime passengers to complete an Arrival Card. This would also
explore obtaining advance traveller information.
Item 4: Other Issues and Priorities
Reformat ed Arrival Card
10. The Board noted that the Arrival Card had been reformatted to increase visual accessibility.
Annual Review – Select Commit ee Hearing for the BEB
11. The Board noted the Foreign Affairs, Defence and Trade Select Committee had requested the
BEB attend an annual review hearing on 8 December 2022. The questions from the Commit ee
have not been received. The Chair invited members to attend the hearing and the Secretariat
to send out further information.
Accountabilities for the BEB
12. The Board noted that the BEB accountabilities were on the agenda for 16 November 2022
PROACTIVELY
meeting as they need to be updated as they reflect COVID-19 activity. The Chair invited a chief
executive only session on the purpose of the BEB, accountabilities, and membership. The
Terms of Reference and Operating Protocols wil also be reconsidered as part of the standard
annual review of operating documents by the Secretariat.
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Foot and Mouth Disease
13. The Ministry for Primary Industries provided an update. No issues requiring BEB attention
were raised.
International Civil Aviation Organisation (ICAO) Audit
14. Te Manatū Waka Ministry of Transport provided an update on the ICAO audit noting that a
range of meetings were being held to discuss the findings from the audit report. The Board wil
receive a report back s 6(a) OIA
Item 5: Minutes and Open Actions
15. The minutes from the 5 October 2022 meeting were confirmed to be an accurate record. The
open actions were updated as noted below.
15.1. BEB 22/11 Revise BEB Terms of Reference – carried forward. Scheduled for 16
November 2022.
15.2. BEB 22/15 Meeting with Treasury – closed. Item with COVID-19 Chief Executives’
Secretariat to progress.
15.3. BEB 22/17 Cost recovery for cruise and private vessels – carried forward. Potential for
noting update 2 November 2022 meeting.
15.4. BEB 22/18 border scenarios for passengers – carried forward. Scheduled for 16
November 2022 meeting.
RELEASED
15.5. BEB 22/19 agency lead for environmental impact of cruise ships – closed. The nature of
the issue determines the lead agency. The local council is the first point of contact as
they can advise who to work with on the specific matter. No other action required.
The meeting closed at 8.55am
The next meeting is scheduled for 2 November 2022
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MINUTES
8.00am – 9.00am, 2 November 2022
Held at the Wel ington Customhouse and via MS Teams
Members: Christine Stevenson (Chair, Customs), Ray Smith (MPI)
Attendees for members: Stuart Horne (MFAT), Bronwyn Turley (MoT)
Attendees: Fiona McKissock (BEB), Clare Bugden (secretariat)
Invitees: Item 2 – Steve Gilbert (MPI)
Apologies: Chris Seed (MFAT), Bryn Gandy (MoT), Dr Diana Sarfati (Health), Carolyn Tremain (MBIE)
The direction and decisions from the meeting were confirmed by Chris Seed, Bryn Gandy, and
Dr Diana Sarfati on 7 November 2022 via email to provide a quorum.
Item 1: Welcome
1. The Chair welcomed everyone to the meeting and confirmed the agenda. The Chair advised
there was no quorum and that the meeting wil proceed, with decisions to be circulated out-of-
meeting or at the next meeting for confirmation.
RELEASED
Item 2: Digital Border Programme report back
2. The papers were taken as read. The purpose of the item was to seek approval of the scope of
the Digital Border Programme, which is part of the BEB Systems Improvements Programme
overseen by the Board.
3. The Board received an update on the Digital Border Programme, noting the focus has been on
the digital experience for a compliant passenger moving through an airport. The Board noted
the partnership with Australia on algorithm development. The key matters raised and discussed
by the Board are noted below.
• The link to the Auckland Processing Centre (mail), New Zealand Traveller Declaration, and
digital arrival card for air and maritime. s 9(2)(f)(iv) OIA
• The need for a clear completion date, noting the staggered approach to testing and
deployment for dif erent items. s 9(2)(b)(ii) OIA
• How the scanners and algorithms will add to, rather than, replace detection tools
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s 9(2)(f)(iv) OIA
.
• The importance of ensuring that the whole passenger processing system is being looked at
to ensure the system impact of changing one area is understood. The need to know the
capacity of airports, changes needed, and the connection with all related services (e.g.
baggage processing).
• The New Zealand Traveller Declaration is seeking agreement to continue post 30 June
2022 to support the cruise season (October to March) and secondary processing activities.
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4. The Board agreed it would be useful to visit Auckland airport, Auckland Cargo Inspection
Facility, and the mail centre to see how the deployment of new scanners and algorithms wil
operate.
Auckland International Airport Processing
5. The Board discussed the capacity constraints at Auckland International Airport and the delays
processing arriving passengers. The Board acknowledged the impact of flight schedules,
delays and congestions of arriving flights, and staff availability impacting processing capacity
(including non-border agencies). Delayed flights may also result in staff working beyond their
rostered shift.
6. The Ministry for Primary Industries wil be releasing some processes to increase processing
speed but noted there is a limit to improvements. s 9(2)(f)(iv) OIA
Agencies continue to work together and
with Auckland International Airport and BARNZ. The BEB wil provide advice to the Minister for
COVID-19 Response.
7. The Board noted that the congestion issue was being experienced, at times, in all New Zealand
international airports. Overseas international airports were also experiencing congestion and
delays. The Board agreed there was value in exploring process and queue management, from
arrival of flights to exiting the arrivals area.
Decisions
8. The Border Executive Board:
RELEASED
8.1.
noted the Digital Border Programme has been renamed to the Airports of the Future
programme and a cross agency steering group has been established
8.2.
agreed the two parts of the BEB Digital Border Work Stream under BEB Systems
Improvements are
• Airports of the Future – led by the Ministry for Primary Industries to deliver the
digitalisation of the airport pathway
suggesting the title may need revising to reflect
the use of technology beyond airports
• Digital border landscape – led by the BEB Secretariat to provide visibility of work
underway or planned and areas for multi-agency benefits / collaboration
• and that this work wil run with strong alignment to the New Zealand Traveller
Declaration Programme led by Customs which reports to the BEB
8.3.
directed that the connection to the Auckland Processing Centre and maritime cruise is
retained
8.4.
agreed the BEB DCE Group has interim oversight of the Digital Border workstream
supported by the BEB Secretariat, to provide a collective view of digital work underway,
New Zealand Traveller Declaration and Airports of the Future
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8.5.
noted the BEB DCE Group acknowledged on 13 October 2022 the capacity challenges of
agencies to consider new digital improvements wider than New Zealand Traveller
Declaration and air passenger scanning and algorithms.
Actions
• BEB 22/20 – Organise for BEB to visit Auckland around February 2023 to consider Project
Paheko and proposed scanning technology at Auckland International Airport, Auckland
Cargo Inspection Facility, and Auckland mail processing centre [BEB Secretariat].
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• BEB 22/21 – Provide an update on the timeline for Project Paheko to confirm requirements,
floor plans, operating assumptions and start building works. Option to build into 2023 visit
[BEB Secretariat to coordinate].
• BEB 22/22 – Explore options to consider end-to-end process and queue management to
support processing arriving international passengers at airports [BEB Secretariat].
Item 3: Ahumoni Hoahoa update
9. The papers were taken as read. The purpose of the item was to provide the Ahumoni Hoahoa
work programme for endorsement as it forms part of the BEB Systems Improvements
Programme overseen by the Board. The item was discussed by exception with no matters
raised.
Decisions
10. The Border Executive Board:
10.1.
noted the update on Ahumoni Hoahoa and that there are no issues requiring action by
the Board
10.2.
endorsed the Ahumoni Hoahoa workplan to April 2023.
Item 4: International Civil Aviation Organisation (ICAO) Audit
11. Te Manatū Waka provided a verbal update on the ICAO audit s 6(a) OIA
A verification audit wil take place over 5 – 7 November
2022. A further update wil come to the Board.
RELEASED
Item 5: Other Issues and Priorities
12.
Foot and Mouth updates – no update to share. The matter wil be raised as needed.
13.
Auckland International Airport traveller congestion – discussed under Item 2.
Item 6: Minutes and Open Actions
14. The minutes from the 19 October 2022 meeting were not confirmed due to no quorum and wil
be carried over to 16 November 2022 meeting. The status of the open actions were noted.
• BEB 22/11 Revise BEB terms of reference. Carried forward. Scheduled.
• BEB 22/17 Cost recovery. Carried forward. Scheduled.
• BEB 22/18 Border scenarios for passengers. Carried forward. Scheduled.
The meeting closed at 9.06am
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The next meeting is scheduled for 16 November 2022
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MINUTES
16 November 2022
Held at the Wel ington Customhouse and online via MS Teams
Members: Christine Stevenson (Chair, Customs), Ray Smith (MPI), Carolyn Tremain (MBIE)
Attendees for members: Stuart Horne (MFAT), Dr Andrew Old (Health), Bronwyn Turley (MoT)
Attendees: Clare Bugden (secretariat)
Invitees: Item 2 – Sharon May, Mat Black, Kathryn MacIver, Michael Herder (Customs); Item 3 – Mike Inglis,
Sarah Tuihalangingie (MPI), Steve Waugh (Customs)
Apologies: Chris Seed (MFAT), Dr Diana Sarfati (Health), Bryn Gandy (MoT), Fiona McKissock (BEB)
Item 1: Welcome
1. The Chair welcomed everyone to the meeting and confirmed the agenda.
Item 2: New Zealand Traveller Declaration
2. The papers were taken as read. The purpose of the item was to provide feedback and approve
a range of New Zealand Traveller Declaration (NZTD) related items.
RELEASED
Application of New Zealand Traveller Declaration at the maritime border
3. Customs provided an overview to the Board, noting the principle that all arriving people wil
require a NZTD unless there is a specific exemption. The Board reiterated the expectation of
aligning how the arrival card is used for air passengers with maritime.
4. The Board supported the default setting of application to all and minimal exemptions. The
Board enquired about engagement with the cruise industry noting this has not started. The
Board encouraged early engagement with industry on change.
Accountable agency
5. The Board noted all agencies supported Customs being the lead agency. The Board did not
raise any objections. The next step is to prepare for implementation.
Performance measures
6. The Programme outlined the intent of the performance measures for NZTD highlighting that
they have been developed with agencies. The Board noted the measures are based on
existing information and may change as real-life data is gathered. Measures wil be developed
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for maritime. The Board raised:
• the volume of measures and to consider if there are too many, and how they link to other
agency performance measures
• including a harm avoidance measure/s to support the value of high compliance. Measures
could also be used to support border levy contributions and future funding.
• the hierarchy of indicators and measures noting some are system level and others agency
specific.
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Monthly Programme report
7. No issues were raised with the monthly performance report. The Board raised the significance
of change for agencies and the critical nature of the pilots in 2023. The Board requested the
change management elements be made clear to ensure visibility of the critical nature of the
work, including staff and infrastructure.
8. The Board discussed the change readiness of agencies and the awareness of the level of
change coming with the digital arrival card. The Board discussed the opportunity for Ministerial
engagement, with a focus on biosecurity, to provide a reminder about the longer-term intent of
NZTD and the change to border processing.
9. The Chair noted the Board wil need to maintain visibility of NZTD as development progresses
to go-live of the digital arrival card.
Decisions
10. The Border Executive Board:
10.1.
noted the table in the
Application of New Zealand Traveller Declaration at the Maritime
Border memo outlining the assessment of potential exemptions that may be justified for
maritime arrivals
10.2.
noted the accompanying A3 overview of related maritime policy workstreams that wil
complement the introduction of the New Zealand Traveller Declaration
10.3.
confirmed the New Zealand Customs Service as the accountable agency for the New
Zealand Traveller Declaration system once it is ful y operational from mid-2023
RELEASED
10.4.
agreed of icials from the New Zealand Traveller Declaration Programme report back to
BEB by the end of March 2023 on the process for implementing Customs as the
accountable agency
10.5.
noted the New Zeala nd Traveller Declaration performance measures
10.6.
supported direction with the proposed performance measures for the New Zealand
Traveller Declaration and
requested the next iteration consider:
• volume of measures
• including harm avoidance
• hierarchy of how measures fit together and with measures in other agencies
• removing predeparture testing references
10.7.
requested a further review of the New Zealand Traveller Declaration performance
measures in February 2023
10.8.
noted the New Zealand Traveller Declaration monthly programme report
and requested
• increased visibility of the change element of the programme
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• increased change management support for the Ministry of Primary Industries
• support for Ministerial engagement, as needed.
Item 3: Auckland Airport – Arrival Passenger System Issues
11. The papers were taken as read. The purpose of the item was to provide the opportunity for the
Board to have visibility of, and provide support for, a border system issue.
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12. The Board discussed the issue at Auckland International Airport (AIAL). The Chair provided an
update and advised that additional information had been requested by the Prime Minister’s
Office. s 9(2)(g)(i) OIA
13. The Board agreed that border agencies cannot resolve the congestion issues and supported
continuing to work with AIAL and airlines, s 9(2)(g)(i) OIA
14. The Board noted additional border processing space was expected in December 2022. The
Ministry for Primary Industries will utilise AVSEC experience with queue management to
configure their new space.
Decisions
15. The Border Executive Board:
15.1.
noted the briefing provided to Ministers on 4 November 2022
Auckland airport:
Response to passenger arrival system issues [BEB 22-039 refers].
Item 4: International Civil Aviation Organisation Audit (ICAO) Update
16. The Board received an update from Te Manatū Waka Ministry of Transport on the ICAO audit.
The final audit is pending due to a change of timeline by the ICAO Committee. No action is
needed by the Board.
RELEASED
Item 5: Noting Papers – Review of September 2022 Border Scenarios
17. The papers were taken as read. The purpose was to provide an update on the September
2022 border scenarios after reconsidering significant events in 2023 and the potential for
increased air capacity.
Decisions
18. The Border Executive Board:
18.1.
noted the impact of the 2023 Women’s Football World Cup on long-term passenger
arrival forecast and that there is not expected to be a significant increase on the inflow of
passenger arrivals to New Zealand at this stage.
Item 6: Other Issues and Priorities
19.
New Secretary for Transport – Audrey Sonerson has been appointed as Secretary for
Transport and wil start in the role 12 December 2022.
20.
Responsible Minister – discussions are underway regarding potential change of responsible
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Minister for the BEB.
Item 7: Minutes and Open Actions
21. The minutes from 19 October 2022 and 2 November 2022 meetings were confirmed to be an
accurate record. The actions were updated as noted below.
• BEB 22/11 revise BEB terms of reference – rescheduled to 25 January 2023 Board
meeting.
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• BEB 22/17 cost recovery – rescheduled to 30 November 2022 Board meeting.
• BEB 22/18 border scenarios for passengers – closed. Update provided at meeting.
• BEB 22/20 BEB visit to Auckland airports of the future – carry forward.
• BEB 22/21 Paheko timing – keep open for an update in 2023. The timeline for
requirements is being reviewed.
• BEB 22/22 queue management – carry forward.
The meeting closed at 8.55am
The next meeting is scheduled for 30 November 2022.
RELEASED
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MINUTES
30 November 2022
Held at the Wel ington Customhouse and online via MS Teams
Members: Jamie Bamford (Acting Chair, Customs), Carolyn Tremain (MBIE), Bryn Gandy from 8.17am
(MoT)
Attendees for members: Mike Inglis (MPI), Dr Andrew Old (Health), Stuart Horne (MFAT)
Attendees: Fiona McKissock (BEB), Clare Bugden (secretariat)
Invitees: Item 2 – Catherine McIntosh (MFAT)
Apologies: Christine Stevenson (Customs), Ray Smith (MPI), Dr Diana Sarfati (MoH), Chris Seed (MFAT)
Item 1: Welcome
1. The Chair welcomed everyone to the meeting and confirmed the agenda.
Item 2: NZ Inc’s Effort to Strengthen Pacific Borders
2. The papers were taken as read. The purpose of the item was to have visibility of activity
underway to progress an area of shared interest that is part of the draft Border Sector Strategy.
RELEASED
3. MFAT provided an overview of the activity underway across the Pacific inviting comment from
the Board. It was noted that the range of activity by agencies reflects a New Zealand Inc effort
which is valued by Pacific partners and is contributing to building a Pacific region that is
resilient, prosperous and secure.
4. The Board identified the value of looking at where to put complementary effort, s 6(a) OIA
, to enhance the impact of delivery. The Board discussed how border agencies and
countries approach engagement with the Pacific with different emphasis such as economic,
development, or security. The Board identified the potential to influence how work was
approached through dif erent forums including B5 (border 5 forum) and M5 (migration 5 forum).
5. The Board supported MFAT maintaining a consolidated view that can be shared with agencies
and the BEB, recognising that most agencies would not have visibility of the full range of
activity underway.
Decisions
6. The Border Executive Board:
6.1.
noted the programmes underway across agencies to strengthen Pacific borders
PROACTIVELY
6.2.
identified the opportunity to have an annual discussion on border agency activity in the
Pacific to maintain visibility of activity and consider the impact, opportunities and gaps.
Item 3: Readiness for Summer 2022/23
7. The papers were taken as read. The purpose of the item was to have assurance of the border
system’s readiness for summer 2022/23 and to be aware of any significant risks or issues.
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8. The Board discussed readiness, noting the ongoing issues of air travel. The Board noted
agencies are working together, and with other groups in the system, to support raising issues
and where possible making changes. Health is focused on domestic settings and managing
COVID-19 with freedom of movement. No issues were raised for the border settings. The all-of-
government readiness exercise on how agencies could respond to a national COVID-19 event
is being held 30 November 2022.
Decisions
9. The Border Executive Board:
9.1.
noted that border readiness summary for summer 2022/23 and the risks to the air
passenger pathway
9.2.
noted the potential risk to out-of-hours Immigration support and to raise any concerns.
Item 4: Closing the Maritime Border Programme
10. The papers were taken as read. The purpose of the item was to close-out the Maritime Border
Programme as the work has been completed.
11. The BEB Secretariat thanked all members for the contribution of their agencies to reopen the
maritime border. The Board noted the positive aspects of the approach that can be carried
forward to other activity, such as shared governance and how agencies were brought together
to work collaboratively. The Board highlighted that the Programme’s activity had identified
some areas in the maritime pathway that required change. The proposed work programme for
2023 wil come to the Board early 2023 for consideration.
RELEASED
Decisions
12. The Border Executive Board:
12.1.
noted that the Maritime Border Programme has been successfully completed, including:
COVID-19 response activities at the maritime border, the reopening of maritime pathways
for foreign flagged recreational vessels and cruise ships, and operational readiness for
cruise season 2022/23
12.2.
agreed to close the Maritime Border Programme from 30 November 2022
12.3.
noted that a proposed new work programme for the maritime border wil be presented to
the Board in early 2023.
Item 5: Select Committee 2021/22 Annual Review Responses
13. The papers were taken as read. The purpose of the item was to approve the responses to the
Select Commit ee 2021/22 Annual Review questions as part of the Board’s stewardship
responsibilities and in recognition that members have joint accountability for the performance of
the BEB. No issues were raised.
PROACTIVELY
Decisions
14. The Border Executive Board:
14.1.
agreed the responses to the 2021/22 Annual Review questions for the Foreign Affairs,
Defence and Trade Select Commit ee
14.2.
no other topics of interest were added to support the Chair attending the Annual
Review hearing on 12 December 2022.
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Item 6: Noting Papers
6a) Port Infrastructure – New Zealand Freight and Supply Chain Strategy
15. The papers were taken as read. The item responded to the Board’s request for quarterly
updates on the New Zealand Freight and Supply Chain Strategy. Transport provided additional
context to the development of the Strategy noting positive progress. No issues were raised by
the Board.
Decisions
16. The Border Executive Board:
16.1.
noted that the New Zealand Freight and Supply Chain Strategy is currently being drafted,
s 9(2)(f)(iv) OIA
16.2.
noted that no action by BEB is required.
6b) BEB Systems Improvements Programme Update Q4 2022
17. The papers were taken as read. The purpose of the item was to provide a regular update on
the BEB Systems Improvements Programme. No issues with the Programme’s performance
were raised. Customs advised work is underway on the sustainability of goods cost recovery.
The Board acknowledged many agencies were reviewing their cost recovery rates and it would
be useful to see the approach of the relevant border agencies.
Decisions
RELEASED
18. The Border Executive Board:
18.1.
noted that the Systems Improvements Programme status is green and there are no
issues or risks requiring attention by the Board
18.2.
noted the key updates for each work stream and the delivery milestone for the Systems
Improvements Programme
18.3.
noted the BEB Secretariat wil be providing an updated Border Executive Board work
programme in the new year which wil include recommendations on the Systems
Improvements Programme.
6c) Auckland International Airport Arrivals
19. The papers were taken as read. The purpose of the item was to provide visibility of the follow-
up advice sent to Ministers regarding Auckland International Airport arrivals congestion. No
further matters were raised.
Decisions
20. The Border Executive Board:
PROACTIVELY
20.1.
noted the briefing provided to Ministers on 23 November
Auckland airport: Follow up
response to passenger arrival system issues [BEB 22-041 refers]
Item 7: Other Issues and Priorities
21.
Thank you to Acting Secretary of Transport – the Board thanked Bryn Gandy for his
contribution as a member of the BEB, nothing this was his final meeting.
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22.
Nyxoid supply issues – s 9(2)(f)(iv) OIA
Item 8: Minutes and Open Actions
23. The minutes from the 16 November 2022 meeting were confirmed to be an accurate record.
The actions were updated as noted below.
• BEB 22/11 Revise BEB terms of reference – carry forward. Not due.
• BEB 22/17 Cost recovery workstream – carry forward. Date to Board pending
confirmation.
• BEB 22/20 BEB visit to Auckland for airports of the future – carry forward. Not due.
• BEB 22/21 Paheko timeline for confirming requirements – carry forward. Not due.
• BEB 22/22 queue management – carry forward. No further updates to share.
The meeting closed at 8.52am
The next meeting is scheduled for 14 December 2022 and wil be the final for the year.
RELEASED
PROACTIVELY
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RESTRICTED
MINUTES
14 December 2022
Held at the Wel ington Customhouse and online via MS Teams
Members: Christine Stevenson (Chair, Customs), Carolyn Tremain (MBIE), Audrey Sonerson (MoT)
Attendees for members: Dr Andrew Old (MoH), Stuart Anderson (MPI)
Attendees: Fiona McKissock (BEB), Clare Bugden (secretariat)
Invitees: Item 2 – Bronwyn Turley (MoT), Mike Hil (CAA)
Apologies: Dr Diana Sarfati (MoH), Ray Smith (MPI), Chris Seed (MFAT)
Item 1: Welcome
1. The Chair welcomed everyone to the meeting, acknowledging this was Audrey Sonerson’s first
meeting as Secretary for Transport, and confirmed the agenda. The Chair thanked Chris Seed
and Carolyn Tremain for also attending the BEB 2021/22 Annual Review Select Commit ee
hearing.
Item 2: International Civil Aviation Organisation Audit RELEASED
RESTRICTED
2. The papers were taken as read. The item responded to a request from the Board to receive an
update on the security audit of New Zealand conducted by the International Civil Aviation
Organisation (ICAO) and the implication for border agencies.
3. The Civil Aviation Authority provided an update and led a discussion with the Board on the
audit and findings. There are no direct recommendations for border agencies.
4. s 6(c) OIA
Decisions
5. The Border Executive Board:
5.1.
noted the update on the International Civil Aviation Organisation security audit of New
Zealand
PROACTIVELY
5.2.
noted the memo did not require action from the BEB
5.3.
identified the opportunity for BEB to explore conducting assurance to provide a
consolidated view of actions taken by agencies to maintain the integrity of the border
workforce, with a focus on staff at maritime ports and airports.
Action
• BEB 22/23 BEB Secretariat to prepare a terms of reference to conduct assurance to provide a
consolidated view of the practices to maintain the integrity of the border workforce.
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Item 3: Readiness for a Health Event Over Summer 2022/23
6. The papers were taken as read. The purpose of the item was for the Board to receive an
update on border agency support a national response to a significant health event over
summer 2022/23.
7. Manatū Hauora confirmed that no action is required from border agencies and thanked
agencies for participating in the readiness exercise on 30 November 2022. The Board received
an update on COVID-19. The Board acknowledged the health-related reporting from ITOC for
cruise ships.
8. Customs advised their border processing staff have the option, and wil be encouraged, to wear
masks and gloves. Other agencies were welcomed to follow similar practices. Manatū Hauora
confirmed no additional direction on health practices is expected. The Board noted the Ministry
for Primary Industries is managing the risk of staff boarding cruise ships where COVID-19 may
be present.
9. The Board invited Manatū Hauora to identify any key messages to share with staff as the
holiday period approached. The Board were advised a
have a safe-as summer campaign has
been launched and wil become more visible in the coming week. The Board confirmed with
Manatū Hauora that rapid antigen testing packs are expected to be available for arriving
international air travellers over the summer period. The Ministry for Primary Industries wil
continue to manage distribution.
Decisions
RELEASED
10. The Border Executive Board:
10.1.
noted the draft briefing on the readiness for a health event over summer 2022/23
10.2.
noted no specific action beyond current preparedness activity is required from border
agencies to support readiness
10.3.
noted border
agencies should continue to progress their own internal actions to ensure
readiness to respond should a full or partial system activation be required.
Item 4: Royal Commission of Inquiry (COVID-19 Lessons)
11. The papers were taken as read. S 32 (1) Inquiries Act 2013
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13.2. S 32 (1) Inquiries Act 2013
Item 5: Other Issues and Priorities
Summer Readiness Check-in
14. The Board checked with each other to see if there were any new issues or risks to manage
over the summer 2022/23 period. The known issue of the airport traveller system (focus on
arrivals) and risk of staff il ness was discussed. No new matters were raised.
Debrief of Select Commit ee Annual Review
15. The Board noted the 2021/22 Annual Review hearing was held on 12 December 2022 before
the Foreign Af airs, Defence and Trade Committee. The hearing was attended by Christine
Stevenson, Carolyn Tremain, and Chris Seed. The Committee raised key achievements, what
RELEASED
gaps exist at the border, the relevance of a border force, and the benefit from expanding
membership. Related topics from the Customs hearing were the New Zealand Traveller
Declaration and passenger information in maritime.
Noting paper: Recovering the Cost of Processing Passengers out of Hours and in Unusual Places
16. The purpose of the paper was to respond to an earlier discussion regarding processing
passengers. s 9(2)(g)(i) OIA
Decisions
17. The Border Executive Board:
17.1.
noted that passenger clearance costs are fully cost recovered but that charges are not
differentiated by location
17.2. s 9(2)(f)(iv) OIA
General Updates
PROACTIVELY
18.
Chair over the holiday period – Christine Stevenson wil remain Chair over the holiday period
and wil be contactable while on leave.
19.
Upcoming meeting reminder – meeting 25 January 2023 is chief executive only as the
agenda is focussed on BEB accountabilities, board membership, and governance reflections.
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Item 6: Minutes and Open Actions
20. The minutes from the 30 November 2022 meeting were confirmed to be an accurate record.
The open actions were updated as noted below.
20.1. BEB 22/11 Revise BEB terms of reference – carry forward; not due.
20.2. BEB 22/17 Cost recovery workstream – closed; refer to item 5c.
20.3. BEB22/20 BEB visit to Auckland airports of the future – carry forward; not due.
20.4. BEB 22/21 Paheko timeline for confirming requirements – carry forward; not due.
20.5. BEB 22/22 Queue management – carry forward; updates as available.
Item 7: Board only time
21. No items were raised for discussion.
The meeting closed at 8.50am
The next meeting is scheduled for 25 January 2023.
RELEASED
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IN CONFIDENCE
MINUTES
8.00am – 9.30am, 25 January 2023
Held at the Wel ington Customhouse and online via MS Teams
Members: Christine Stevenson (Chair, Customs), Chris Seed (MFAT), Ray Smith (MPI), Audrey Sonerson (MoT)
Attendees: Fiona McKissock (BEB Secretariat), Clare Bugden (secretariat)
Apologies: Dr Diana Sarfati (MoH), Carolyn Tremain (MBIE)
Item 1: Welcome
1. The Chair welcomed everyone to the first meeting of 2023 and confirmed the agenda. The
Board discussed the change in Prime Minister (the Hon Chris Hipkins from 25 January 2023),
the potential change in ministerial portfolios and international trends of interest to the border.
Action
• MFAT to confirm a date for discussing with BEB international trends and potential areas of
focus for the border.
Item 2: BEB Accountabilities and Governance
RELEASED
2. The papers were taken as read. The purpose of the item was to consider the BEB
accountabilities and membership as part of the Board’s stewardship responsibilities.
3. The Board discussed the accountabilities, how COVID-19 was reflected, and the proposed
revision. The Board supported removing reference to COVID-19 and retaining the intent of the
accountabilities such as the importance of health being integrated into the border. The Board
supported adding a new accountability that recognised the existing system leadership role of
the BEB. It was acknowledged that BEB is seen by government and industry as a point of
contact.
4. The Board discussed membership, acknowledging the varied weight of border activity across
member agencies. The Board confirmed the current membership is appropriate. There was
support for crown entities, and others, attending meetings for relevant items.
Action
• Chair to discuss Health participation with the Director-General of Health.
Decisions
PROACTIVELY
5. The Border Executive Board:
5.1.
agreed the level of change to the accountabilities
• strategic border system improvements, including developing a Border Sector
Strategy, monitoring performance and user experiences across the system, advising
on investment decisions for the border system, and delivering joint initiatives to build
a safer and smarter border (no change to 2020 accountability)
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• no gaps in the end-to-end border processes, with health risk management integrated
and the border ready to respond to significant events (revised 2020 accountability)
• risks from people, goods, and craft arriving and departing the border will be
addressed and opportunities maximised, where these are not already being managed
by an existing agency or other government processes (revised 2020 accountability)
• the border system is financially sustainable through oversight of significant fiscal
challenges such as inflation and cost recovery (revised 2020 accountability)
• add a new accountability to reflect system leadership e.g. provide leadership to
facilitate business and a positive user experience with the border system (wording
TBC)
5.2.
agreed to retain the current membership of the governance board (chief executives of the
six remit agencies)
5.3.
agreed the minor updates to the draft Border Sector Strategy
5.4.
agreed to the revised operating procedures
5.5.
noted a paper for Cabinet wil be provided early 2023 to progress the changes to the BEB
accountabilities
5.6.
noted the terms of reference wil be provided for agreement once changes to the
accountabilities are agreed by Cabinet.
Item 3: Reflecting on 2022 governance to inform 2023
6. The papers were taken as read. The purpose of the item was to discuss how the governance
RELEASED
board is operating, which is done at least annually as part of good governance.
7. Members shared their insights and that they were satisfied with how the governance board was
operating. The structure, cadence and support for the meetings has enabled constructive
meetings. The Board wil aim for monthly meetings in 2023 in recognition of the more stable
nature of governance board content.
8. The Board noted the BEB DCE COVID-19 Group had ceased and one DCE group wil operate
for 2023. The Group wil take a structured approach to supporting achievement of the BEB
work programme.
Decisions
9. The Border Executive Board:
9.1.
agreed the governance board is operating satisfactorily and that members will raise
matters with the Chair or each other as they occur.
Item 5: Roundtable of Top-of-Mind Border Matters
10. The purpose of the item was for members to share any top-of-mind border matters at the start
PROACTIVELY
of 2023. The Chair led a discussion with the Board covering the topics outlined below.
• Health at the Border / Strategic Approach to Health at the Border
o s 9(2)(g)(i) OIA
o Update on the Strategic Approach to Health at the Border scheduled for 15 February
2023 meeting.
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o s 9(2)(f)(iv) OIA
Actions
o BEB Secretariat to provide the Board with an overview of engagement and progress on
the surveil ance work commissioned in February 2022, BEB Secretariat to provide the
Board with options on engaging a resource to support health at the border / strategic
approach to health at the border.
• Congestion at Auckland International Airport (AIAL)
o Congestion remains a significant matter for the border.
o s 9(2)(f)(iv) OIA
RELEASED
s 9(2)(g)(i) OIA
Action
o BEB Secretariat to report back to the Board on system performance metrics of
operations at AIAL. Clarify what each indicator is measuring, a view on how the
measure informs performance of the system, and options for improvement including
building own metrics.
• Delays in aviation security screening of departing passengers at AIAL
o Te Manatū Waka Ministry of Transport wil discuss the screening delays with AVSEC.
• Cruise ship biosecurity biofouling compliance
PROACTIVELY
o Acknowledged the work the Ministry for Primary Industries has taken during the cruise
season and upcoming work to support the 2023/24 season.
• Significant drug seizures over the summer period
o Acknowledged the findings made by Customs.
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• Digital arrival card
o The Chair invited members to visit “Hinemoa international airport” set up at Wellington
Customhouse to test the digital arrival card.
Item 4: Border Contribution to Enhanced COVID-19 Surveil ance and Measures
11. The papers were taken as read. The purpose of the item was to provide an opportunity for
members to discuss the enhanced COVID-19 surveil ance and measures, and the role of the
BEB and border agencies.
12. The Board did not discuss the item but acknowledged the good work of the Ministry for Primary
Industries and Customs over the holiday period. s 9(2)(g)(i) OIA
Decisions
13. The Border Executive Board:
13.1.
noted the recent briefings from Manatū Hauora and Te Whatu Ora
• Progress update on enhanced COVID-19 border surveil ance and latest evidence on
variance [H2023019059]
• Update on implementation of enhanced border surveil ance for passengers arriving
from China [H2023019140].
Item 6: Other Issues and Priorities
RELEASED
14.
Change of BEB responsible Minister – noted activity was on hold due to change of Prime
Minister and potential changes to ministerial portfolios.
15.
Select Committee Annual Review – the Chair outlined the five post hearing questions
received and thanked Chris Seed and Carolyn Tremain for their attendance at the hearing.
Item 7: Minutes and Open Actions
16. The minutes from the 14 December 2022 meeting were confirmed to be an accurate record.
The actions were updated as noted below.
16.1. BEB 22/11 Revise BEB terms of reference – closed; discussed as agenda item 2.
16.2. BEB22/20 BEB visit to Auckland airports of the future – carry forward; confirmed interest
in February / March visit with a focus on Auckland International Airport
16.3. BEB 22/21 Paheko timeline for confirming requirements – carry forward; no MACPAC
meeting dates for 2023 available
16.4. BEB 22/22 Queue management – carry forward; updates as available.
PROACTIVELY
The meeting closed at 9.30am
The next meeting is scheduled for 15 February 2023
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IN CONFIDENCE
MINUTES
8.00am – 9.30am, 15 February 2023
Held at the Wel ington Customhouse and online via MS Teams
Members: Chris Seed (Acting Chair, MFAT), Audrey Sonerson (MoT), Ray Smith (MPI),
Carolyn Tremain from 8.15am to 9.30am (MBIE), Bil Perry (Customs), Di Sarfati until 9.30am (Health)
Attendees: Christine Stevenson (on secondment as Secretary for DPMC), Fiona McKissock (BEB
Secretariat), Clare Bugden (Secretariat)
Attendees for items: Item 2 – Dr Andrew Old (Health); Item 3 – Sharon May, Mat Black (Customs)
Apologies: None
Item 1: Welcome
1. The Chair welcomed everyone to the meeting and confirmed the agenda. The Board noted
Christine Stevenson has been seconded to be the Acting Secretary of the Department of Prime
Minister and Cabinet from 31 January 2023. Chris Seed is the acting Chair of the BEB. Bill
Perry joins the BEB as the Acting Comptroller of Customs.
Item 2: Strategic Approach to Health at the Border
RELEASED
2. The papers were taken as read. The purpose of the item was to provide the Board with an
update on progress of the strategic approach to health at the border, as requested at the 5
October 2022 meeting. Dr Andrew Old led a discussion with the Board providing an overview
of phase two and the four workstreams. Health acknowledged the positive difference a physical
presence at the border has made. The Board noted the Minister of Health wil be updated via
Health’s weekly report.
3. The Board discussed how the Phase 2 approach aligned with the expectations of the BEB that
health is integrated into the border and the border is ready for the next health event. The
Board considered whether they were in a better position than before the expectations regarding
surveil ance were set in February 2022. The Board discussed areas that required further
attention.
• s 9(2)(g)(i) OIA
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Decisions
4. The Border Executive Board:
4.1.
noted the update on the Strategic Approach to Health at the Border
4.2.
provided feedback on the following areas to action to increase integration and ensure
the border is ready for the next health event
4.2.1. minimise the risk of a surprise health event by enabling BEB chief executives to be
proactively aware of potential health risks
4.2.2. enable staff at air and sea borders to be informed of potential risks that may impact
their health, safety and wellbeing separately from any requirements or action for
passengers
4.2.3. clarify the distribution of information and engagement across the public sector
relating to health risks, recognising that risks are raised with a range of groups
other than the BEB
4.2.4. document a clear escalation, decision, and communication pathway for health
border risks.
Actions:
• BEB 23/06: BEB Secretariat to lead the development of reporting to help BEB chief executives
be aware of potential health and bio-security risks, using the DCE Group to identify useful /
thresholds of content, sources of content, and frequency of reporting. Use case studies to show
the options for reporting e.g. measles, avian flu.
RELEASED
Item 3: New Zealand Traveller Declaration Programme
5. The papers were taken as read. The purpose of the item was to have assurance about
progress of the New Zealand Traveller Declaration Programme. The Board noted the upcoming
Programme assurance and discussed the development of the digital Arrival Card, and the
proposed change to phase the implementation in maritime.
6. The Board supported a phased approach in maritime in recognition of the complexity of
processes and that the cruise season starts in October 2023. The Board noted that hyper-care
will be available for cruise from October – December 2023 to support implementation and
transition to BAU. Programme funding is available to December 2023.
7. The Board had a general discussion around engagement with cruise lines, the impact of
piloting the digital Arrival Card for air travellers, and communicating the benefits for travellers.
8. The Board discussed the go-live readiness of the Ministry for Primary Industries s 9(2)(f)(iv) OIA
s 9(2)(g)(i) OIA
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s 9(2)(g)(i) OIA
Decisions
9. The Border Executive Board:
9.1.
noted the red status of maritime and
received assurance the appropriate mitigations are
place
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9.2.
supported the proposed change to phase the implementation in maritime of small craft
and commercial from June 2023, and cruise and defence force from October 2023
9.3.
requested independent assurance of MPI readiness for 21 June 2023 go-live and what
can be done to close any gaps, reporting back on any risk to the planned go-live date
9.4.
requested the Programme have further detailed conversations with MPI and Customs
9.5.
noted the New Zealand Traveller Declaration Tranche 2 Post Implementation Review, in
that Tranche 2 is complete and all focus wil now be directed to Tranche 3 - delivery of the
remaining work towards the final Investment objective-3 -
“Provide safe, secure, and
efficient clearance and enforcement services for passengers, crew and staff while keeping
New Zealand safe.”
Item 4: BEB Mid-Year Performance Report
10. The papers were taken as read. The purpose of the item was to provide an update of the
performance of the Border Executive Board as part of the Board’s stewardship responsibilities.
No matters were raised.
Decisions
11. The Border Executive Board:
11.1.
noted the BEB 2022/23 Performance Report to 31 January 2023 and that there are no
performance issues requiring action by the Board
11.2.
agreed to the changes to the Border System Performance appropriation
RELEASED
• Ministerial satisfaction measure – replace Minister for COVID-19 Response to
“responsible Minister”
• Intention statement – update to “This appropriation is intended to achieve an end-
to-end border process that integrates health risk management and strategic border
system improvements to create a safe and smart border. This wil be achieved
through the provision of advice and services to the Border Executive Board, co-
ordination of joint initiatives, and system stewardship to enable the border system
to improve the wellbeing of New Zealanders”
11.3.
noted a refresh to the BEB 2022/23 work programme is included in papers for the 15
February 2023 meeting.
Item 5: Refresh of BEB 2022/23 Work Programme
12. The papers were taken as read. The purpose of the item was to refresh the 2022/23 work
programme in recognition that COVID-19 related work is complete, and the Systems
Improvements initiatives had updated their work plans with the Board in late 2022. No matters
were raised.
PROACTIVELY
Decisions
13. The Border Executive Board:
13.1.
agreed to the refreshed BEB 2022/23 work programme shown as Appendix 1
13.2.
noted the key areas of focus for February to August 2023 shown as Appendix 2
13.3.
noted the consideration given to including maritime related work into the refreshed BEB
2022/23 work programme shown in Appendix 3.
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Item 6: Noting Papers
Border Agency Interaction with the Royal Commission of Inquiry COVID-19 Lessons
14. The papers were taken as read. The purpose of the item was to update the Board on the
approach taken by member agencies in preparation for the Royal Commission of Inquiry.
S 32 (1) Inquiries Act 2013
Decisions
15. The Border Executive Board:
15.1.
noted the summary of each agency’s approach to interacting with the Royal Commission
15.2.
noted that any coordination role for the BEB Secretariat wil be determined after DPMC
has established how it wants to coordinate the all-of-government participation
15.3.
noted that the main topic for BEB input is likely be the decision-making structures and
arrangements that might be used or put in place during an evolving pandemic of
extended length.
BEB DCE Group 2023 – New Terms of Reference
16. The papers were taken as read. The purpose of the item was to share the revised terms of
reference for the BEB DCE Group for 2023. The revised terms of reference reflect the creation
of one group for 2023 that covers the full breadth of the BEB’s work. No matters were raised.
Decisions
RELEASED
17. The Border Executive Board:
17.1.
noted the revised BEB DCE Group membership and terms of reference.
Item 7: Other Issues and Priorities
18.
Ministerial portfolio changes – waiting for confirmation that the BEB portfolio is remaining
with the Minister of Health, with the COVID-19 Response portfolio disestablished and
integrated into Health, or if the responsibility wil move to another Minister. A BIM has been
prepared.
19.
Auckland flooding / cyclone Gabrielle impact – the Board checked the status of people and
services acknowledging that people are exhausted from the continual disruption and the
personal impact. Border services are operational. Some staff have reduced capacity by
needing to work from home. The potential for more contingency planning for Christchurch
international airport was raised.
20.
Auckland International Airport – the Board discussed the ongoing disruption with AIAL
operations which is having a negative impact on travellers and border services, particularly for
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the Ministry for Primary Industries. MPI continues to allocate additional resources to process
mishandled and therefore unaccompanied baggage. s 9(2)(j) OIA
Item 8: Minutes and Open Actions
21. The minutes from the 25 January 2023 meeting were confirmed to be an accurate record. The
actions were updated as noted below.
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• BEB 22/20 BEB visit to Auckland – carry forward, looking to schedule taking into
consideration adverse weather
• BEB 22/21 Paheko timeline for confirming requirements – carry forward, awaiting 2023
MACPAC meeting dates
• BEB 22/22 queue management – close, incorporated into airport performance metrics
action BEB 23/05
• BEB 23/01 global insights for the border – carry forward, pending date from MFAT
• BEB 23/02 health governance participation – not due
• BEB 23/03 health at the border surveil ance – not due
• BEB 23/04 resource to support health at the border – not due
• BEB 23/05 AIAL system performance metrics – not due.
The meeting closed at 9.40am
The next meeting is scheduled for 15 March 2023
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MINUTES
8.00am – 9.30am, 15 March 2023
Held at Wel ington Customhouse and online via MS Teams
Members: Christine Stevenson (Chair, Customs), Chris Seed (MFAT), Audrey Sonerson (MoT),
Ray Smith (MPI), Carolyn Tremain until Item 9 at 9.10am (MBIE)
Attendees for members: Dr Andrew Old (MoH)
Attendees: Fiona McKissock (BEB), Clare Bugden (secretariat)
Invitees: Items 2 and 3 – Peter Brunt (Maritime NZ); Item 4 – Dan Jenkins (Transport), Greg Hanlen
(Customs); Item 5 – Sharon May, Mat Black (Customs)
Apologies: Dr Diana Sarfati (MoH)
Item 1: Welcome
1. The Chair welcomed everyone to the meeting and confirmed the agenda.
Item 2: Assurance Practices to Maintain the Integrity of the Border Workforce – Terms of
Reference
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2. The papers were taken as read. The purpose of the item was to approve the terms of reference
to carry out assurance of border workforce integrity practices. No matters of concern were
raised.
3. The Chair advised the
Port Sector Insights Picture and Action Plan from the Port Health &
Safety Leadership Group had been released. The Chief Executive of Maritime New Zealand
was invited to an upcoming meeting to share the findings and brief the Board on the maritime
security work led by Maritime New Zealand.
Decisions
4. The Border Executive Board:
4.1.
noted the complementary work being undertaken on the ICAO security audit, Maritime
New Zealand, and the s 9(2)(f)(iv) OIA
being out of
scope
4.2.
agreed to the scope, approach and timeline as outlined in the Terms of Reference –
Assurance of agency practices to maintain the integrity of the border workforce.
Action BEB 23/07: BEB Secretariat to invite Maritime NZ to a board meeting to discuss
Port
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Sector Insights Picture and Action Plan and the work related to the Maritime Security Strategy.
Item 3: A Maritime Border Strategy (for People)
5. The papers were taken as read. The purpose of the item was to approve the Maritime Border
Strategy (for People) that is part of the BEB work programme. The Board discussed the
Strategy with the key points noted below.
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5.1. Clarity is needed on how the Maritime Security Strategy fits with other work in the border
environment. It was noted the intention was for BEB to have visibility of maritime security
activity. The proposed update from Maritime NZ wil help clarify roles and responsibilities.
5.2. Protection and facilitation are not always on opposite ends of the spectrum.
5.3. The need to clarify the state of infrastructure at ports to deliver border activities remains a
priority and should be included in the Maritime Border Strategy (for people). The Board
noted the work done in 2022 to document conditions for travellers. Cargo and passengers
have different issues but share the need to be able to accommodate increases in demand.
Decisions
6. The Border Executive Board:
6.1.
noted that the proposed Maritime Border Strategy (for people) has been consulted with
agencies and endorsed by the BEB DCEs Group
6.2.
agreed the Maritime Border Strategy (for people) to cover legitimate movement of people
who travel by sea, capture existing strategic directions, provide visibility, and help the
border agencies coordinate relevant activities (Appendix 1)
and
•
requested port infrastructure be included
6.3.
noted there is no intention to create a new work programme; agencies wil continue to
manage and report on their own activities, funding, and priorities
6.4.
agreed that future updates and changes be delegated to the BEB DCEs Group and
notified to the BEB
6.5.
noted that the BEB DCEs Group has invited a group of senior managers from across the
RELEASED
relevant agencies to meet 6 monthly to review the strategy, ensure it continues to provide
useful direction and visibility, and coordinate and sequence maritime border activities
where appropriate
and •
requested an update in three months, rather than the six months noted in the paper
6.6.
requested an update on the port infrastructure landscape to support border services for
cargo and passengers.
Action BEB 23/08: BEB Secretariat provide an update on the port infrastructure landscape to
support border services for cargo and passengers.
Item 4: Border Scenarios for Passengers and Cargo
7. The papers were taken as read. The purpose of the item was to agree the scenario to support
agencies with planning.
8. The Board sought clarity on the updated air passenger scenario graphs and requested future
graphs report on passenger volumes rather than movements compared to pre-COVID-19
levels. COVID-19 baseline reporting wil be provided as additional information. The Board
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asked for a full update in September 2023 in anticipation of summer peak. It was noted that
Customs wil continue six monthly updates for cargo.
9. The Board raised the impact of the FIFA Women’s World Cup. It was agreed that a separate
report back be provided by MBIE closer to the event, noting the interest in the movement of
travellers.
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Decisions
10. The Border Executive Board:
10.1.
agreed that the ‘moderate’ scenario should be used as the basis to inform performance
and planning activities of border and transport agencies
10.2.
agreed to the proactive release of the Board-approved scenarios such that agencies may
publicly share these forecasts with their respective industry stakeholders
10.3.
supported moving to of icials producing an annual comprehensive update to the
forecast, made available to the BEB (and other relevant agencies) in late January or early
February that aligns with the Budget Economic and Fiscal Update reporting timeframes;
with a brief update in September; approach to start from 2024
10.4.
requested a full update for September 2023.
Action BEB 23/09: MBIE to provide an update on FIFA Women’s World Cup preparations,
demand, and traveller movements.
Item 5: New Zealand Traveller Declaration Programme
11. The purpose of the item was to receive assurance of the New Zealand Traveller Declaration
(NZTD) Programme performance and agree key decisions.
5.1 Timeframe for Digital Declaration and Air Traveller Journey
12. The Board noted the Programme is progressing final sign-off. An out-of-cycle paper will be
circulated for approval by the Board.
RELEASED
5.2 Pilots and Go-Live Strategy
13. The papers were taken as read. The Board were taken through the key points of the pilot and
go-live strategy for the air solution noting the first pilot wil run 27 March 2023 to 3 April 2023.
The Board raised the potential of people turning up off-shore with incomplete information and
what support is needed e.g communications or use of Airline Liaison Officers. The Programme
is considering support for larger pilots and wil confirm arrangements.
Decisions
14. The Border Executive Board:
14.1.
noted the intention to put the New Zealand Travel er Declaration “Air solution” through a
range of pilots before being implemented into operations after go-live on 21 June 2023
14.2.
noted the main purpose for the pilots is to ensure the system is exercised across all
main international airports before it is operationalised
14.3.
noted that the New Zealand Traveller Declaration intends to demonstrate
readiness for
each pilot to the NZTD Steering Commit ee
14.4.
noted the
New Zealand Traveller Declaration programme governance intention includes
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delegation of the ‘go-live decision’ to the Comptroller of Customs on the morning of 21
June 2023
14.5.
noted that the New Zealand Traveller Declaration Pilots and Go-Live Strategy was
approved by the NZTD Steering Commit ee on 7 February 2023
14.6.
endorsed the
New Zealand Traveller Declaration programme conducting pilots as
planned, subject to the satisfactory achievement of agreed acceptance criteria with the
NZTD Steering Commit ee.
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Action BEB 23/10: NZTD Programme to confirm off-shore support needed for pilots e.g.
communications or use of Airline Liaison Of icers.
5.3 Noting papers: Gateway Review and Programme Report
15. The papers were taken as read. No matters were raised.
Decisions
16. The Border Executive Board:
16.1.
noted the Gateway Review 0/4 concluded that the New Zealand Traveller Declaration
Programme is Amber indicating that success is feasible but significant issues already
exist requiring management attention. These appear resolvable at this stage and if
addressed promptly, should not impact delivery or benefits realisation
16.2.
noted an action plan to address the recommendations made in the review and progress
against that plan wil be presented to the Steering Committee, Joint Executive Board and
Border Executive Board in April 2023
16.3.
noted the New Zealand Traveller Declaration Programme Report.
Item 6: Reporting to BEB on Health Risks
17. The papers were taken as read. The purpose of the item was to respond to the open action
BEB AP 23/06 to provide an example of emerging health risk reporting for BEB members.
18. The Board discussed the proposed reporting option for the Board. The Board noted Health will
also provide real-time verbal updates at the Board meetings. The Board asked Health to clarify
RELEASED
whether actions are likely to be needed by the border, and if so what these may involve. Health
indicated a health response would likely utilise the New Zealand Traveller Declaration.
19. The Board enquired about what actions agencies could do to support their workforce with
winter approaching. Health advised people to check they are up to date with all vaccinations,
including measles. The Board asked Health to encourage Te Whatu Ora to operate on-site
vaccinations for large workforces, remote locations, or those on shift work.
Decisions
20. The Border Executive Board:
20.1.
agreed to trialling the Emerging Health Threats Weekly Briefing [appendix 1] as a
weekly report to the Board to provide visibility on emerging health risks that may affect
the border
20.2.
agreed that workshops wil take place with relevant border agencies on health
surveil ance escalation pathways, case studies and scenario planning and wil be
reported back to the Board in May 2023
20.3.
agreed to add a standing agenda item for emerging risks with Health to provide a verbal
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update with any additional or updated information
Action BEB 23/11: Health to encourage Te Whatu Ora to operate on-site vaccinations for large
workforces, remote locations, or those on shift work in border settings.
Action BEB 23/12: Health to report back on potential border actions to support health risks,
(noting if no action is likely to be required), through the output of the cross-agency workshops on
escalation and decision making.
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Item 7: Cabinet Paper: Refresh of the BEB Accountabilities and Confirm the First Border
Sector Strategy
21. The papers were taken as read. The purpose of the item was to approve the draft Cabinet
paper proceeding to the responsible Minister to refresh the BEB accountabilities and agree the
Border Sector Strategy. No matters of concern were raised.
Decisions
22. The Border Executive Board:
22.1.
noted the proposed Cabinet paper includes a new accountability around system
leadership
provide leadership to facilitate business and a positive user experience with
the border system
22.2.
agreed the proposed Cabinet paper proceed to the Minister of Health
22.3.
noted the briefing and proposed Cabinet paper wil be circulated to BEB agencies for
their information once it has been sent to the Minister.
Item 8: Auckland International Airport Metrics and Passenger Flows
23. The papers were taken as read. The purpose of the item was to respond to the open action
point BEB AP 23/05 regarding Auckland International Airport metrics.
24. The Board discussed the metrics, reiterating the biggest impact on system performance is on-
time aircraft arrival. The Board requested baseline data as soon as possible to capture current
state before the digital arrival card go-live on 21 June 2023.
RELEASED
25. The Board discussed the potential of cost-to-service metrics to show the impact on and trade-
offs made by agencies. This could include bringing in additional staf , asking staff to work later,
and resources for mishandled bags.
26. The Board also discussed other levers of influence. Transport provided context to the operating
environment, s 9(2)(g)(i) OIA
. s 9(2)(f)(iv)
OIA
s 9(2)(j) OIA
27. The Board noted the risk mitigations for foot and mouth disease from Indonesia wil impact the
flow of passengers. Direct flights from Bali wil have foot baths at arrival gates and there wil be
mitigations for non-direct travellers.
Decisions
28. The Border Executive Board:
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28.1.
noted that due to the additional pressures being currently faced by Auckland
International Airport Ltd (AIAL) following the extreme flooding, there are no
recommendations to seek additional reporting from AIAL at this point in time
28.2.
agreed agencies identify border generated metrics to inform performance of the end-to-
end airport system. A progress report to be provided to the BEB in May 2023
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28.3.
agreed that border agencies wil continue efforts to help AIAL facilitate an efficient
passenger flow, utilising the aviation SOG to raise any operational issues and encourage
thinking about the whole system performance opportunities. Risks and issues wil be
raised with respective agency senior leaders and escalated to BEB DCEs and CEs
28.4.
requested the BEB Secretariat explore cost-to-service metrics, recovering additional
costs to border agencies, and health and safety implications.
Action BEB 23/13: BEB Secretariat to
invite s 9(2)(a) OIA
to a BEB meeting to discuss whether
the s 9(2)(j) OIA
at AIAL could influence performance.
Action BEB 23/14: s 9(2)(j) OIA
Item 9: Border-related Fees and Levies – Proposed Reviews
29. The papers were taken as read. The purpose of the item was to provide visibility of the fee
reviews underway or planned across border agencies. The Board shared their insights into
fees and levy work in their respective agencies. No matters of concern were raised.
Decisions
30. The Border Executive Board:
30.1.
noted the fee and levy activity underway or planned for the Ministry for Primary
Industries, Customs, Maritime NZ, Civil Aviation Authority, and Immigration New Zealand
30.2.
noted that the
Ahumoni Hoahoa update to the Board in May 2023 will include any
RELEASED
further updates to border fee and levy change
30.3.
noted the border agencies’ support for more joined up stakeholder engagement for fee
and levy reviews.
Item 10: Other Issues and Priorities
31.
New Zealand Freight and Supply Chain Strategy – s 9(2)(f)(iv) OIA
32.
Royal Commission of Inquiry COVID-19 Lessons – The Board had a general discussion,
noting agencies continue to prepare and engage as requested. Health are engaging with the
Commission and S 32 (1) Inquiries Act 2013
Item 11: Minutes and Open Actions
33. The minutes from the 15 February 2023 meeting were confirmed to be an accurate record. The
open actions were updated as noted below.
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•
BEB 22/20 BEB Visit to Auckland – airports of the future: closed. Cancelling due to
the impact of Cyclone Gabrielle. Any matters wil be progressed by agencies,
including coordinating visits as practical.
•
BEB 22/21 Paheko timeline for confirming requirements: carry forward. Dates
unavailable pending confirmation of project schedule. First MACPAC meeting 22
March 2023.
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•
BEB 22/23 Assurance integrity of border workers: closed. Terms of reference
approved. Report on findings added to forward agenda.
•
BEB 23/01 Global insights for the border: carry forward. Pending date from MFAT.
•
BEB 23/02 Health governance participation: closed. Main meetings moved to week 1
to avoid Director-General’s other board commitments.
•
BEB 23/03 Health at the border: closed. Discussion held at 15 February 2023
meeting clarified expectations of surveil ance related activity. Three areas to progress
were agreed. BEB 23/06 captures reporting of emerging issues.
•
BEB 23/04 Resource to support health at the border: carry forward. Exploring
resources to progress the three areas identified at 15 February 2023 board meeting.
•
BEB 23/05 AIAL system performance metrics: closed. Update provided at agenda
item 8 that clarified ongoing work.
•
BEB 23/06 Reporting potential health risks to BEB CEs: carry forward. Report
template agreed and wil be trialled to test whether information is fit-for-purpose. Work
remains to consider how to report biosecurity emerging risks.
The meeting closed at 9.25am
The next meeting is scheduled for 5 April 2023
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MINUTES
8am – 9.30am, 19 April 2023
Held at the Wel ington Customhouse and online via MS Teams
Members: Christine Stevenson (Chair, Customs), Carolyn Tremain (MBIE), Chris Seed (MFAT),
Ray Smith until 8.50am (MPI), Audrey Sonerson (Transport)
Attendees for members: Dr Andrew Old (Health)
Attendees: Fiona McKissock (BEB), Clare Bugden (secretariat)
Invitees: Item 2 – s 9(2)(a) OIA
(external), Andrew Spelman (MPI); Item 3 – Sharon May, Mat Black, Erica
Nicholls, Mark Stanley (Customs)
Apologies: Dr Diana Sarfati (Health)
Item 1: Welcome
1. The Chair welcomed everyone to the meeting and confirmed the agenda.
Item 2: Auckland International Airport System Performance
2. The papers were taken as read. The purpose of the item was for the Board to discuss with
s 9(2)(a) OIA
, whether taking a s 9(2)(f)(iv) OIA
perspective
could influence performance of the airport system at Auckland International Airport (AIAL).
RELEASED
3. s 9(2)(f)(iv) OIA
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4. The Board discussed s 9(2)(f)(iv) OIA
at AIAL and ongoing concerns with system
performance and operations. The key points are noted below.
• s 9(2)(f)(iv) OIA
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• s 9(2)(f)(iv) OIA
5. The Board agreed to write to the AIAL Chair and Chief Executive with suggested key points
noted below.
• s 9(2)(f)(iv) OIA
RELEASED
6. The Board also discussed the ability of border agencies to influence the allocation of slot times
particularly when the time did not align with current rostering of border staff. s 9(2)(g)(i) OIA
Decisions
7. The Border Executive Board:
7.1.
discussed options to improve system performance at Auckland International Airport from
a s 9(2)(f)(iv) OIA
7.2.
agreed to further action of writing to the Auckland International Airport Limited Board of
Directors Chair and the Chief Executive s 9(2)(f)(iv) OIA
Action BEB 23/15: BEB Secretariat to prepare a letter to AIAL Chair and Chief Executive
s 9(2)(f)(iv) OIA
; draft
letter to be shared with members for comment.
PROACTIVELY
Action BEB 23/16: Footage of AIAL passenger movements to be made available for
s 9(2)(a)
to view.
OIA
Item 3: New Zealand Traveller Declaration Programme
8. The papers were taken as read. The purpose of the item was to provide the Board with
assurance about preparations to implement the digital arrival card and agree decisions to
progress the Programme. The papers were discussed by exception. No matters were raised.
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Decisions
9. The Border Executive Board:
9.1.
noted the JEB Group provided feedback on the approach at the 14 April 2023 meeting,
and this has been captured within At achments 1 and 2
9.2.
noted that the funding model and allocations wil flow out of the New Zealand Traveller
Declaration Operating Model and will be met from the funding envelope confirmed by
Cabinet on 12 December 2022
9.3.
endorsed the New Zealand Traveller Declaration Operating Model, and a cross-agency
delivery structure as shown on slides 3 and 4
9.4.
endorsed the approach, purpose and objectives for an overarching memorandum of
understanding (MOU) establishing our partner agencies relationship for the operation of
the New Zealand Traveller Declaration (which complements the NZTD Operating Model)
as shown in attachment 2
9.5.
noted the New Zealand Traveller Declaration programme status as outlined in the NZTD
programme report
9.6.
noted that the programme is working with partner agencies to finalise the New Zealand
Traveller Declaration Operating Model including the accountabilities responsibilities and
SLAs, and funding for each service model for endorsement by the JEB on the 7 June
2023 and final BEB endorsement on the 21 June 2023.
Item 4: Health Approach for Winter
RELEASED
10. The purpose of the item was for Manatū Hauora Ministry of Health to provide a verbal update
on the health approach to winter 2023 to enable agencies to be prepared and support staff.
11. The Board noted the general health messages, eligibility extension for the flu vaccination, and
the focus of the COVID-19 vaccination being the vulnerable and working age population to
lower the risk of infection. s 9(2)(g)(i) OIA
Decisions
12. The Border Executive Board:
12.1.
noted the verbal update from Manatū Hauora Ministry of Health on the health approach
to winter.
Item 5: Emerging Health and Border Risks
13. The purpose of the item was for Manatū Hauora Ministry of Health to provide a verbal update
on emerging health threats, noting weekly surveil ance and threat reports are being sent to the
Board. The Board acknowledged the value of the weekly health reports.
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14. The Board noted there are no new health matters for the border. Measles remains a risk with
the Board seeking assurance from Manatū Hauora Ministry of Health of the border’s
involvement in a health response. The measles outbreak plan wil be shared to confirm the
focus is on community management. Work is progressing for the first workshop on 28 April
2023 to discuss escalation and decision points for a health event.
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Decisions
15. The Border Executive Board:
15.1.
noted the verbal update from Manatū Hauora Ministry of Health on emerging health
threats
15.2.
invited members to provide feedback on the weekly emerging health surveil ance and
threat reports as improvements come to mind or needs change.
Action BEB 23/17: Manatū Hauora Ministry of Health to share the measles outbreak plan for
visibility with the BEB Secretariat who wil provide to agencies with advice on border implications.
Item 6: Royal Commission of Inquiry (COVID-19) Lessons
16. S 32 (1) Inquiries Act 2013
RELEASED
Item 7: Infrastructure at Airports
18. The papers were taken as read. The purpose of the item was to respond to the open action
BEB 22/21 Project Paheko and provide an update on the Systems Improvements workstream
Infrastructure at Airports, with the passing of the Civil Aviation Act 2023.
19. s 9(2)(j) OIA
The Board agreed to invite the Chief Executive of Auckland International
Airport Limited to a BEB meeting after the May 2023 Monthly Aeronautical Capital Plan Airline
Consultation (MACPAC) meeting.
Decisions
20. The Border Executive Board:
20.1.
noted the update on Infrastructure at Airports
20.2.
noted that the paper does not require any action from the BEB.
Action BEB 23/18: BEB Secretariat to invite the Chief Executive of Auckland International Airport
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to a board meeting after the May 2023 MACPAC meeting.
Item 8: Other Issues and Priorities
21.
FIFA Women’s World Cup – the Board discussed preparations noting arrangements are
progressing well. The unknown is the volume of travellers including heads of state.
22.
Board meeting with the BEB Responsible Minister – meeting invitation sent for 28 June
2022.
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23.
Civil Aviation Act 2023 – Te Manatū Waka Ministry of Transport’s offer to provide a briefing
on the passing of the new Act was accepted. Date to be scheduled to align with the update to
the BEB DCE Group.
Item 9: Minutes and Open Actions
24. The minutes from the 15 March 2023 meeting were confirmed to be an accurate record. The
open actions were updated as shown below.
Closed
• BEB 23/13 AIAL health and safety discussion – item 2 of agenda
• BEB 23/14 AIAL health and safety with CAA – part of item 2 of agenda
• BEB 23/11 On-site winter 2023 vaccinations – part of item 3 of agenda
• BEB 22/21 Paheko timeline for confirming requirements – part of item 7 of agenda
Carried forward
• BEB 23/01 Global insights for the border pending scheduling
• BEB 23/04 Resource to support health at the border ongoing
• BEB 23/07 Maritime NZ to BEB meeting pending scheduling
• BEB 23/10 NZTD support for off-shore travellers update to be provided at next meeting
Not due
• BEB 23/06 Reporting potential health risks to BEB CEs
• BEB 23/08 Port infrastructure
RELEASED
• BEB 23/09 FIFA Women’s World up
• BEB 23/12 Potential border response to health event
The meeting closed at 9.12am
The next meeting is scheduled for 3 May 2023
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