PUBLIC ART PANEL TERMS OF REFERENCE
2017
Goals
1. The Public Art Panel is appointed by the Kāpiti Coast District Council to act as
an expert advisor on the Council’s public art programme and to make decisions
on the selection of public artworks that assist the Council to implement its public
art programme and Public Art Policy.
2. By encouraging, providing and managing public art the Council aims to:
2.1. promote Kāpiti Coast District's sense of community, civic pride
and distinctive identity;
2.2. acknowledge and celebrate the whakapapa and history of tangata
whenua as well as matawaka cultural identity through toi Māori;
2.3. provide opportunities for artists to work in and with communities in
public places;
2.4. encourage a culture of creativity and innovation in the public realm,
which heightens people's understanding and enjoyment of art, including
introducing work from noted artists living and/or working outside the
District;
2.5. contribute significantly to the development of cultural tourism
and economic development in the District;
2.6. acknowledge and celebrate the diverse communities within the District;
2.7. provide opportunities for young people to lead or be involved in
the creation of public art;
2.8. integrate public art into public space design including town
centres, facilities and open space.
Membership
3. The panel shall have five members, including dedicated roles for:
an arts professional nominated by Te Whakaminenga o Kāpiti
a representative nominated by Mahara Gallery Trust
an elected member of Council
4. Members will be selected for their artistic expertise, experience and networks,
and to ensure that collectively the panel has the fol owing skill areas:
credibility and relationships in the community, especially the creative
community
experience in the commissioning of public art
ability to identify strong artistic concepts
knowledge of local, national and international public art history
knowledge
of
Kāpiti’s geography, local environments social and built heritage
appreciation of Kāpiti’s changing demographics and diversity and the
opportunities and challenges these pose to the development of the district
a globally informed perspective of the role creativity plays in place-making
and transformation
commitment to understanding the principles of Te Tiriti o Waitangi
knowledge of tikanga Māori and toi Māori
5. Council staff will manage the Council’s public art programme, facilitate
engagement, and provide secretariat support to the Public Art Panel.
Appointment Process
6. Council will appoint one of its elected members to the panel.
7. The Public Art Panel will be appointed by the Council from a shortlist prepared by
Council staff in response to expressions of interest and nominations from Te
Whakaminenga o Kāpiti and Mahara Gallery.
8. Expressions of interest for two positions on the Public Art Panel will be called for
through advertising.
Tenure
9. Members of the Public Art Panel are appointed for a three-year term that
coincides with the then current Council triennium.
Roles and Responsibilities
10. The panel will appoint a Chair at its first meeting of each triennium.
11. The role of the Public Art Panel is to provide input into the Council’s public art
programme, including advising on:
Site priorities and selection;
Timelines;
Strategic
aims;
Budget
utilisation;
Artworks to be deaccessioned or relocated;
External proposals, bequests, donations or loans of artwork for public
spaces;
Protocols for artwork opening/unveiling, relocation and removal.
12. The Public Art Panel is authorised to determine the following:
Commissioning processes, artist selection methods and brief development;
Selecting artists to respond to a brief, and reviewing expressions of interest;
Approving artist concepts and detailed designs for the production of public
artworks.
13. Recommendations and progress reports to Council or delegated committee will
be developed by Council staff with advice from the panel.
Meetings
14. Meetings will be held as required.
15. The quorum of the meeting shall be a simple majority of the panel.
Recommendations and decisions of the panel are made by a simple majority of
those present, except that decisions about selection of a public artwork must be a
unanimous decision of the full panel.
16. Each member has one equal vote.
17. Any member who is absent from three consecutive meetings of the panel without
leave of absence from the panel, or without reason satisfactory to the panel, shall
cease to be a member of the panel.
18. Meeting agendas, minutes and arrangements (notifications, room bookings and
so on) will be made by Council staff. Meetings will not generally be open to the
public (unless the panel chooses to make a meeting public).
Process and Jurisdiction
19. The Public Art Panel will provide advice and input for the development of
Council’s public art programme.
20. Once the public art programme has been approved the Public Art Panel have
delegated authority to select public artworks provided that:
The location and priority for the artwork has been approved by the Council;
The cost of the artwork is within the approved budget;
The decision of the Public Art Panel is unanimous.
21. The Public Art Panel’s recommendations and decisions must be developed with
reference to and in accordance with the Council’s Strategy for Supporting the Arts
(April 2012), the Council’s Public Art Policy (August 2013) and the Council’s
public art acquisitions budget and approved programme.
22. The Public Art Panel should ensure that recommendations and decisions are
made with due regard to New Zealand laws including those regarding
copyright, censorship and obscenity.
23. Council will enter into formal agreements with artists and suppliers.
24. The Public Art Panel can advise Council staff on public communications and
engagement plans. The Public Art Panel cannot make public statements on
behalf of the Council.
Remuneration
25. Membership is a voluntary role, and there will be no remuneration for members’
time, or for attendance at meetings.
Resources and budget
26. Council will make available meeting rooms and any Council-owned presentation
equipment required for meetings.
27. There is no Council operating budget allocated to the Public Art Panel. Council
staff time will be met from existing operating budgets.
Fund sources and management
28. Council makes provision for the capital expenditure on public art in its Annual
Plan process. The Council or the Public Art Panel may seek to secure additional
funds from outside sources (e.g., central government agencies, corporate or
private funders) for public art. Details of expenditure are included in the Council’s
regular financial reports.
29. Council will make payments to artists and suppliers associated with the agreed
public art programme.
Code of Conduct
30. Members are required to declare any conflict of interest with any matter to be
discussed by the panel.
31. Members are not permitted to directly or indirectly benefit from their participation
in the Public Art Panel during their tenure, and for a period of 12 months following
the completion of their term.
32. Members are required to:
prepare for and actively participate in meetings;
act in a courteous manner, respecting views and opinions of others;
respect the decision of the consensus view as adjudicated by the
Chair;
publicly
support
recommendations
made by the panel even if their
personal view differs from the consensus view; and
treat information with sensitivity and confidentiality as appropriate.
Evaluation and review
33. Council may choose to alter these terms of reference at any time.
34. Council reserves the right to review the operations of, or need for, the
Public Art Panel at any time.
