13 April 2023
Official Information Request No. 8140011399
(Please quote this in any correspondence)
V.Hancox
By email - [FYI request #21666 email]
Tēnā koe V.Hancox
Local Government Official Information and Meetings Act 1987
Re: detailed summary of 27 January 2023
Thank you for your request for information regarding the response to the Auckland floods of
27 January 2023.
We wrote to you on 27 February to advise you of our decision to extend the timeframe to
respond to your request. We wrote again on 27 March to advise that in recognition of the
public interest in this information, we were collating a pack of information, which included
information within scope of the related LGOIMA requests we had received, and that we
intended to share this information pack with each requester (
Flood Information Pack). In
the same letter we also advised that due to the volume of information that had been
identified as within scope of the various requests we required more time to complete the
response and that we expected to be able to release the Flood Information Pack to you and
the other requesters around 12 April.
We are now in a position to release the Flood Information Pack, please see below for detail.
Due to the size of the material contained in the pack, it can be accessed at the following
OneDrive link -
Flood response pack.
This Flood Information Pack includes:
• A covering memorandum providing an overview of Auckland Emergency
Management in the context of an emergency response.
• A summary of all of requests for information relating to the response to the Auckland
Anniversary weekend flooding received, that this response pertains to.
• A copy of the signed declaration of emergency, which we can confirm was signed by
the Mayor in his office at 9.27pm on Friday 27 January 2023.
• An email from the General Manager Auckland Emergency Management to the Mayor
containing the template document of the declaration. This was the email under the
Mayor’s right hand in the photograph taken of the declaration being signed.
Private Bag 92300, Auckland 1142 |
aucklandcouncil.govt.nz |
Ph 09 301 0101
• Information relating to the whereabouts of the Mayor between 4pm Friday 27 January
2023 and 10am Saturday 28 January 2023.
• A copy of the Mayor’s calendar for the 26th – 29th January inclusive.
• A copy of the Mayor’s call logs, both outgoing and incoming for the 26th – 28th
January inclusive. These are from his work phone and his personal phone where
some of his work calls were made and taken.
• Mayoral office correspondence between 26 and 28 January 2023 that relates to:
o the flooding on Anniversary weekend, calling the state of emergency, official
responses to flooding and any Auckland Council or AEM decisions relating to
the flooding.
o communication with the public about the flooding and communication about
flood related media requests.
• Auckland Emergency Management (
AEM) correspondence on 27-29 January 2023
relating to the flooding response, declaration of the state of emergency and
communication of the emergency to the public.
• Minutes and notes from key AEM meetings on 27-29 January 2023 relating to the
flooding events and declaration of emergency. We note that there were three key
IMT meetings held on 27 January, and two held each on 28 and 29 January 2023
which were recorded. These recordings are being withheld under 7(2)(f)(i) of the
LGOIMA to maintain the effective conduct of public affairs through the free and frank
expression of opinions by or between or to members or officers or employees of any
local authority, or any persons to whom
section 2(5) applies, in the course of their
duty.
• Copies of key documents provided to the Executive Leadership Team (
ELT) between
27-29 January 2023 which relate to the Council's response to the flooding during that
time period.
• Correspondence with ELT relating to the declaration of emergency, and the
communication with the public about the unfolding events.
• Council documentation/policy information on declaring a state of emergency.
As noted above, this information pack contains information which we have collated to date
that is within scope of the various and related LGOIMA requests we have received.
However, the pack does not contain
all information that Council holds relating to the
Auckland Anniversary flood response, as collating all of this information would require
substantial collation. Council wil consider further requests for specific information as
necessary.
Please note some information has been withheld in reliance on LGOIMA sections:
• In relation to names and contact details of Auckland Council (including Mayoral
office) staff members and external organisation personnel:
Private Bag 92300, Auckland 1142 |
aucklandcouncil.govt.nz |
Ph 09 301 0101
o 7(2)(f)(ii) to maintain the effective conduct of public affairs through the
protection of members or officers or employees of any local authority, or any
persons to whom
section 2(5) applies from improper pressure or harassment
• In relation to content of correspondence:
o 7(2)(a) to protect the privacy of natural persons.
o 7(2)(f)(i) to maintain the effective conduct of public affairs through the free
and frank expression of opinions by or between or to members or officers or
employees of any local authority, or any persons to whom
section
2(5) applies, in the course of their duty.
o 7(2)(c)(i) to protect information which is subject to an obligation of confidence
or which any person has been or could be compelled to provide under the
authority of any enactment, where the making available of the information
would be likely to prejudice the supply of similar information, or information
from the same source, and it is in the public interest that such information
should continue to be supplied.
Acronyms have been used in the overlay text of some of the name redactions, please see
list below.
• Auckland Emergency Management department of Auckland Council = AEM
• Resilient Land & Coast department of Auckland Council = RLC
• Parks & Community Facilities department of Auckland Council = PCF
• Digital & Customer Services department of Auckland Council = DCF
• Regional Services & Strategy department of Auckland Council = RSS
• General Manager = GM
Some correspondence contains attachments that have been sent to council by National
Emergency Management Agency (
NEMA), including their situation reports. We have been
advised by NEMA that these attachments are soon to be made publicly available and therefore
we are not providing these under section 17(d) of the LGOIMA: that the information requested
is or wil soon be publicly available.
These attachments are:
• NEMA NCC Situation Report 001 Auckland Severe
• NEMA NCC Situation Report 002 Auckland Severe
• NEMA NCC Situation Report 003 Auckland Severe
• NEMA NCC Action Plan 002 Auckland Flooding Eve
• 27 Jan Daily Intelligence Briefing (MAR DIB)
• 28 Jan Daily Intelligence Briefing (MAR DIB)
• 29 Jan Daily Intelligence Briefing (MAR DIB)
Thank you for your patience while we have worked through these requests.
The decision by Auckland Council to release the information contained in this response was
made by
Rose Leonard, Manager Governance Services.
You have the right to seek an investigation and review of this response by the Ombudsman.
Information about how to make a complaint is availabl
e at www.ombudsman.parliament.nz or
freephone 0800 802 602.
If you have any questions please contact me on 09 301 0101, quoting Official Information
Request No. 8140011399.
Private Bag 92300, Auckland 1142 |
aucklandcouncil.govt.nz |
Ph 09 301 0101
Ngā mihi
Sarah Parry-Crooke
Senior Privacy & Official Information Business Partner
Governance Services
Private Bag 92300, Auckland 1142 |
aucklandcouncil.govt.nz |
Ph 09 301 0101
