NICMA Governance Group Agenda
Date:
Friday 13 November 2020
Time:
3.30pm – 4.30pm
Location:
Pastoral House, 125 The Terrace, Meeting Room L04 05M
Agenda
Time
Item
Papers
Lead Discussant
Action
sought
Administrative
1
Welcome
Oral
Chair
None
2
Apologies
Oral
Chair
None
3
Draft Terms of Reference
Attachment
Chair
Agree
4
NICMA Risk Framework
Attachment
Pip Fox
Endorse
5
Forward Activity Forecast
Attachment
Erina Phillips
None
6
Operational Response
Oral
Ruth Bowater
None
Closing
7
Any other business
Oral
Chair
None
8
Review of actions
Oral
Chair
None
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Minutes – NICMA Governance Group Meeting
Meeting information
Date and
Friday 13 November, 3.30pm, Pastoral House, L04 05M
location
Attendees:
Chris Bunny (Chair), Keith Manch, Nic Brown
In
Phillippa Fox, Ruth Bowater, Erina Phillips (Secretariat)
attendance:
Apologies:
Matt Williams
Minutes
Item
Description
Action
1
Welcome
CB welcomed the members of the Governance Group (Group).
2
Apologies
Apologies had been received from Matt Williams.
3
NICMA Governance Group draft Terms of Reference
EP to amend the TOR
Before the Group discussed terms of reference the Chair revisited the context and table final version
for the Group and the work undertaken over the past year to refresh NICMA
at the next Group
activities.
meeting
The Chair introduced the draft terms of reference (TOR) and noted that the
key functions of the Group are to:
provide regime-level governance of NICMA, and
take overall responsibility for NICMA, including end-to-end
effectiveness and identifying obstacles to delivery.
The Group discussed the TOR and approved it subject to the fol owing
amendments:
giving the Chair final decision-making rights in the event that
consensus cannot be reached, and
increasing the size of the quorum for the Group from two to three.
The Secretariat will amend the TOR and provide the final revised copy at the
Group’s next meeting.
4
NICMA Risk Framework
PF spoke to the NICMA Risk Framework, noting that it provides an overview of
how risk is assessed and managed in the context of off-shore exploration and
drilling activities as defined by the Crown Minerals Act 1991 (CMA). PF
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Item
Description
Action
advised that the risk framework is intended to support scalable and
proportionate responses to incidents.
5
Forward Forecast Activity
EP spoke to the Forward Forecast Activity for the period for November 2020 –
December 2021. EP noted that while not an exhaustive list, the Forward
Forecast contains all currently known possible activity for the next year for
which a NIZ could be sought.
6
Operational Response
RB to circulate draft
RB advised the Group that a NICMA Operational Handbook (the Handbook)
Handbook to Group
had been drafted by MBIE and partner agencies to support the
members
operationalisation of the National Plan. The Handbook sets out how agencies
collectively plan for, and respond to, incidents of interference that are alleged RB to consider table-
breaches of the CMA.
top scenario exercise
among partner
The Group discussed the Handbook and what operational responses might
agencies.
look like under different scenarios. It was agreed that a table-top scenario
exercise between some or all partner agencies would be a useful exercise to
undertake.
7
Other business
There was no other business.
8
Review of actions
The Group reviewed the actions from the meeting.
The meeting concluded at 4.18pm
NICMA Governance Group Meeting –actions
Action no. Minute Ref
Action item
Owner(s)
Due date Status
1
13/11/20
Amend the TOR and table final version
EP
Next
at the next Group meeting
Group
meeting
2
13/11/20
Circulate draft Handbook to Group
RB
Within
members
two
weeks
3
13/11/20
Consider table-top scenario exercise
RB
Next
among partner agencies
Group
meeting
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
NICMA Governance Group Agenda
Date:
Thursday 2 September
Time:
1.00pm – 2.30pm
Location:
By Teams
Agenda
Time
Item
Papers
Lead Discussant
Action
sought
Administrative
1
Welcome
Oral
Chair
None
2
Apologies
Oral
Chair
None
3
Minutes of last meeting
Attachments Chair
Note
4
NIZ activity since last meeting
Oral
Phil Latimer
None
5
NICMA Planning exercise with Police &
Attachment
Ruth Bowater
None
MBIE
6
Forward Activity Forecast
Attachments Phil Latimer
None
7
Review of National Plan
Attachment
Ruth Bowater
Note/Agree
Closing
8
Any other business
Oral
Chair
None
9
Review of actions
Oral
Chair
None
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Minutes – NICMA Governance Group Meeting
Meeting information
Date and
Thursday 2 September 2021, 1pm, By Teams
location
Attendees:
Chris Bunny (Chair), Simon Kernahan, Jason Ross, Andrew Mahoney, Renny VanderVelde
In
Phillippa Fox, Phil Latimer, Ruth Bowater, Erina Phillips (Secretariat)
attendance:
Apologies:
Kirstie Hewlett
Minutes
Item
Description
Action
1
Welcome
Chris Bunny, Chair, welcomed the members of the Governance Group (Group).
2
Apologies
Apologies had been received from Kirstie Hewlett.
3
Minutes of last meeting
The Minutes of the Group’s meeting of 13 November 2020 were accepted. It
was noted that all actions from that meeting had been completed. Chris noted
that the Group’s Terms of Reference had been finalised, and reminded Group
members to raise any real or perceived conflicts of interest.
4
NIZ activity since last meeting
Phil Latimer, National Manager Compliance, spoke to the item. Phil advised that
one application for a NIZ had been received and granted in the period since the
Group last met. The NIZ was sought by Greymouth Petroleum in relation to
seismic survey activity in offshore Taranaki. The application process went
smoothly and a NIZ was granted for a 250m zone around two small vessels. The
seismic survey was conducted by over March/April 2021 without incident.
5
NICMA Planning exercise with Police
EP to check if any
Ruth Bowater, Principal Operations Advisor, spoke to the item. Ruth advised notes were generated
that on 16 April 2021, staff from MBIE’s Energy and Resource Markets branch from the NICMA
(ERM) and Police undertook a NICMA planning exercise. Together the agencies planning exercise and
worked through a number of scenarios of interference, through the lens of a circulate them to the
Coordinated Incident Management System (CIMS) model. Ruth noted that the Group if there were.
exercise was particularly helpful in working through practical aspects of a CIMS
response – e.g. resourcing requirements over the life of an incident. As a result
of the exercise with Police, MBIE ERM will run a similar internal exercise for its
compliance team for the purpose of ensuring a sufficient depth of resource to
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Item
Description
Action
staff a sustained response if required. MBIE ERM is also liaising with MBIE’s
central emergency response team to leverage its resources and expertise.
The Group asked questions regarding the exercise, particularly regarding the
roles identified for each of the NICMA agencies within the various scenarios.
MBIE expressed its appreciation to Police for organising and hosting the
exercise.
Forward forecast activity
PL to arrange NICMA
Phil Latimer spoke to the item. Phil advised that MBIE’s Petroleum Team agency planning
reached out to permit owners to understand planned/potential activity over exercise.
the upcoming season for where a NIZ might be sought. Two pieces of activity
are currently anticipated.
The first is a seismic survey in offshore Taranaki for a short period in the New
Year. The permit holder has advised it is likely to seek a NIZ for this activity.
The second, for which a NIZ application has already been made, is in relation to
development drilling in offshore Taranaki. This activity is scheduled to
commence in November/December 2021, and carry through to March 2023. As
a NIZ can only be specified for a period of up to 3 months, the permit holder
will be required to reapply over the drilling period for an exclusion zone to
remain around the specified area. Phil advised that NICMA agencies have been
in discussions regarding this NIZ application for planning purposes.
Phil also advised that MBIE would be meeting with some industry participants
in the next week to explain MBIE’s role in relation to NIZ applications and
facilitate the process.
The Group discussed the role of NICMA agencies under a response scenario,
and reflected on lessons learned from the last response incident. The Group
agreed there would be value in undertaking another planning exercise among
the wider group of NICMA agencies using the two pieces of activity currently
identified as scenarios. In particular, it would be helpful to focus on identifying
transfer of control triggers.
7
Review of National Plan
RB to manage review
Ruth Bowater spoke to the item. Ruth advised that the refreshed National Plan of the National Plan
(the Plan) was published in September of 2020. There is a requirement to and report back to the
update the plan annually.
Group with
Ruth proposed that, given there has not been a significant amount of NICMA recommendations
activity since the Plan was published, a high-level review to ensure that the Plan
was still fit for purpose would be appropriate. The Group agreed.
The high-level review will be coordinated by the ERM compliance team and will
seek input from the NICMA operational group (which includes all NICMA
agencies). The ERM compliance team will report back to the Group on the
review with recommendations.
7
Other business
There was no other business.
8
Review of actions
The Group reviewed the actions from the meeting.
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
NICMA Governance Group Meeting – current actions
Action no. Minute Ref
Action item
Owner(s)
Due date Status
4
02/09/21
Check if any notes were generated from EP
Oct 2021
Open
the NICMA planning exercise and
circulate them to the Group if there
were.
5
02/09/21
Arrange NICMA agency planning
PL
Nov 2021 Open
exercise.
6
02/09/21
Manage review of the National Plan and RB
Dec 2021 Open
report back to the Group with
recommendations
NICMA Governance Group Meeting – previous actions
Action no. Minute Ref
Action item
Owner(s)
Due date Status
1
13/11/20
Amend the TOR and table final version
EP
Next
Completed
at the next Group meeting
Group
meeting
2
13/11/20
Circulate draft Handbook to Group
RB
Within
Completed
members
two
weeks
3
13/11/20
Consider table-top scenario exercise
RB
Next
Completed
among partner agencies
Group
meeting
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
NICMA Governance Group Agenda
Date:
Tuesday 2 November 2021
Time:
2.00pm – 3.30pm
Location:
By Teams
Agenda
Time
Item
Papers
Lead Discussant
Action
sought
Administrative
1
Welcome
Oral
Chair
None
2
Apologies
Oral
Chair
None
3
Minutes of last meeting
Attachment
Chair
Accept
4
NIZ activity since last meeting
Oral
Phil Latimer
None
5
NICMA Planning exercise
Attachment
Phil Latimer
None
6
Review of National Plan
Oral
Ruth Bowater
None
Closing
7
Any other business
Oral
Chair
None
8
Review of actions
Oral
Chair
None
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Minutes – NICMA Governance Group Meeting
Meeting information
Date and
Thursday 2 September 2021, 2pm, By Teams
location
Attendees:
Phillippa Fox (Chair), Jason Ross, Garin Golding, Renny VanderVelde
In
Justine Cannon, Phil Latimer, Ruth Bowater, Erina Phillips (Secretariat)
attendance:
Apologies:
Kirstie Hewlett
Minutes
Item
Description
Action
1
Welcome
Pip Fox, Chair, welcomed the members of the Governance Group (Group).
2
Apologies
Apologies had been received from Kirstie Hewlett.
3
Minutes of last meeting
The Minutes of the Group’s meeting of 2 September 2021 were accepted. It
was noted that all actions from that meeting had been completed.
4
NIZ activity since last meeting
Phil Latimer, National Manager Compliance, spoke to the item.
Phil advised that OMV’s request to specify a NIZ in relation to its upcoming
drilling activities at Maui could not be progressed as the Maui field is subject to
a Petroleum Mining Licence, and a NIZ can only be specified for activities
conducted under a Petroleum Mining Permit.
Phil advised that the general interference offence provisions under section
101B(1) of the Crown Minerals Act 1991 (CMA) are still applicable – i.e., it would
still be an offense under the CMA to interfere with OMV’s activities.
5
NICMA Planning Exercise
PL to arrange a
Phil Latimer spoke to the item.
stakeholder meeting
with OMV
Phil advised that on 27 October, officials from MBIE, NZ Police, NMCC, NZDF
and Maritime NZ attended a table top exercise and discussion. The key purpose
of the session was to enable NICMA agencies to share strategic, operational,
and tactical information and improve preparedness for any potential events.
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Item
Description
Action
Phil advised that the exercise was very useful – particularly for discussing
different scenarios and identifying the capability and resources of the different
agencies involved. The exercise highlighted the complexity of the legislative
landscape, and that there would be no standard response to an interference
event – i.e., a response would be determined by the specifics of the context
under which it takes place.
Phil advised that the next steps following the exercise were to set up a further
stakeholder meeting with OMV and keep a watching brief on the arrival of its
rig.
The Group discussed escalation points and response options in different
scenarios. NZ Police advised it would plan for different scenarios in relation to
the arrival of OMV’s rig in New Zealand. The Chair advised that MBIE will stand
up an IMT when the rig arrives in New Zealand to ensure agencies are
coordinated and information is being shared with the agencies and
stakeholders who require it.
6
Review of National Plan
RB to manage review
Ruth Bowater spoke to the item.
of the National Plan
and report back to the
Ruth advised that, as mentioned at the last Group meeting, the refreshed Governance Group
National Plan (published in September 2020) was due for its annual review.
with
recommendations
The review was discussed at the NICMA Planning Exercise, where Ruth took the
opportunity to circulate the National Plan and request feedback. Ruth advised
she was not expecting to see requests for significant changes to the National
Plan given it has largely been untested to date.
Once agencies have provided their feedback, Ruth will present a revised draft
to the Governance Group for review and approval before it goes to MSOC for
endorsement.
7
Other business
There was no other business.
8
Review of actions
The Group reviewed the actions from the meeting.
NICMA Governance Group Meeting – current actions
Action no. Minute Ref
Action item
Owner(s)
Due date Status
7
Arrange a stakeholder meeting with
PL
Dec 2021 Open
OMV.
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Action no. Minute Ref
Action item
Owner(s)
Due date Status
6
02/09/21
Manage review of the National Plan and RB
Dec 2021 Open
report back to the Group with
recommendations
NICMA Governance Group Meeting – closed actions
Action no. Minute Ref
Action item
Owner(s)
Due date Status
5
02/09/21
Arrange NICMA agency planning
PL
Nov 2021 Completed
exercise.
4
02/09/21
Check if any notes were generated from EP
Oct 2021
Completed
the NICMA planning exercise and
circulate them to the Group if there
were.
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
NICMA Governance Group Agenda
Date:
Friday 17 December 2021
Time:
9.30am – 10.30am
Location:
By Teams
Agenda
Time
Item
Papers
Lead Discussant
Action
sought
Administrative
1
Welcome
Oral
Chair
None
2
Apologies
Oral
Chair
None
3
Minutes of last meeting
Attachment
Chair
Accept
4
Update on OMV rig arrival
Oral
Ruth Bowater
None
5
Stakeholder engagement
Oral
Ruth Bowater
None
Minister Woods
DPMC
OMV
6
Review of National Plan
Oral
Ruth Bowater
None
7
First meeting(s) 2022
Oral
Chair
None
Closing
8
Any other business
Oral
Chair
None
9
Review of actions
Oral
Chair
None
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Minutes – NICMA Governance Group Meeting
Meeting information
Date and
Friday 17 December 2021, 2pm, By Teams
location
Attendees:
Phillippa Fox (Chair), Jason Ross, Garin Golding, Renny VanderVelde
In
Justine Cannon, Phil Latimer, Ruth Bowater, Erina Phillips (Secretariat)
attendance:
Apologies:
Kirstie Hewlett
Minutes
Item
Description
Action
1
Welcome
Pip Fox, Chair, welcomed the members of the Governance Group (Group).
2
Apologies
Apologies had been received from Garin Golding.
3
Minutes of last meeting
The Minutes of the Group’s meeting of 2 November 2021 were accepted.
Accepted change to date
4
Update on OMV rig arrival
Ruth Bowater, Principal Operations Advisor, provided an update on the
expected arrival time of the OMV rig.
The group discussed primary risk concerns and noted pressures on agency
resources given the time of year and COVID-response work.
5
Stakeholder engagement
Ruth – circulate
Phil advised that an operational meeting was held with OMV, MBIE, Police and presentation from
Customs. The purpose of the meeting was to discuss preparations and clarify DPMC mtg
the roles of the various parties.
Jason will check media
Ruth advised that OMV and MBIE officials had met with Minister Woods to contact and advise
discuss the arrival of the rig and preparations that had been made.
Sean Martin (MBIE)
9(2)(f)(iv)
Phil advised that MBIE had prepared a draft communications plan which it was
about to circulate to other agencies’ communications functions. The
communications plan includes proactive messages around the rig’s arrival, its
purpose and activities being undertaken.
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Item
Description
Action
6
Review of National Plan
Ruth advised that the current national plan had been distributed to NICMA
agencies after the table-top exercise in October. Comments and suggested
changes had been received from NMCC. The next step is to finalise the draft
revised plan and table it at MSOC.
7
First meeting(s) 2022
Erina to arrange mtg
The group agreed to next meet towards the end of February 2022.
for end of Feb/early
March 2022.
8
Other business
There was no other business.
Pip Fox thanked all the agencies for their efforts in preparing for the rig’s arrival,
and for participating in the table-top exercises.
9
Review of actions
The Group reviewed the actions from the meeting.
NICMA Governance Group Meeting – current actions
Action no. Minute Ref
Action item
Owner(s)
Due date Status
6
02/09/21
Manage review of the National Plan and RB
Dec 2021 Open
report back to the Group with
recommendations
8
17/12/21
Circulate presentation from DPMC
RB
Dec 2021 Open
meeting
9
17/12/21
Notify MBIE Comms of Police media
JR
Dec 2021 Open
contact
10
17/12/21
Arrange next Governance Group mtg
EP
January
Open
for late February 2022.
2021
NICMA Governance Group Meeting – closed actions
Action no. Minute Ref
Action item
Owner(s)
Due date Status
7
02/09/21
Arrange a stakeholder meeting with
PL
Dec 2021 Completed
OMV.
5
02/09/21
Arrange NICMA agency planning
PL
Nov 2021 Completed
exercise.
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Action no. Minute Ref
Action item
Owner(s)
Due date Status
4
02/09/21
Check if any notes were generated from EP
Oct 2021
Completed
the NICMA planning exercise and
circulate them to the Group if there
were.
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
NICMA Governance Group Agenda
Date:
Friday 4 March 2022
Time:
10.00am – 11.00am
Location:
By Teams
Agenda
Time
Item
Papers
Lead Discussant
Action
sought
Administrative
1
Welcome
Oral
Chair
None
2
Apologies
Oral
Chair
None
3
Minutes of last meeting
Attachment
Chair
Accept
4
Debrief on OMV rig arrival
Oral
Phil Latimer
None
5
Review of National Plan
Attachments Ruth Bowater
Note and
agree next
steps
6
Date of next Governance Group meeting
Oral
Chair
Agree
Closing
7
Any other business
Oral
Chair
None
8
Review of actions
Oral
Chair
None
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Minutes – NICMA Governance Group Meeting
Meeting information
Date and
Friday 4 March 2022, 10.00am, By Teams
location
Attendees:
Phillippa Fox (Chair, MBIE), Nigel Clifford (MNZ), Andy Mahoney (Navy)
In
Phil Latimer, Ruth Bowater, Emma Davies (Secretariat)
attendance:
Justine Cannon (MBIE)
Apologies:
Non-arrivals:
Dave Greig (NZ Police), Garin Golding (NZDF),
Minutes
Item
Description
Action
1
Welcome
Pip Fox, Chair, welcomed the members of the Governance Group (Group).
2
Apologies
Apologies had been received from:
Justine Cannon (MBIE)
3
Minutes of last meeting
The Minutes of the Group’s meeting of 17 December 2021 were accepted.
No comments on minutes
[note completion/update of any actions.
4
Debrief on OMV rig arrival
Pip proposed that
Phil Latimer, National Manager Compliance, provided a debrief on the arrival
Phil prepares a letter
of the OMV rig.
that she can send to
Phil advised that:
Police and NMCC to
Arrival of Rig was supposed to be 3rd Jan but pushed out to 12th Jan
thank them for their
Phil wanted to thank Police and NMCC for their assistance
help and assistance
OMV admitted damage to wharf when loading supplies and support
staff out to the Rig and are already making good on paying for the
repairs.
It was a good, low-key event
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Item
Description
Action
5
Review of National Plan
Ruth Bowater, Principal Operations Adviser, advised that :
Attended 15 Feb JMAG meeting – talking points available in supporting
docs.
JMAG members happy with approach and will endorse on behalf of
MSOC but asked for until end of February to review the document.
Only feedback – was from DPMC / Dylan Page, minor changes to clarify
the role of the hazard and risk board and expand MSOC description
Next steps questions:
Would governance like to take the same approach as last republishing
for consultation?
Change wording for annual review – to review will be at the discretion
of the governance board?
The group discussed/endorsed/agreed
Pip suggested different wording to Ruth for the annual review
requirement.
Nigel felt that it should come back up annually – even if it’s a question
“do we need to review?” and action if the Governance Group think that
changes need to made.
Ruth agreed and will talk to Design team regarding suggestions
.
6
First meeting(s) 2022
Secretariat to arrange
The group agreed to next [when].
mtg for August
7
Other business
8
Review of actions
The Group reviewed the actions from the meeting.
NICMA Governance Group Meeting – current actions
Action no. Minute Ref
Action item
Owner(s)
Due date Status
4
Phil to draft thanks letter to Police for
Phil
Pip to send
6
Erina to organise next meeting
Erina
RELEASED UNDER THE OFFICIAL INFORMATION ACT 1982
Document Outline
