Rangitoto College
GREAT OPPORTUNITIES – GREAT STUDENTS
Principal: Mr P G J Gale BA (Hons), MEdL
20 October 2022
Dear Ms Beauchamp
Official information request regarding communication between Rangitoto College and Crimson Education
I refer to your official information request dated 17 October 2022 for ‘al documents and correspondence
between the College and Crimson Education (https://www.crimsoneducation.org/nz/) between 2018 and
2022. This may include - but is not limited to - emails, briefing notes, reports, and recollections of phone calls.’
We have decided to grant your request. However, given the amount of resource required to process your
request, we have decided to charge for making the requested information available.
We estimate that the maximum charge wil be $266. Any unused component of the maximum charge wil be
refunded to you. For details of how this charge has been calculated refer to the estimate of costs below:
Locations searched
Rangitoto College Servers
Date range
2018-2022
Estimated no. of
Initial search has determined 133 emails, many containing multiple
documents at issue/to be
threads, each have to be individual y restored to enable reading to
searched through
check relevance against information request.
Chargeable activities
Search and retrieval
required
Collation
Editing (excising or redacting information to be withheld)
Reasonably required peer review to ensure that these tasks have been
carried out correctly
Estimated minutes
To check/open each email (some of which have up to 13 emails per
chargeable activities
thread) and check for possible student and staff privacy breaches and
subsequent redaction and collation will incur a time cost of
approximately 3 hours plus 1 hour for our IT Manager to setup and use
Microsoft E-discovery tool to enable search and server extraction.
Estimated total time to
4 hours
complete chargeable
activities
Estimated no. of pages to
N/A – wil be delivered as a scanned document once any necessary
be photocopied
redaction has occurred.
Quantity
Price
Totals
Labour
4 hours
$38/half hour, with the $38 x 7 blocks of 30
first hour free
minutes
Total cost
$266
564 East Coast Road, Mairangi Bay, New Zealand
Telephone: +64 (9) 477-0150 Facsimile: +64 (9) 477-0077
Private Bag 93601, Browns Bay, Auckland 0753
Ema
il: [Rangitoto College request email] Web: www.rangitoto.school.nz
Before we proceed further with your request, please confirm your agreement to the charge by emailing
[email address] . Please pay the amount specified into the Rangitoto College account at
ASB Bank Limited, Commercial Banking – North Harbour. The account number is 12-3059-0636066-00. Please
use the Reference OIAOCT22. Please inform
[email address] by return email when this
payment has been made and we will then endeavour to send you the information within 7 days of your
payment.
You have the right to seek an investigation and review by the Ombudsman of this decision. Information about
how to make a complaint is available at www.ombudsman.parliament.nz or freephone 0800 802 602.
If you wish to discuss this decision with us, please feel free to contact myself and I will hopeful y be able to
assist you should you wish to change or refine your request in order to reduce or remove the need to charge.
Yours sincerely
Patrick Gale
PRINCIPAL
564 East Coast Road, Mairangi Bay, New Zealand
Telephone: +64 (9) 477-0150 Facsimile: +64 (9) 477-0077
Private Bag 93601, Browns Bay, Auckland 0753
Ema
il: [Rangitoto College request email] Web: www.rangitoto.school.nz
