Our Reference: A1708527
11 October 2022
Via Email: [FYI request #20645 email]
Dear JS Request under the Local Government Official Information and Meetings Act 1987 (LGOIMA)
We refer to your information request received 6 October 2022. A copy of your request is set out
below: “In lieu of that, can you please provide any correspondence (including electronic mail) between
the contractors and Otago Regional Council staff between 1 June 2022 and 1 October 2022?
If the scope of that request is too large then please reduce the scope to only include
correspondence that references 'drivers', 'staff', 'staff shortages', 'recruitment', 'schedule(s)',
A search of ORC’s email database has been undertaken with the following parameters:
• Date Range: 1 June 2022 and 1 October 2022
• Participants: ORC staff and Gobus and Ritchies staff
• Containing key words: 'drivers', 'staff', 'staff shortages', 'recruitment', 'schedule(s)',
The search has identified 1,648 emails as within scope.
Your request as currently framed will be very difficult to meet without substantial collation or
research. The 1,648 emails need to be reviewed and collated, which may take more than 20
hours of staff resources. You may wish to consider narrowing the scope of correspondence.
Please let us know before Friday, 14th October whether you are prepared to amend or clarify
your request and, if so, how.
Unless your request is amended, we may need to consider charging or even to refuse it under
section 17(f) of the LGOIMA, which applies where the information cannot be made available
without substantial collation or research.
If you have any queries concerning the above, please do not hesitate to contact the ORC at [email address]
Official Information Team Otago Regional Council