SENSITIVE
PROPOSAL FOR NEW ‘ITOC STEERING GROUP’
STATUS QUO (ie before BEB est.)
PROPOSED NEW STRUCTURE:
ITOC STEERING GROUP TERMS OF REFERENCE
(Existing ITOC Governance Group to be replaced by new ITOC ‘Steering Group’)
1982
(DRAFT)
Purpose
The purpose of the ITOC Steering Group is to
BEB
· Promote a ‘sector mission’ culture across all agencies in
DCE
Act ITOC which enhances collaboration and ultimately border
GROUP
security.
· set the strategic direction of ITOC as directed by BEB and
DCE
DCEs
GROUP
· plan, resource and direct key cross-cutting workstreams so
that ITOC achieves its vision as a world-clas
s integrated
targeting and ops centre.
ITOC GOVERNANCE GROUP
Scope
Customs
ITOC STEERING GROUP
The ITOC steering group is not a management group, and staff in
INZ
(Must be Tier 3 or equivalent: GM, Director,
ITOC retain their existing reporting structures. Day-to-day
MPI
National Mgr level)
management of ITOC remains the preserve of the ITOC Managers
MBIE
Customs
Group, as directed through the daily briefings and stand-ups.
Information
Police
INZ
MPI
Police
Function
MOH
The ITOC steering group’s main functions and accountabilities will
AvSec
include:
SSG Systems
NZIC
· set and oversee ITOC’s strategic priorities.
Steering
ITOC MANAGERS
MNZ
Group
GROUP (day-to-
· help grow a collaborative culture and build an environment
Can invite Director, Integration and ITOC managers
day operations)
if required
of trust, transparency and accountability.
· ensure ITOC has the right agency resourcing and operating
Official
culture to reach its potential.
· ensure workstreams implemented by the ITOC Managers
Director, Integration
Group or ad hoc working groups align with strategic
the
PROBLEM DEFINITION:
priorities.
· ensure incident management response capability is fit for
GOVERNANCE
purpose and builds on lessons learned.
ITOC MANAGERS GROUP (day-to-day operations)
Usually tier 5 managers. Meets regularly to operationalise the
· provide assurance (and reporting if required) to DCE group
·
ITOC is a good concept – it just hasn’t yet fulfilled
priorities set out by BEB and the Steering Group above. This
and BEB that ITOC strategic priorities are being met.
its potential.
group will also implement work plans and liaise closely with the
·
We need to enhance the culture in ITOC to drive
Director, Integration.
Membership
integration.
under
·
ITOC needs refreshed governance in recognition
The ITOC steering group will relevant Tier 3 leaders (GMs/National
that the border operating environment has
Managers/Directors) from ALL agencies stationed at or working
changed significantly in light of COVID.
remotely into ITOC. The intent is to encourage consistent tier 3
·
We need to move beyond ‘ITOC is a Customs
attendance and to avoid long-term delegation.
asset’ to ‘ITOC is the national targeting and ops
centre to protect our border’.
·
Meeting frequency and chairing
The current ITOC governance group lacks clarity of
Ad hoc working groups can be stood up
its role, does not include all relevant agencies, and
as required to provide flexibility or
During the set-up phase (first 6-12 months) the ITOC steering group
SSG Systems
is not driving the change needed to bring the ITOC
surge capacity – in recognition that
Steering Group
will meet monthly or bimonthly as agreed by consensus. Thereafter
concept to fruition. The line between governance
some staff maybe working across
meetings will be quarterly. Chairing duties will rotate through all
agencies in different locations outside
and management is not clear.
of ITOC.
participating agencies. It is the responsibility of individual agencies
·
There are some big wins to be had if we can
(and BEB project managers) to provide secretariat support to all
Released
successfully drive better integration, especially on
members in order to support quality discussions and decision
the targeting side.
making.
Document Outline
