Te Kura Board of Trustees Meeting
Minutes of meeting held Wednesday 8 December 2021
Zoom
Present
Barbara Ala’alatoa (Chair), Maxine Moana Tuwhangai, Stuart Middleton, John Nisbet,
Mele Wendt, Barbara Cavanagh, Simon Heath, Ruma Karaitiana (in part).
In Attendance Mike Hollings (Chief Executive), Regan Dooley (Chief Advisor, Strategy), Michael Tompson
(Deputy Chief Executive, Systems and Support), Te Rina Leonard (Deputy Chief Executive
Learning Delivery), Anne Coster (Deputy Chief Executive, Curriculum), Ella Tavernor, (Senior
Planning and Reporting Advisor) for the Strategic Session item.
Scribe
Sandra Rekatsinas (Board-Executive Administrator).
Apologies
Barbara Cavanagh and Ruma Karaitiana (from 12.45pm onwards)
PROCEDURAL
Section
Subject
APOLOGIES
OPENING KARAKIA
Whakataka te hau ki te uru
Whakataka te hau ki te tonga
Kia mākinakina ki uta
Kia mātaratara ki tai
E hī ake ana te atakura
He tio, he huka, he hau hū
Tīhei mauri ora!
The Board Chair, Barbara Ala’alatoa declared the formal part of the Board meeting open at 10:10am.
Prior to setting the scene for the strategic session, she noted that it is the last Board meeting for the
year and that 2021 has been very chal enging for each and everyone.
The Board Chair introduced the Education Review Office Report for discussion – more specifically noting
that there has been good traction on this earlier in the year. She noted that the report has given a good
platform to push Te Kura’s case forward and to leverage off it to its ful est extent. Working in
partnership with the Ministry of Education in terms of the funding regime was also noted.
STRATEGIC SESSION:
Noted the format for the strategic session is to consider the recommendations from the Education
Review Office Report, and more broadly how it all fits in the context of Te Kura’s existing priorities and
the setting of 2022 objectives for further discussion early in the new year.
Board members were asked to share their perspectives; provide talking points and notes to consider for
action in response to the findings of the Education Review Office Report.
The Board adjourned for lunch at 11.30am and reconvened at 12noon.
1
MEETING ADMINISTRATION
1.1
Conflict of Interest Register
Noted the Conflicts of Interest Register with a correction to Board member, Mele Wendt’s declaration – to
read…
Tāwhiri Board and remove the word…‘festivals’.
1.2
Agenda Review
Noted the Agenda as circulated.
1.3
Minutes of the Board meeting
The Board
received the Minutes of the Meeting held on 10 November 2021 and
approved them as a true and
accurate record, subject a minor typo to be corrected.
Moved:
Ruma Karaitiana
Seconded: Stuart Middleton
1.4
Action items
Noted progress on the action points, including an environmental scan on political and social context and what
is on the horizon for planning next year’s discussions.
Section
Subject
1.5
Board Meeting Schedule 2021
Noted the Board Meeting Schedule 2022 with one change – to remove the arrow which indicates a possible
March Employer Committee.
Noted the Employer Committee is set to meet in February prior to the March Board meeting 2022.
2
COMMITTEE REPORTING
2.1
Employer Committee Work Plan 2021
Noted the Employer Committee Work Plan 2021.
2.2
Draft Risk Assurance Committee Minutes held on 25 November 2021
Received the draft Risk Assurance Committee Minutes held on 25 November 2021.
3.
CHIEF EXECUTIVE REPORTS
3.1
STRATEGIC
Noted this item.
3.2
Human Resources report
Noted the Human Resources Report as at November 2021 which has been uploaded into Convene as a noting
paper.
3.3
Chief Executive Monthly Progress Report.
Highlights from the Chief Executive’s report:
• Te Kura’s response to Covid-19 has been well managed.
Provided comment that the Covid-19 Policy needs to cover vaccination status of Board members for the
records as Board members are listed in the Guidance.
• MTK300 Funding Agreement has been signed this morning. Preparations in Auckland are underway
ahead of the start of Term 1, 2022.
• Young Adults wil have a key focus on the He Oranga Mahuru programme next year to help support this
cohort to re-engage in education. At the same time, Te Kura is also exploring opportunities for brand
recognition for this group.
• Funding Review discussions continue with MOE about Te Kura’s budget bid. Whilst discussions to date
have been positive, a Plan B wil need to be considered if the budget bid is not successful due to the
current environment. Policy and funding development of initiatives and reprioritisation of existing
appropriations to be considered as part of Plan B discussions.
• An update on the CE’s attendance at an education hui held in Wairoa on 2 December 2021. The purpose
of the hui was about wide-ranging community issues and ways in which Te Kura could provide support.
• Bilingual organisation is progressing well. The new Reorua Project Lead, Christine Te Kiri wil lead and
coordinate huinga ako, total immersions huinga ako and relationships with al Kura and Kaupapa Māori.
• Enrolments for Summer School are progressing with numbers showing slightly less than this time last
year. Derived grades could have an impact on these numbers.
• Work is underway on the Māori Student Success Framework and Kahikatea end of year review process.
Joint hui has taken place with the Runanga Kotuitui and Kaitohu Tikanga to model the inclusive
collaborate approach in the MSSF and Pacific success spaces. (The results wil be reported back to a
future Board meeting).
• Learning Support - movement on the request for Te Kura to become an ORRS fund-holder school has
been disappointing. A report back to the Board on progress fol owing further meetings to be held with
the Ministry of Education.
• Whanau-ākonga voice - turnout for whanau voice has been relatively low in the regions this year.
Fol owing further kōrero with Regional Managers on ideas, it has been decided to set up online feedback
sessions to hear whanau voice twice a year. Exploring other customer relationship tools to enhance
analysis of feedback is also being explored.
Received the CE Monthly Board Report for December 2021. Other talking points:
• Congratulations extended to Wes Mau, Primary Kaiako who has been selected as one of the Ohu
Mātanga for the refresh of the English curriculum. This is marked as a prestigious appointment.
• Acknowledging kaimahi involved with providing support to the He Oranga Mahuru programme which
has been a huge success. This school-wide programme has been the biggest highlight and has made a
huge difference to the lives of this cohort. The programme has shown a shift in engagement and
learning.
• A Plan B strategy and hierarchal list of options for the funding review to be discussed in the new year.
• NEETS: Material that could inform working with NEETS to be provided to the Deputy Chief Executive,
Learning Delivery.
• Networking at a Board level with other organisations through different channels to help achieve
outcomes to be considered in the future.
Section
Subject
• Board members to confirm their vaccination status and cover in Covid-19 Policy to be considered.
Moved:
Barbara Ala’alatoa
Seconded:
Mele Wendt
Board member, Ruma Karaitiana left the Board meeting at 12.45pm.
4.
FINANCE
4.1
Financial Reports
Approved the October Financial Report referred by the November 2021 Risk Assurance Committee.
Moved:
Maxine Moana-Tuwhangai
Seconded:
Mele Wendt
The Deputy Chief Executive, Systems and Support introduced the paper, speaking to slides summarizing the
major key points for month of October results. Key points included the EFTS achieved at the end October
being over 112% of what is budgeted for the full year and rationale for continued reduced spend on capital
assets year-to-date.
Provided comment that the November results wil be a shortened report and circulated to the Board via the
Board Chair.
Noted that the December results wil include the draft Annual Report and Financial Statements for
presentation to the February Board meeting. An update on the audit progress wil go to both the March
Board and Risk Assurance Committee. In addition to this, the January 2022 results wil be presented to the
March Board meeting.
Overal , the financial results have been favourable for the year and do not anticipate any change.
5.
APPROVALS
5.1
6
DISCUSSION
6.1
Te Kura Centenary 2022 update
Noted the report and progress on planned and proposed activities to commemorate this event.
The Board provided feedback on the framework and guidance with emphasis on having regional autonomy,
local flavour and participation for free.
Provided comment on having a national spread of activities as part of the events. This wil give opportunities
to alumni, current ākonga, whanau, kaimahi and stakeholders in each region to participate in regional events.
Provided comment on having paid activities vs free activities to ensure everyone has the opportunity to
attend and participate in at least one event for free.
Noted the Prime Minister has accepted the offer to write the foreword for Te Kura’s Centenary book.
Noted the suggestion for the Prime Minister to host the Parliamentary event and an invitation extended to
the Governor-General to host a particular event.
Acknowledged the Communications Manager for her outstanding work with leading and owning the
Centenary project arrangements. Writing the Centenary book in addition to the huge workload in organizing
such a significant event is amazing.
Amongst other things, the Board Chair, Barbara Ala’alatoa alerted the Board to the new practice of having
Board papers released a week in advance of a meeting and papers to be co-presented.
7.
NOTING AND INFORMATION
CONVENE: REVIEW ROOM
November 2021: Convene Resolution (Review Room)
• 2022 Charter and Annual Plan – Noted
• Enrolments Statistics – Noted
• The updated 2022 Charter and Annual Plan on wording of the new strategic priority
• Prizegiving dates - Noted
• Legislative Compliance – December 2021 noted with one minor spel ing correction.
• Projected EFTS 2022 - Noted
• Draft Resourcing Notice 2022 - Noted
• Financial Reporting Schedule – referred by the November 2021 Risk Assurance Committee - Noted
• Year-end Audit Planning Report – referred by the November 2021 Risk Assurance Committee - Noted
• Enrolments Statistics – November 2021 - Noted
• Progress Indicators against the Charter and Annual Plan – November 2021 noted with one comment
for consideration
Section
Subject
CONVENE: RESOLUTIONS ROOM
Considerations:
• Nil
GENERAL BUSINESS
Noted there were no items of general business.
The Board moved into the In Committee part of the meeting at 1.25pm.
7
NEXT MEETING
December 2021
I move that the public be excluded from the
In Committee section of the Board’s agenda. This motion is made in
reliance of Section 48 (1) of the Local Government Information and Meetings Act 1987.
The general subject matter to be considered while the public is excluded, the reason for passing this resolution
in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of the resolution is:
General subject of each
Reason for passing this resolution in relation to each
Ground(s) under section 48(1)
matter to be considered
matter
for the reason for this resolution
CEO Matters and
Where the exclusion of public is necessary to protect the
s.48 (1) (a) (i )
Personnel/Staffing Matters privacy of natural persons [OIA 1982 s.9 (2) (a) refers, and
also where necessary to avoid prejudice to the School’s
commercial activities [OIA1982 s.9 (2) (i) refers].
Sub-committee Reports
Avoid prejudice to commercial activities (OIA s.9(2)(i) refers) s.48(1)(a)(i )
and
protect the privacy of a natural person (OIA s.9(2)(a) refers)
Stakeholder Matters and
Protect the privacy of a natural person (OIA s.9 (2)(a) refers) s.48(1)(a)(i )
Media Issues
I also move that, Mike Hollings, Regan Dooley and Michael Tompson, Anne Coster, Te Rina Leonard, , and Sandra
Rekatsinas as being permitted to remain at this meeting after the public has been excluded because of their
knowledge of these matters.
Moved: Barbara Ala’alatoa
Barbara Ala’alatoa
Date: 8 December 2021
Board Chair
Document Outline
