KDC COVID-19 Protection Framework – Overview
General settings
Red
Orange
Green
Action needed to protect health system – system
Community transmission with pressure on
COVID-19 across NZ,
facing unsustainable number of hospitalisations.
health system. Whole of health system is
including sporadic
Action needed to protect at-risk populations.
focusing resources but can manage – primary imported cases. Limited
care, public health and hospitals. Increasing
community transmission.
risk to at-risk populations.
COVID-19 hospitalisations
are at a manageable level.
Whole of health system is
ready to respond – primary
care, public health and
hospitals.
Record keeping/scanning required
• Covid QR, and/or Records to be kept • Covid QR, and/or Records to be Still to be developed
in accordance with privacy
kept in accordance with privacy
requirements.
requirements.
• Staff to sign in or use the QR code
• Staff to sign in or use the QR code
daily at all work locations (offices, site
daily at all work locations (offices,
visits, offsite meetings etc).
site visits, offsite meetings etc).
Face Coverings
• Mandatory on flights, public transport, • Mandatory on flights, public
taxis, retail, public venues,
transport, taxis, retail, public
recommended whenever leaving your
venues, encouraged elsewhere.
home.
Physical distancing
• 1 metre distancing from people
• 1 metre distancing from people
If unwell
• Follow the
KDC decision making
• Follow the
KDC decision making
tree and
healthline advice.
tree and
healthline advice.
Policies
• Comply at all times with the Kaipara
• Comply at all times with the
District Council Vaccine Policy and
Kaipara District Council Vaccine
Risk Assessment.
Policy and Risk Assessment.
Our Mahi
Red
Orange
Green
Working from home
• Work from home if appropriate to
• Work from home if appropriate to
your role or workplace.
your role or workplace.
• Requires Manager approval
• Requires Manager approval
• An ergonomic assessment is
• An ergonomic assessment is
required.
required.
• If you do not have an ergonomic
• If you do not have an ergonomic
office set up at home, you can work
office set up at home, you can
from the office
work from the office
Workplaces – offices, library,
• Open
• Open
Taharoa Domain
• Movement between offices
• Limit movement between
discouraged
offices where possible.
• Limit movements within offices where
• 1 metre distancing from people
possible
always.
• 1 metre distancing from people
• Sanitise desks and equipment
always
at the start and end of each
• Sanitise desks and equipment at the
day – wipes provided
start and end of each day – wipes
• Facemasks to be worn (unless
provided
exempt), except when:
• Facemasks to be worn (unless
o at your desk (provided 1
exempt), except when:
metre distance from others,
o at your desk (provided 1 metre
if not then masks at desks
distance from others, if not then
are required).
masks at desks are required)
o eating or drinking
o eating or drinking
Meetings at work between staff -
• 1 metre distancing from people and
• 1 metre distancing from people
including staff meetings, training,
facemasks to be worn
and facemasks to be worn
and events
• Meeting rooms will indicate max
• Meeting rooms will indicate max
capacity
capacity
Meetings rooms maximum capacity • Meeting rooms max capacity #:
• Meeting rooms max capacity #:
o Tokatoka – 6
o
Tokatoka – 6
o Wairoa – 5
o
Wairoa – 5
o Maungaraho – 4
o
Maungaraho – 4
o Mangawhai – TBC
o
Mangawhai –
o Pahi – TBC
o
Pahi –
o Tara Creek – TBC
o
Tara Creek –
o Te Whai – TBC
o
Te Whai –
Consultants or contractors at KDC
• Consultants or contractors need to be • Use online meetings where
Workplaces
fully vaccinated it they are in a high-
possible
risk category or entering a CVC site. • 1 metre distancing from people
• All meetings to be held online
and facemasks to be worn
• Meeting rooms will indicate max
capacity
Working in the field –
• 1 metre distancing from people
• 1 metre distancing from people
EHOs, AMOs, Noise Control, M&C,
• Facemasks to be worn
• Facemasks to be worn
Building and Resource Consents
• Assess risk by completing the Safe
• Assess risk by completing the
Work Method Statement before going
Safe Work Method Statement
on site in SafeMe
before going on site
• Meetings to be held online where
• Meetings to be held online where
possible
possible
Meetings with general public in
• Meetings in the office not permitted
• Use online meetings where
offices
possible
(excluding customer services)
• 1 metre distancing from people
• Facemasks to be worn.
• Meeting rooms will indicate max
capacity
Contractors and couriers at KDC
• Contractors allowed on-site for
• Allowed on-site depending on
Workplaces
essential, or priority works only
necessity of conducting the work
• 1 metre distancing from people
• 1 metre distancing from people
• Facemasks to be worn
• Facemasks to be always worn
• Couriers continue services with
limited staff contact
Working with Contractors
• Ensure contractor’s policy, process
• Ensure contractor’s policy,
and procedures meet Council H&S
process and procedures meet
Covid-19 protocols and Vaccine
Council H&S Covid-19 protocols
Policy.
and Vaccine Policy
Council meetings,
• In person Council meetings or
• In person Council meetings or
hearings and workshops
Hearings must follow venue
Hearings must follow venue
guidelines. (e.g., CVC are required at
guidelines (e.g., CVC are required
the Northern War Memorial Hall in
for all attendees at the Northern
Dargaville, meetings cannot operate
War Memorial Hall in Dargaville,
at the Mangawhai office meeting
meetings can operate at
Changes made under modification
room)
the Mangawhai Office meeting
• Where the venue provides no
rooms (subject to occupancy
orders
direction or has lower thresholds,
limits)
linked to the Epidemic Notice allow for
CVC are required
• Where the venue provides no
• Online attendance must be provided
direction or has lower thresholds,
Council meetings to be conducted
for those who cannot attend at any of
CVC are required
remotely.
the above venues
• Numbers of attendees is limited
• Where venues can't be used, Council
only by the size of the venue
The current Epidemic Preparedness
meetings and Hearings are to be held • Online attendance must be
notice
online
provided for those who cannot
• The Chair, in consultation with the
attend at any of the above venues
has been renewed with effect from 18
CE, can decide to hold a meeting
• Where venues can’t be used or
December 2021 and will last three
online if circumstances warrant it.
technology can’t be provided at
• Normal Covid precautions apply such
the venue, Council meetings and
months.
as scanning into the venue using the
Hearings are to be held online
Covid Tracer App and wearing face
• The Chair, in consultation with the
masks
CE, can decide to hold a meeting
online if circumstances warrant it.
• Normal Covid precautions apply
such as scanning into the venue
using the Covid Tracer App and
wearing face masks
Community engagement at non-
• Follow KDC Covid-19 engagement
• Follow KDC Covid-19 engagement
Council venues
guidelines
guidelines
• In person meetings must follow
• In person meetings must follow
venue guidelines.
venue guidelines.
• All engagement to be online or by
• Engagement to be online or by
phone where possible
phone where possible
Vehicles
• Consider risk vs need
• Consider risk vs need
•
Face coverings and 1m distancing
• Face coverings and 1m distancing
required when more than one person
required when more than one
in vehicle
person in vehicle
• Additional hygiene measures
• Additional hygiene measures
available and use required
available and use required
• User to sanitise pool vehicles after
• User to sanitise pool vehicles after
use
use
• Replace PPE if used
• Replace PPE if used
Travel
• Non-critical travel (including within
• Consider risk vs need
the region) suspended
• Subject to any CPF protocols.
• Exemptions to be authorised by GM
• No travel to areas in Red
Lunchroom
• Lunchroom open with a limit on
• Lunchroom open with a limit on
numbers. Dargaville 6 and
numbers. Dargaville 6 and
Mangawhai 2
Mangawhai 2
Our Services and Activities
This excludes essential services that are delivered at all times (e.g. wastewater)
Customer Services Offices
• Open
• Open
• Cashless payments preferred.
• Cashless payments preferred.
• Perspex screens in place
• Perspex screens in place.
• Capacity based on 1m distancing in
• Capacity based on 1m distancing
public space
in public space
• Max 6 members of public in
• Max 6 members of public in
Dargaville
Dargaville
• Max 4 members of public in
• Max 4 members of public in
Mangawhai
Mangawhai
Drinking fountains
• Not operating
• Not operating
Northern Wairoa War Memorial Hall • Open
• Open
(Dargaville Town Hall)
• CVP required for entry
• CVP required for entry
Social Housing
• CVP required for entry
• CVP required for entry
• Ensure contractor’s policy, process
• Ensure contractor’s policy,
and procedures meet Council H&S
process and procedures meet
COVID-19 protocols and Vaccine
Council H&S Covid-19 protocols
Policy.
and Vaccine Policy.
Property under council control (not
• COVID QR scanning required
• COVID QR scanning required
leased council owned land)
• 1 metre distancing from people
• 1 metre distancing from people
• Facemasks to be worn
• Facemasks to be worn
Libraries
• Open
• Open
(Including community libraries)
• CVP not required.
• CVP not required.
• COVID QR scanning required
• COVID QR scanning required
• Max 25 members of public in the
• Max 25 members of public in the
Dargaville Library at a time
Dargaville Library at a time
• Community libraries will manage
• Community libraries will manage
number of members of public to meet
number of members of public to
1 metre distancing requirements
meet 1 metre distancing
• Perspex screens in place
requirements
• 1 metre distancing from people
• Perspex screens in place
• Facemasks to be worn
• 1 metre distancing from people
• Click and collect available on request • Facemasks to be worn
• Click and collect available on
request
Public toilets
• Open
• Open
• Staff and contractors to wear a
• Staff and contractors to wear a
facemask and use physical
facemask and use physical
distancing
distancing
• Increased cleaning frequency
• Increased cleaning frequency.
• Facemasks and physical distancing
• Facemasks and physical
recommended for public
distancing recommended for
public
Parks and Reserves –
• Open
• Open
including playgrounds, cemeteries, • COVID QR scanning requested
• QR scanning requested (required
bike tracks and skate parks etc
(required of staff and contractors)
of staff and contractors)
• Facemasks and physical distancing
• Facemasks and physical
recommended for public
distancing recommended for
• Staff and contractors to wear a
public
facemask and use physical
• Staff and contractors to wear a
distancing
facemask and use physical
distancing
Taharoa Domain and Glinks Gully
• Open
• Open
Campgrounds
• CVC required.
• CVC required
• Cashless payments preferred.
• Cashless payments preferred
• Perspex screens in place
• Perspex screens in place
(Taharoa Domain)
(Taharoa Domain)
• COVID QR scanning required or
• QR scanning required or manual
manual sign in
sign in
• 1 metre distancing from people
• 1 metre distancing from people
• Facemasks to be worn
• Facemasks to be worn
General Health and Safety obligations
At all colours, councils are reminded of their duties toward employees and contractors as PCBUs under the Health and Safety at Work Act 2015, and their broader duty of care
to the public.Health and safety plans which take all reasonably practicable steps to reduce the spread of COVID-19 transmission risks are essential in order to protect officers
and the members of the public with whom they interact
. For most up to date guidance please refer to
https://worksafe.govt.nz/ an
d https://www.business.govt.nz/covid-19/workplace-operations-covid-19- alert-levels/ .
•
Staff and customers should not participate in council services/operations if they have COVID-19 symptoms or who need to be in isolation/quarantine for any reason.
Staff should be reminded to stay home if they are sick.
•
Businesses are obliged to reduce transmission risks where possible, and where not, to substitute work practices or provide as higher level of control as possible. We
expect that businesses maintain, or create new, practices that meet or exceed the MoH guidelines as they are updated.
•
Health and safety plans must incorporate protocols for, at a minimum*:
o
Appropriate physical distancing – minimise, or eliminate where practical, physical interactions among staff and with the public.
o
Promoting cashless systems and avoid cash payment systems wherever possible.
o
Where staff must work together in teams or pairs, create a consistent ‘work group’ as appropriate** Your BCP will determine if and how these groups will
operate.
o
Businesses must display a government issued QR code for use with the NZ COVID Tracer App (and provide an alternative method to sign in for those without
the app) to enable contact tracing of all who enter the workplace or carry out work for the business or service.
o
PPE where appropriate.
See here also for endorsed industry guidance:
https://worksafe.govt.nz/managing-health-and-safety/novel-coronavirus-covid/endorsed-industry guidance/?stage=Live *note engagement with workers when creating and implementing COVID-19 Health and Safety Plans and mental health support is a key step.
** ‘work groups’ are intended to ensure staff are exposed to a
consistent and exclusive set of their colleagues. The groups must be able to operate safely and are not exempt
from the above requirements.
