Fire and Emergency New Zealand
National Notice
004/2022
SUBJECT
Service Delivery preparations for Omicron
DATE
13 January 2022
TO
Operational personnel only
FROM
Ron Devlin, Acting Deputy Chief Executive Service Delivery
STATUS
Information only
Situation
• Over recent months, the Service Delivery Co-ordination Centre (SDCC) has
been undertaking preparations to ensure we can continue to operate
safely and effectively in the likely scenario there is widespread community
transmission of the Omicron variant of COVID-19 in Aotearoa New
Zealand.
• The safety of our people, their whānau and the communities we support
is, of course, our top priority and, if more widespread community
transmission of Omicron does occur, we’ll use a range of protocols,
processes and tools to minimise the risk of our people contracting or
transmitting this highly contagious variant of COVID-19.
• Currently, with the support of a number of areas across Fire and
Emergency, the SDCC is:
o
Working with the Ministry of Health and suppliers to secure Rapid
Antigen Test kits.
o
Developing a policy, procedure and training for the use of Rapid
Antigen Tests.
o
Supporting regions to further develop their business continuity
plans and RAM documents.
o
Liaising with our AFAC partners to gather intelligence and lessons
under the Official Information Act 1982
learned from their experiences.
o
Ensuring our planning and preparations are in line with
Government policy.
• Our preparations will continue over the coming weeks and we will keep
all personnel informed as the situation develops.
More
• Information about the Government’s response to minimise the risk of
Released
information
Omicron can be found on the Unite Against COVID-19 website.
• If you are sick, stay home. Do not come to work. If you have symptoms of
cold or flu, call your doctor or Healthline on 0800 358 5453.
• Keep checking the COVID-19 Portal page for the latest updates.
• If you have any questions, please talk to your manager or your Region
COVID-19 Lead.
End of Notice.
Page 1 of 1

Fire and Emergency New Zealand
National Notice
008/2022

SUBJECT
N95 mask use, supply, and ordering
DATE
28 January 2022
TO
Operational personnel only
FROM
Paul Turner, National Manager Response Capability
STATUS
Operational instruction
Action
•  Only order N95 mask stock to replace what has been used for operational
response.
•  Do not stockpile or order larger quantities than required as this will affect
supply for other parts of the country.
•  Only use N95 masks as directed in the PPE guidance section of the SDCPF
Situation
•  We are currently experiencing a large number of requests from Districts
for N95 masks.
•  As a result of this, stocks in our national stores are being depleted. We
currently have enough stock, nationwide, to ensure that our operational
staff can respond safely to incidents, so long as personnel are following
PPE guidance in the SDCPF.
•  The Ministry of Health controls the number of N95 masks that we receive
each month for response to medical incidents and we are working with
the Ministry to ensure this supply continues.
More
•  You can find the SDCPF for Red on the Portal, along with other COVID-19
information
information.
under the Official Information Act 1982

End of Notice.

Released
Page 1 of 1

Fire and Emergency New Zealand

087/2021

SUBJECT
COVID-19 Protection Framework ‘Traffic Light’ Level Changes – 13 December
2021
DATE
13 December 2021
TO
Operational personnel only
FROM
Kerry Gregory, National Commander
STATUS
Operational instruction
Action
All personnel:
•  Follow the Service Delivery COVID-19 Protection Framework (SDCPF) that
corresponds with the Government’s COVID-19 Protection Framework
(traffic light) setting for the area you are based in or responding to.
•
Situation
  The Government has today announced that Auckland, Taupō and Rotorua
Lakes Districts, Kawerau, Whakatane, Ōpōtiki District, Gisborne District,
Wairoa District, Rangitikei, Whanganui and Ruapehu District will move to
Orange setting at 11.59pm on Thursday, 30 December.
•  Northland will remain in the Red setting.
•  These settings will be reviewed on the week of 17 January 2022.
•  The Government will continue to monitor the COVID-19 situation around
the country and may be required to adjust COVID-19 Protection
Framework settings for different areas of the country over an extended
period of time. From this point onwards, National Notices will no longer
be issued for each of these changes.
•  It is expected that all personnel will follow the SDCPF for the location in
which they are based in/responding to at all times. If you are unsure
under the Official Information Act 1982
which setting you are in (or operating in) please refer to your Region Lead
or refer to the Government’s traffic light map.
•  The SDCPFs, RR&CRR CPFs and ComCen CPFs detail the protocols that
must be followed under each setting (Green, Orange and Red) as well as
under localised lockdown situations.
•  Our Service Delivery Coordination Centre and the Region teams continue
to consider and monitor how Service Delivery operates at all settings
Released  under the COVID-19 Protection Framework.
•  The CPF is designed to minimise exposure risks and to make sure we can
maintain our operational capability to respond when we’re needed.
More
•  If you are sick, stay home. Do not come to work. If you have symptoms of
information
cold or flu, call your doctor or Healthline on 0800 358 5453.
•  Keep checking the COVID-19 Portal page for the latest updates. It is
publicly available, and you don’t need to be logged in.
•  If you have any questions, please talk to your manager or your Region
COVID-19 Lead.
Page 1 of 2

• General information on the Government’s COVID-19 Protection
Framework can be found on the Unite Against COVID-19 website.

End of Notice.

under the Official Information Act 1982
Released

SDCC Region Leads Tactical
Minutes

Date:
23 December 2021
Venue:
MS Teams
Time:
8.00 –8.25
Attendees
James  Martin-Bond,  Ben  Colbert,  Becs  Gray,  Jeremy Cowan,  Cam  Grylls,  Phil
Larcombe,  Mark  Wirihana,  Barry  Fox,  Jeremy  Gibbons,  Alan  Docherty,  Brett
Lockyer, Dave Key, Rodger Smith, Kim Wright, Mark Richards, Harry Howard, ,
Zoe Mounsey
Apologies
Colin Russel, Blair Kiely, Denis Fitzmaurice, Craig Cottrill
Absent
Joe Stanley
Chair
Ben Colbert
Minutes
Katherine Davey

Action Point
Update
Description
Responsibility
Timeframe
29.10.21
OSM task for Pandemic PPE
Underway
SDCC
08/12/21
Cleaning process review.
new
SDCC

Minutes – review of previous minutes

29.10.21 - OSM Task for pandemic PPE – has gone through to L&D prior to being made
under the Official Information Act 1982
available on portal

Closed action points

Update on exclusion issue raised in Te Hiku

Released
SDCC Update

Introduced Jeremy Cowan - MIQ Liaison

•  Murupara – in the Bay of Plenty have had a case of Covid
This is being monitored as it is an area of interest due to low vaccination rates

•  Article – by Jason Jones Emergency management MoH
PPE and Omicron – N95, physical distancing, hand hygiene, and ventilation are the best
protection for the Omicron variant

MIQ liaison – Jeremy Cowan

•  A red flag issue is the Community Isolation & Quarantine facilities (CIQ’s) being set up
and managed by Ministry of Social Development and the Ministry of Health.  These will
primarily be contracted Motels and predominately motels have a low Evacuation
Scheme compliance rate and those that do fail to keep the Schemes maintained.  I have
offered the co-chair, of the COVID-19 Regional Accommodation Sub Function Group,
FENZ assistance with compliance evaluation of these facilities.  I have also requested
the location of these facilities nationally so that our Comcen can tag them as Covid
locations of interest.

Medical Liaison - Cam Grylls

•  Local level relationships with the DHB/PHU need to be fostered to hopefully close
some of the gaps around where local supported isolation facilities are, and to help with
contact tracing/positive case notification after we have attended an incident

•  There has been a reported increase in pressure on St John (specifically in Auckland at
the moment) Comcen and operational personnel are encouraged to pass details on to
me if we are getting an increase in requests for inappropriate MED incidents.

PSA – Liz Metsers

•  Looking to have another rep in the new year

If you are submitting any questions around Alert levels and changes to the SDPPP’s –
Please send through pragmatic solutions to enable the SDCC and the region leads to
respond and evaluate the question.

Mandatory Vaccination - Becs Gray

•  H&S Risk Assessment Consultation for all roles which sit outside the HO is under way
including visitors to Fire and Emergency premises
under the Official Information Act 1982
•  Booster shots will be included in the Mandate post an announcement by Government
on Tuesday 21st December, we are awaiting more information but this will come
through in the legislation
•  Partially vaccinated, lists are being worked through with DMs and GMs at present
•  HRMs on call through the Holiday lockdown are -
o  Fiona Clark
o  Jeremy wheeler
Released
•  The identified unvaccinated and unknow Paid and Volunteers captured by the original
HO are being worked through as well

•  Questions from LM re onboarding of new staff and vaccination status?
o  A. Anyone who has already signed a contract will go through the same
process as any other employee dependent on the outcome of the draft H&S
risk assessment and draft policy through consultation

Questions for the Mandatory Vaccination Group should be sent to
Becs Gray care of the SDCC email
Subject line of -  MV Question - NAME/SUBJECT OF THE TOPIC of Qs

Regions

Te Hiku – Phil Larcombe
•  Chasing vaccination status in the far North

Nga Tai Ki Te Puku – Alan Docherty
•  Who should manage the new canteen rules?
o  A. The Chief and or Canteen manager

Te Upoko – Brett Lockyer
NIL

Te Ihu –Dave Key
NIL

Te Kei – Liz Metsers
NIL-
•  Rodger Smith will be Te Kei representative in the new year

Comcen - Mark Richards
•  Updates to the dashboard – please send through information to Mark Richards over the
holiday break
•  On call SDCC – please contact them through Comcen

CCMG – Zoe Mounsey
•  CMT will be sending an email to NHQ re welfare over Christmas

Unions and Associations
under the Official Information Act 1982

PSA – Liz Metsers
•  Looking to have another rep in the new year
NZPFU – Joe Stanley (absent)
UFBA – Harry Howard
RPA – Craig Cottrill
Released

Nothing to report
People Branch Workforce Capability – Kim Wright
SHW – Denis Fitzmaurice
FECA – Roy Breeze

Meeting Closed: 8:25
Next meeting; 10 January 2022

Lesson observations forms
To ensure continuous improvement below is a link to the Coordination Centre’s lesson
observations form.

1gNx0GqJPcLmyIgxuPVTPK2LPlEo6UljSu2bRBURThPQllISzhNWVFUNkVEQlVMVzVMVUlSU
iQlQCN0PWcu

under the Official Information Act 1982
Released

Temporary Omicron COVID-19 Protocol

Workforce Capability Scheduled Training Covid-19 Protection Framework (CPF)
Introduction
Purpose
This document applies with Omicron and Delta in the community and while we await the outcome for roles outside of the Health Order.
These protocols outline a range of measures to be adopted to minimise the current impact of Covid-19 on people engaging in scheduled
training, either as a trainer or course attendee. It also applies to people based at or visiting our training centres.
The purpose of this protection framework is to reduce risk of exposure and transmissibility of COVID-19 while providing opportunities for
our people to train safely and in accordance with the COVID-19 Protection Framework and associated legislative measures.
How to use
When entering a Training Centre or other training location, all personnel shall make themselves aware of the requirements identified in this
document and will be committed to following the protocols. This document has been formatted based on the government declared COVID-
19 Protection Framework and NOT using Vaccine Passes.
At training centres and other training locations
Topic
Green
Orange
Red
Local Lockdown
•  Stay home if you are unwell
•  Scheduled training cancelled
o  Personnel feeling unwell when at work should advise manager and/or trainer and go home,
•  Training centres closed
assistance should be provided if necessary. A precautionary entry is to be logged on Safe@Work.
o  Personnel feeling unwell at home should stay home and contact Healthline (0800 611 116) or their GP
to determine if a COVID-19 test is needed, then advise manager and/or trainer.
•
under the Official Information Act 1982
  Keep track of where you have been – (some sites may have more than one Code)
o  Personnel must use the QR codes for the NZ COVID Tracer app, or sign in manually
Protect yourself
and others
•  Always wear a mask, with two exceptions:
o  When seated and able to maintain physical distancing of one meter you do not have to wear a mask
o  When participating in a training activity and the trainer advises you can remove your mask
•  Wash your hands or use hand sanitiser regularly, cough or sneeze into your elbow
Released
•  Clean and disinfect shared and high use surfaces regularly
•  Maximise ventilation
•  Keep your distance - maintain physical distancing of one meter as per government guidelines
Workforce Capability Scheduled Training CPF - Temporary Omicron Version Jan 2022.docx
1

Temporary Omicron COVID-19 Protocol Workforce Capability Scheduled Training Covid-19 Protection Framework (CPF)
Topic
Green
Orange
Red
Local Lockdown
•  COVID-19 caution signage on our building entry points.
•  Scheduled training cancelled
•  Ensure all training centres, and other training locations, display the QR code for scanning.
•  Training centres closed
•  Enquiries can be dealt with at entrance areas ensuring safety measures are maintained
•  All personnel must use the QR codes for the NZ COVID Tracer app, or sign in manually, and note that
some sites could have more that one QR code zone.
Signage and sign-in  •  All visitors must use the QR codes for the NZ COVID Tracer app, or sign in manually
o  Visitors must be advised to follow the guidelines in the Protect yourself and others section
•  COVID questioning must be asked when entering a site.
•  From 12.00am on 28 February 2022 we will be utilising the ‘My Vaccine Pass’ at our training centres and
on our training courses.
•  Face-to-face meeting participants ensure one-meter physical
•  Wherever possible, conduct
•  Training centres closed
distancing is maintained
virtual meetings to limit exposure  •  No face-to-face contact.
Meetings
•  Face-to-face meeting participants  •  Conduct internal forums and virtual
ensure one-meter physical
meetings
distancing is maintained
•  Clean high contact areas regularly during the day, using disinfecting wipes or disinfecting spray and paper  •  Training centres closed
towels
•  Individuals to clean common areas, including kitchenettes and lecture rooms, after use so that they are
Cleaning on site
clear for the next person, use disinfecting wipes or disinfecting spray and paper towels
•  Individuals to clean your workstation daily with disinfecting wipes or disinfecting spray and paper towels
•  Extra cleaning rounds will be carried out by our cleaners
Capacity to work
•  Take your laptop home every night as part of our business continuity. It allows you to work from home
•  Training centres closed
under the Official Information Act 1982
from home
when needed.
•  Workplaces – open
•  Workplaces – open
•  Workplaces – open
•  Staff must work from home.
•  There is no requirement to
•  Alternative working
•   Working from home may be

Staff working
work from home.
arrangements may be
appropriate for some staff
remotely
reached with line manager in
•  Alternative working
consultation with WCLT
arrangements may be reached
Released  management.
with line manager

Workforce Capability Scheduled Training CPF - Temporary Omicron Version Jan 2022.docx
2

Temporary Omicron COVID-19 Protocol Workforce Capability Scheduled Training Covid-19 Protection Framework (CPF)
Training
Topic
Green
Orange
Red
Local Lockdown
Scheduled
•  Scheduled training courses can continue based on a local risk assessment which will be carried out between
No scheduled training courses within
Training
Workforce Capability training leaders and local management
lockdown areas.
courses
•  Safety is paramount and General Public Health settings are to be followed
•  Follow this document in conjunction with the WC Schedule Training Guidelines, SDCPF, and any local site
•  Scheduled training cancelled
Training at
requirements
•  Training centres closed
other
•  Trainers must ensure they are aware of all requirements and include them in the induction of course
locations
attendees
•  Trainers can visit stations to deliver training and support Brigade Capability Training
•  Travel for training has been classified as essential to the maintenance of our operational response capability.
•  Scheduled training cancelled
•  Be aware that if you are identified as a close contact or test positive while away from home there are
•  Training centres closed
additional risks, particularly for those traveling between islands. Please consider these risks before traveling.
•
Traveling to
  When traveling to training we encourage you to bring your ‘My Vaccine Pass’ as it may be required while
training
traveling and where you are staying. Locations that may request your ‘My Vaccine Pass’ include
accommodation providers, restaurants and bars, public transport including air travel and when moving from a
red traffic light location to an orange.
•  When traveling to training you may cross different traffic lights, stay up to date with the latest information
and be aware of any variances.
Critical or essential skills maintenance only
Career OSM
Career crews complete OSM skills with safety measures.
that is conducted in ways that maintain
skills
crew safety.
under the Official Information Act 1982
•  Volunteers complete currency/OSM skills with safety measures.
Volunteer
•
Local skills maintenance for critical or core
  Training on composite stations can occur.
currency /
OSM will be placed on hold for volunteer
OSM
•  District Management are to work with local leaders and stakeholders to develop guidelines for training on
crews.
composite and yellow watch stations where required.
Interstation
Conduct interstation or multi-station training as normal, with safety measures in place.
No inter-station or multi-station training.
training
Released
Physical Competency Assessments (PCAs) and Pack tests can take place following public heath advice
No Physical Competency Assessments
PCA
(PCAs) and Pack tests
Workforce Capability Scheduled Training CPF - Temporary Omicron Version Jan 2022.docx
3

Temporary Omicron COVID-19 Protocol Workforce Capability Scheduled Training Covid-19 Protection Framework (CPF)

under the Official Information Act 1982
Released
Workforce Capability Scheduled Training CPF - Temporary Omicron Version Jan 2022.docx
4

Temporary Omicron COVID-19 Protocol Workforce Capability Scheduled Training Covid-19 Protection Framework (CPF)
Welfare
Self-isolation protocols will be implemented as directed, according to government recommendations. Where personnel are advised to self-isolate, they will be
placed on special leave or can liaise with their manager regarding working from home
Topic
Green
Orange
Red
Local Lockdown
•  Psychological Wellbeing is everyone’s concern – take care to ensure the ongoing wellbeing of personnel around you
Welfare of all
•  Be kind, model and promote a culture of looking out for yourself and those around you
personnel
•  Ensure all personnel know how to access wellbeing support, see the Welfare and wellbeing page on the portal
•  Managers are to check in with staff regularly and carry out wellbeing checks, particularly when in isolation
•  Ensure higher risk personnel are identified and supported to continue to work where it is safe to do so.
•  All personnel who consider themselves at higher risk may wish to have a medical verification regarding their operational status for peace of mind.
Higher risk
They can choose to use the medical assessment process, or consult their GP to do this. Any requests for special leave following a medical assessment
personnel
process  should be discussed with your Manager.
•  Further guidance on how families and households can safeguard themselves can be found on Portal> COVID-19>  Keeping yourself and those around
you safe. If further consideration might be needed, discuss with your manager.
Self-isolation
Self-isolation protocols from Ministry of Health can be found on the Government COVID-19page
protocols
COVID-19 Exposure  Follow the G2 SOP-D Exposure to COVID-19 at incidents procedure
Document information
Owner
DCE People Branch
Steward
National Manager Workforce Capability
under the Official Information Act 1982
Last reviewed
23 December 2021
Review period
Six-monthly
Record of amendments
Date
Brief description of amendment
Released
23 December 2021
Initial version

Workforce Capability Scheduled Training CPF - Temporary Omicron Version Jan 2022.docx
5

Document Outline