To:
Barbara McKerrow
From:
Richard Leverington
Manager Risk & Assurance
Purpose:
Decision Required
Cleared by
Copies:
Meredith Blackler, James Roberts
Date:
25/11/2021
The purpose of this memo is to make recommendations proposing which Council facilities and
sites will require proof of vaccination using the Covid Vaccine Pass under the Government’s
Covid-19 Protection Framework (the ‘traffic light system’) and which Council roles must be
vaccinated.
Summary
1.
New Zealand moves to a traffic light system on 3 December. This new approach to COVID-19
will introduce more freedoms for vaccinated New Zealanders. Where Wellington will sit in
the traffic light system is not confirmed, however we expect to be put in the orange setting.
This is due to our high vaccination rates.
2. The traffic light system leverages the protections of vaccination by affording people greater
freedoms when they are fully vaccinated. This will reduce the spread of COVID-19 and help to
protect vulnerable populations.
3. The goal of the Covid 19 Protection Framework is minimisation and protection. High uptake
of vaccinations is critical to achieving this goal.
4. Vaccine passes will restrict access to certain events and services to only vaccinated or
Under LGOIMA
medically exempt people and require relevant staff to be vaccinated. The use of vaccine
passes otherwise is up to the Council as a PCBU, and will enable continuity of services with
fewer restrictions.
5. Council staff covered by the My Vaccine Pass mandate, and at other locations where Council
determines that a vaccine pass is required, need to have their first dose by 3 December and
be fully vaccinated by 17 January 2022. This provides confidence to the public we are
operating in the safest way while ensuring continuity of our services are less affected by
COVID-19 in the community.
6. As of 25 November 2021, there are no explicit rules on how to determine when to use vaccine
passes for many of the Council functions and activities that occur every day.
7. In the absence of explicit rules and to ensure we are prepared for the move next week, we
have applied the principles of:
Released
o
Protecting public health and safety – reducing transmission, encouraging higher levels of
vaccination as the best form or defence, alongside face coverings and physical distancing;
o
Assuring organisational health and safety – to protect Council staff and ensure
continuity; and

o  Providing access to public services – rules that do not penalise the vaccinated majority
whilst looking for alternative solutions for the unvaccinated minority to access critical
services
o  Providing continuity of service – reducing the disruption to services as a result of staff
having to isolate or sites having to close

8.  Leaders across the organisation have conducted an assessment on all sites taking into
consideration the principles above. They considered implications of both using and not using
a pass, and have provided the recommendations attached in appendix 1
9.  Additionally, People & Culture in partnership with managers and staff have performed role
risk assessments of our services which interact with the public to determine where additional
mandatory vaccinations are needed outside of the mandates already imposed by the
Government. These assessments and recommendations can be seen in appendix 2
10.  Vaccination will be required for all Council staff at businesses where customers need to show
COVID-19 Vaccination passes as set out in the legislations supporting the COVID-19 Protection
Framework.

LGOIMA
Considerations for Covid Vaccine Passes (CVP) at Council sites and facilities
11.  Duty of care to public, contractors and staff.  Vaccinated people who catch COVID-19, are 95%
less likely to fall seriously ill and are less likely to transmit the virus to others.  By
implementing CVP we would reduce the risk from unvaccinated people passing on COVID to
others, including our staff and contractors.  If this occurs, then the Ministry of Health would
require all people deemed close or casual plus contacts to self-isolate.
12.  Unvaccinated people include children under 12 and those who are medically exempt. These
people would still be able to access all Council sites and services where a CVP is required.
Under
13.  Covid Vaccine Passes would encourage unvaccinated people to get vaccinated in order to
access Council services. Increasing the percentage of vaccinated people across Wellington
demonstrates a wider duty of care and is consistent with the government’s directive that
vaccines are the best form of defence.
14.  Reducing transmission in public areas Whilst some physical measures can be taken to
contain the risk, implementing a vaccine adds an additional layer of protection and
recognises vaccines as the first line of defence against COVID-19.
15.  These recommendations are based on protecting the majority (those who are vaccinated or
medically exempt), and where appropriate we will look to adjust services so the minority
(those who are unvaccinated) can still access the Council services in some way.
16.  Continuity of service There is a higher likelihood that non-CVP sites would have to close more
often as a result of more frequent COVID-19 incidents disrupting service.  Non-CVP sites
would continue to face restrictions on capacity, restricting the level of service that they can
provide.
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Considerations for Health and Safety Risk Assessments for roles
17.  How did we decide which roles should be recommended for vaccination?

Criticality of service.  To ensure continuity of essential services, vaccinations are
recommended to ensure teams delivering these to the community are most protected from
COVID-19.  Services like Consenting and Compliance, Waste Services, Community Services, as
some examples. There are additional responsibilities some of our roles have in responding to
an emergency which we recommend also receive a vaccination.
18.  Health  and  Safety:  Under  the  first  consultation  in  early  November,  the decision to  include
those  roles  was  based  on  them  being covered  by  the  Health  Order for  EOTC  (Education
Outside the Classroom).  We were required to do so by the Government.

This latest proposed consultation is based on responding to the Government’s new Protection
Framework  (Traffic  Light  System) and  includes those  roles  that  have  been  assessed  as
between high and  extreme  risk for  exposure  to  COVID against  our  Health  and  Safety  risk
matrix and assessment outcomes.  Where roles are also based at those facilities where we are
proposing to make COVID Vaccination Pass (CVP) required entry for the public, they are also
covered under this proposed consultation.

Some roles deemed as high risk have been reserved for phase 2 of consultation where the 3
December  deadline  is  less  urgent  for  our  operations continuity  under  the  new  Protection
Framework. The  consultation  timeline  and  vaccination  dates  therefore  differ  for  the  roles
LGOIMA
covered under Phase 2 as outlined below.

19.  Proposed consultation and timeline
Consultation is proposed to commence on 25 November, approx. 4.00pm for affected staff.
Consultation is divided into two phases. This is so that those roles (including contractors and
volunteers) most urgently required under the CVP requirements (due to the Protection
Framework commencing 3 December) can be prioritised. This also provides the Council
additional time to consult with those proposed incumbents of roles affected in phase 2
through the health and safety risk assessments. During this time, additional engagement with
Under
staff, health and safety representatives, unions and management will occur relating to the
health and safety risk assessments. The delay in vaccination requirement is deemed low risk
due to the Christmas period commencing shortly where many staff whose roles are included
in Phase 2 will be on annual leave.
All staff who work in worksites and facilities where CVP required entry is mandated will be
required to have had their first dose of the COVID-19 vaccine by 2 December 2021. If they do
not have their first vaccination by 2 December 2021, they will be placed on leave without pay
unless they opt to take annual leave. If they do not have their full vaccination by 17 January
2022 (as per Government guidelines https://www.employment.govt.nz/leave-and-
holidays/other-types-of-leave/coronavirus-workplace/covid-19-vaccination-and-employment/ )
they will not be allowed to work on-site on 18 January 2022 onwards. Again, they will be
placed on leave without pay unless they opt to take annual leave.
All staff who work in roles in Phase 2 deemed as high or extreme risk rating requiring
vaccination will be required to have a first dose of the COVID-19 vaccine by 21 January 2022
Released
and be fully vaccinated by 11 February 2022. If these staff do not have their first vaccination
by 21 January 2022, they will potentially not be allowed to work on-site from 22 January 2022.
If they do not have their full vaccination by 11 February 2022 they will not be allowed to work
on-site on 12 February 2022 onwards. Again, these staff will be placed on leave without pay
unless they opt to take annual leave.

If these staff can work from home as we navigate through this with them, then that may also
be a temporary option. Other temporary options put forward may also be considered.
During this time and as quickly as possible, we will seek to meet with staff to discuss their
concerns and understand their barriers to being vaccinated. If they continue to choose not to
be vaccinated, we will commence discussions around potential redeployment opportunities
or to terminate their employment where redeployment is not practicable. Staff would be
provided four (4) weeks’ notice where they would either not be required to work or they may
be redeployed to an alternative role during this time. At any point during these four weeks,
they can choose to change their mind, get vaccinated and return to their role (based on the
above-mentioned timing criteria). We would work closely with these staff and their
representative to ensure a fair process.
Key dates:
•  Consultation for Phase 1 & Phase 2 commences 25 November 2021.
•  Consultation for Phase 1 (CVP) finishes Tuesday 30 November, 12.00pm.
•  Decision for Phase 1 (CVP) provided Wednesday 1 December 2021.
LGOIMA
•  Consultation for Phase 2 (H&S risk assessments) finishes 13 December 2021.
•  Decision for Phase 2 (H&S risk assessments) provided 17 December 2021.
•  Decision on Tahiwi and Boulcott becoming CVP sites to be provided in the New Year.
Next Steps
20. Subject to your approval of the recommendations, consultation with staff will commence to
be completed by mid-day Tuesday 30 November.  This includes those who will be required to
be vaccinated to continue performing their role.
Under
21.  A decision will be made on Wednesday 1 December and communicated with impacted staff.
22.  Business Unit leaders will begin operationalising the decisions ready for the deadline of 3
December.
23.  All supporting communication and guidance will be distributed on Thursday 2 December.

Released

Recommendations
24. Approve proposing the implementation of Covid Vaccine passes at the Services and Sites
recommended in Appendix 1 to staff
eisagree
25. Approve proposing the vaccination requirements by role category set out Appendix 2 to
staff.
eisagree
'
LGOIMA
Barbara McKerrow
Chief Executive
Wellington City Council
Date:
under
Released

Services / Sites
LGOIMA
with public access
Under
Covid 19 – Traffic light implications
Appendix 1
Released

Information Sheet
No limits if vaccination passes are used for:
If vaccination passes are not used, the following restrictions apply
Green
No limits if used for:
Following restrictions apply:
• Hospitality
• Hospitality - up to 100 people based on 1metre distancing, seated & separated
• Gatherings (e.g. weddings, places of worship, marae)
• Gatherings up to 100 people (e.g. weddings, places of worship, marae), based on 1 metre distancing
• Events (indoor/outdoor)
• Events (indoor / outdoor) – up to 100 people based on 1metre distancing, seated and separated
• Close contact businesses
• Close contact businesses – face coverings for staff, 1m distancing between customers
• Gym
• Gyms – up to 100 people, based on 1metre distancing
Orange
Following restrictions apply:
• Hospitality – contactless only
• Gatherings up to 50 people, based on 1 metre distancing
• Close contact businesses, events (indoor / outdoor) and gyms are not able to operate
Red
Following restrictions apply:
Following restrictions apply:
• Hospitality - up to 100 people based on 1metre distancing, seated & separated
• Hospitality – contactless only LGOIMA
• Gatherings up to 100 people, based on 1 metre distancing
• Gatherings up to 10 people
• Events (indoor / outdoor) – up to 100 people based on 1metre distancing
• Close contact businesses, events (indoor / outdoor) and gyms are not able to operate
• Close contact businesses – public health requirements in place
• Tertiary education distance learning only
• Gyms – up to 100 people, based on 1 metre distancing
• Tertiary education – vaccinations required for onsite delivery, with capacity
based on 1m distancing
WCC COVID-19 Protection Framework  Note: The WCC Protection Framework is an application of Central government guidelines (top table) to provide local context.
If vaccine certificates are used:
Gym
Workplaces
Public Facilities
Event (indoor/outdoor)
Retail
Gym
Recreation Centres
Office
e.g. Library, community centres and pools
E.g. Festival
e.g. Tip Shop
✓ open under general
Under
Green
✓ open under general settings
settings
✓
✓ open under
No limitations
✓ No limitations
✓ No limitations
general settings
Orange
✓ capacity limits based on 1 metre distancing
✓ open with capacity limits
based on 1m distancing
✓
✓ up to 100 people, based on 1
up to 100 people, based  ✓ up to 100 people, based
✓ WFH
Red
✓ up to 100 people, based on 1 metre distance
metre distance, seated and
on 1 metre distance
on 1 metre distance
encouraged
seperated
If vaccine certificates are not used:
✓
✓ up to 100 people, based on 1
up to 100 people, based  ✓ up to 100 people, based
✓ open under general
Green
✓ open under general settings
metre distance, seated and
on 1 metre distance
on 1 metre distance
settings
✓ open under
seperated
general settings
Orange
✓ capacity limits based on 1 metre distancing
✕
✓ open with capacity limits
unable to operate
✕ unable to operate
✕ unable to operate
based on 1m distancing
✓ WFH
Red
✓ up to 100 people, based on 1 metre distance
encouraged
Released

Service Area: PSR (1/3)
Service
Sites
Implications if yes to CVP
Implications if no to CVP
Recommendation &
Considerations
Cemeteries
• Karori
• Public confidence in the H&S risk at
• At red, restricted numbers in the
Officer recommendation is to require CVP
• Makara
these facilities
buildings (as per government mandate)
mandate to access the following sites:
• This will impact people entering these
• Cleaning in between services would be
• Karori Depot & Office (x 2)
premises, including contractors.
required. Practicalities and cost may
• Karori Chapel x2 (note crematorium is
• Update the Quality Management
make this unfeasible.
attached to small chapel)
System, ISO Accredited and Forms to
• Makara Depot
reflect the requirement (operational
Note - this will not impact access to the
matters).
cemetery grounds itself. – e.g. visits to the
• IT needs - an addition 3 – 4 devices
graveyard.
LGOIMA
to cover the passes in public facing
Customer or funeral director can still decide if
roles.
CVP is required for their funeral/gathering.
Pools
• Freyberg Pool
• Public confidence in the H&S risk at
• Significantly reduced customer
Officer recommendation is to require CVP
• Karori Pool
these facilities
confidence and public participation at
mandate to access all of the following sites:
• Thorndon Pool
• Based on comments from customers
pools. This will also impact revenue.
•
•
•
Khandallah Pool
to date we believe a small minority
Reduced number or complete halt of
Freyberg Pool (2-3 x devices and 1-2
would be upset that they can no
school visits. Under 12’s are regular
additional security guards)
• Keith Spry Pool
longer enter facilities if they are
customers of the venue and there is a
• Karori Pool (2 x devices)
• Tawa Pool
unvaccinated.
duty of care to protect those who can
• Thorndon Pool (1 x device)
• Wellington Regional Aquatic Centre • IT needs - an additional 17 devices
not be vaccinated. Increased risk of
• Khandallah Pool (1 x device)
(WRAC)
to cover the passes in public facing
contracting COVID-19 for staff and
• Keith Spry Pool
roles. The distribution numbers can be
customers, particularly as pools have
• Tawa Pool (2 x device)
Under
seen in the recommendations.
reduced options at their disposal for
• Wellington Regional Aquatic Centre (WRAC)
• Security needs - recommend an
mitigating the transmission of COVID-19
(6-8 x device and 1-2 additional security
additional 4 security guards in total
due to the nature of the facility.
guard)
split between Freyberg and WRAC at
• Feedback from staff and customers
peak times (at least initially). We are
suggests that there would be
There is one exception to consider for the
confident in the other sites that there
considerable opposition from customers
WRAC due to its relationship with the DHB and
are sufficient resources on reception -
if we did NOT mandate CVP.
the use of a hydro pool (that we may be unable
e.g. Keith Spry Pool already have
• Inconsistent rule for services and
to prohibit access). We will need protocols in
security on site.
increased confusion of what applies as
place, for example, two entrances and deep
there are multiple purposes for these
clean in between access to the hydro pool.
venues. For example, KSP shares a
creche and a library. Other sites include
Auckland and Christchurch Council have
gyms, retail and hospitality.
already confirmed they are mandating CVP for
• Significant capacity restrictions for pools
pools and this is consistent.
that host close contact services (e.g.
physio, learn to swim, rescues) which
are unable to operate in orange and red.
Released

Service Area: PSR (2/3)
Service
Sites
Implications if yes to CVP
Implications if no to CVP
Recommendation & Considerations
Rec Centres
• Karori Rec Centre
• Public confidence in the H&S risk at
• For Recreation Centres, see above
Officer recommendation is to require CVP mandate to
• Tawa Rec Centre
these facilities
implications for Pools (the same
access all of the following sites:
• Nairnville Rec Centre
• Council may need to review the set up
reasons apply).
•
•
Karori Rec Centre (2 x devices)
Kilbirnie Rec Centre
of entrance ways/front of house so
that vaccine passes can be checked
Additional implications include:
•
Tawa Rec Centre (1 x devices)
• ASB Sports Centre
at the point of entry
•
Nairnville Rec Centre (2 x devices)
• IT needs - an addition 15 devices to
• People who are not vaccinated
•
Kilbirnie Rec Centre (2 x devices)
cover the passes in public facing
have an increased risk of severe
•
ASB Sports Centre (8 x devices and 2 security)
roles. The distribution numbers can
symptoms and hospitalisation if
be seen in the recommendations.
they contract COVID. If the site
Points for consideration and possible exemption:
LGOIMA
• Security needs - an additional 2
does not mandate CVP then
security guards to support ASB
unvaccinated people have an
We may not be able to require CVP for some children’s
Sports Centre at peak times (at least
increased risk of contracting
holiday programmes such as OSCAR (Out of School Care
initially). We are confident that all
COVID due to the nature of
and Recreation) – we will ned to follow government
other sites are manned with sufficient
activity/close contact sport.
guidance for these. If not, we will need to implement
resources on reception.
• Significant impact on training
separate measures to manage these.
camps, community and
professional sport. For example,
Tawa Recreation Centre is owned by Tawa College. We
national sporting organisations
may need to look at options for CVP when we are in
such as the Silver Ferns will not
control of that site. We need to conduct further
access our site if it is not CVP
consultation if they want to take a collective approach.
mandated.
• Sites such as the ASB Sports
Wellington Sports Med is a tenant at ASB Sports Centre.
Centre also host a large number of
As a health provider they may not be able to use CVP.
national and regional events which
We need to conduct further consultation with them to
will be unable to operate in orange
determine options
Under
and red.
Golf clubs
• Berhampore Golf Office
• Public confidence in the H&S risk at
Public perception of H&S risk – may
Officer recommendation is to require CVP mandate to
these facilities
impact usage (anecdotal evidence
access the golf course office.
• IT needs - an addition 1 device for the
from customer conversations
Golf Office.
suggests this is the case)
We understand that golf courses are likely to be covered
under the government guidelines so we would need to align
with that.
City Parks &
• Botanic Garden (incl.
• Public confidence in the H&S risk at
• These facilities host children for
Officer recommendation is to require CVP mandate to
Reserves
Treehouse shop)
these facilities
LEOTC (Learning Experiences
access the building components that make up the city parks
• Otari-Wilton's Bush treehouse
Outside the Classroom), so not
and reserves. This includes bookable spaces.
& Leonard Cockayne Centre
requiring a CVP could result in a
loss of school bookings.
Minor operational depot areas within the gardens will be
• Discovery Garden
• There is a café in Begonia House
covered for staff under the risk assessment tool.
• Begonia House
where workers must be mandated
to operate.
Released

Service Area: PSR (3/3)
Sites
Sites
Implications if yes to CVP
Implications if no to CVP
Recommendation & Considerations
Depots
• Newtown Depot &
• IT needs – an addition 1 device for
• Mobile service workers interact
Officer recommendation is to require CVP mandate to
Office
Newtown.
closely with the community and
access depot sites.
are at increased risk for
contracting COVID and bringing it
Other minor operational depot areas within sportsfields
back to the depot which would
will be covered for staff under the risk assessments
impact multiple teams.
Other considerations to note:
Large numbers of staff (approx. 80) have limited/no WFH
options so every effort should be taken to minimise the
impact of COVID and the effects this will have on the
health of staff and business cont inuity.
LGOIMA
Note - Contractors/couriers and some members of the
public visit the site (to pick up keys/ handle deliveries
etc).
Nurseries
• Berhampore
• Public confidence in the H&S risk at
• Unable to run volunteer
Officer recommendation is to require CVP mandate to
Nursery
these facilities
programmes
access Berhampore Nursery Office.
• IT needs - an addition 1 device for
• No community groups on site
Berhampore Nursery.
for plant pick up. WCC would have
to deliver and pick up the cost.
Under
Harbour Market
• Harbour Market
• Public confidence in the H&S risk at
• Challenge of managing H&S with
Officer recommendation is to leave at this stage and wait
these facilities
many people in close proximity
for advice on government settings to see what to do with
• Challenge of managing entry
• Public perception of H&S risk –
this site.
(multiple points of entry to the
may impact usage (anecdotal
Market) – may need temporary
evidence from customer
fencing, gates/verification points.
conversations suggests this is the
case)
Sportsgrounds
• Newtown Park
• Public confidence in the H&S risk at
• Challenge of managing H&S with
Officer recommendation is to require CVP mandate to
• Mt Albert Park
these facilities
many people in close proximity
access all of the following sites:
(National Hockey
• Challenge of managing entry
• Public perception of H&S risk –
•
Stadium)
(multiple points of entry to the
may impact usage (anecdotal
Newtown Park - as this will be impacted by restricted
ground) – may need temporary
evidence from customer
numbers for events if not.
• Rugby League Park
fencing, gates/verification points.
conversations suggests this is the
• Martin Luckie Park
case)
Other sites are impacted by elite sport and so we want to
wait for advice on government settings to see what to
do with them.
Released

Service Area: Libraries
Sites (16)
Implications if yes to CVP
Implications if no to CVP
Recommendation & Considerations
• Brooklyn
• Public confidence in the H&S risk at
• Limitation to service levels (we
Officer recommendation is to require CVP mandate to access all
• CBD - Te Awe Brandon
these facilities
have experienced the impact of
sites EXCEPT:
•
this during the Level system
•
•
Ideal if the CVP mandate applies to
Johnsonville Collection & Distribution Centre
CBD - Arapaki Manners
all site but in some cases there are
where service limitations have
• CBD - He Matapihi Molesworth
sub-leases in pace, e.g. cafes,
triggered angry incidents with
Other considerations:
•
some customers with consequent
Cummings Park (Ngaio)
hireable spaces. If these are not
• He Matapihi - awaiting advice from National library if we can
CVP mandated then we will need to
H&S risk to staff – as recorded in
• Island Bay
apply a CVP mandate
make alternate arrangements for
Risk Manager).
LGOIMA
•
•
Johnsonville @Waitohi
unvaccinated customers.
• Feedback from customers has
Arapaki – ensure the Service Centre has alternate methods for
providing service to Social Housing customers
•
been that many may not come to
The HIVE Makerspace (Johnsonville)
• Arapaki will need alternate ways to
deliver housing services (all levels)
the site if it is not CVP mandated,
• Karori
•
so we need to consider access to
IT needs for managed entry –
• Khandallah
the many vs. access to the few.
checking CVP
• Significant impact on groups of
• Kilbirnie
customers (e.g. schools).
• Miramar
• Newtown
• Tawa
• Wadestown
• Johnsonville Collection and Distribution
Centre (Not public facing)
• City Archives
Under
Released

Service Area: Community Centres
Sites (30)
Implications if yes to CVP
Implications if no to CVP
Recommendation & Considerations
• Aro Valley
• Public confidence in the H&S risk at
• Limitation to service levels as a result
Council funded Centres
•
these facilities
of the logistics requirements to
Berhampore Centennial
• Recommend that CVP requirement is added to funding
• Logistics of managing out of hours
maintain H&S in a non-CVP site
contracts
• Brooklyn
access where there are no Council
• Feedback from customers has been
• Churton Park - Office hours
staff – either onus on the user to
that many may not come to the site if it
Council run centres
•
is not CVP mandated, so we need to
Churton Park - Centre Access for
verify CVP or it has to be Council
• Officer recommendation is to require CVP mandate
staffed
consider access to the many vs.
events/programmes
•
•
We may need to make special (non-CVP) arrangements
We may need to amend some lease
access to the few.
• Haitaitai
•
for the Foodbank at Newlands
conditions e.g. Tawa community
Potential impact on groups of
•
customers (e.g. elderly).
Island Bay
centre tenants
City Housing Community Rooms
•
•
Johnsonville
We can mandate CVP as a condition
LGOIMA
of hire but we may possibly lose
• It is unlikely we can mandate CVP as these are used by
• Karori
some bookings as a result
tenants.
• Khandallah Town Hall Cornerstone
• Kilbirnie / Lyall Bay
• Linden
• Miramar / Maupuia
• Mt Vic Hub
• Newlands - Office/Drop-in Lounge
• Newlands - Centre Access for
events/programmes
• Newtown
• Ngā Hau e Whā o Paparārangi
Under
• Ngaio Town hall
• Northland Memorial
• Raukawa
• Seatoun Village Hall (The church below
and the hall are next door to each other).
• Seatoun St Christophers (The hall above
and church are next door to each other).
• Strathmore Park
• Tawa
• Te Mara Community Room
• Thistle Hall (peak hours)
• Wadestown (Wadestown Community
Center Coordinator hours) venue open
variable hours
• Waitohi-Johnsonville Community Hub
(captured under J/Ville Library and
Community Centre)
• Vogelmorn (no hours published)
Released

Service Area: City Consenting & Compliance
Sites (1)
Implications if yes to CVP
Implications if no to CVP
Recommendation & Considerations
• Consenting & Compliance Head
• Public confidence in the H&S risk at
• Maintain logistics restrictions as
• Officer recommendation is to require CVP mandate
Office - 113 The Terrace Wellington
these facilities
per current Alert Level settings
(Levels 7, 10 & 11)
• Ensure H&S of public and staff
• Any business associated with
• We have a legislative requirement to respond in a City emergency
while interacting with the public
Health, Hospitality and Education
event and therefore it is critical we maintain H&S of staff and
•
would need to be undertaken by
•
IT needs - scanning devices on
capacity levels – risk of not achieving this is heightened with greater
Moa Point Dog Pound
level 7 and at Moa Point dog pound
vaccinated staff, any specialist
possible exposure to unvaccinated people in the workplace
contractor e.g. engineers, will
need to be vaccinated.
• Implications of staff undertaking
site visits / inspections will need to
be considered and actively
LGOIMA
managed when returning to Head
Office
Under
Released

Service Area: Public Reception areas
Sites (4)
Implications if yes to CVP
Implications if no to CVP
Recommendation & Considerations
• Boulcott Street offices (including Level 7
• Public confidence in the H&S risk at
• Greater H&S risk to the public
Officer recommendation is to require CVP mandate on the
public access point)
these facilities
governors (Councillors) and leaders
following areas ONLY:
•
of the Council (ELT and HO staff).
•
Visitors, staff and contractors would
113 The Terrace Tahiwi offices (including
need to be CVP verified.
This group is important to the ongoing
Tahiwi Level 7, 8 and 16
Level 7 public access point & Level 16
• We need to be able to provide service
and emergency operations of the City.
• Considerable public interaction with many Councillors
reception)
to Social Housing tenants using
and staff on these levels
• Arapaki Service Centre
alternate arrangements
• Public perception of H&S risk – may
•
impact usage (anecdotal evidence
•
IT needs – verification devices at
MOB office
Boulcott Level 7
access points
from customer conversations
• Reasonable amount of non-staff interaction with staff on
• Security needs – possibly required to
suggests this is the case)
this level
ensure controlled access
LGOIMA
• Need to maintain logistics restrictions
as per current Alert Level settings
Arapaki Service Centre
• Considerable public interaction with staff at this site
•
•
Arapaki Service Centre
Note: We need to be able to provide service to Social
• there is a risk that we can’t
Housing tenants using alternate arrangements.
operate a fully staffed or alternate
Service Centre if there is a COVID
transmission event in Arapaki
Under
Released

Service Area: Rubbish, Recycling & Waste
Sites (2)
Implications if yes to
Implications if no to
Decision / Comments
CVP
CVP
• Southern Landfill – Office (generally no
• Public confidence in the H&S risk
• Maintain logistics restrictions as per
Office and Tip Shop
public access) and Transfer station
at these facilities
current Alert Level settings
• Officer recommendation is to require CVP mandate.
(public access to facilities, outdoors)
• Visitors, staff and contractors
• Considerable public and non-staff interaction with staff at
would need to be CVP verified.
• Public perception of H&S risk – may
these sites
• Southern Landfill - Tip Shop (retail,
• IT needs – verification devices at
impact usage (anecdotal evidence
indoors)
access points
from customer conversations
Other areas
• Security needs – possibly required
suggests this is the case)
•
to ensure controlled access
Face coverings mandatory for public accessing our facilities
• Rubbish & recycling collection services – operate with PPE
• Miramar Para Kai kerbside food waste collections – operate
with PPE
LGOIMA
Under
Released

Service Area: Other
Service
Sites
Implications if yes to
Implications if no to CVP
Recommendation &
CVP
Considerations
Art Gallery &
• Toi Poneke Arts Centre
• Public confidence in the H&S
• Maintain logistics restrictions as per
Officer recommendation is to require CVP
risk at these facilities
current Alert Level settings
mandate.
places for hire
• Visitors, staff and contractors
• Public perception of H&S risk – may
Considerable public and non-staff interaction
would need to be CVP verified.
impact usage (anecdotal evidence from
with staff at these sites
• IT needs – verification devices
customer conversations suggests this
at access points
is the case)
• Security needs – possibly
required to ensure controlled
access
Emergency
• WREMO (Turnbull Street)
• Public confidence in the H&S
• Maintain logistics restrictions as per
Officer recommendation is to require CVP
risk at these facilities
current Alert Level settings
mandate.
LGOIMA
Operating
• Visitors, staff and contractors
• Heightened H&S risk at a time of
Need to minimise the H&S risk of all staff and
centres
would need to be CVP verified.
emergency for the City
visitors operating in an emergency situation
• IT needs – verification devices
at access points
• Security needs – possibly
required to ensure controlled
access
Service
Sites
Implications if yes to CVP
Implications if no to
Recommendation &
CVP
Considerations
Car Parking
• Clifton Terrace Car Park
• Public confidence in the H&S risk at
• Maintain logistics restrictions as
Officer recommendation is to NOT require
these facilities
per current Alert Level settings
CVP mandate.
Under
• Visitors, staff and contractors would
need to be CVP verified.
• IT needs – verification devices at
access points
• Security needs – possibly required to
ensure controlled access
Manage boat
• Evans Bay Office (Evans Bay
• Public confidence in the H&S risk at
• Maintain logistics restrictions as
Officer recommendation is to NOT require
these facilities
per current Alert Level settings
CVP mandate.
ramps
Marina / Clyde Quay)
• Visitors, staff and contractors would
need to be CVP verified.
• IT needs – verification devices at
access points
• Security needs – possibly required to
ensure controlled access
Released

Appendix 2
Role Groupings
Potential Situations
Current Controls
Residual Risk Contraction of COVID- Residual Risk Transmission of
Vaccination Consideration
Vaccination Requirement
19 (once controls are in place)
COVID-19 (once controls are in
place)
Public Health Order - Education
Roles that are required to regularly go into schools as an
•
Masks
Consequence:
Consequence:
These roles are required to be vaccinated under the COVID-19 Public
It is legally mandated for these roles to be vaccinated.
Mandated roles under the Public Health Order for
essential part of their role and therefore mandated under the
•
Physical Distancing
Major
Major
Health Response (Vaccinations) Order 2021.
Eductation - required to go into schools
COVID-19 Public Health Response (Vaccinations) Order 2021.  •
Good Hygiene
All positions that fit within this role profile are required to be
•
Tracking using COVID app
Likelihood:
Likelihood:
Vaccination consideration ranking
vaccinated.
•
Staying home when unwel
Likely
Likely
Number of people interacted with = Medium to Extreme
•Covid test where required
Ease of contact tracing = Extreme
•Record results in Sensitive Event Module of Risk  Risk:
Risk:
Physical Distancing = Low to High
Manager
High
High
Length of interaction = Extreme
Interacting with the public = Extreme
Vaccination legally Mandated
Affecting vulnerable people = Extreme
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  Workplace risk vs non-work = Extreme
may experience more severe reaction,  may experience more severe
and have a higher risk
reaction, and have a higher risk
Covid Vaccination Pass Facilites
All roles who carry out work in facilities which have been
•
Masks
Consequence:
Consequence:
These facilities are defined as requiring Covid Vaccination Pass for entry  All workers who work within facilites requiring Covid
deemed a Covid Vaccination Pass Facility are required to
•
Physical Distancing
Major
Major
due to the:
Vaccination Pass for entry are required to be vaccinated.
Wellington City Council Facilites requiring a Covid
provide their My Vaccination Pass upon entry.
•Reduction of attendees to
- Criticality of service
Vaccination Pass for entry include:
events/facilities/programmes
Likelihood:
Likelihood:
- Abiltiy to service the city or undeartake our services
In addition to the above, any roles that go into Covid
- Cemeteries
•
Good Hygiene
Likely
Likely
- Risk of exposure
Vaccination Pass Facilites are required to present their Covid
- Pools
•
Tracking using COVID app
- Protection of the unvaccinated
Vaccination Pass upon entry.
- Recreation Centres
•
Staying home when unwel
Risk:
Risk:
- Health and vitality of the city
- Golf Clubs
•Workers with cold, flu or COVID-19 symptoms get  High
High
- Reduce transmission in public facilities
- Building components of City Parks and Reserves (incl
tested where required
bookable)
•Workers record results in Sensitive Event Module
Vaccination consideration ranking
- Newtown Depot & Office
of Risk Manager
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  Number of people interacted with = Extreme
- Berhampore Nursery
may experience more severe reaction,  may experience more severe
Ease of contact tracing = Extreme
- Newtown Park (Sportsfield & Function Room)
and have a higher risk
reaction, and have a higher risk
Physical Distancing = High
LGOIMA
- Libraries
Length of interaction = Extreme
- Community Centres
Interacting with the public = Extreme
- Arapaki
Affecting vulnerable people = Extreme
- Southern Landfill - Office, Transfer Station Offices
Workplace risk vs non-work = Extreme
- Toi Poneke Arts Centre and Office Spaces
- Wremo x 2 (CVP for EOC Activation)
- Level 16 Tahiwi
- CCC Office - Level 7 Kai Upoko
Regulatory and Resource Services
Roles that have regular interactions with the public and/or
Golden Rules:
Consequence:
Consequence:
Regulatory and Resource Services roles interact regularly with the public  it is recommended that all Regulatory and Resource
internal/external stakeholders to fufill resource or regulatory
•
Masks
Major
Major
and/or internal/external stakeholders, and are uanble to confirm
Services roles be required to be vaccinated as an
These roles include building consents, animal services,
services.
•
Physical Distancing
vaccination status of those they interact with.
additional control measure.
parking services and environmental health.
•
Good Hygiene
Likelihood:
Likelihood:
•
Tracking using COVID app
Liekly
Likely
These include legally required roles Council must deliver. There may be
•
Staying home when unwel
certain sites that require vaccinatinon certificates are mandated under
•Covid test where required
Risk:
Risk:
the Health Order.
•Record results in Sensitive Event Module of RM
High
High
•Work from home where possible
Vaccination consideration ranking
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  Number of people interacted with = Medium to Extreme
may experience more severe reaction,  may experience more severe
Ease of contact tracing = Extreme
and have a higher risk
reaction, and have a higher risk
Physical Distancing = Medium to High
Length of interaction = High to Extreme
Interacting with the public = Medium to Extreme
Affecting vulnerable people = High to Extreme
Workplace risk vs non-work = Extreme
Under
Essential Services
Essential services roles which are required to work on site
•
Masks
Consequence:
Consequence:
Essential roles will be required to work on site during lockdowns, as well  It is recommended that all Essential Services roles are
during lockdowns, as well as in alert/traffic light levels or in the  •
Physical Distancing
Major
Major
as in alert/traffic light levels or in the event of a local/regional or national  required to be vaccinated as an additional control measure.
These roles would be required during a lockdown, higher
event of a local/regional or national emergeny
•
Good Hygiene
emergeny.
alert/traffic light levels or in the event of a local/regional or
•
Tracking using COVID app
Likelihood:
Likelihood:
national emergency.
These roles:
•
Staying home when unwel
Likely
Likely
These roles will have varying levels of interactions with the public
- directly contribute to delivering an essential serivce? (eg
•Workers with cold, flu or COVID-19 symptoms get
including vulnerable groups of society.  They are uanble to confirm
These essential services roles include:
Water or Wastewater technician)
tested where required
Risk:
Risk:
vaccination status of those they are likely to interact with.
•Emergency Management (incl EOC workers)
- include identified "back-up roles" which perform the function
•Workers to record results in Sensitive Event
High
High
•IT
of the primary role if unavailable
Module of Risk Manager
Vaccination consideration ranking
•Facility Management
- if unavailable has the potential to negatively affect the
•Work from home where possible
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  Number of people interacted with = Medium to Extreme
•PSR (Newtown) operational maintenance or emergency
organisation/city
may experience more severe reaction,  may experience more severe
Ease of contact tracing = Medium to Extreme
and/or call
- requires highly specialised skills and/or knowledge that is
Limited access to worksites which would reduce
and have a higher risk
reaction, and have a higher risk
Physical Distancing = Medium to High
•Conservation lab (Otari)
difficult to cover for
risk of exposure and transmission
Length of interaction = High to Extreme
•Nursery services
Interacting with the public = Medium to Extreme
•Horticulture services
Affecting vulnerable people = Medium to Extreme
•Cemetery Services
Workplace risk vs non-work = Extreme
•Ranger Services and after hour response
•Asset and plant management
•Tenancy management/welfare/urgent responses
•CCC Site inspections
•Communicatons and Engagement
•Waste Operations
•Security
•H&S
•Transport and Infrastructure roles
•Legal
Released

Pool and Recreation Facilities
WCC Pool and Recreation Facilities roles regularly interact with  •
Masks (where appropriate)
Consequence:
Consequence:
Pool and Recreation facilities workers are in regular close contact with
All locations within pool and recreation facilities may have
the public, in particular having high attendance rates for
•Physical Distancing
Major
Major
children and other vulnerable groups of society. They are also uanble to  interaction with vulnerable groups of society and therefore are
children* and other vulnerable groups of society.
•
Good Hygiene
confirm vaccination status of those they regularly interact with. These
considered within this group.
•
Tracking using COVID app
Likelihood:
Likelihood:
facilites also have the potential for large scale events, and emergency
Pools and Recreation Facilities can not easily provide seperate  •
Staying home when unwel
Likely
Likely
response (first aid)
It is recommended that all Pool and Recreation Facilitiies
access/egress or seperate worker only areas, therefore,
•Workers with cold, flu or COVID-19 symptoms get
roles are required to be vaccinated as an additional control
anyone working onsite will interact with the general public.
tested where required
Risk:
Risk:
Pool Specific Risk :
measure.
•Workers to record results in Sensitive Event
High
High
Due to the nature of pool activities, standard health and safety measures
*Children are defined as a vulnerable group by Government
Module of Risk Manager
like face coverings are not appropriate, and physical distancing is not
Any roles that regularly go into Pools and Recreation Facilities
given they cannot be vaccinated (you must currently be at
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  always easy to maintain.
would also need to be vaccinated as we can't seperate those
least 12 years old to be vaccinated).
Pool specfic rules:
may experience more severe reaction,  may experience more severe
on site from public, and children who can not be vaccinated.
•parents to assist with guiding or hands on support  and have a higher risk
reaction, and have a higher risk
Recreation Facility Specific Risk:
if needed for swim lessons
WCC Recreation faciliites host multiple events and sporting activities
with high attendance by children (and other vulnerable groups of
society), where physical distancing is not always possible to be enforced.
Under the traffic light system, it does talk about close contact roles,
which swim school may fall within, which would see the roles mandated.
Vaccination consideration ranking
Number of people interacted with = Extreme
Ease of contact tracing = Extreme
Physical Distancing = High
Length of interaction = Extreme
Interacting with the public = Extreme
Affecting vulnerable people = Extreme
Workplace risk vs non-work = Extreme
LGOIMA
Libraries and Community Centres
Libraries and Community Centre roles regularly interact with
•
Masks
Consequence:
Consequence:
Libraries and Community Centre roles regularly interact with the public
it is recommended that all Libraries and Community Centre
the public, in particular having high attendance rates for
•
Physical Distancing
Major
Major
and vulnerable groups of society, including hosting youth programmes
roles are required to be vaccinated to provide an extra layer
children* and vulnerable groups of society.
• Physical barriers where apporpriate
etc.  They and are also uanble to confirm vaccination status of those
of protection.
•
Good Hygiene
Likelihood:
Likelihood:
they regularly interact with.
Libraries and Community Centres can not easily provide
•
Tracking using COVID app
Likely
Likely
Any roles that regularly go into Libaries and Communbity
seperate access/egress or have worker only areas away from  •
Staying home when unwel
Libraries and Community Centres will likely contine to be operational
Centres would also need to be vaccinated as we can't
the public, therefore, anyone working onsite will be exposed to  •Workers with cold, flu or COVID-19 symptoms get  Risk:
Risk:
during higher traffic light levels, where there is high community
seperate those on site from public, and children who can not
the general public.
tested where required
High
High
transmission.
be vaccinated.
•Workers to record results in Sensitive Event
*Children are defined as a vulnerable group by Government
Module of Risk Manager
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  Vaccination consideration ranking
given they cannot be vaccinated (you must currently be at
•Work from home where possible
may experience more severe reaction,  may experience more severe
Number of people interacted with = Extreme
least 12 years old to be vaccinated).
and have a higher risk
reaction, and have a higher risk
Ease of contact tracing = Extreme
•Scheduling of programmes and
Physical Distancing = High
limiting admission numbers into Library and
Length of interaction = Extreme
Community Centres as well as programmes
Interacting with the public = Extreme
Affecting vulnerable people = Extreme
Workplace risk vs non-work = Extreme
Public facing
Public facing roles that have high interactions with
•
Masks
Consequence:
Consequence:
These roles will have high interaction with the public (including
It is recommended that all Public Facing (high interaction)
(high interaction with public and/or internal/external
internal/external stakeholders.  This work can not be done
•
Physical Distancing
Major
Major
vulnerable groups of society) and/or internal/external stakeholders.  They  roles are required to be vaccinated as an additional control
Under
stakeholders)
remotely.
• Physical barriers where apporpriate
are uanble to confirm vaccination status of those they interact with.
measure.
•
Good Hygiene
Likelihood:
Likelihood:
•
Tracking using COVID app
Likely
Likely
These roles will likely contine to be operational during higher traffic light
•
Staying home when unwel
levels, where there is high community transmission.
•Workers with cold, flu or COVID-19 symptoms get  Risk:
Risk:
tested where required
High
High
Vaccination consideration ranking
•Workers to record results in Sensitive Event
Number of people interacted with = High to Extreme
Module of Risk Manager
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  Ease of contact tracing = Extreme
may experience more severe reaction,  may experience more severe
Physical Distancing = High to Extreme
Scheduling and limiting interaction with external
and have a higher risk
reaction, and have a higher risk
Length of interaction = Low to Extreme
stakeholders
Interacting with the public = High to Extreme
Affecting vulnerable people = Low to Medium
Workplace risk vs non-work = High to Extreme
Public facing
Public facing roles that have low interaction with
•
Masks
Consequence:
Consequence:
These roles will have low interaction with the public (including vulnerable  With physical distancing, mask, good hygiene required for
(low interaction with public and/or internal/external
internal/external stakeholders as well as public.  This work can  •
Physical Distancing
Moderate
Moderate
groups of society) and/or internal/external stakeholders.  Due to the low  these roles, there are multiple layers of control which are
stakeholders)
not be done remotely. This includes public facing roles that are  • Physical barriers where apporpriate
interaction they are liekly to be able to confirm vaccination status of
adequate to reduce the risk of contaction and transmission of
not captured within the other role profiles.
•
Good Hygiene
Likelihood:
Likelihood:
those they interact with.
covid.
•
Tracking using COVID app
Likely
Likely
•
Staying home when unwel
Vaccination consideration ranking
It is not required but it is recommended that these roles are to
•Workers with cold, flu or COVID-19 symptoms get  Risk:
Risk:
Number of people interacted with = Low to Medium
be vaccinated.
tested where required
Meduim
Mediium
Ease of contact tracing = Medium to High
•Workers to record results in Sensitive Event
Physical Distancing = High
Module of Risk Manager
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  Length of interaction = Low to High
may experience more severe reaction,  may experience more severe
Interacting with the public = Low to Medium
Scheduling and limiting interaction with external
and have a higher risk
reaction, and have a higher risk
Affecting vulnerable people = Medium
stakeholders
Workplace risk vs non-work = Medium
Released

Office or non-public facing
Office or non public facing roles that have high interaction with  •
Masks
Consequence:
Consequence:
These roles will have high interaction with the internal/external
It is recommended that all Office or non-public facing roles
(with high face to face interaction with internal/external
internal/external stakeholders that can not be done remotely.
•
Physical Distancing
Major
Major
stakeholders.  Due to the nature of the relationships and without public
are required to be vaccinated as an additional control
stakeholders)
• Physical barriers where apporpriate
interaction they are likely able to confirm vaccination status of those they  measure.
•
Good Hygiene
Likelihood:
Likelihood:
interact with.
•
Tracking using COVID app
Likely
Likely
•
Staying home when unwel
Vaccination consideration ranking
•Workers with cold, flu or COVID-19 symptoms get  Risk:
Risk:
Number of people interacted with = Extreme
tested where required
High
High
Ease of contact tracing = Extreme
•Workers to record results in Sensitive Event
Physical Distancing = High
Module of Risk Manager
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  Length of interaction = Extreme
may experience more severe reaction,  may experience more severe
Interacting with the public = Extreme
Scheduling and limiting interaction with external
and have a higher risk
reaction, and have a higher risk
Affecting vulnerable people = Extreme
stakeholders
Workplace risk vs non-work = Extreme
Office or non-public facing
Office or non-public fublic facing roles that have low interaction  •
Masks
Consequence:
Consequence:
These roles will have low interaction with internal/external stakeholders.   With physical distancing, mask, good hygiene required for
(with low face to face interaction with internal/external
with internal/external stakeholders.  This includes office or non- •
Physical Distancing
Moderate
Moderate
Due to the low interaction they are liekly to be able to confirm vaccination  these roles, there are multiple layers which are adequate to
stakeholders)
public facing roles that are not captured within the other role
•
Good Hygiene
status of those they interact with.
reduce the risk of contaction and transmission of covid.
profiles.
•
Tracking using COVID app
Likelihood:
Likelihood:
•
Staying home when unwel
Likely
Likely
Vaccination consideration ranking
It is not required but it is recommended that these roles are to
•Workers with cold, flu or COVID-19 symptoms get
Number of people interacted with = Low to Medium
be vaccinated.
tested where required
Risk:
Risk:
Ease of contact tracing = Medium to High
•Workers to record results in Sensitive Event
Meduim
Mediium
Physical Distancing = High
Module of Risk Manager
Length of interaction = Low to High
Unvaccinated or those at higher risk
Unvaccinated or those at higher risk  Interacting with the public = Low to Medium
Can work from home in higher alert/traffic light
may experience more severe reaction,  may experience more severe
Affecting vulnerable people = Medium
levels
and have a higher risk
reaction, and have a higher risk
Workplace risk vs non-work = Medium
LGOIMA
Under
Released

Document Outline