Agenda Newton Central School Board of Trustees
Monday 11th May 2020
Apologies: Kim
Attendance: Kiri, Hannah, Riki, Vasiti, Becky, Christine, Geoff, Tipene
Led by:
Discussion:
Action:
Timatanga: 19:07hrs
Karakia: Hannah
MOTIONS APPROVED:
1. Administration
The minutes are approved
1.0 Minutes from last meeting (s)
Chairs
1: Recommendation to continue from the emergency hui
and correct record
BOT meetings via Zoom.
and the meeting in March.
1.1 Update on assigned actions – see
table below minutes
1.2 New Board Members form.
2. Strategic Decisions
MOTIONS APPROVED:
2.0 Approval of the annual plan
Elected members 2.0 The board recommends that
- Budget Priorities
the Principal is frugal in regards to
discretionary spending.
2.1 Statement of Variance
4
3. Monitoring
MOTIONS APPROVED:
3.0 Financial Accounts
Christine / Riki
3.0 Recommendation to focus on
long term (1-2 years)
implications of Covid-19.
Christine and Riki to meet.
- Christine and Geoff
updated on the
financials, noting that
with no expenditure
recently, there is a smal
surplus. The true impact
of Covid-19 wil start to
emerge in a few months.
4
4. Strategic Discussions
3.0 Vision statement progress:
Andrew Melvil e, 4.0 Vision statement “story
report
Tamati
shaping” is still taking place with
plans to seek feedback from all
cohorts. Statement expected
BOT members
before the next board meeting.
4.1 Covid-19 plan, policy, and required
4.1 Concerns around readiness for 4.1 The Board approves
actions.
staff and students returning to
that the Principal implement
school at Level 2.
governing guidelines for the
- Concerns around security at
move to Covid-19 alert level
gates at pick-up and drop off.
3.
- A recommendation was made
to suspend online tutorials on
May 14 and 15 to al ow teachers
to attend campus in person.
4.2 BASC considerations
4.2 The plan is to survey the
community on intentions and
commitment to BASC.
4.3 Christine to organize a Zoom
4.3 Policy review plan
for policy-writing tutorial.
4.4 Committee
4.4 8:14pm The Board went into
committee to discuss a staffing
matter, the conclusion of which
was that the principal would
update the Board at its next
meeting. The Board came out of
committee at 8:21pm
5
Correspondence (listed below
MOTIONS APPROVED:
Minutes)
5.2 Correspondence
6 Te Whao matters
6.1. Confirm structure of BOT hui so Te
Whao can confirm structure and times
of meetings for Te Whao
6.2 Constitution / Special Character
work – Te Whao considerations:
7. Agenda Items for Next Meeting
Whakamutunga: 20:53
Note 1: Correspondence is listed on the back of the agenda
Note 2: List of current delegations attached to agenda
Inward Correspondence:
1. Letter clarifying donations policy
2. Decision tool for early learning and school responses to COVID-19
3. Corona Virus MOE Notification – MOE – Mon March 23rd
4. Audit Visit Confirmation – April 2020 RSM.
Outward Correspondence:
1. Notification to community of School Donation
NEXT MEETINGS:
Please review Meetings document here.
STATUS OF ACTION ON DECISIONS
hui
action
who
RAG status
18/8/16
complete Declaration of Interests and Trustee all
superceded
gaps
15/12/16
advise accountant about approval of attributing Ira/Riki
next financial year
earmarked fundraising to the year in which wil
be used
18/5/17
review bil board rental situation
Riki
on-going
18/8/17
convene appraisal sub-committee
Laurayne
reported at last
hui (Nov 2018)
16/11/17
ensure review of curricula is included in Board Riki
include with policy
annual plan
review
16/11/17
review
values
(to
underpin
policy all
Working Group
redevelopment, etc)
14/12/17
clarification on ‘trading income’ in budget
Riki
in progress
15/05/2018 EXIT interviews to be conducted
Riki
On-going
and Laurayne
, 19/06/2018 Address matters in the Management Letter
Riki
On-going
19/06/2018 Riki to invite Māori medium staff to Riki
deferred to 2019
a BoT meeting this year to discuss pedagogical
and curriculum plans in the new space.
7/08/2018 lengths of terms for co-opted trustees (produce Christine/Kikee in progress
a SS for all members)
7/08/2018 complete Curriculum policy review in 2019
policy team
in progress
11/09/2018 arrange parent survey re online achievement Laurayne,
in progress
reporting Link to questions
Hannah, Kim,
11/09/2018 identify policy needs for OSCAR registration
Riki & CH
in progress
