Draft Minutes Newton Central BOT 24th Aug.pdf

MINUTES Newton Central School Board of Trustees
Tuesday 24th August 2021
Apologies: Kiri
Attendance - trustees: Hannah, Moa, Riki, Kim, Chris, Margie, Dena, Rebecca, Geoff and Sarah


Start Time: 7.01
Led
Discussion:
Ac  t i
on/who:
by:
Karakia: Hannah

Motions approved:
1.  Administration

1.1  Minutes  of  the  29th  June

1.2 – 29th June Minutes
BOT hui are approved.

Chairs  signed? Not yet due to Alert
1.1  Minutes  from  last

Level 4 challenges
1.4 There were no declarations
meeting  are  a  correct

of interest
record

1.4 Any declaration of

interests?

1.2  Signing of hardcopy of

last minutes

1.5 Are all BOT members now

registered with NZSTA

1.3  Matters  arising  from

minutes

1.6 Please ensure your BOT

profiles are posted into this
1.4  Declaration
of
Dropbox Folder by 20th July so
these can be added to our
Interests:
school website.
1.5  NZSTA Registration

1.7 NZSTA Access to Code of
1.6  Blurbs
for
BOT
Conduct review here.
Note link to the survey in the
Website
correspondence below.

1.7  BOT Code of Conduct
We encourage individual BOT
–  Review  of  NZSTA
members to review the survey.
draft

We wil  use the interim code of
conduct until the NZSTA
document is complete

2.  Strategic Decisions

Motions Approved:

2.1 Riki to provide draft of 2022

Riki
calendar for discussion
2.1 Approval for draft calendar
2.1.  2021
&
2022

2022 as presented.
school calendar


2.2 SCOT Analysis of
Teachers only day scheduled
2.2.  Decision
on
Designated character options.
10/09 to be transferred to
pursuit
of

2022.
designated
see 3 for further insights

character

.

Motions Approved
3.  Strategic Discussions

3.1 Next steps of NCS BOT

Code of Conduct.  Where to
3.1 Agreed to conduct and use
3.1.  Code of Conduct
BOT
next?
a Code of Conduct created by

NCS BOT in the interim until
3.2.  Alternative

3.2. Discussion on plans for
the NZSTA Code of Conduct is
Constitution
alternative constitution
formalised and issued to al

school boards.
Suggestion is to begin

exploring the concept .  We

need to develop a constitution
3.2 That the board moves
that meets the unique setting of  ahead with exploring the
NCS. Volunteers: Te Whao
concept of formalising an
Members are committed to
alternative constitution.
researching this concept.  The
opportunity for feedback wil  be
provided at each BOT meeting.
Expectation is a clear time limit
on this.

Riki, Hannah & Moa to consult
directly with the MOE on
guidelines.

See above

4 .Te Whao matters

Te Whao hui this week.

Discussion around risks on
high level of interests in
enrolments.  Need clarity
around Tono process.

5.  Other Business

Motions Approved:

5.1 Welcome - Carolyn Marino.
5.1.  Principals

Not able to join us.  She has
5.3 The board accepts the
Appraisal

met with other SLT members
resignation of Richel e
this week and is re-scheduled
Edwards.

to join the next BOT Hui on 28th
5.2.  Gifting Review
September
5.4 The Board supports

Anneke’s application to seek

5.2 If all staff were to leave, the  study leave.
5.3.  Staffing
total liability would be $19,641

The board have considered the  5.5.3 The board approves
5.4.  Student  numbers
situation and feels no further
Programme Maintenance as
& Bal ots
action.  However, we need to
our preferred painters.
consider the impact of the

fringe benefit tax. Geoff to
5.6
5.5.  Property Updates
explore this further with
Milestone Foundation: 25
Elizabeth Mc Kendrey and
Ipads

report back.
That the Newton Central BOT
5.6.  Grant

resolves to apply to the
Applications:
5.3 – Resignation – Richel e
Milestone Foundation for
Edwards
funding towards 25 Ipads at a

total cost of $16,419 exc GST.

5.7.  DEANZ
5.4 – Request for study leave
Pub Charities: 25 That the
2022 – Anneke Brouwers
Newton Central BOT  resolves

to apply to the Pub Charity

Limited for funding towards 25
5.5.1 Modular update - Pending  Chromebooks at a total cost of
feedback from Council,
$8,866 exc GST.
Engineers, architects etc to

building on top of Rm14.
The Newton Central BOT

resolves to apply to the Trusts
5.5.2 Room 7&8 - unable to
Community Foundation Limited
complete the roof, pending due  for funding towards a compost
to Alert Level 4.
bin at a total cost of $2,400 exc

GST. Action on this is
5.5.3 Painting and washing of
incumbent on the MOU
school. Received 3 quotes and
between the school and
timeline for work fol ows:
DEANZ being approved by the
1) To do preferably EOY
Co-chairs and the principal.
2) RM15&16 October

3) All school December during
5.7 DEANZ
Christmas break
The Memorandum of

understanding to investigate by
5.5.4 School Playground
co-chairs as Health and Safety
Could be other costs (Demo &
being a main component to
Excavating) Hannah and Moa
explore.
to look at the Procurement plan  Riki to make a final decision
and make a decision.
with co-chairs, subject to
Riki to research who wil  own
approval.
the playground.

5.6 PTA are looking at

accessing grants for funding

5.7 Discussing concerns of the
Health and Safety and
sustainability of the compost
bins.

Motions Approved:
6.  Financial

6.1 July Monthly Report
That the financial report be
Geoff
6.2 Audit decisions for 2022
received.

The BOT acknowledges our

obligations and wil  await to
That the Board supports the
engage with our proposed
continuation of the school
auditor when the time comes.
donations scheme in 2022.

See list below:

7  Correspondence
Riki

(listed below Minutes)

7.1  Correspondence In

7.2  Correspondence
Out

●  Discussions regarding Draft
8.    Agenda Items for
letters for distribution:
Next Meeting

o  Friends of NCS fund
Riki  sent  out  a  statement
regarding  donation  options  to
the community in late June.
Riki  to  coordinate  with  Hannah
to ensure our written statements
regarding donations meet MOE
guidelines.
Items to be reviewed by HA for
legal perspective and
recommendation.

ACTION: Complaints
procedures and ensure this is
addressed at the next hui

Information: NZSTA webinars
available online for Board
members.  Pay particular
attention to new treaty
legislation

Whakamutunga: Marge

Time finished: 9.27pm

Note 1: Correspondence Listed Below

Inward Correspondence:
2/07/2021
FW- Fol ow up OIA request for information – How …chools
in NZ
06/07/2021
2020 school audit delays, late(1)
08/07/2021
1392 Attendance Term 1 2021 Supplementary
11/08/2021
Arrangements for the 31 December 2021, 2022, and 2023
audits

13/08/2021
Member Only Board Matters - 13th August

Outward Correspondence:
NA

NEXT MEETINGS:
Please review Meetings document here.


STATUS OF ACTION ON DECISIONS

hui
action
who
RAG status
24/08/20  Engage specialist to review Support Staff
Riki
Urgency diminished;
structure
wil  wait for NZEI
process
24/08/20  Draft thank you letters to:
See names
One done, one
Tipene (Hannah), Sheila (Hannah), Andrew
started, one to do
Melvil e (Kiri)
24/8/20
Resolve bil board situation to remove
Riki
Sarah wil  become
involved
15/05/20 EXIT interviews to be conducted
Riki
Kiri now taking this
18
and Hannah  role
24/08/20 Riki to invite Māori medium staff to a BoT
Riki
Next Board hui

meeting each year to discuss pedagogical and
curriculum plans on an annual basis.
11/09/20 Arrange parent survey re online achievement
Hannah,
In progress
18
reporting Link to questions
Kim,
24/11/20 Spread Special Character info to whanau
Christine, et  in progress
20
al
23/2/21
comms re special character
Christine
in progress
25/05/21  meet with Gavin Pol ard (MoE)
Riki/Margie
in progress
30/3/21
principal to arrange meeting for Te Whao with Te  Riki
new
Kawehau Hoskins

I certify that these minutes were approved as a true and correct record of the Board of
Trustees meeting of Newton Central School, dated 24th August 2021
Signature / Name

Co-chair ________________________

Co-chair ________________________

Date:  _____________________________