Minutes Newton Central School Board of Trustees
Tuesday 23rd Hui-tanguru 2021
Apologies: Geoff
Attendance - trustees: Hannah (chair), Kim (staff representative), Riki (principal), Tiopira (Te Whao),
Rebecca, Vasiti (Te Whao), Kiri, Moa Simmonds (Te Whao)
-
other: Christine (secretary/treasurer), Sarah Mil s (parent)
Led by:
Discussion:
Ac t i
on/who:
Karakia: Hannah
MOTIONS APPROVED:
Round of introductions
That Sarah has speaking
1. Administration
Chairs
rights during this meeting
1.1 Minutes from last
1.1 That the minutes are a
meeting and correct
true and correct record of the
record
24 November meeting
1.2 Signing of hardcopy
of last minutes
1.3 Matters arising from
1.5 That Hannah continue as
minutes
the chair in relation to elected
1.4 Update on assigned
members
actions – see table
below minutes
1.6 That the Board co-opt
Sarah Mil s to be a trustee
1.5 elected Board
appoints one
1.7 That the Board co-opt Moa
chairperson
Simmonds to be a trustee
1.6 Trustee to replace
Julia (in committee
from 9:15-9:20)
1.7 Trustee to replace
Tamati
MOTIONS APPROVED: n/a
2. Strategic Decisions
Mostly the same as last year, plus
some updates;
2.1. Strategic Plan
Riki
since not due until next month
annual update
trustees would like more time to
review; to be approved at next hui
MOTIONS APPROVED: n/a
3. Strategic Discussions
3.1 re policies: have incorporated
3.1. Special Character
Christine feedback from Riki and Geoff
(policies, comms)
comms: CH to produce leaflet and
Q&A for website; stal at Fiafia Day
Christine and Riki to meet with
Gavin Pol ard
3.2. Achievement Data
Riki/Kim
3.2 Asian community is growing so
need to include in analysis in future
• Auraki
o maths looking ok, though
there hasn’t been recent PD
o writing ok but need to
consider how to improve
moderation; PD this year
o reading is problematic;
expected for Year 1; wil need
extra support for Year 2
• Maori medium
o maths good
o writing
o reading as for Auraki but
even more so
• Awahou
o maths improvement an
aspect of increasing reo
confidence
o writing
o reading – slight improvement
Not much point in looking at
attendance last year
Great to have new people/energy;
4 .Te Whao matters
Vasiti & Jarrod Rawiri wil be chair, Tiopira
Tiopira
wil be secretary;
Focus wil be on special character
MOTIONS APPROVED:
5. Other Business
5.1 MoE & NZEI very supportive of
distributed leadership model; all
5.1. Kahui Ako Update
schools stil committed to making it
work; as of now, Riki won’t be on-
5.2. Staffing
site on Thursdays
5.3. Property Update
5.2 no issues; best year ever for
recruitment, by a long shot
5.3 long-standing water leak may
That we seek amendment to
be addressed by using unallocated SIP grant for CCTV, which
$20,000 in which case MoE pays
should be approved because
for repair/replacement; we are high that is a necessary school
on MoE priority list but funding
improvement
won’t be approved until July
• There wil be a deficit, possibly
MOTIONS APPROVED:
6. Financial
about $13,000 from 2020
That the report be received
Riki &
• The Board supports keeping
6.1. Financial report,
Christine
the Pacific Champion project in
including Budget
the budget even though it
probably means adopting a
budget anticipating a net loss
•
7 Correspondence (listed Riki
below Minutes)
7.1 Correspondence In
7.2 Correspondence Out
• invite Māori medium staff to
8. Agenda Items for Next
a BoT meeting each year to
Meeting
discuss pedagogical and
curriculum plans
• approve strategic plan
• approve budget
• possibility of opening
swimming pool for a fee
Whakamutunga: Tiopira
(time 9:25)
Note 1: Correspondence is listed on the back of the agenda
Note 2: List of current delegations attached to agenda
Inward Correspondence:
Outward Correspondence:
NEXT MEETINGS:
Please review Meetings document here.
STATUS OF ACTION ON DECISIONS
hui
action
who
RAG status
24/08/20
Engage specialist to review Support Staff structure
Riki
Urgency diminished; wil
wait for NZEI process
24/08/20
Engage Tree Audit review and implement
Riki
report
received
&
implemented
24/08/20
Draft thank you letters to:
See names
One done, one started,
Tipene (Hannah), Sheila (Hannah), Andrew Melvil e
one to do
(Kiri)
24/8/20
Resolve bil board situation to remove
Riki
Deadline has passed; to
fol ow up
24/8/20
Convene appraisal sub-committee
Hannah
Has begun
24/8/20
review policy redevelopment in relation with all
completed
underpinning school values
15/05/2018 EXIT interviews to be conducted
Riki and Hannah Awaiting feedback from
Laurayne
24/08/20 Riki to invite Māori medium staff to a BoT meeting each Riki
Next Board hui
year to discuss pedagogical and curriculum plans on
an annual basis.
7/08/2018 complete Curriculum policy review in 2019
policy team
done
11/09/2018 Arrange parent survey re online achievement Hannah, Kim,
In progress
reporting Link to questions
20/10/2020 Engage Andrew Melvil e re graduate profiles
Riki
Wil not need any further
funding
24/11/2020 amend previous minutes
Christine
done
24/11/2020 Advise if available for exit interviews
Tiopira
Done (yes)
24/11/2020 amend Board policy re terms of co-opted members
Christine
done
24/11/2020 Feedback to Christine about draft policy document
All trustees
done
24/11/2020 Spread Special Character info to whanau
Christine, et al
in progress
23/2/21
comms re special character
Christine
in progress
23/2/21
meet with Gavin Pol ard (MoE)
CH/Riki
new
I certify that these minutes were approved as a true and correct record of the Board of Trustees meeting
of Newton Central School, dated 23 February 2021
Signature / Name
Co-chair _______________________________________________
Date:
_____________________________
