MINUTES OF THE MEETING OF THE TRUST BOARD,
OPEN AGENDA
held at Level 2, Apārangi Office (Mercury Building) and Museum Building
33 Broadway Avenue, Newmarket
Hui Tanguru – Rāpare, 27 Pēpuere 2020
(Thursday, 27 February 2020)
04:30-05:00pm
Present: O Atimalala (Chair), K Avery, Dr S Sandley, J Brosnahan, Prof. R Bedford, J Judge, R Carlyon, M
Binns and B Palmer
Apologies: S Kailahi, P Clark and M Mariassouce
In attendance: Chief Executive, Governance and Compliance Manager, Chair Auckland Museum Institute
and Chair Pacific Advisory Group
Item
MINUTES
No.
1.
WELCOME
The Chair welcomed J McIntyre and P M Lua to the Trust Board open agenda meeting
and opened the meeting at 4:32pm.
Apologies were received from P Clark, S Kailahi (being represented by P M Lua) and M
Mariassouce.
2.
STANDING ITEMS
2.1
Minutes of the Previous Meeting
The Trust Board received the Minutes of the previous Open Agenda Meeting held on 12
December 2019. No comments or questions.
Minutes were accepted as a true and accurate record of the Open Agenda meeting on 12
December 2019.
K Avery / S Sandley, carried unanimously
3.
GOVERNANCE
3.1
Register of Interest
The Chair requested that members provide updates to the list of register to the
Governance and Compliance Manager.
3.2
Board Appointments
The Chair confirmed that B Palmer had been appointed by the Auckland Museum
Institute as a full member of the Trust Board. The appointment was for the term ending
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Trust Board Open Agenda Meeting Minutes – 27 February 2020
30 September 2020.
The Chair also confirmed the following election of officers as a result of the loss of Board
member Tarun Kanji:
Trust Board Deputy Chair – J Judge
Audit and Risk Committee Chair – M Binns, Deputy Chair – B Palmer
Investment Committee Chair – R Carlyon
4.
MATTERS FOR DISCUSSION
4.1
Taumata-ā-Iwi Report
Apologies had been given by M Mariassouce so there was no update from Taumata-ā-
Iwi.
4.2
Auckland Museum Institute (AMI) Report
J McIntyre presented the AMI Report to the Trust Board. He first acknowledged the
passing of AMI-appointed Trust Board member T Kanji. He then welcomed B Palmer as
new member and congratulated the new Deputy Chair of the Trust Board.
AMI passed its thanks to the Museum and the Trust Board for the Museum Medals
Evening that had been a great success. Over 100 AMI members attended the evening
and it was noted that members always enjoy this event and acknowledgement of the
winners for their achievements. In the AMI report, it was reported that development of
the membership programme was still at play. It was also reported that cessation of the
Auckland Museum Foundation was still being completed.
The Chair asked if there was any further update on the situation with cessation of the
Auckland Museum Foundation. The Chief Executive noted that technical and legal issues
were still being finalised.
No further questions or comments. AMI Report was taken as read.
4.3
Pacific Advisory Group (PAG) Report
The Chair welcomed P M Lua who was standing-in for PAG Chair S Kailahi and who would
be assuming the PAG Chair role in June 2020. P M Lua thanked the Trust Board and
introduced himself. He noted the importance of Auckland as the largest Polynesian city
in the world and the pressing issues of climate change that could threaten the safety of
taonga in the Pacific islands. As a result, Auckland Museum was an important safe place
for the care of Pasifika taonga.
5.
ITEMS TO NOTE
5.1
Finance and Visitation Reports
The Trust Board considered the Finance and Visitation Reports provided by the Museum.
Members discussed why Cultural Performance figures were down. The Chief Executive
noted that this was related to the overall lower visitation numbers.
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Trust Board Open Agenda Meeting Minutes – 27 February 2020
B Palmer requested clarification of the line item entitled ‘Capital Project Scoping’ on p.
26 of the Finance report. The Chief Executive took an action to clarify directly.
5.2
Health and Safety Reports
The Trust Board considered the Health and Safety Reports provided by the Museum.
It was requested that the Museum look into the possibility of circulating interim Health
and Safety Reports between Trust Board meetings. It was suggested that these reports
could be sent to Trust Board members on a bimonthly basis, with a brief cover paper to
highlight any significant issues.
New Action
The Trust Board requests the Museum look into the possibility of circulating Health and
Safety reports on a bimonthly basis, including out of session, with a brief cover note to
any highlight significant issues.
AMI representative J McIntyre asked if the Museum was preparing for the impacts of the
Coronavirus outbreak. The Chair reported that the Museum was making a number of
preparations, including emergency response preparation and crisis training. Museum
staff are engaged with Auckland Council officials on possible responses and monitoring
Ministry of Health guidance daily. The Museum Executive Team was undertaking risk
analysis across all departments and preparing a business continuity plan, taking into
account the possible effects of the epidemic. The Chair explained that Museum was
expecting the crisis to escalate, was prepared and would respond accordingly to current
information as events unfold.
The PAG Chair representative noted how important it was for New Zealand to protect the
rest of the Pacific from Coronavirus given Auckland’s position as the doorway to most
Pacific island countries.
6.
ANY OTHER BUSINESS
No other business was raised
7.
OPEN AGENDA MEETING CLOSE
The Chair thanked all members and the Museum staff for the energy and mahi. Open
agenda was closed at 4:50pm.
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Trust Board Open Agenda Meeting Minutes – 27 February 2020