Education New Zealand
6 September 2021
Manapou ki te Ao
Level 5, Lambton House
160 Lambton Quay
Matthew Chipping
PO Box 12041
[FYI request #16355 email]
Wellington 6144
New Zealand
Dear Matthew,
P: +64 4 472 0788
E: [email address]
Official Information Act 1982 request – ENZ interactions with Research
www.enz.govt.nz
New Zealand
www.studyinnewzealand.govt.nz
I refer to your Official Information Act request (OIA), received by Education New
Zealand (ENZ) on 9 August 2021, which asks the following questions:
1. Has your agency contracted work to Research New Zealand in the last
five years?
2. If so, did you provide private information or data on individuals to
Research New Zealand?
3. If so, what agreements did you make with Research New Zealand
regarding privacy and data retention?
4. Have you been notified of any data breaches, security issues, or
privacy issues with Research New Zealand?
Our responses to your questions are as follows:
1. Yes. ENZ contracted Research New Zealand on 5 May 2017 to
undertake research work in relation to the value of international
education to New Zealand.
2. ENZ provided personal information or data on individuals to Research
New Zealand in accordance with the contract between ENZ and
Research New Zealand.
3. The contract between ENZ and Research New Zealand is in
accordance with the Government Procurement Rules, and in alignment
with the terms of the Privacy Act’s 1993 Information Privacy Principles.
The terms for the treatment of privacy and data retention are further
outlined under the ‘Information Management’ and ‘Privacy’ clauses of
the agreement between ENZ and Research New Zealand. These
clauses specify the following terms:
a. Under the ‘Information Management’ clauses, Research New
Zealand is obliged to keep and maintain Records in
accordance with prudent business practice and all applicable
laws. This includes the responsibility to make sure that the
Records provided by, or created for ENZ, are securely
managed and destroyed on their disposal.
b. The ‘Privacy’ clause of the contract outlines the terms of the
protection of personal information where Research New
Zealand has access to personal Information under or in
connection within the agreement between ENZ and Research
New Zealand. This includes terms for the treatment of
Education New Zealand
accessing, storing, processing or transmitting that Personal
Manapou ki te Ao
Level 5, Lambton House
information, to ensure that the Personal information is
160 Lambton Quay
protected against loss, access, use, modification or disclosure
PO Box 12041
that is not authorised by ENZ. The terms of the contract outline
Wellington 6144
New Zealand
that Research New Zealand is to comply with the Privacy Act.
c. Under the ‘Privacy Breaches’ clause, in case of a Privacy
P: +64 4 472 0788
Breach, Research New Zealand is obliged to notify New
E: [email address]
Zealand as soon as possible, take all reasonable steps, such
www.enz.govt.nz
as undertaking its own investigation, take action to stop or
www.studyinnewzealand.govt.nz
mitigate the impact mitigation of any Privacy Breach and
prevent its reoccurrence.
4. We have not been notified of any data breaches, security issues, or
privacy issues with Research New Zealand.
In preparing this information release ENZ has considered the public interest
considerations in section 9(1) of the Official Information Act. You have the right
to seek an investigation and review by the Ombudsman of this decision.
Information about how to make a complaint is available at
https://www.ombudsman.parliament.nz/ or freephone 0800 802 602.
If you wish to discuss this decision with us, please feel free to contact Erika
Szabo, Senior Advisor, Governance on +64 4 886 3768 or
[email address].
Please note that it is our policy to proactively release our responses to official
information requests where possible. Our response to your request will be
published shortly at
https:/ enz.govt.nz/about-enz/information-releases/, with
your personal information removed.
Yours sincerely
Grant McPherson
Chief Executive
Education New Zealand
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