From:
Communications
To:
Tracey Robinson
Subject:
COVID-19 | 25 March 2020
Date:
Wednesday, 25 March 2020 5:24:05 PM
No images? Click here
Kia ora koutou,
No doubt today has been a very busy day.
Setting up workstations at home, arranging
what materials you need from work,
thinking about student support
requirements during this time, and
organising children and other family
members. Please remember to be kind to
yourself and practice patience with
yourself, as well as others, as we transition
into a new normal.
I did want to share a quick example of our
amazing UC community at work. On
Saturday night a survey was quickly
formulated and sent to our students, to
help identify those that would have
difficulties accessing studies online. With
this information the academic work stream
has worked with the IT team to supply
computers and enable these students to
continue their studies. Students were
contacted yesterday and our logistics team
stayed late and opened today to enable
pick up of these in a safe way. Today as we
enter lockdown, we have some very
grateful students, who have one less
pressure in this time of uncertainty.
From today you will see fewer all-staff

emails and more communications targeted
to specific groups. HR’s Intranet FAQ page
will be live tomorrow.
In this update:
Video message from Cheryl and Tori
IT – remote access FAQs
Library – online resources and support
Keeping everyone safe – self isolation
form
Urgent mail deliveries
UC Rec & Sport goes online
Video message from Cheryl and Tori
UC is still here for you; but campus has
moved to your house. In the video
message Cheryl thanks you for your
dedicated work during this unprecedented
time and suggests you look at some of
those things that have been on the back
burner. Tori encourages students to
connect with support resources and see
what UCSA is moving online including
virtual MONO and the Foundry Quiz.
Watch video>
IT services – remote access
IT is currently working through 400 Assyst
tickets and prioritising setting people up
for remote access. Please be patient.
Academic staff are requested to please
delay general Assyst tickets for two to
three days while these urgent ones are
completed. Check the staff tab here for all
IT information and resources.
Remote access FAQs
How do I register for Remote Access?
1. You must register for Remote Access –
watch the video
2. When working from home use off

campus staff and visitor – see the tab
(Off campus staff and visitors)
3. Your desktop computer power must
remain on in order to Remote Access to
your desktop.
Can I take my work computer home?
If you have a UC laptop you can take
this home.
If you have a UC desktop, our
preference is to use your home device
and remote into our UC desktop.
If you do not have a home device or
internet service, please advise your
manager (Your manager will deem if
your role is critical and log an ITS Assyst
Request.
Our preference is that you don’t take
your desktop home.
Can I take my monitors home?
Yes, you must register the asset ID with
your manager before taking it off
campus and it must be returned in the
same condition.
If you are taking any IT assets off campus,
please register the asset ID, with your
manager.
If you need any advice or help refer to the
ITS Website, if your request is urgent
please call the ITS Service Desk on ext
95000.
Library – online resources and support
Access to information services
The library has temporarily turned off
access to Kanopy streaming videos during
the lockdown period. Access will resume
on 20 April to accommodate Term Two
online teaching. In the meantime, users will
continue to have access to Kanopy videos
we have currently licenced.

As the libraries are now closed, where a
physical text is needed for future teaching,
alternatives are in place or are under
investigation. Please continue to contact
your subject librarian for assistance or use
AskLIVE online chat for assistance.
Loan dates have been extended to 24 April
and maximum renewals raised from six to
eight. This should ensure no fines will be
incurred during this time, but please
contact the library if any problems occur.
All New Zealand and overseas libraries
have suspended physical supply of books
on interloan. Please continue to request
interloans as normal as the library may be
able to supply these electronically.
A list of resources that publishers have
now provided online is available here.
Elsevier is opening up access to 256
textbooks (free of charge for three
months) on the ScienceDirect platform to
help support institutions during the COVID-
19 pandemic. See this website for details
A number of publishers are also providing
free access to journal articles about COVID-
19
Learning and teaching support
Most subject librarians are now working
from home, offering learning and research
support online for students and academic
staff. Subject librarians are liaising with
academic staff to ensure they have the
resources they need available for students
during the lockdown period and when
teaching starts again.
Enquiry services
There will be two main contact points -
AskLIVE, our online chat service and email
to [email address]. AskLIVE will

remain available from 8.30am-20.30pm
weekdays and 10.30am-20.30pm on
weekends.
Keeping everyone safe – self isolation
form
These forms are not intended for everyone
to fill in as we head into nationwide
lockdown – see www.covid19.govt.nz.
Please only complete the form for any of
the following reasons so UC can support
you and help trace any contacts should the
need arise:
You are confirmed as having COVID-19
Had close contact with a suspected OR
confirmed COVID-19 case
Recently arrived from overseas
Immune system compromised
Symptomatic/Unwell
Reminder: If you hear of a possible or
confirmed case of COVID-19 amongst our
UC community while we are isolated in
different places, please promptly inform
UC’s Incident Management Team so we
can provide support and follow up with
these people. Please contact the EOC IC
Mailbox with the following info:
Student or staff name
Student or staff ID number
Hall they were/are resident in (if
applicable)
Contact details
Any other information that will allow us
to contact them.
If possible, please encourage the person to
complete a Self-isolation Form which will
be online soon
Urgent mail collection:
UC warehouse will be receiving mail and
courier packages weekdays between 10am
– 12noon during the lockdown.

If you are expecting urgent mail we can
redirect this to your personal address.
Please contact Tracy Ford on 027 809 7109
or 03 369 2183 or email
[email address]
UC Rec & Sport goes online
UC Rec & Sport has the lowdown on how
to stay active at home. Physical activity is
essential for mental wellbeing so make
time in your routine to join a familiar class
or try something new.
Yesterday the team recorded 30 pieces of
content for online, in four venues – BAT,
CORE30, HIIT30, Yoga, Pilates and Pump
type workouts, all of varying lengths, with
different teachers. And staff have
equipment at home to create and upload
more workouts!
Find livestreamed and recorded group
fitness classes via the UC Rec & Sport
YouTube and Facebook Channels. Please
be mindful of your current fitness level and
any medical conditions you have – start off
gently and rest when you need to.
Keep yourself moving at home – add this
to your daily routine
A calendar invite has been sent to help you
stay well during our lockdown period. It's
optional to accept.
Stand up
It’s time to stretch.
Push your hands up high.
Wave them around.
Now what? – check out some of the
options above
Check out Youtube for a range of 5, 15 and
50 minute workouts
Check out the RecCentre Facebook page
(live sessions coming soon)

Download the Rec & Sport app for a daily
workout from the Apple App Store and
Google Play
Make sure your home work space is set up
to maximise your health and wellbeing… do
an Ergo assessment.
A calendar invite has been sent to help you
stay well during our lockdown period. It’s
optional to accept.
Today's communication to students can be
found here>
If you would like support from UC, please
contact [email address] or
phone 0800 827 748 or 03 366 3999.
He Waka Eke Noa. We are all in this
together.
Ripeka Tamanui-Hurunui
Incident Controller
Forward
University of Canterbury
Te Whare Wananga o Waitaha
Private Bag 4800, Christchurch 8140
New Zealand
Free call: 0800 VARSITY or phone: +64 3 364 2555
© University of Canterbury
All UC staff receive this email based on the all staff
email list.
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From:
Communications
To:
Tracey Robinson
Subject:
COVID-19 | 26 March 2020
Date:
Thursday, 26 March 2020 5:26:31 PM
No images? Click here
Kia ora koutou,
I hope you’ve found time to enjoy the
beautiful Waitaha Canterbury weather
today. You might feel like you have been
receiving a lot of information as the COVID-
19 situation has evolved over these past
days and weeks. From today, we will be
taking a break from daily all-staff emails
and returning to UC's usual
communications during term break. You
can catch up on recent messages and find
information in these places:
All-staff emails are available on the
Intranet page 2020 Staff
Announcements. You will also find
student updates in this area
Intercom continues to feature blogs,
focusing on wellbeing
HR have created a Covid-19 FAQ
Intranet page to answer your questions
about working from home, leave,
wellbeing and more
Please email [email address]
or phone 0800 827 748 or 03 366 3999 if
you have any questions.
The campus is now in lockdown and is only
accessible to essential staff. Security is

checking the Arts Centre location and plant
rooms regularly. Power has been turned
off to all but essential services.
In this update:
Reminder: flu vaccines
Self-isolation register
IT – download Zoom to your home
device
Working from home tips and resources
for entertaining everyone
Flu vaccines
The UC Health Centre is open and
operating as an essential service. Flu
vaccines for eligible staff with qualifying
medical conditions or who are aged 65 and
over are now available. Patients must be a
New Zealand resident or citizen to meet
this criteria. Flu vaccines will be available to
UC staff outside the eligibility criteria from
mid-April.
The Government will be managing supplies
centrally due to high demand. We will let
you know when vaccines are available,
however it will be after mid-April. This
applies to all Health Centres. Flu
vaccinations do not protect you from
COVID-19, but they do provide significant
protection from different strains of Flu.
Eligible patients include:
Pregnant women
People aged 65 years and older
People aged under 65 years with any
eligible medical conditions including
those with chronic lung disease or
diabetes and those receiving
chemotherapy or who have
compromised immunity.
Children aged 4 years or under who
have been hospitalised for respiratory
illness or have a history of significant

respiratory illness
See full details of eligibility criteria.
Self-isolation register
It’s really important to fill in a self-isolation
form and complete the process for the
following specific reasons. This ensures UC
and the IMT has the information needed to
respond quickly and support those
affected.
Specific reasons include:
You are a confirmed case of COVID-19
You had close contact with a suspected
OR confirmed COVID-19 case
You recently arrived from overseas
You have a compromised immune
system
You are symptomatic/Unwell.
You can also fill this in on behalf of another
staff member or student.
IT – download Zoom to your home
device
IT Services have processed 200 of the 400
Assyst requests mentioned earlier in the
week, and they are still there to help
during the lockdown period - log an Assyst
ticket.
Use this helpful guide to get Zoom up
and running on your device.
If you are having trouble using Zoom on
your UC device, it is recommended that
you download Zoom onto your
personal device.
Working from home tips and resources
for entertaining everyone
Check out UC’s Intranet Wellbeing page for
resources that may be of use to you and/or
your family (working from home,

exercising, parenting etc). If you’ve found
something good you’d like to share with
your colleagues, email it to
[email address] to add to
the page.
New Zealand Geographic: ‘Together at
Home’ – the New Zealand Geographic
team have created fantastic free and
interactive daily activities/challenges for
the thousands of kiwis working from home
with their families during the lockdown.
Your Place Events are hosting a Poetry
Slam at Your Place - #2 on Facebook. Or
check out Rachael Kable’s The Mindful Kind
podcast about working from home.
Working from home tips and tricks:
1.  Create a morning routine: Having a
morning routine is essential for setting
the scene for a productive day. Do
something that makes you happy i.e.
morning walk, coffee or yoga.
2.  Get dressed: Choose an outfit for the
day, something that will make you feel
confident and comfortable for your
day.
3.  Create a space for working: Set up a
space that is yours and purely for
working. Make sure you have a
comfortable chair with good back
support.
4.  Make a schedule and stick to it: Create
a working schedule with your manager.
Establish working hours and stick to
them as best you can. This is important
for maintaining a healthy work life
balance.
5.  Make the most of working from home:
Go for a walk or phone a friend during
your break. Treat yourself.
6.  Set boundaries: Turn off your phone
and laptop when your working day is
over. Set an automatic reply on your
emails at the end of each day to let

others know your hours of work.
Even though you won’t be hearing from us
as regularly, please stay connected with UC
through Intercom and our social media
channels, and keep in touch with your
manager and colleagues. Be kind to
yourself and those around you.
He waka eke noa. We are all in this
together.
Ripeka Tamanui-Hurunui
Incident Controller
Forward
University of Canterbury
Te Whare Wananga o Waitaha
Private Bag 4800, Christchurch 8140
New Zealand
Free call: 0800 VARSITY or phone: +64 3 364 2555
© University of Canterbury
All UC staff receive this email based on the all staff
email list.
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From:
Communications
To:
Tracey Robinson
Subject:
COVID-19 update | UC campus re-opens as we move to Alert Level 2 (teaching and learning remains online for Term 2)
Date:
Monday, 11 May 2020 7:17:04 PM
No images? Click here
Kia ora koutou,
We are excited that the Government
announced today that Aotearoa New
Zealand will move to Alert Level 2 on
Thursday 14 May 2020.
UC’s priority continues to be the safety and
wellbeing of our students and staff, while
supporting the Government in eradicating
COVID-19 from New Zealand.
Further to our email to staff on 1 May
outlining Alert Level 2 at UC, we can now
provide more information about returning
to campus to our controlled learning
environment, with specific tertiary
education operator guidelines. Read more
here>
Full details are available on the UC
webpage Covid-19: Access to campus
under Alert Level 2, which explains the
processes of safety guidelines, location
tracking, physical distancing, and cleaning
and hygiene, as well as all related
resources, templates and reference
documents.
VC live webinar Tuesday 12 May

Our Vice-Chancellor | Tumu Whakarae
Professor Cheryl de la Rey will hold a live
Zoom webinar Tuesday 12 May at 9.45am
– 10am. You will have received an Outlook
calendar invite to register (it will also be
recorded).
The principles of Alert Level 2 at UC are:
Campus will be open to students and
staff on Thursday 14 May. Safety
measures including location tracking
(to support contact tracing measures),
physical distancing, hygiene and health
and safety protocols will be in place.
While campus will be open, UC will
continue to deliver undergraduate
lectures (and taught postgraduate)
lectures, tutorials, laboratories and
assessments online for the remainder
of Semester 1 (including exams from 8
to 20 June) – there is no change to
this.
As staff you will be able to return to
campus once your College/service
unit’s Alert Level 2 Safety Plan has been
approved and communicated to you.
Please wait to hear from your line
manager before you return to
campus.
People at high risk of severe illness
from COVID-19, or those caring
for/living with people in this category,
are encouraged to stay home. There
may be other reasons as to why a
return to work needs to be to
managed, we encourage you to raise
any issues with your line manager and
HR representative.
Staff with school age children are not
expected to return to campus until
schools have resumed. Our transition
back to campus will be flexible, keeping
our students and staff safe is our
highest priority.
As mentioned, bring your Canterbury
Card to campus to scan into buildings.

If you need a replacement Canterbury
Card please phone the Security team
on 0800 823 637.
We will also use QR codes to record
entry into buildings and larger spaces.
Please pre-register to avoid congestion
on campus: instructions are here.
Posters around campus will support the
use of QR codes. Staff are encouraged
to keep a personal log of movements as
well. Posters outlining this process will
be clearly visible around campus.
UC must be prepared to manage a
COVID-19 outbreak on campus in line
with Ministry of Health guidance.
Students may choose to return to
campus in Semester 1 where this will
be beneficial to studies (e.g. to access
workstations or research data; use
warm and quiet spaces to study; access
specialist equipment etc). See the email
sent to students today here and the
email to postgraduate students here.
We know many of our students will be
excited to reunite with friends,
flatmates and neighbours, however
socialising in large numbers brings risks.
We are encouraging them to play it
safe.
People who are unwell must not come
to the campus – please stay home.
Which facilities will be open?
Halls
UC-affiliated halls of residence are
welcoming students back under Alert
Level 2. Students have been advised to
contact their provider to ensure a safe
and welcoming return.
Library
Common spaces such as the library will
also strictly observe the 1 metre rule
(like at the supermarket). Additional
cleaning, germ shield application and
hand sanitiser will continue to be
provided, particularly in high use areas.

The updated hours for Puaka-James
Hight are weekdays 9am to 9pm,
weekends 10am to 6pm.
Computer labs and study spaces
Study commons will also be open in
Karl Popper, Ernest Rutherford,
Engineering Core, Erskine basement
and Undercroft but also subject to
physical distancing. Laboratory and
field-based research will be approved if
it can meet Alert Level 2 guidelines and
travel restrictions. Postgraduate
students and staff who require access
to research facilities will be supported
to return to campus, again with Alert
Level 2 restrictions carefully observed.
UC RecCentre
UC’s RecCentre will reopen on Monday
18 May for a phased return of services -
full details will be updated on their
Covid-19 website from this evening.
New measures will include physical
distancing, extra hygiene and cleaning,
a booking system via the app, reduced
operating hours and reduced class
sizes. Online classes will continue
throughout Alert Level 2 via Youtube
and Facebook. Memberships will
remain on hold until 21 June.
Cafes and food outlets on campus
There will be a delay in cafes and food
vendors opening while they work
through health and safety plans and
gauge demand for services, so you will
need to bring your own food to work.
Parking
UC will reimburse or credit any staff and
students who held UC parking permits
during COVID-19 Alert Levels 3 and 4.
Thank you for your patience and support
while we worked through the process. See
UC parking permits during COVID-19
restrictions on Tu ki te tahi for full details.

Supporting students
UC has a guide for staff on how to Support
Students in Distress. Work on an updated
version of the guide is currently underway,
but the existing one provides a wealth of
useful information to support you to
identify and assist any students
experiencing psychological or emotional
distress at this time.
More information
If you have any questions please email
[email address].
We are looking forward to seeing you
safely back on campus but remember if
you feel unwell do not come to the
campus – play it safe and please stay
home.
Kia kaha, kia maia, kia manawanui | Be
strong, be brave, be steadfast.
Nga mihi,
Steve Gibling
Incident Controller
Forward
University of Canterbury
Te Whare Wananga o Waitaha
Private Bag 4800, Christchurch 8140
New Zealand
Free call: 0800 VARSITY or phone: +64 3 364 2555
© University of Canterbury
All UC staff receive this email based on the all staff
email list.
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From:
UC Communications
To:
Claire O"Connell
Subject:
Covid-19 | Moving to Covid Alert Level 4
Date:
Tuesday, 17 August 2021 9:30:32 PM
No images? Click here
Kia ora koutou,
This evening, the Prime Minister confirmed
Aotearoa New Zealand will move to Covid-
19 Alert Level 4 from 11.59pm tonight,
Tuesday 17 August.
You can keep up-to-date with the latest
Government information on Alert Level 4
here.
Following the announcement by the Prime
Minister, the Vice-Chancellor has activated
the Incident Management Team, and the
Vice-Chancellor and Incident Controllers
are the decision-making authority.
The University of Canterbury campus will
be closed from 11.59 Tuesday 17 August,
with the exception of student
accommodation and those providing
essential services, which includes Health
Centre staff, pharmacy staff, security, and
other essential staff.
Please do not try to access campus unless
you are on the essential staff list. Essential
staff will be advised. If you aren’t contacted
and think you should have been, please
email [email address].
Working from Home
UC staff are to work from home from
Wednesday 18 August. You are welcome to
collect computer equipment, including
laptops and monitors, before 11.59pm this
evening.

At this stage please do not remove any
office furniture from University of
Canterbury buildings. Refer to the UC Covid
Information page for more on working
from home.
Teaching and learning
All classes have been cancelled for the
remainder of this week. Tests, assignments
and other assessments will not take place
during this time. Course coordinators are
asked to start considering rescheduling or
modifying assessment to accommodate
the lockdown. Students are being told to
refer to AKO | Learn for the latest course
information, so please keep learn up to
date, even if it is to say details will be
available at a later date.
Please prepare yourself for the possibility
of online teaching and learning from
Monday 23 August, including potentially
running assessments online.
Student accommodation
The Accommodation team has been
working closely with halls of residence to
ensure appropriate measures are in place.
Students should check with their individual
hall for details.
Events and Gatherings
Under Alert Level 4 all gatherings and
events are cancelled, and all venues closed.
Travel arrangements
If you are currently in Auckland, contact
Orbit to make arrangements to return
home as soon as possible.
If you have any University-related travel
planned for anywhere in New Zealand over
the next seven days you must pause these
travel plans until lockdown is lifted from
the whole of New Zealand.
If you have visited Auckland, the
Coromandel or locations of interest
(published in the Government Covid
website) since Thursday 12 August you
should follow isolation recommendations
on the Government Covid website.
Health and wellbeing
Look after yourself and others in these
uncertain and unique times. Check out the

online wellbeing hub where there’s a
wealth of handy information covering
anxiety and stress and mind and body, for
both staff and students.
People at Higher Risk
People with underlying health conditions
are most at risk of Covid-19 becoming a
severe illness. The University will work
closely with these staff and students to
ensure their individual needs are met.
If you have symptoms of cold or flu call
Healthline on 0800 611 116 and get advice
about being tested.
Taking this action is in the best interests of
us all and as complicated as our situation
is, it’s important to remember we remain
in a better position compared to other
parts of the world. Let’s focus on what
each of us can do to ensure a return to
normal life as soon as possible.
If you have any questions, visit the UC
Covid information page, speak to your line
manager or email
[email address]. Click here to
see the student communication.
We have done this before, and we will get
through this together.
We will be back in touch tomorrow.
Kia kaha,
Iain MacPherson
Incident Controller

Forward
University of Canterbury
Te Whare Wananga o Waitaha
Private Bag 4800, Christchurch 8140
New Zealand
Free call: 0800 VARSITY or phone: +64 3 364 2555
© University of Canterbury
All UC staff receive this email based on the all staff email list.

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From:
UC Communications
To:
Claire O"Connell
Subject:
Covid-19 update - Monday 23 August
Date:
Monday, 23 August 2021 7:50:15 PM
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Kia ora koutou,
Following Prime Minister Jacinda Ardern’s
announcement today, Aotearoa New
Zealand will continue at Alert Level 4. For
all regions outside of Auckland this will
continue until at least 11.59pm, Friday 27
August. For the latest up-to-date
information visit the Government Covid-19
website.
At this time the Incident Management
Team continues to be activated, and the
Vice-Chancellor and Incident Controllers
are the decision-making authority.
I hope you were able to enjoy your
weekend with your bubble and that you
got out into the sunshine today. This time
last week we didn’t expect to be in this
position and it is ok to not be at your best
as a result. What is important is that you
look after yourself and those around you.
Take some time to get fresh air and
connect with your bubble and colleagues.
EAP services remain open during
Alert Level 4 if you would like counselling
support.
Teaching and Learning
All Teaching and assessment continues
online under previously advised level 4
arrangements.
Accessing campus for equipment
From tomorrow, August 24, all staff

(teaching and professional) will be able to
come to campus and collect computer
items and files only (no furniture is to be
taken from campus at this stage) to allow
you to continue working from home. If you
would like to collect items you will need to
report to the Security Office, 114 Ilam Road
to sign in. You will also need to:
wear a mask
observe physical distancing
have your Canterbury Card
have a mobile phone on your person
and provide your number to the
Security team
be prepared to wait for access (it could
take time as numbers are strictly
limited onsite)
Once you’ve signed in, you will be escorted
to your office to collect your required
materials. You will need to report back to
the Security Office to sign out, then leave
campus immediately.
You will be able to access campus every
day (including Saturday and Sunday) from
8am. The last departure from the Security
Office is at 5.30pm each day.
Students are not permitted to pick-up
resources from campus.
Student access to devices
If students don’t have access to a device
suitable for online study, or don’t have a
suitable internet connection, please
encourage students to email
[email address] with their full
name, date of birth, student ID number,
current physical address, contact phone
number, and an outline of their situation.
They will then be contacted on the phone
number provided for arrangements to be
made.
University Travel
There is currently no university travel
permitted under Alert Level 4
restrictions. This will be revised when alert
levels change and the following restrictions
will apply for staff and students wanting to
travel on University business:

Canterbury region in Level 3: no
domestic travel permitted
Canterbury region in Level 2: domestic
business travel, deemed essential, may
proceed with SLT approval only, and to
other regions in level 1 or level 2.
Postgraduate Research Students
For doctoral students, extensions to
candidature milestones and/or UC Doctoral
scholarships may be considered at a later
date - currently there are no changes. If
you have questions about Doctoral
candidature or milestones, email the PGRO
[email address].
Please continue to check in with your
postgraduate research students and
reassure them that UC will prioritise their
access to campus when it is safe to do so.
The UC Covid information page is regularly
updated and has a wealth of information. If
you have any questions about UC’s Covid
response, please email
[email address] or speak to
your line manager.
Today’s communication with students is
here.
Thank you for your ongoing support and
care of each other and our students.
Kia haumaru te noho,
Ripeka Tamanui-Hurunui
Incident Controller

Forward
University of Canterbury
Te Whare Wananga o Waitaha
Private Bag 4800, Christchurch 8140
New Zealand
Free call: 0800 VARSITY or phone: +64 3 364 2555
© University of Canterbury
All UC staff receive this email based on the all staff email list.
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From:
UC Communications
To:
Claire O"Connell
Subject:
Covid-19 update – Tuesday 31 August
Date:
Tuesday, 31 August 2021 7:26:20 PM
No images? Click here
Kia ora koutou,
Prime Minister Jacinda Ardern has
confirmed that all of Aotearoa New
Zealand, except Auckland and Northland,
will move to Alert Level 3 from 11.59pm
tonight.
The Incident Management Team and the
Vice-Chancellor have decided how teaching
and learning, and the university’s other
operations, will proceed under the lower
alert level, based on the latest guidelines
provided by the Tertiary Education
Commission (TEC). The Alert Level 3
guidelines have been updated from those
introduced last year, acknowledging the
more infectious nature of the Delta variant.
Access to campus
Under Alert Level 3 all teaching,
assessments, meetings and other usual on-
site activities will continue to be carried
out online wherever possible.
However, a process has been developed in
line with the new TEC guidelines to ensure
some safe access to the University of
Canterbury campus on a very limited basis.
Academic staff can apply to carry out
teaching and research activity on campus
or as field work under Alert Level 3. This
will be limited to postgraduate research
students, final year honours students and
in specialised programmes, final year

undergraduate students.
This will only be available for teaching
and research that cannot be carried out
online and will be limited to groups
with a maximum size of 10 people
including staff.
Access to campus under Alert Level 3
will be strictly managed and we
encourage staff to read and thoroughly
familiarise themselves with the process
to prevent any inconvenience.
For more detailed information about the
application process, click here.
Please note that processing and review will
be required for each application. Staff will
be notified of the outcome as soon as
possible, but this may take several days.
Please email
[email address] with any
questions or concerns.
Accessing campus for equipment
During Alert Level 3, staff can arrange to
collect their personal chair from their
office.
To collect your chair, please report to
security and the security team will guide
you to the building for access. Please
remember to bring your chair back upon
your return to campus.
If for any reason you’re unable to access
campus for pickup, please email UC Protect
to request a delivery.
Bubble management on campus
If a class, workshop or lab that cannot be
delivered online is granted permission to
be held on campus, the number of people
involved must be limited to 10 people or
less.
Each of these groups is considered a
separate “bubble” and must not interact
with any other student or staff bubble.
Each bubble of 10 or less will be strictly
managed to ensure appropriate infection
control measures, such as physical
distancing of 1 metre and mask wearing,

are being met.
Classes will be limited to two hours and
with shared equipment sanitised
between use.
Everyone must sign in and out at
Security each day and they must scan
the building QR Code and swipe their
identification cards to access spaces.
This is required in order to enable
contact tracing of individuals in the
event of possible exposure to the virus.
Students and staff may travel within
their region to attend class or work.
Study spaces
There will be limited study spaces on
campus for students who cannot do so
from home and strict protocols will need to
be followed. If students require this service
or need more information, they can email
[email address].
Face coverings
Staff and students should bring face
coverings with them, and wear them at all
times while on campus. Face coverings
should be worn when accessing services
like UC Security, UC Health and in
situations where physical distancing may
be difficult.
Support for staff and students
Thank you to all the staff who filled out the
Pulse survey to let us know how you are
feeling. We are currently analysing the
results. In the meantime, we would like to
remind staff whose wellbeing might not be
so good to reach out for help through your
line manager or through the services that
are available such as:
Employee Assistance Programme (EAP)
– 0800 327 669,
www.eapservices.co.nz
Chaplaincy services – Reverend Dr John
Fox, 027 357 1628,
[email address]
Ministry of Health Need to talk? – Free
phone or text 1737
Lifeline – 0800 543 354 or text HELP to
4357 for free, 24/7, confidential
support

This can be a tough time for us all, so make
sure you take opportunities to get fresh air
and connect with your bubble and
colleagues.
Keeping active is an important part of
mental health and wellbeing. Just a
reminder that all staff can now access the
UC Rec&Sport App for free until at least 30
September 2021.
Vaccines
Don’t forget to book your appointment to
get your vaccine if you haven’t already. You
don’t need to use sick leave to attend a
vaccination appointment or to take a
family member to be vaccinated.
More information
The UC Covid information page is regularly
updated and has a wealth of information. If
you have any questions about UC’s Covid
response, please email
[email address] or speak to
your line manager.
Today’s email to all students is here.
For the latest information visit the
Government Covid-19 website.
We will be in touch again soon. Dealing
with uncertainty is difficult and it’s okay to
not be at your best at the moment. What is
important is that you look after yourself
and those around you.
Kia aroha ki te tangata
(we extend care and empower others),
Leanne Keenan
Incident Controller

Forward
University of Canterbury
Te Whare Wananga o Waitaha
Private Bag 4800, Christchurch 8140
New Zealand
Free call: 0800 VARSITY or phone: +64 3 364 2555

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