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www.fndc.govt.nz
Far North District Council | Gifts and Inducements
Policy 1
Memorial Ave, Kaikohe 044
0
Private Bag 752, Kaikohe 0440
[email address]
Phone 0800 920 029
PC 002 Gifts and Inducement Policy
Adopted: April 2019
Next review by: April 2022
Table of Contents
1.
Objective .......................................................................................................................................................... 1
2.
Scope............................................................................................................................................................... 1
3.
Policy Statement/s ........................................................................................................................................... 1
4.
Relevant Legislation, Policies and Procedures ............................................................................................... 2
5.
Definitions (if applicable) ................................................................................................................................. 3
1. Objective
To provide appropriate gift values, acknowledgements, obligations and responsibilities for council staff when
they are offered, given or receive gifts.
2. Scope
This policy applies to all current council staff members including contractors, consultants, elected members and
volunteers. This policy does not apply to the exchange of gifts given on a personal basis between staff. The
appropriate department Executive Assistant or staff member shall be responsible for co-ordinating function
arrangements.
This policy will not be applicable in the event of an employee being dismissed.
This policy also sets out the conditions for receiving gifts.
3. Policy Statement/s
The policy sets out appropriate amounts for staff gifting aligning to their years of Council service.
When deciding to gift the budget holder is to ensure the appropriate funds are available.
The department Executive Assistant or staff member shall provide a tax invoice for direct payment towards
gifts or provide receipt for reimbursement up to the recommended value.
Payments will be charged to the employee's department cost centre.
All payments made on behalf of Council for gifting purposes must be approved by the department Manager
Please see
Gifting Schedule for recommended gift value, or values are at the discretionary of the
Department Manager.
Accepting gifts from members of the public:
The following is relating to gifts from members of the public.
Staff must not abuse their position for personal gain. They must not solicit or accept gifts, rewards or
benefits which might compromise, or be seen to compromise, their integrity and the integrity of their
department and the Council.
As a general rule, a staff member should not accept a gift (whatever its nature or value) if the gift could be
seen by others as an inducement or a reward which might place the person under an obligation to a third
party.
Document number A1829527
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Far North District Council | Gifts and Inducements
Policy 2
There will be certain occasions (e.g. at a Hui) where the differing cultural traditions of the Council staff or
clients require an exchange of gifts. The Council is committed to meeting the needs of different cultures so if
a gift is to be offered in these circumstances it should be accepted. Each such situation needs to be judged
on its own merits and with sensitivity for the cultural aspects involved. If in doubt the staff member should
discuss the matter with their manager.
Where gifts are offered or received or inducements are made they should be reported by the staff member
to their manager.
In order to ensure that members of the staff maintain appropriate standards of conduct and to protect them
from charges of misusing their position, any person who receives any gift, whether unsolicited or otherwise,
from a member of the public in the course of their duties, shall advise their manager and complete the Gift
Register form under guidelines.
Notification should be made by staff members to their Manager or Team Leader prior to gifting, or the
intention to provide a gift.
Notification of receiving a gift is supported by th
e Gift Register form and should be provided to your
Manager or Team Leader upon completion.
Staff can only receive one (1) gift per annum.
4. Relevant Legislation, Policies and Procedures
Legislation
Local Government Act 2002
Council Policies and
PROMAPP gift register
Procedures
Gifting Schedule
YEARS OF
Less than 5
5 – 9 years
10 – 12 years
13 – 19 years
20 years plus
SERVICE
years
Staff Long
Service
Staff Farewells
Up to the value of $200.00 and at the discretion of the department Manager
Staff
Retirement
Staff
Resignation
Bereavement
Other (i.e. birth
of a child,
At the discretion and approval of department Manager
wedding of an
employee)
Volunteers
At the discretion and approval of department Manager
Document number A1829527
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Far North District Council | Gifts and Inducements
Policy 3
Gifting Schedule
YEARS OF
Less than 5
5 – 9 years
10 – 12 years
13 – 19 years
20 years plus
SERVICE
years
Elected
At the discretion and approval of the Mayor
Members
Community
At the discretion and approval of the Mayor
Board
Acknowledgement certificate/card, purchase of gift items and catering (optional) should be arranged by
department staff members to the appropriate value and where necessary approved by Management.
5. Definitions (if applicable)
Term
Definition
Department
The department Manager is a Tier 3 Manager who reports directly to a Tier 2 Manager.
Manager
Team Leader
The Team Leader is usually a Tier 4 Leader who reports directly to a Tier 3 Manager
Document number A1829527
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