Hawke’s Bay Local Advisory Committee Quarterly
Report to Fire and Emergency Board
Quarter 1 (July-September 2020)
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Chairs Update
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The Hawke’s Bay Local Advisory Committee (LAC) came together cohesively during an informative and
enjoyable induction at Pukemokimoki Marae and a successful first meeting in Napier. There is diversity
of experience and networks across the committee members, and familiarity with Fire and Emergency
across the committee, from previous engagement or connection through volunteering. Additionally,
four of the committee members were involved with the Hawke’s Bay LAC trial in 2018. Presentations by
the Te Ūpoko leadership team, the National Manager, Kaupapa Māori and the LAC team gave Committee
members a good understanding of the risks within the LAC boundary, engagement at Fire and
Emergency and the role of LACs engaging with local communities and providing strategic advice on local
risks, issues and opportunities.
Information
Overall, the information that was shared and engagement between LAC members, local leaders and the
National LAC team created a good foundation to build on for the future of the Committee.
Deliverables/Workplan
Official
•
Successfully drafted annual workplan
•
Identified priority stakeholders and community leaders
the
•
Identified engagement method to contact stakeholders
Stakeholder engagement approach and priorities
The Committee has taken an iterative approach to our engagement, leveraging off existing networks in
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our first quarter of engagement, with a focus on initial engagement with established networks of
community agencies and sectors and hapū clusters, to maximise engagement across a broad range of
sectors and networks. This will help determine engagement activity for the rest of the year. Taking
direction from existing risks, the Terms of Reference and the Board Expectations, the Committee
identified the following priority groups:
•
Volunteers
•
Iwi/hapū
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•
Civil Defence Emergency Management (CDEM)
•
Coordinating Executive Groups (CEG)
•
Local Council
•
Established networks of community agencies
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Local Advisory Committees - Quarterly Board Report – October 2020
Committee members will engage with iwi/hapū by way of hapū clusters, through members with
established connections. Risks noted by Fire and Emergency’s regional team include climate change,
overcrowded residences, wildfires and unoccupied property and buildings.
For the next Hawke’s Bay LAC meeting, we have requested more information from the Fire and 1982
Emergency regional team on challenges, risks and issues – and on the risk reduction and fire prevention
work the local team are doing. We have also planned sessions looking at Hawke’s Bay’s COVID-19 and
drought recovery plan, the Land Management Forum and MOU/OSAs, and engagement with a UFBA
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representative.
WORK PROGRAMME
STATUS
NOTES
Issues requiring attention
Work not yet begun
On track/progressing
Develop and implement an annual
Workplan 2020-21 drafted (15 September
workplan
2020).
Provided for the Board’s approval.
Information
Develop and implement a stakeholder
Community stakeholders and priority
engagement plan
sectors for engagement identified at first
meeting (15 September 2020).
Work progressing on the stakeholder
engagement plan.
Establish and build relationships with
Official
key stakeholders
Engagement will begin in October 2020.
Undertake local engagement
the
Engage with volunteers and
representatives to understand
LAC members will meet with local leader
volunteer perspectives
and brigade members at Meeting 2 (17
Consider and promote the interests of
November 2020).
volunteers
under
Consider the interests of industry
There will be a focused session on industry
brigades
brigades at Meeting 3 (02 February 2021)
Provide regular advice on FENZ
Local planning processes currently being
progress in relation to local planning
developed. LAC engagement and advice at
early stages.
Consider the provisions of current
Agenda item for Meeting 2 (17 November
OSAs and MOUs
2020).
Undertake a Committee self-review
To be completed in May 2021
Released
Participate in LAC evaluation – first
To be completed in May 2021
year
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Local Advisory Committees - Quarterly Board Report – October 2020
Hawke’s Bay Local Advisory Committee Quarterly
Report to Fire and Emergency Board
Quarter 2 (October – December 2020)
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Chairs update
Act
The Hawke’s Bay Local Advisory Committee (LAC) held their second meeting at Bay View Station in
Napier. Attending were representatives from Fire and Emergency Te Ūpoko Regional Leadership Team
(RLT), the National LAC team and the National Manager Strategy and Performance.
Presentations over the day included an overview on the national Memorandum of Understandings and
Operational Service Agreements; progress on the implementation of local planning and the 10-year plan;
local risks, priorities and opportunities for the Committee to consider when engaging with stakeholders
and a set of engagement tools to help support the Committee connect with our stakeholders.
The RLT shared their flood recovery plan and learnings from the Napier flood that took place a week
Information
earlier. A representative from the United Firefighters Brigade Association (UFBA) presented on the
UFBA, its relation to Fire and Emergency and how it supports volunteers.
Overall, the information that was shared among the Committee was well received and benefits the LACs
as we continue building relationships with local leaders.
Official
Stakeholder engagement approach and priorities
We continue to take an iterative approach to engagement and have agreed on stakeholder priorities by
the
identifying and connecting with the following groups before December 2020:
•
Volunteers
•
Iwi/hapū
•
Rural
under
•
Safer Communities and other social services networks
The engagement tools will be tested by the Committee when connecting with stakeholders to acquire
information during this time.
We have engaged with volunteers by attending volunteer leadership meetings within Te Ūpoko and will
continue to engage on a 6-month basis.
Released
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Local Advisory Committees - Quarterly Board Report – December 2020
WORK PROGRAMME
STATUS
NOTES
Issues requiring attention
Work not yet begun
On track/progressing
Develop and implement an annual
Workplan 2020-21 drafted (15
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workplan
September 2020).
Approved by the Board.
Act
Develop and implement a stakeholder
Community stakeholders and priority
engagement plan
sectors for engagement identified at
first meeting (15 September 2020).
Priority groups were re-evaluated and
aggregated by LAC members at meeting
two (17 November 2020)
Establish and build relationships with
LAC members have engaged with
key stakeholders
stakeholders and will continue to do so
with newly identified stakeholders as
Undertake local engagement
per their re-evaluated priority list.
Engage with volunteers and
LAC members met with a UFBA
Information
representatives to understand
representative at Meeting 2 (17
volunteer perspectives
November 2020). LAC members have
also attended volunteer leadership
Consider and promote the interests of
meetings in Region. Members will
volunteers
continue to engage with volunteers on a
6-month basis.
Official
Consider the interests of industry
There will be a focused session on
brigades
industry brigades at Meeting 3 (02
February 2021)
the
Provide regular advice on FENZ
LAC members were provided an
progress in relation to local planning
overview on Local Planning at Meeting 2
(17 November 2020)
Consider the provisions of current
LAC members were provided an
OSAs and MOUs
overview of National MOUs and OSAs at
Meeting 2 (17 November 2020).
under
Undertake a Committee self-review
To be completed in May 2021
Participate in LAC evaluation – first
To be completed in May 2021
year
Released
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Local Advisory Committees - Quarterly Board Report – December 2020
Hawke’s Bay Local Advisory Committee Quarterly
Report to Fire and Emergency Board
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2020-21 Quarter 3
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Chair’s update
The Hawke’s Bay Local Advisory Committee (LAC) held its third meeting at Haumoana Volunteer Fire
Station on 2 February. We were welcomed by the Senior Station Officer, who spoke on the history of
the station. Also attending were representatives from Fire and Emergency Te Ūpoko Regional Team
(RLT).
The RLT updated the Committee on the current restructure taking place in the organisation and
informed us on local emergency events since our November meeting.
A Wildfire Specialist presented on the Hawke’s Bay Fire Plan and received feedback from members
Information
regarding the fire plan template.
We have set our meeting dates for the 2021-22 financial year.
Community engagement
Official
LAC members met with volunteers, alongside local leaders, at district volunteer leadership meetings
in November 2020. This first meeting was introductory in nature and focused on explaining the LAC
purpose and role. The Committee will continue engaging with volunteers at this forum.
the
Committee members have existing relationships with iwi/hapū throughout the Hawke’s Bay district
and have initially engaged informally with leaders. This engagement focused on introducing LACs and
their role and identifying opportunities for further engagement.
As part of our safer communities priority, we have engaged with district health boards. Fireworks
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continue to be a concern for these entities and they are looking for advocacy to remove the selling of
fireworks in the district. Future engagement is planned with Hastings Safer Community and the
Hawke’s Bay Suicide Prevention group.
We met with Wairoa District Council who highlighted the risk with forestry in the area, especially with
the increased fire risk of unmanaged carbon forests, as well as the increase in logging trucks on the
roads.
LAC members have introduced themselves and the Committee at informal meetings of rural and
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agricultural organisations. Future engagement in this sector includes Federated Farmers, the Rural
Community Board, and Rural Community Halls.
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Local Advisory Committees - Quarterly Board Report – March 2021
Insights and considerations
The Committee noted during their engagement with volunteers, that some volunteers are unaware
of the purpose of LACs. There is an opportunity for Fire and Emergency to consider how to provide
more information to volunteers and their leaders on LACs and their role.
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The Committee also noted that some priority groups, and the areas they cover, do not align with LAC
boundaries. LACs will need to consider how best to engage with these stakeholders strategically,
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sometimes across LAC boundaries.
The Committee and RLT members also discussed the possibility of holding community debriefs after a
significant emergency event had taken place locally. These debriefs have the potential to be used as
opportunities to engage with communities to identify and understand local risks, and to support
communities to be better prepared for emergencies and more resilient to respond to and recover well
when emergencies happen. These debriefs could also raise awareness of volunteering opportunities
within Fire and Emergency.
Information
Priority stakeholders for 2020/21
•
Iwi/hapū
•
Volunteers
•
Rural
•
Safer communities and other social services networks
Official
the
under
Released
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Local Advisory Committees - Quarterly Board Report – March 2021
WORK PROGRAMME
STATUS
NOTES
Issues requiring attention
Work not yet begun
On track/progressing
Develop and implement an annual
Workplan 2020-21 drafted (15
1982
workplan
September 2020). Approved by the
Board.
Develop and implement a stakeholder
Community stakeholders and priority
Act
engagement plan
sectors for engagement identified at
first meeting (15 September 2020).
Priority groups were re-evaluated and
stakeholders allocated to specific LAC
members at meeting two (17 November
2020)
Stakeholders identified for engagement
during the remainder of 2020/21
confirmed at meeting 3 (2 February
2021)
Information
Establish and build relationships with
LAC members have engaged with
key stakeholders
stakeholders and will continue to do so,
with newly identified stakeholders as
Undertake local engagement
per their re-evaluated priority list.
Engage with volunteers and
LAC members have also attended
representatives to understand
volunteer leadership meetings in-region.
Official
volunteer perspectives
Members will continue to engage with
volunteers on a six-monthly basis.
Consider and promote the interests of
volunteers
LAC members met with a UFBA
the
representative at Meeting 2 (17
November 2020).
Consider the interests of industry
There will be a focused session on
brigades
industry brigades at Meeting 4 (07 May
2021)
under
Provide regular advice on FENZ
LAC members were provided with an
progress in relation to local planning
overview on local planning at Meeting 2
(17 November 2020)
Consider the provisions of current
LAC members were provided an
OSAs and MOUs
overview of National MOUs and OSAs at
Meeting 2 (17 November 2020).
Undertake a Committee self-review
To be completed in May 2021
Released
Participate in LAC evaluation – 1st year
To be completed in May 2021
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Local Advisory Committees - Quarterly Board Report – March 2021
Document Outline
