ACT
Guidance for COVID-19 transition from Alert Level 1 to Alert Level 2 as at 12 August 2020
Teaching and learning
Conducting research
Accommodation
Campus operations and
student support
Headline Messaging
All courses available on-line
Campuses and other research
Fully open for business.
Mauri Ora in person doctor,
Option to take most courses
spaces open for face to face
Normal operations subject to
nurse and counselling visits
General: We encourage self-
fully online for students who
operations with high level of
physical distancing,
Other student services
responsibility and common sense
are unable to come to
safety. i.e. Physical
vulnerable staff/students and
delivered remotely Reception
in the implementation of this
campus
distancing, safety controls for
tracking requirements
in the Hunter Building and
guidance
Safe on-campus activities for
vulnerable staff and contact
COVID-19 related assurance
Wellington University
students, including, but not
tracing
procedures include working
International and Faculty
Unwell Staff and Students
limited to: additional special
with Student Health to
Offices open
Anyone that becomes ill after
interest lectures, seminars to
manage unwell students,
Library opening hours:
INFORMATION
returning to campus must remain
enhance academic skills,
isolation, physical distancing,
Kelburn campus 08.30 –
at home and seek medical advice
tutorials
cleaning and hygiene.
20.00hrs Monday to Friday.
through Healthline or through
Face-to-face office hours
Cleaning regimes upgraded
Commerce, Law and Te Aro
their GP
remain to maintain
from AL1 processes
campuses 08.30 – 17.00hrs
connection with academic
Monday to Friday. All libraries
If they are required to self-isolate
staff, and social activities for
10.00 – 17.00hrs Saturday
e.g. due to close contact with a
students.
and closed Sunday, until
positive case and undergo testing
In-person lectures and seminars
further notice. Subject
they should be interviewed
for many courses In-person
librarian support provided at
OFFICIAL
immediately either by the
tutorials and other learning
each campus
manager if a staff member, or
activities for a wider range of
University Recreation
Mauri Ora in case of a student, to
courses remain available. There
Wellington MoH
enable the capture of as much
will still be an option to take most
requirements in place
tracing information as possible-
THE
courses fully online for students
including increased cleaning
where they have been, activities
who are unable to come to
Crèches open (and in touch
engaged in, people they have met
campus
with families directly
with etc. Also if the person has
Marae open
been in one area access should be
Buildings closed to public
very limited to others and
except for University based
approval only
events and invited guests
If a COVID-19 test is positive the
(with physical distancing and
UNDER
area will need to be thoroughly
contact tracing)
cleaned before people can return
Refer to guidance for responding
to positive COVID-19 case (if
needed)
RELEASED
ACT
Permitted Operations
Lectures (no number limit but
Face to face research
Halls open for all students.
Library open
need 1 metre distancing)
including public events,
Hostels, halls and other
Rec centre open
Tutorials, Labs, Workshops,
personal interviews and
residential accommodation
Retailers open
Noho, Assessments (no number
experiments involving human
may have social events
ECE open
limit). Physical distancing
subjects if 1m distancing
involving people who are
Marae open (numbers limited
controls in place e.g. empty
maintained if possible and
resident in that
to 100 and by catering
seats, chairs removed etc.
contact tracing. Any off
accommodation. Exercise
capacity).
Fieldwork and off-campus
campus activity cannot have
restraint over the size and
Whanau rooms open across
activities so long as physical
more than 100 persons.
scale of these (no more than
campus
distance 1m
Physical distancing controls in
100 persons)
Pasifika open
Online teaching arrangements
place e.g. empty seats, chairs
Students in residential
Adam Art Gallery open
for students unable to attend in
removed etc
accommodation may have a
Physical distancing controls in
person
Research in laboratories
small number of family or
place
INFORMATION
Must be able to switch to
(including caring for animals
close friends as visitors within
online teaching in 24 hours if
and other biological material)
accommodation, but
alert level escalates to 3 or 4
Fieldwork and off campus
managed so as not to result in
activities so long as adhere to
large gatherings taking place.
physical distance
Social events with external
Maintaining or operating
visitors are not allowed within
equipment and major
residential accommodation
infrastructure associated with
Student Counselling and
research
Health Services operate face-
to-face, provided physical
OFFICIAL distancing requirements can
be met
Standby quarantine facilities
and processes in place
THE
Physical Distancing Measures
Learning and teaching on
Research on campus is
Halls are covered under
The following are likely to be
A ‘controlled learning space’ is
campus is a ‘controlled’
‘controlled’ learning space so
‘other controlled
controlled space therefore so
where contact tracing and strict
learning space so physical
physical distancing ideally 1
environments’. Where
physical distancing ideally 1
hygiene practices are in place e.g.
distancing ideally 1 metre
metre where possible
contact tracing and strict
metre where possible:
lecture theatres, a building with
where possible
Where space is insufficient
hygiene practices are in place,
Library
perimeter control
Seats open/closed clearly
roster for working in office or
people should be encouraged
Rutherford House Ground
identified in all lecture theatres
at home
and enabled to maintain
and Mezzanine
In these spaces 1 metre physical
Staff Offices/Workspace –refer
physical distancing of 1
Te Aro Atrium
UNDER
distance should be maintained
staff row below.
metre, where possible
Marae
where possible.
Where space is insufficient
Physical distancing and
2 metre physical distancing in
roster for working in office or at
contact tracing in a
non-controlled spaces such as
Contact tracing must be in place.
home
communal living
Cotton St, Murphy overbridge,
environment, including
Hub and other common spaces
RELEASED
ACT
Where contact tracing is not in
smaller bubbles, with
applies (these areas can be
place a 2 metre physical distance
mandatory use of hand
accessed when entering from
should be maintained
sanitiser stations around halls
other common areas. Refer left
There is no bubble concept at AL2
Strengthened pastoral care
hand column under physical
so there are no restrictions on
and provide 24-hour medical
distancing)
groups of students mixing with
responsiveness University
Library – computer area and
others on site. However, students
COVID-19 controls escalated
group study room seating
are still encouraged to keep 2
from AL1.
clearly identified
metre distancing from people they
Staggered meal-times
Roster, working from home
don’t know.
Spacing at meal-times
where space insufficient
Distancing marks for queues,
lifts and one-way pedestrian
routes
INFORMATION
Vulnerable students (& students
Vulnerable students use online
Ditto
If unwell must stay in Hall
If unwell must stay at home
in alert level 3 and level 4
learning
Regular communications
Regular communications
regions), over 70s are not
If unwell/uncomfortable
automatically excluded from
students
must stay at home
studying in person
and seek medical support
Regular communications
Staff working in normal
Work in normal workspace,
Ditto
Ditto
Ditto
workspaces on campus
provided physical distancing is
achieved and hygiene protocols
Supervisors of postgrad students
OFFICIAL
implemented. Directors,
(who are not also staff) are
Managers and other leaders to
responsible for ensuring
work with staff to ensure high
appropriate physical distancing
level of personal responsibility
following these protocols.
THE
Managers can agree flexible
working arrangements process
as required.
Staff who are vulnerable, i.e:
have health issues, live with or
are the primary carer of a
vulnerable person, should work
UNDER
from home
Rotate staff to meet distancing
requirements where staff in
open plan as required.
RELEASED
ACT
Provide information through
agreed channels e.g. safety
representatives and specialists
Staff hosting visitors in
University premises e.g.
attending meetings must meet
their visitor at a building
entrance and escort them to
the meeting. Visitors must
adhere to COVID controls
including physical distancing,
hygiene and sign in using QR
code and government contact
INFORMATION
tracing app
Vulnerable staff (under level 2
Advise vulnerable staff or
Ditto
Ditto
Ditto
over 70s are not automatically
those caring for/living with
excluded from working in person )
vulnerable people to discuss
with their manager and
continue to work online
Regular communications
Cleaning
Normal cleaning and rubbish
Ditto
Implement deep cleaning
Normal cleaning and rubbish
collection supplemented with
process to commercial
collection supplemented with
OFFICIAL
sanitiser and wipes.
standard in bathrooms,
sanitiser and wipes
Initial major clean/disinfect
kitchens.
Initial major clean/disinfect
occupied buildings
occupied buildings
Additional cleaning around
Cleaning in kitchens as
surfaces or items likely to
normal with a priority on
THE
come in contact with
cleaning high-touch areas
different students, needs to
Central provision of sanitisers
be practical
for common spaces, teams
Bathrooms in common areas
responsible for local space
(high usage) e.g. HUB will
have an increased frequency
per day. Common areas e.g.
UNDER
computer labs will be cleaned
with a hospital grade sanitiser
and once/ week cleaning by
using the ‘fogging’ aerosol
method to disinfect
50 Kitchener Street, Auckland
University premises in Auckland are under COVID-19 Alert Level 3 and are closed
RELEASED
ACT
Contact Tracing
Students & Staff &
GUESTS must register attendance when attending the University by using the government contact tracing app
Staff and students swipe their ID card for building/room access
Staff and students should maintain own personal contact log
INFORMATION
OFFICIAL
THE
UNDER
RELEASED
ACT
Guidance for transition to Alert Level 1 – DRAFT 8 June 2020
Teaching and learning
Conducting research
Accommodation
Campus operations and
student support
Headline Messaging
All courses will remain on-line for
Campuses and other research
Fully open for business.
Mauri Ora will gradually return to
Trimester 1. In addition, there will
spaces will re-open, and carefully
Normal operations resuming,
in person doctor, nurse and
General: We encourage self-
be a range of safe on-campus
phase back in return to face to
subject to meeting vulnerable
counselling visits over the next few
responsibility and common sense
activities for students, including,
face operations over time with a
staff/students and tracing
weeks
in the implementation of this
but not limited to: additional
heightened level of safety. i.e.
requirements
Other student services will
guidance.
special interest lectures, seminars
subject to meeting distancing,
continue to be delivered remotely
to enhance academic skills,
vulnerable staff and contact
We have implemented a range of
in Trimester One with a phased
Unwell Staff and Students
tutorials and other learning
tracing
COVID-19 related assurance
approach to in person services,
Anyone that becomes ill after
activities for some important
procedures including working with
beginning with enrolment and
INFORMATION
returning to campus should
courses in the curriculum, face-to-
student health to manage unwell
finance transactions, such as ID
remain at home and must seek
face office hours to connect one-
students, isolation,
card pick-ups and verification of
medical advice through Healthline
on-one with academic staff, and
documents, and learning and
or through their GP.
social activities for students to re-
career preparation
If they are required to self-isolate
connect with each other. In
workshops. Reception in the
and undergo testing they should
Trimester 2, the University will
Hunter Building and Wellington
be interviewed immediately either
return to offering course-related
University International and
by the manager if a staff member,
in-person lectures and seminars
Faculty Offices will operate from
or Mauri Ora in case of a student,
for many courses as well as
Monday 18 May
OFFICIAL
to enable the capture of as much
offering in-person tutorials and
tracing information as possible-
other learning activities for a wider
The Library will be open on all
where they have been, activities
range of courses. However, there
campuses 10-5 Monday to
engaged in, people they have met
will still be an option to take most
Saturday until further notice.
with etc. This will help if tracing is
courses fully online for students
Subject librarian support will be
THE
required.
who are unable to come to
provided at each campus
If the person has been in one area
campus
access should be very limited to
University Recreation Wellington
others and approval only
will have a staggered reopening of
If a COVID-19 test is positive the
facilities with an initial focus on
area will need to be thoroughly
fitness. Will meet MoH
cleaned before people can return.
requirements and manage
UNDER
increased cleaning
Creches will reopen and will be in
touch with families directly.
Marae open
RELEASED
ACT
Buildings closed to public except
for University based events and
invited guests
Permitted Operations
Lectures (no number limit)
Face to face research
Halls open for all students.
Library open
Tutorials, Labs, Workshops,
including public events,
Social events with external
Rec centre open
Noho, Assessments (no number
personal interviews and
visitors are not allowed within Retailers open
limit).
experiments involving human
residential accommodation
ECE open
Fieldwork and off-campus
subjects if contact tracing. .
Hostels, halls and other
Marae open, able to support
activities
Research in laboratories
residential accommodation
students for remainder of tri
Online teaching arrangements
(including caring for animals
may have social events
1, powhiri bookings from July
should remain for students
and other biological material)
involving people who are
Whanau rooms open across
unable to attend in person
Fieldwork and off campus
resident in that
campus
INFORMATION
Must be able to switch to
activities
accommodation. Need to
Pasifika open
Online teaching in 24 hours if
Maintaining or operating
exercise restraint over the
Adams Art gallery open
Level goes back to 3 or 4
equipment and major
size and scale of these
Auckland Office. Some staff
infrastructure associated with
Students in residential
will begin to return to the
research
accommodation may have a
office under Level 2. Access
small number of family or
will be swipe cards only and
close friends as visitors within
prior appointments need to
accommodation, but this
be made with Student Liaison
needs to be managed so as
Officers. Any teaching or staff
not to result in large
access will need to be notified
OFFICIAL gatherings taking place
so access can be arranged
Student Counselling and
ahead of time
Health Services operate face-
to-face, provided physical
THE
distancing requirements can
be met
Standby quarantine facilities
and processes in place
Vulnerable Students (& Students
Vulnerable students should use
Vulnerable students should
If unwell must stay in Hall
If unwell must stay at home
in Locked Down Regions), over
online learning
use online learning
70’s are not automatically
If unwell/uncomfortable
If unwell must stay at home
excluded from studying in person.
students
must stay at home
UNDER Will need to consider equity
and seek medical support
of students attending in
Will need to consider equity of
person and those only
students attending in person
experiencing online delivery.
and those only experiencing
online delivery.
RELEASED
ACT
Staff returning to normal
The University is encouraging all
Ditto
Ditto
Ditto
workspaces on campus
staff to return to work in their
normal workspace, provided
hygiene protocols are used. We
Supervisors of post grad students
are relying on Directors, Managers
(who are not also staff) are
and other leaders to work with
responsible for ensuring hygiene
staff to help them take a high level
practices
of personal responsibility in
following these protocols.
Managers will work with their staff
to plan the transition to resume
working on campus, and can agree
INFORMATION
flexible working arrangements to
facilitate this transition process
during the coming weeks. Some
staff may need a period of
flexibility due to childcare,
eldercare and issues for example.
Staff who are vulnerable, ie: have
health issues, live with or are the
primary carer of a vulnerable
person, should continue to work
OFFICIAL
from home.
Provide information through
THE
agreed channels e.g. Safety
Representatives and specialists Re.
returning to offices. Checklist to be
available on-line
Vulnerable Staff (under level 2
Advise vulnerable staff or those
ditto
ditto
ditto
over 70’s are not automatically
caring for/living with vulnerable
UNDER
excluded from working in person )
people to discuss with their
manager and continue to work
online
RELEASED
ACT
Cleaning
Normal Cleaning and rubbish
Normal Cleaning and rubbish
Adopted a deep cleaning process
Normal Cleaning and rubbish
collection supplemented with
collection supplemented with
to a commercial standard in
collection supplemented with
sanitiser and wipes.
sanitiser and wipes
bathrooms, kitchens.
sanitiser and wipes
Initial major clean/disinfect
Initial major clean/disinfect
Initial major clean/disinfect
occupied buildings
occupied buildings
occupied buildings
Additional cleaning around
Additional cleaning around
Cleaning in Kitchens will be as
surfaces or items likely to come in
surfaces or items likely to come in
normal with a priority on cleaning
contact with different students,
contact with different students,
high-touched areas
needs to be practical
needs to be practical
Central provision of sanitizers for
Bathrooms in common areas (High
Bathrooms in common areas (High
common spaces, teams
Usage) i.e. HUB will have an
Usage) i.e. HUB will have an
responsible for local space
increased frequency per day.
increased frequency per day.
Common areas such as computer
Common areas such as computer
INFORMATION
labs will be cleaned with a hospital
labs will be cleaned with a hospital
grade sanitizer
grade sanitizer
Contact Tracing
GUESTS should register attendance when attending the University by the following means:
1. Keep track of where you have been by using the NZ COVID Tracer QR code
2. Primary Tracking Process Part A: Staff and students complete the on-line Share Point sign in register at each location, or local school
version, record time in and out Note there is a separate SharePoint site for students
3. Back up: A paper copy sign in register is also available for students to record their attendance, or the on-line system provided by their
School
OFFICIAL
Questions (not for public version)
THE
Still finalising detail of track tracing but will be clear re primary, secondary & backup methods of tracking.
UNDER
RELEASED
ACT
COVID-19 Alert Level 3 guideline. Moving to Alert Level Three from Alert Level 2 as at 14 August 2020
The MoE provided guidance on how the University can operate at Level 3.
These requirements will need to be in place when transitioning to AL3 from AL2
The key elements are:
All staff who can work from home shall do so. Staff on campus must follow physical distancing protocols.
The majority of our teaching will be delivered on-line
Student services delivered remotely
Many of our buildings will be closed. A few are likely to remain open to allow for essential activities.
INFORMATION
There will be limited access to laboratories and specialist research spaces for staff and their postgraduate students. Contact tracing and physical
distancing is in place.
There will be limited access to study spaces in the Library for students who do not have suitable study spaces in their bubble.
Arrangements for contact tracing are in place. E.g. Government’s contact tracing app.
Persons who are unwell must not come to the University in any circumstances. No staff over 70yrs or those with underlying health conditions
should come to the University.
Review demand for our early childhood services before making decisions about keeping them open. Children should learn at home if possible.
OFFICIAL
Physical distancing. Two metres outside. One metre inside University premises
We will need to confirm opening hours and rooms to be used as outlined in the attached table
Display signs around campus stating ‘No Gatherings’ (new requirement from amended MoE guidance)
THE
There are three building access levels as shown in the following table, as well as student accommodation access:
UNDER
RELEASED
ACT
Alert Level 3 Guidance as at 14 August 2020
Items listed below in red text are the controls required to meet MOE requirements
Campus - General Access
Campus - Restricted Access
Campus - Locked Down
Accommodation
Definition
Kelburn Library open for study and
Labs & workshops where the
Shut with no access unless
Accommodation was
click and collect access to resources. PvC/Dean has approved the room
approved by VC or COO
confined to Weir House for
Individual study only. Group work in opening for research purposes
first years during the earlier
library/study spaces will not be
(including post grad researchers);
Workplace based learning on-site
L3. We are likely to have all
permitted.
or face-to-face should not proceed first-year halls open if we go
Designated workspaces for
from L2 to L3 Student
INFORMATION
except in very limited
academic/professional staff who do
Accommodation.
Campus opening hours will be
circumstances such as hospitals
not have the facilities to perform
consistent with Library opening
and must be managed within
their job effectively from home.
Student Living – Halls of
hours.
COVID-related restrictions
residence will operate
Staff should make arrangements
under their BCP. There is
There will be no milk deliveries.
during period of notice when alert
enhanced BAU for all Alert
level escalates from AL2 for
Levels, 1, 2 and 3.
equipment needed to work from
OFFICIAL
home.
The following risks will be
increased:
Crowding
Reduced staffing
THE
Controls include the
following:
Increased security
Night supervision
Specific Buildings
Kelburn Library - Mezzanine
Labs & Workshops:
All other buildings not referred to
All halls are occupied
floor reading room (above Hub)
UNDER 77, 85, 86 Fairlie Tce
in previous columns (General
Kelburn Hub - set up as reserve
access, Restricted access)
Miramar Creative Centre
capacity to be bought on
stream if needed.
Adam Concert Chamber 81 FT
Further spaces may be opened
Electronic Music suite
up if there is high demand.
RELEASED
ACT
Furniture arranged to provide
Bill Manhire House, 16 Waiteata
correct distancing - Campus
Library L7 (staff only)
Care
Attendance & TRACKING APP
Rutherford House Data Lab L4,
SIGN IN monitored – Campus
Rutherford House Lecture
Security in partnership with
Recording Space – RHMZ 20
Library staff
Murphy 813
Checks on social distancing -
Boyd Wilson Arena 101 and 102
Security/Campus Care or
Library staff
Te Aro (13 rooms)
Oversight by Associate Director Laby
Campus Living and University
Te Toki o Rata
INFORMATION
Librarian
Cotton (Geography, Environment
and Earth Sciences)
MacDiarmid
Robertson Building ground floor
Gracefield. Refer partnership with
Gracefield management and their
local controls – Work Area
Managers and Institute Directors
OFFICIAL
and managers
Coastal Ecology Lab
Designated Space for Staff
THE
Kelburn—AM 103 (20 seats).
15x power outlets. Ergonomic
chairs.
Pipitea—RH MZ 02 (18 seats).
24x power outlets. Seminar
chairs.
UNDER Te Aro—room to be confirmed.
Rooms available through CAD
for staff to deliver and record
lectures (locations to be
RELEASED
ACT
confirmed). Advance approval
from Dean will be needed.
Access Granted
Students for:
Researchers: Approved research
Essential workers only
Access to research material
staff and students involved in the
List of essential workers
Click and collect
research including caring for
Study on campus if they have
animals and other biological
unsatisfactory/insufficient
material used in research.
facilities to study effectively
Number of staff involved in
remotely.
these activities minimised
Library opening hours:
Operations Staff: Staff in Digital
Kelburn
Solutions, Security, Campus Care,
INFORMATION
and Property Services who need to
Monday – Saturday 10.00 –
come on site to maintain
17.00hrs.
operations
Sunday – Closed
Academic/Professional Staff: Who
have unsatisfactory/insufficient
Pipitea, Commerce, Law – Closed
facilities to work effectively
Te Aro - Closed
remotely.
List of essential workers –
OFFICIAL
Access application approved
refer control mechanisms
below
THE
Access Method
Students
must swipe their Student
Researchers: As per outside normal Must be approved as essential
ID card at the reader at the Hub
campus hours i.e. with swipe card
worker and obtain access by
entrance and log in and out of each
or key access and log in and out of
visiting Campus Security control
University building using the
each University building using the
centre
Government contact tracing app.
contact tracing app. Staff (and post
Log in and out of each University
(Note: Student access cards will
grad students) access cards will
building using the Government
disabled for all other building
work as normal
contact tracing app
UNDER
access).
Access application approved (e- List of essential workers –
Check card reader in place and
mail) refer control mechanisms
Access application approved
operational – Security Manager
below.
refer control mechanisms
Library
below
sign in at Campus Security
RELEASED
ACT
Contact tracing app and QR
Contact tracing app and QR
codes in place
codes in place
Refer specific access and work
controls above
Professional Staff: As per outside
normal campus hours i.e. with
swipe card or key access. Staff
access cards will work as normal
Access application approved (e-
mail) refer control mechanisms
below.
INFORMATION
Sign in at Campus Security
Refer specific access and work
controls above
Control
mechanisms
Access Approver
N/A
Researchers: Dean
VC or COO
Professional Staff: SLT Member
OFFICIAL
Health & Precautions
Wipes for library for users to clean
Researchers: Approved research
Pre-approved access only
(Mauri Ora will
work stations before and after use.
staff
and students can only be in
List of essential workers –
oversee and supply
Gloves for library staff handling
one research bubble, limited to 10
Access application approved
sanitiser/wipes)
books on click and collect.
people. Bubbles cannot overlap.
THE
refer control mechanisms
Mauri Ora to oversee
Supply sanitiser and arrange room
above
Virtual non-contact
set-up to enable social distancing
consultations if
for workspaces.
Wipes and sanitiser distributed
possible
by Campus Care via BEIMS
SEADI checklist – School staff
request
Social distancing and hygiene
We will follow the
controls - Lab Manager or
UNDER
latest MoH guidelines
Research Supervisor
for facemasks. Refer
Periodic review – Head of
to website or staff
School, Manager, Technical
intranet.
Services
RELEASED
ACT
Oversight and feedback – SLT
member
Professional Staff: Sanitiser in place
and room set-up for social
distancing for workspaces as above.
Wipes and sanitiser distributed
by Campus Care via BEIMS
request.
Room set up – Campus Care
Tracking Entry/Users
Students
must swipe their Student
Researchers: Must use contact
Essential worker access recorded
INFORMATION
ID card at the reader at the Hub
tracing app when attending campus in log at control centre
entrance on entry and exit and use
List of essential workers –
Government contact tracing app.
Professional Staff: Must use
Access application approved
contact tracing app when attending
refer control mechanisms
Contact tracing app and QR
campus
above
codes in place
All students and staff must also
Contact tracing app and QR
codes in place
maintain logs of their own
OFFICIAL
All students must also maintain logs
movements.
of their own movements.
Refer specific controls for
Check card reader in place and
laboratories
operational – Security Manager
Social distancing, and hygiene
THE
Oversight by Associate
practices
Director, Campus Living ,
Feedback to SLT member and
University Librarian, and Dean
periodic review (frequency
as appropriate
TBA).
Cleaning
Thorough daily cleaning for
Thorough daily cleaning for
No cleaning
occupied areas. Determine if
occupied areas. Determine if
UNDER
additional sanitising regimes
additional sanitising regimes
required.
required
Hand sanitiser via BEIMS
Hand sanitiser via BEIMS
request – Campus Care
request – Campus Care
RELEASED
ACT
Contracts and Facilities
Contracts and Facilities
Manager.
Manager.
Security/Marshalling
Campus Care overseeing library
Campus Care will be on site and
Not required due to tightly
Presence
access.
informally monitor social
controlled access restrictions.
Security will be available for any
distancing.
incidents
Security will be available for any
incidents
Checks on social distancing by
on site staff - Security/Campus
Contact tracing app and QR
Care or Library staff. Security
codes in place
Manager
Checks on social distancing by
INFORMATION
Contact tracing app and QR
on site staff
codes in place
Ensuring 10 person
Rooms to be set up with spaces 1m
Researchers: Accountable staff
No access
bubble and physical
apart. Library/Campus Care staff to
member responsible for enforcing
distancing
oversee.
1m restriction in labs etc.
Bubble restriction of 10 does not
Professional Staff: Rooms set up
apply to library
for spaces 1m apart
OFFICIAL
Refer specific access and work
controls above
Physical distancing and hygiene
THE
controls – Line manager
One off visit to pick
N/A
Researchers: Must be pre-arranged
Staff able to collect equipment
up gear from which to
date and time and approved by
with HoS/Manager approval with
work from home
HoS. Maximum time of 60 mins
maximum of 60 minutes on site on
Professional Staff: Must be pre-
TBC.
arranged date and time and
Access application approved
UNDER approved by Director. Maximum (e-mail) refer control
time of 60 mins
mechanisms below.
Access application approved (e- Sign in at Campus Security
mail) refer control mechanisms
below.
RELEASED
ACT
Sign in at Campus Security
Contact tracing app in place
Contact tracing app in place for
for staff and students
staff and students
Maintenance and
Operations staff involved in
repair
maintenance of ICT infrastructure,
facilities management and security
systems can go on site only if there
is no way to complete the task
remotely.
Maintaining or operating
INFORMATION
equipment and major infrastructure
associated with research. Number
of different staff involved must be
minimised.
Physical distancing, contact tracing
and all WorkSafe requirements
must be met at all times.
OFFICIAL
THE
UNDER
RELEASED
ACT
Guidance for COVID-19 transition from Alert Level 3 to Alert Level 2 as at 25 June 2020
Teaching and learning
Conducting research
Accommodation
Campus operations and
student support
Headline Messaging
All courses available on-line
Campuses and other research
Fully open for business.
Mauri Ora will gradually
Option to take most courses
spaces open for face to face
Normal operations subject to
return to in person doctor,
General: We encourage self-
fully online for students who
operations with high level of
returning arrangements for
nurse and counselling visits
responsibility and common sense
are unable to come to
safety. i.e. Physical
physical distancing,
Other student services
in the implementation of this
campus
distancing, vulnerable staff
vulnerable staff/students and
delivered remotely with a
guidance
Safe on-campus activities for
and contact tracing
tracking requirements
phased approach to in person
students, including, but not
COVID-19 related assurance
services, beginning with
Unwell Staff and Students
limited to: additional special
procedures include working
enrolment and finance
Anyone that becomes ill after
interest lectures, seminars to
with Student Health to
transactions, such as ID card
INFORMATION
returning to campus must remain
enhance academic skills,
manage unwell students,
pick-ups and verification of
at home and seek medical advice
tutorials
isolation, physical distancing,
documents, and learning and
through Healthline or through
Face-to-face office hours
cleaning and hygiene.
career preparation
their GP.
connect with academic staff,
Cleaning regimes upgraded
workshops. Reception in the
and social activities for
Hunter Building and
If they are required to self-isolate
students to re-connect with
Wellington University
and undergo testing they should
each other. In Trimester 2,
International and Faculty
be interviewed immediately either
the University will return to
Offices open
by the manager if a staff member,
offering course-related
Library open on all campuses
OFFICIAL
or Mauri Ora in case of a student,
In-person lectures and
10-5 Monday to Saturday
to enable the capture of as much
seminars for many courses In-
until further notice. Subject
tracing information as possible-
person tutorials and other
librarian support provided at
where they have been, activities
learning activities for a wider
each campus
engaged in, people they have met
THE
range of courses. There will
University Recreation
with etc
still be an option to take most
Wellington will have a
courses fully online for
staggered reopening of
If the person has been in one area
students who are unable to
facilities with an initial focus
access should be very limited to
come to campus following
on fitness. Will meet MoH
others and approval only
move transition from AL3
requirements in place
If a COVID-19 test is positive the
including increased cleaning
area will need to be thoroughly
Crèches open (and in touch
UNDER
cleaned before people can return
with families directly
Marae open
Refer process for responding to
Buildings closed to public
positive COVID-19 case
except for University based
events and invited guests
RELEASED
ACT
Permitted Operations
Lectures (no number limit but
Face to face research
Halls open for all students.
Library open
need 1m distancing)
including public events,
Rec centre open
Tutorials, Labs, Workshops,
personal interviews and
Hostels, halls and other
Retailers open
Noho, Assessments (no number
experiments involving human
residential accommodation
ECE open
limit). Physical distancing
subjects if 1m distancing
may have social events
Marae open (numbers limited
controls in place e.g. empty
maintained if possible and
involving people who are
by catering capacity).
seats, chairs removed etc.
contact tracing. Any off
resident in that
Whanau rooms open across
Fieldwork and off-campus
campus activity cannot have
accommodation. Exercise
campus
activities so long as physical
more than 100 persons.
restraint over the size and
Pasifika open
distance 1m
Physical distancing controls in
scale of these
Adams Art gallery open
Online teaching arrangements
place e.g. empty seats, chairs
Students in residential
Auckland Office. Some staff
for students unable to attend in
removed etc.
accommodation may have a
will begin to return to the
person
Research in laboratories
small number of family or
office under Alert Level 2.
INFORMATION
Must be able to switch to
(including caring for animals
close friends as visitors within
Access using swipe cards only
Online teaching in 24 hours if
and other biological material)
accommodation, but
and prior appointments need
Alert Level escalates to 3 or 4
Fieldwork and off campus
managed so as not to result in
to be made with Student
activities so long as adhere to
large gatherings taking place.
Liaison Officers. Any teaching
physical distance
Social events with external
or staff access will need to be
Maintaining or operating
visitors are not allowed within
notified so access can be
equipment and major
residential accommodation
arranged ahead of time
infrastructure associated with
Student Counselling and
Physical distancing controls in
research
Health Services operate face-
place
to-face, provided physical
OFFICIAL distancing requirements can
be met
Standby quarantine facilities
and processes in place
THE
Physical Distancing Measures
Learning and teaching on
Research on campus is
Halls are covered under
The following are likely to be
A “controlled learning space” is
campus is a ”controlled”
”controlled” learning space so
“other controlled
controlled space therefore so
where contact tracing and strict
learning space so physical
physical distancing ideally 1m
environments”-. Where
physical distancing ideally 1m
hygiene practices are in place eg
distancing ideally 1m where
where possible
contact tracing and strict
where possible:
lecture theatres, a building with
possible
Where space is insufficient
hygiene practices are in place,
Library
perimeter control. In these spaces
Seats open/closed clearly
roster for working in office or
people should be encouraged
RH Ground and Mezzanine
1 metre physical distance should
identified in all lecture theatres
at home
and enabled to maintain
Te Aro Atrium
be maintained where possible.
Staff Offices/Workspace –refer
physical distancing of 1
Marae
UNDER
staff row below.
metre, where possible
2 metre physical distancing in
Contact tracing must be in place
Where space is insufficient
Physical distancing and
Cotton St, Murphy overbridge
Where contact tracing is not in
roster for working in office or at
contact tracing in a
Hub and other common spaces
place a 2 metre physical
home
communal living
applies (these areas can be
distance should be maintained.
environment, including
RELEASED
ACT
There is no bubble concept at
smaller bubbles, with
accessed when entering from
AL2 so there are no restrictions
mandatory use of hand
other common areas)
on groups of students mixing
sanitiser stations around halls
Library - Seats open/closed
with others on site. However,
strengthened pastoral care
clearly identified
students are still encouraged to
and provide 24-hour medical
Roster, working from home
keep 2 metre distancing from
responsiveness
where space insufficient
people they don’t know. Staff
Staggered meal-times
Distancing marks for queues,
are no longer restricted to
Spacing at meal-times
lifts and one-way pedestrian
interacting face-to-face with
routes
only one group of students
Vulnerable Students (& Students
Vulnerable students use online
Ditto
If unwell must stay in Hall
If unwell must stay at home
in Locked Down Regions), over
learning
Regular communications
Regular communications
70s are not automatically
If unwell/uncomfortable
INFORMATION
excluded from studying in person
students
must stay at home
and seek medical support
Regular communications
Staff returning to normal
Work in normal workspace,
Ditto
Ditto
Ditto
workspaces on campus
provided physical distancing
is achieved and hygiene
protocols
Supervisors of post grad
implemented. Directors,
students (who are not also
Managers and other leaders
staff) are responsible for
OFFICIAL
to work with staff to ensure
ensuring appropriate physical
high level of personal
distancing
responsibility following these
protocols
Managers will work with their THE
staff to plan the transition to
resume working on campus,
and can agree flexible
working arrangements to
facilitate this transition
process during the coming
weeks. Some staff may need a
UNDER
period of flexibility due to
childcare, eldercare and/or
public transport issues for
example
Staff who are vulnerable, ie:
have health issues, live with
RELEASED
ACT
or are the primary carer of a
vulnerable person, should
work from home
Rotate staff to meet
distancing requirements
where staff in open planned
as required.
Provide information through
agreed channels e.g. Safety
Representatives and
specialists
Vulnerable Staff (under level 2
Advise vulnerable staff or
Ditto
Ditto
Ditto
over 70s are not automatically
those caring for/living with
INFORMATION
excluded from working in person )
vulnerable people to discuss
with their manager and
continue to work online
Regular communications
Cleaning
Normal Cleaning and rubbish
Ditto
Implement deep cleaning
Normal Cleaning and rubbish
collection supplemented with
process to commercial
collection supplemented with
sanitiser and wipes.
standard in bathrooms,
sanitiser and wipes
Initial major clean/disinfect
kitchens.
Initial major clean/disinfect
occupied buildings
occupied buildings
OFFICIAL
Additional cleaning around
Cleaning in kitchens as
surfaces or items likely to
normal with a priority on
come in contact with
cleaning high-touch areas
different students, needs to
Central provision of sanitizers
be practical
for common spaces, teams
THE
Bathrooms in common areas
responsible for local space
(High usage) i.e. HUB will
have an increased frequency
per day. Common areas e.g.
computer labs will be cleaned
with a hospital grade sanitizer
and once/ week cleaning by
UNDER
using the "fogging" aerosol
method to disinfect
Contact Tracing
Students & Staff &
GUESTS must register attendance when attending the University by the following means:
1. Primary Tracking Process Part A: Staff and students complete the on-line Share Point sign in register at each location, or local school
version, record time in and out Note there is a separate SharePoint site for students
2. Joint Primary (ie Backup) Tracking Process: staff and students swipe their ID card for building/room access
RELEASED
ACT
3. Secondary Tracking process: Students and Staff maintain own personal contact log
4. Back up: Paper copy sign in register available for students to record their attendance
Information collated each night by PaMI, school solutions are compatible with the ITS Share Point application for data collation.
Information collected include date, person’s name and contact telephone number, location visited, time in and out
Halls use building access records for contact tracing
Link to sign in for
m https://vuw.sharepoint.com/sites/COVID19Signin
INFORMATION
OFFICIAL
THE
UNDER
RELEASED
ACT
COVID-19 Alert Level 3 guideline. Moving to Alert Level Three from Alert Level 4 as at 25 June 2020
The MoE provided guidance on how the University can operate at Level 3.
These requirements will need to be in place when transitioning to AL3 from AL4
The key elements are:
All staff who can work from home shall do so.
INFORMATION
The majority of our teaching will be delivered on-line
Student services delivered remotely
Many of our buildings will be closed. A few are likely to remain open to allow for essential activities.
There will be limited access to laboratories and specialist research spaces for staff and their postgraduate students. Contact tracing and physical
distancing is in place.
There will be limited access to study spaces in the Library for students who do not have suitable study spaces in their bubble.
OFFICIAL
Arrangements for contact tracing are in place. E.g. University’s contact tracing app.
Persons who are unwell must not come to the University in any circumstances. No staff over 70yrs or those with underlying health conditions
should come to the University.
Review demand for our early childhood services before making decisions about keeping them open
THE
Check application of the government’s contact tracing app.
We will need to confirm opening hours and rooms to be used as outlined in the attached table
There are three building access levels as shown in the following table:
UNDER
RELEASED
ACT
Alert Level 3 Guidance as at 25 June 2020
General Access
Restricted Access
Locked Down
Definition
Kelburn Library open for study and click
Labs & workshops where the PvC/Dean
Shut with no access unless approved by
and collect access to resources.
has approved the room opening for
VC or COO
Individual study only. Group work in
research purposes (including post grad
library/study spaces not permitted.
researchers);
Record of approval (e-mail).
Check against security sign in
SEADI checklist – School staff
records
Library checklist – Library staff
Social distancing and hygiene
Signing in sheet - Campus
Checks on social distancing -
controls - Lab Manager or Research
Security
INFORMATION
Security/Campus Care or Library
Supervisor. Refer list in ‘Specific
Contact tracing app in place for
staff
Buildings’ below
staff and students
Contact tracing app in place for
Contact tracing app in place for
staff and students
staff and students
Hand sanitiser via BEIMS request –
Oversight by Manager Technical
Campus Care
Services and Work Area Manager
Special clean – Facilities and
(FRI and RRI)
Contracts Manager (Cleaners).
OFFICIAL
Check and confirmed
Designated workspaces for
(documented)
academic/professional staff who do not
have the facilities to perform their job
effectively from home.
THE Physical distancing and hygiene
controls – Line manager
Hand sanitiser via BEIMS request –
Campus Care
Special clean – Facilities and
Contracts Manager (Cleaners).
UNDER
Check and confirmed
(documented)
There will be also be ability for staff to
collect kit needed to work from home.
RELEASED
ACT
Approval. E-mail record staff names
and buildings accessed – Line
manager
Specific Buildings
Kelburn Library - Mezzanine floor
Labs & Workshops:
All other buildings not referred to in
reading room (above Hub)
77, 85, 86 Fairlie Tce
previous columns (General access,
Restricted access)
Miramar Creative Centre
Kelburn Hub - set up as reserve capacity
Adam Concert Chamber 81 FT
to be bought on stream if needed.
Electronic Music suite
Further spaces will be opened up if
Bill Manhire House, 16 Waiteata
there is high demand.
Library L7 (staff only)
INFORMATION
Rutherford House Data Lab L4,
Furniture arranged to provide
correct distancing - Campus
Murphy 813
Care
Boyd Wilson Arena 101 and 102
Attendance monitored –
Te Aro (13 rooms)
Campus Security in partnership Laby
with Library staff
Te Toki o Rata
Contact tracing app in place for
staff and students
Cotton (Geography, Environment and
OFFICIAL
Oversight by Associate Director Earth Sciences)
Campus Living and University
MacDiarmid
Librarian
Robertson Building ground floor
Gracefield. Refer partnership with
THE Gracefield management and their local
controls – Work Area Managers and
Institute Directors and managers
Coastal Ecology Lab
Designated Space for Staff
UNDER
Kelburn—AM 103 (20 seats). 15x
power outlets. Ergonomic chairs.
Pipitea—RH MZ02 (18 seats). 24x
power outlets. Seminar chairs.
Te Aro—room to be confirmed.
RELEASED
ACT
Rooms available through CAD for
staff to deliver and record lectures
(locations to be confirmed).
Advance approval from Dean will
be needed.
Refer specific controls for
laboratories
Social distancing, hygiene practices
– Line managers
Contact tracing app in place for
INFORMATION
staff and students
Feedback to SLT member and
periodic review (frequency TBA).
Access Granted
Students for:
Researchers: Approved research staff
Essential workers only
Access to research material
and students involved in the research
Click and collect
List of essential workers – Access
Study on campus if they have
Access application approved (E-
application approved refer control
OFFICIAL
unsatisfactory/insufficient facilities to
mail) refer control mechanisms
mechanisms below
study effectively remotely.
below
Hours 10-5 Mon-Fri
THE
Operations Staff: Staff in ICT, Security,
Access application approved (e-
Campus Care, and Property Services
mail) refer control mechanisms
who need to come on site to maintain
below
operations
Access application approved (e-
mail) refer control mechanisms
UNDER
below
RELEASED
ACT
Academic/Professional Staff: Who have
unsatisfactory/insufficient facilities to
work effectively remotely
List of essential workers – Access
application approved refer control
mechanisms below
Access Method
Students
must swipe their Student ID
Researchers: As per outside normal
Must be approved as essential worker
card at the reader at the Hub entrance
campus hours i.e. with swipe card or
and obtain access by visiting Campus
and log in and out of each University
key access and log in and out of each
Security control centre
building using the University’s contact
University building using the contact
Log in and out of each University
INFORMATION
tracing app. (Note: Student access
tracing app. Staff (and post grad
building using the contact tracing app
cards will disabled for all other building
students) access cards will work as
access)
normal
List of essential workers –
Access application approved
Check card reader in place and
Access application approved
refer control mechanisms
operational – Security Manager
(e-mail) refer control
below
Contact tracing app in place for
mechanisms below.
Contact tracing app in place for
staff and students Oversight by
Sign in at Campus Security
staff and students
OFFICIAL
Associate Director, Campus Living
Contact tracing app in place for
and University Librarian
staff and students
Refer specific access and work
controls above
THE
Professional Staff: As per outside
normal campus hours i.e. with swipe
card or key access. Staff access cards
will work as normal
UNDER
Access application approved
(e-mail) refer control
mechanisms below.
Sign in at Campus Security
RELEASED
ACT
Refer specific access and work
controls above
Control mechanisms
Access Approver
N/A
Researchers: Dean
VC or COO
Professional Staff: SLT Member
Health & Precautions (Mauri Ora will
Wipes for library for users to clean work Researchers: Approved research staff
Pre-approved access only
oversee and supply sanitiser/wipes)
stations before and after use. Gloves for
and students can only be in one
library staff handling books on click and
research bubble. Bubbles cannot
List of essential workers – Access
collect.
overlap.
application approved refer control
Mauri Ora to oversee
Supply sanitiser and arrange room set-
mechanisms above
INFORMATION
up to enable social distancing for
workspaces.
Wipes and sanitiser distributed by
Campus Care via BEIMS request
Periodic review – Head of School,
Manager, Technical Services.
Oversight and feedback – SLT
member
OFFICIAL
Professional Staff: Sanitiser in place and
room set-up for social distancing for
workspaces as above.
THE Wipes and sanitiser distributed by
Campus Care via BEIMS request.
Room set up – Campus Care
Tracking Entry/Users
Students
must swipe their Student ID
Researchers: Must use contact tracing
Essential worker access recorded in log
card at the reader at the Hub entrance
app when attending campus
at control centre
UNDER
on entry and exit and use contact
tracing app.
Professional Staff: Must use contact
List of essential workers – Access
tracing app when attending campus
application approved refer control
mechanisms above
RELEASED
ACT
Contact tracing app in place for staff
All students and staff must also
Contact tracing app in place for
and students
maintain logs of their own movements
staff and students
All students must also maintain logs of
Refer specific controls for
their own movements
laboratories
Social distancing, and hygiene
practices
Check card reader in place and
operational – Security Manager
Feedback to SLT member and
periodic review (frequency TBA).
Oversight by Associate Director,
Campus Living , University
Librarian, and Dean as appropriate
INFORMATION
Cleaning
Thorough daily cleaning for occupied
Thorough daily cleaning for occupied
No cleaning
areas
areas
Contracts and Facilities Manager.
Contracts and Facilities Manager.
Security/Marshalling Presence
Campus Care overseeing library access.
Campus Care will be on site and
Not required due to tightly controlled
Security will be available for any
informally monitor social distancing.
access restrictions.
incidents
Security will be available for any
incidents
OFFICIAL
Checks on social distancing by on
site staff - Security/Campus Care or
Contact tracing app in place for
Library staff. Security Manager
staff and students
THE
Contact tracing app in place for
Checks on social distancing by on
staff and students
site staff
Ensuring 10 person bubble and physical
Rooms to be set up with spaces 1m
Researchers: Accountable staff member No access
distancing
apart. Library/Campus Care staff to
responsible for enforcing 1m restriction
oversee.
in labs etc.
Bubble restriction of 10 does not apply
Professional Staff: Rooms set up for
UNDER
to library
spaces 1m apart
Refer specific access and work
controls above
RELEASED
ACT
One off visit to pick up gear from which
N/A
Researchers: Must be pre-arranged
Staff able to collect equipment with
to work from home
date and time and approved by HoS.
HoS/Manager approval with maximum
Maximum time of 60 mins
of 60 minutes on site onTBC
Professional Staff: Must be pre-
arranged date and time and approved
Access application approved
by Director. Maximum time of 60 mins
(e-mail) refer control
mechanisms below.
Access application approved
Sign in at Campus Security
(e-mail) refer control
Contact tracing app in place for
mechanisms below.
staff and students
Sign in at Campus Security
INFORMATION
Contact tracing app in place for
staff and students
OFFICIAL
THE
UNDER
RELEASED
Document Outline
