3 March 2020
To Brent Yardley
Via FYI.org – [FYI request #12143 email]
Dear Brent Official information request for Bunker Delivery Notes
I refer to your official information request dated 03 February 2020, asking for:
“… copies of all bunker delivery notes (BDN,s) with supporting documentation, e.g-
certificates of quality (COQ's), for the Interislander ferries covering the last three
Due to the substantial amount of work that would be required to research and collate the
information you have requested, we are refusing your request under section 18(f) of the OIA
As previously advised, there are between 600-900 pieces of carbon copy paper to collate to
fulfil this request. Which not only would be time consuming to collate, but would also not lend
itself to being copied, or reproduced digitally should KiwiRail be able to collate all the
delivery notes requested.
I attach a sample note to show what a scanned copy would look like.
Furthermore, the notes requested are stored on operational vessels, and to require the
Ships Masters to collate this information would unduly impact on their operational abilities.
We have considered whether charging or extending the timeframe for responding to your
request would help, as required by section 18A of the Act. However, as above the,
operational disruption this would cause, even if the request was extended would be
detrimental to KiwiRail’s business.
While we cannot meet your exact request, we do track the overall totals of fuel used. Refer
to the table below for the 2019 M80 consumption data for the ferries.
2019 adjusted to Kaitaki
Please note the following caveats for this data:
• the above volumes and weights are adjusted to 15 degrees centigrade
• there is some variation year to year due to vessels having varied amounts of times
on/off the run due to timetable and wet/dry docks
• M80 fuel is created by Mobil and fuel quality is controlled by them so any quality
certificates or detailed contents of heavy metals would be held by Mobil.
You have the right to seek an investigation and review by the Ombudsman of this
decision. Information about how to make a complaint is available at
www.ombudsman.parliament.nz or by calling free-phone 0800 802 602.
Dave Allard Government Relations Advisor, KiwiRail