Elected
Member
Induction
Programme
Councillor Induction Pack 2019
Local Elections 2019
wel ington.govt.nz/elections
Haere mai
Welcome
Ihirangi
Contents
Welcome
4
Goal and objectives
5
Guiding principles for Elected Members
6
Induction programme
7
Programmes for individual modules
12
Calendar timetable for induction programme
30
Elected Member checklist
33
Contact list
34
Welcome
We are pleased to welcome
The purpose of the Elected Member
We are here to support you along the
you to Wellington City
Induction Programme is to induct
way: you’ll find a list of key contact
newly-elected and returning
points at the back this booklet.
Council and congratulations
members into their roles. The
on your success in
programme will cover training and
Please take note of any sessions that
you found helpful, and where we
the elections.
development in areas of decision-
making and how to be an effective
could improve. We’ll take on board
Elected Member. The programme
your feedback and apply it to the
also provides vital information and
next induction programme.
builds on (new) skills to assist both
new and returning Elected Members.
4
Elected Member Induction Programme 2019
Goal and objectives
We’ve developed an
Elected Members are from a diverse
The main goal of the induction
induction programme to
range of backgrounds and bring to
programme is to ensure that Elected
the Council different skills. For new
Members have every opportunity
support you in your journey
Elected Members, they will need to
to clearly understand their role and
as an Elected Member and
develop new skills and knowledge
responsibilities and to develop skills
the programme is designed
that are unfamiliar to them. Building
and knowledge to perform their
on the experiences of returning
job well and in the best interest
to be more experiential,
Elected Members and taking on
of the city.
interactive and conducive
board that we have new members,
The induction programme as a
with clear objectives.
we have created a programme
that reflects the different skills
whole will cover the following
and experiences for both new and
required objectives.
returning members.
Induction goal:
Elected members will be informed, effective and confident in their role as governors
and a key strategic partner in developing the city
Induction objectives
Constructive
Triennium
Evidence-based
Supporting
Governance
culture
focused
decision-making
governance role
tools
Professional, respectful
Build a triennium
Elected members receive
Elected members
Elected members
and all here to make
work programme to
and trust information
confidently differentiate
have the tools and
Wellington even better:
achieve Council and
from senior managers
between their role as
information to support
Between Councillors,
City strategic goals
and add value to their
governors and the role
their role as decision
Executive Leadership
strategy setting and
of ELT and officers
makers and governors
Team and officers.
decision-making
Elected Member Induction Programme 2019
5
Guiding principles
for Elected Members
Govern Responsibly:
Personal Attributes:
Build Relationships:
• Recognise the role of the Council’s
•
Manage self – show drive and
•
Communicate and engage –
Chief Executive
motivation, an awareness of
communicate early, clearly and
• Recognise the difference between
strengths and weaknesses and
respectfully, listen and encourage
your strategic governance role
a commitment to learn and
differing views and discussions
and management’s everyday
understand with their individual
•
Work collaboratively –
operational role
learning styles
be respectful, inclusive and
• Act in a governance role in
•
Display resilience and
reliable, collaborative with
accordance with the Elected
adaptability – express your own
others and value diversity
Members’ role as outlined
views respectfully, persevere
in the Councils Local
through challenges, and be flexible
Utilise available
Governance Statement
and willing to change and learn,
resources:
• Be a responsible and active
be present
member of the Council, fulfilling
•
Demonstrate accountability –
•
Staff support – engage with and
your responsibilities in line with
Take responsibility for own
request support from your Elected
legislation and your role as
actions and learning, commit
Member Support Advisor, be
a governor
to safety and act in line with
professional and seek advice,
be respectful when engaging
• Ensure that Elected Members act
legislation and policy
with wider Council officers
within the laws that govern its
purpose and operation as stated
•
Technology and Information –
in the Local Government Act 2002
use technology and information
to maximise efficiency and
effectiveness
6
Elected Member Induction Programme 2019
Induction programme
Date
Time
Room
Event
Who should attend
Content
Outcomes
October
From
Dependent
Home visit
On-boarding
Not required – Home Delivery and set-up of
Ability to use Council
Monday,
on availability
Council issued
visit
Council issued devices
issued devices and
14 October
of Councillors
ICT devices
(not for Community
at Elected Members’
person to contact for
2019 (two
Board members)
homes.
ICT support
weeks)
Quick training on using
the devices.
Tuesday,
8.45am–
Level 8,
Welcome
Compulsory
Breakfast and tour of
• Photograph taken
15 October
10am
The Terrace
Breakfast – first
the Councillors lounge
for access cards
2019
introduction to
(Level 8).
• Introduction to the
Councillors
Executive Leadership
Team and Governance
unit.
9.30am–
Level 16.11,
Meeting the
Compulsory
Welcome address by
• Life as an
1.15pm
The Terrace
CEO, ELT
CEO and ELT members
Elected Member
and your
Setting-up Elected
• HR and Democratic
governance
Members
support
support team
(light lunch)
Tour of Level 16 & 17
Monday,
9.30am–
Level 16.11,
How local
Compulsory
1 day course about how
• Understand the
21 October
4.30pm
The Terrace
government
local government is
structure of local
2019
Works
structured, what drives
government and how
it and how it works.
it works
The focus will be on
Wellington City Council
and Wellington Regional
Council services,
committee structure,
electoral system,
governance and rating
structures.
www.trainingpractice.
co.nz/what-we-do
Elected Member Induction Programme 2019
7
Date
Time
Room
Event
Who should attend
Content
Outcomes
Tuesday,
9.30am–
Level 16.11,
Laws affecting
Compulsory
Outline the laws
Local Government
22 October
10.30am
The Terrace
Councillors
affecting Elected
Act 2002
2019
Members in their
Local Electoral
capacity as regulators,
Act 2001
decision makers and
governors.
Local Government
official Information
and Meetings Act 1987
(LGOIMA)
Resource Management
Act 1991
Local Authorities
(Members’ Interests)
Act 1968
Crimes Act 1961
Secret Commission
Act 1910
Financial Markets
Conduct Act 2013
Tuesday, 22
10.30am–
Level 16.11,
Human Rights
Compulsory
A presentation by
• Understanding the role
October 2019 12.30noon
The Terrace
Commission
the Race Relation
of Elected Members
Commissioner Meng
in relation to Maori
Foon on race relations,
and race relations and
Māori and the role of
the impact of policy
Elected Members in
making.
implementing policy in
relation to race relations.
Tuesday,
1pm–4.30pm Level 16.11,
How to be
Compulsory for
Understanding the
Professional
22 October
The Terrace
an effective
Councillors
definition of making
development for
2019
Elected
Optional for
decisions in the Local
Elected Members
Member?
Community Boards
Government Act 2002
around decision-
and what it means in
making.
practice
Governance and
management in local
government context
Strategic development
and high-level thinking
Wednesday,
9.30am–
Renouf Foyer, Rehearsal
Compulsory for
An informal session to
Mayor and Councillors
23 October
11.30am
Michael
Swearing-in
Councillors
rehearse the swearing-in – elect to experience a
2019
Fowler
Ceremony
ceremony
dry run session of the
swearing-in ceremony
Wednesday,
1pm–3pm
Pipitea
Pōwhiri
Compulsory
A pōwhiri to welcome
Building relationship
23 October
Marae,
welcome
for Councillors
Elected Members at
with mana whenua.
2019
Thorndon
Optional for
the Marae.
Community
Board members
Thursday,
9.30am–
Level 16.10,
Management of Recommended for
Providing general
• Understand the role of
24 October
11.30am
The Terrace
Complaints and returning members
understanding of the
the Ombudsman and
2019
Information
Compulsory for new role of the Ombudsman
the management of
members
and the relationship with
complaints
the Council in relation
• Understand the
to managing LGOIMA
framework of LGOIMA
complaints.
and Privacy
Peter Boshier, the
• Understand the risk to
Ombudsman, will be
the organisation and
presenting on LGOIMA
EMs
and complaints.
Thursday,
1.30pm–
WREMO
Dealing with
Compulsory
Elected Members will
Understand the role of
24 October
2.30pm
office,
an emergency
be briefed on their role
Elected Members in an
2019
2 Turnbull St, – Emergency
in an emergency.
emergency situation.
Thorndon
Management
(WREMO)
8
Elected Member Induction Programme 2019
Date
Time
Room
Event
Who should attend
Content
Outcomes
Tuesday,
9.30am–7pm Te Papa,
EXTERNAL
Only for the
To introduce the
• Identify local
29 October
Wellington
PROVIDER:
Mayor (requires
elected Mayor to
government's role and
2019
2019 Mayors
registration)
their local government
the key issues it faces
(DAY 1)
Induction –
role, their key support
• Recognise your
LGNZ Induction
networks and start the
own authentic
Training
development journey
leadership role
towards being an
effective community
• Consider and start
leader.
planning to address
your local issues
www.lgnz.co.nz/
equip/2019-
• Define key actions
induction/2019-
to build effective
mayors-induction/
relationships with your
chief executive, your
Elected Members and
your key stakeholders
• Build supportive
networks to enable
your effective council
Wednesday,
9.30am–
Te Papa,
EXTERNAL
Only for the
To introduce elected
• consider how to set up
30 October
12.30noon
Wellington
PROVIDER:
Mayor (requires
Mayor to their local
your committees;
2019
2019 Mayors
registration)
government role,
• clarify your Civil
(DAY 2)
Induction –
their key support
Defence role; and
LGNZ Induction
networks and start the
• plan your media
Training
development journey
towards being an
interactions.
effective community
leader.
www.lgnz.co.nz/
equip/2019-
induction/2019-
mayors-induction/
Wednesday,
5.30pm
Renouf Foyer, Swearing-in
Compulsory
Official ceremony
• Formal declaration
30 October
(evening)
Michael
ceremony
for Councillors
to receive the
of the Mayor and
2019
Fowler
Optional for
declaration of the
Councillors
Community Board
Mayor and Councillors
• Appointments
members
and other related
of Chairpersons
formal appointments
and members to
e.g membership
Committees
and Chairperson of
Committees and
• Appointment
portfolios
of Councillors
to portfolios
November
Tuesday–
12noon start Silverstream
Away day
Compulsory for
Establishing/
• Agreed Council
Wednesday
(5 Nov)
Retreat
Retreat
Councillors only
re-establishing
approach to this
5-6
8am–1pm
3 Reynolds
relationships
Triennium. That
November
6 November
Bach Drive
Councillors to share
one unique type of
organisation, different
Lower Hutt
motivations and goals
roles at Council, ELT
5019
for triennium
and officer level, all
Guest speaker one:
with high levels of
How to use the
expertise: All parts to
governance/leadership
work together for the
role to best effect
benefit of the city.
Guest speaker two:
• Clear understanding of
Give Councillors a
good governance
detailed picture of the
state of the city with its
• Understanding
challenges, opportunities
of colleagues’
and priority areas
motivations, of current
strategic environment
Elected Member Induction Programme 2019
9
Date
Time
Room
Event
Who should attend
Content
Outcomes
Tuesday, 5
TBA
Wellington
EXTERNAL
Recommended for
Training provided by
• Develop other
November
(other dates
PROVIDER –
Elected Members
LGNZ to support Elected
governance and
2019
available
LGNZ Induction (will require
Members across multi-
personal development
at different
for Community registration)
disciplinary topics
skills and increase the
locations)
Boards
One-day workshop to
effectiveness of
www.lgnz.
provide tools to build
your role
co.nz/equip/
on your understanding
training/
of how the Council
workshops/
works and how an
Elected Member fits
into the broader local
government framework.
Tuesday, 12
9.30am–
Level 16.09,
Treaty of
Compulsory for
Local government Te
• Capability building
November
4.30pm
The Terrace
Waitangi
Councillors
Tiriti responsibilities
for Elected Members
Elements of successful
• Understand the
organisational Treaty
implication of the
application
Treaty
Te Tiriti relationships
• Understand the
– the Wellington City
obligation to the
council context
Treaty
Wednesday,
5pm
Level 16.09,
Combined
Compulsory for
This session is an
• Understanding the role
13 November
The Terrace
Community
Community Boards
opportunity for
of Community Boards
2019
Boards
Optional for
Community Boards to
• Building relationship
workshop
Councillors
understand the major
with ELT and
projects over the next
Councillors
triennium and what
challenges lie ahead
for the organisation
and Wellington
Thursday,
9.30am–
Level 16.09,
Mock
Compulsory for
Providing training on
• Gain competency
14 November 12.30pm
The Terrace
Committee
Councillors
democratic process
and demonstrate
2019
Meeting
Recommended for
around your role on the
knowledge on
(101 Meeting
Community Boards
decision-making table.
Standing Orders and
Protocol)
democratic processes
• Be equipped to
participate effectively
at all Committee
meetings
Thursday,
6pm–8pm
5 Cambridge Swearing-in
Compulsory for
Official ceremony to
• Receive declaration of
14 November (evening)
Terrace, Tawa ceremony
Mayor and Northern receive the declaration
Board members
2019
Community
for Tawa
Councillors, Tawa CB of Tawa Community
• Approval of meeting
Centre
Community
Optional for
Board members.
schedule
Board
remaining
Approving related
Councillors
reports e.g meeting
schedule
Monday,
12noon– 2pm Level 16.11
Joint lunch
Compulsory for
Building a closer working • Getting to know the
18 November
session with
Councillors
relationship with the
new Elected Members
2019
Greater
Elected Members and
and current Executive
Wellington
Executive Leadership
Leadership Team from
Regional
Team from the Greater
GWRC
Council
Wellington Regional
• Building effective
Council
relationships
with GWRC
Tuesday,
1pm– 4pm
Level 16.09,
Health and
Compulsory for
Outline the H&S
Health & Safety Act
19 November
The Terrace
Safety
Councillors
legislation and the role
Work Act 2015
2019
of Elected Members as
governors.
Wednesday,
9.30am–
Level 16.09,
Council
Compulsory for
First official Council
Approving governance
20 November 11.30am
The Terrace
meeting
Councillors
meeting
reports e.g delegations
2019
and terms of reference
etc.
10 Elected Member Induction Programme 2019
Date
Time
Room
Event
Who should attend
Content
Outcomes
Tuesday,
9.30am–
Level 16.09,
Treaty of
Compulsory for
History of NZ
• Revisit the Treaty
12 November 4.30pm
The Terrace
Waitangi
Councillors
Why do we have the
of Waitangi
2019
Treaty of Waitangi
• Understand the
What was agreed and
implication and also
implication of the Treaty
the application of the
Treaty for the Council
Further information
to be provided.
Thursday,
1pm–4pm
Level 16.09,
Office of the
Compulsory for
Overview of the role
• General understanding
21 November
The Terrace
Auditor General Councillors
of the office of the
of conflict of interest
2019
Auditor General and
and managing risks
managing conflicts
• Effective governance
and understanding of
over audit and risk
effective governance
over audit and risk
matters.
Thursday,
6pm–8pm
Makara
Swearing-in
Compulsory for
Official ceremony to
• Receive
21 November (evening)
Community
ceremony for
Mayor & Makara/
receive the declaration
declaration of
2019
Hall
Makara/Ohariu Ohariu CB
of Makara/Ohariu
Board members
Community
Optional for rest
Community Board
• Approval of
Board
members and other
meeting schedule
related reports e.g
meeting schedule
Tuesday,
9.30am–
Level 16, The EXTERNAL
Compulsory for
Media training provided
• Demonstrate key
26 November 12noon
Terrace
PROVIDER:
new Councillors
by CABIX on video and
techniques and
2019
Media Training
Recommended for
phone interviews
strategies for video
returning Councillors
and phone interviews.
Wednesday,
9.30am–
Level 16.09,
EXTERNAL
Compulsory for
Targeted training for
• Be equipped to
27 November 12noon
The Terrace
PROVIDER
new members and
Elected Members to
participate effectively
2019
2pm–4pm
– Standing
Chairperson
participate effectively
in a Committee
(TBA)
Orders training Recommended
at Committee meetings
meeting.
Chairperson’s
for rest
Targeted training for
• Demonstrate
training
Chairperson to support
knowledge in chairing
their role in chairing
a Committee meeting.
a meeting
December
Thursday,
5pm–7.30pm Level 16.11,
Introduction
Only Mayor and
Introduction to Advisory • General understanding
5 December
(evening)
The Terrace
to Advisory
liaison Councillors
Groups and the purpose
of the role of Advisory
2019
Groups
Optional for rest
of Advisory Groups in
Groups
Council
3–11
9.30am
Level 16.09,
Committees,
Compulsory for
Committee and
• Committee
December
The Terrace
Subcommittees Councillors
subcommittee meetings
meetings to approve
2019
and Council
reports dependent
on delegation and
governance structure.
*Disclaimer – This schedule may be subject to change but we will endeavour
to keep the final schedule as close as possible to what appears here.
If there are any changes, the team will contact individual Elected Members.
Elected Member Induction Programme 2019 11
Programmes for
individual modules:
Welcome Breakfast –
First introduction to Councillors
Date: Tuesday, 15 October 2019
Time: From 8:45am
Room: Mayor and Elected Members lounge (level 8) and Level 16.11, 113 The Terrace (Tahiwi)
Purpose/Description: Formal introduction to the Executive Leadership Team and Governance Unit.
Scope:
Session Format:
• Building initial relationship with ELT and Governance unit.
• Stand up breakfast session
• Opportunity for returning and new Elected Members to formally
• Informal gathering and get to know Elected Members
meet the support staff in the organisation
and key members of the organisation
• Breakfast format and formal presentation by Executive Leadership
• Presentation by different speakers
Team and one external presenter
Outcome:
Programme (Agenda)
• General understanding of the commitment required
8.45am
Registration
being an Elected Member
9.00am
Breakfast
• Know who is your support person in the organisation
Presentation by Executive Leadership Team
• Opportunity to complete any required HR
10.15am
Introduction to Governance Support teams
paperwork and forms
10.30am Presentation by Sue Wells –
Life as an Elected Member
12.15noon Light lunch
12.45pm
Add Tour of Level 16, 17 and Mayor’s office
and Councillors Lounge
1.30pm
Key dates
Presenters
Kevin Lavery, CEO of Wellington City Council.
Andy Matthews, David Chick, Barbara McKerrow, Stephen
McArthur, Meredith Blackler, Executive Leadership Team (ELT)
Anusha Guler is the Head of Governance – International Relations,
Mayor’s Office, Elected Member Support and Democracy Services.
Sue Wells has served five terms as a Christchurch City Councillor
and six as a Community Board member. She is an accredited RMA
Commissioner and was a radio presenter.
12 Elected Member Induction Programme 2019
How Local Government works
Date:
Monday, 21 October 2019
Time:
9:30am – 4.30pm
Room: Level 16.11, 113 The Terrace (Tahiwi)
Purpose/Description:
Wellington City Council is a local government body, so it’s important to understand how local government works. This
course looks at the structure and function of local government and the rules that govern the way the Council operates.
Scope:
Presenters
• Understand how local government works
Hillary Bryan, Director The Training Practise
• Understand the structure and function of local government
Hilary facilitates successful leadership, government, communications,
• Key policy documents – Annual Plan and Long-term Plan
emotional intelligence and business agility programmes. She’s a
dichotomy of thoughtful reflection and practical action. She’s been
Programme (Agenda)
a senior manager in central and local government, a communications
9.30am Introduction and confirm expectations
consultant and a tertiary education lecturer.
9.50am 10 questions to get started
Hilary has two tertiary teaching qualifications and recently completed
A look at a wide variety of City Council
her thesis on Emotionally Intelligent Leadership to become a Fellow of
and wider local government issues
Speech NZ.
10.15am Basic history of local government reforms: 1989 – present
She has two degrees in Political Behaviour and is an avid follower
Major 1989 reforms
of the NZ political and public sector scene. She leads The Training
Formation of Auckland Council
Practice’s government and local government work.
Local Government Act 2002 and amendments
Session Format:
10.45am Morning tea
• Presentation on topic
11.00am Wellington City Council and Greater Wellington
• Fishbowl discussion – people grouped into smaller groups
Regional Council services
Who provides which services?
Outcome:
A look at the region’s buses
At the end of the programme, Councillors and Community
11.45am How services are provided
Board members will understand:
Options and examples
WCC’s CCOs
• the structure of NZ local government
12.30noon Local government boundaries
• the services provided by different councils, specifically the Wellington
Recent proposed changes and their fate
City Council and Greater Wellington Regional Council
1.00pm Lunch
• key challenges local government is facing
1.30pm
The role of central government and challenges local
• how central government affects what local government does
government is facing
• the role of the Local Government Minister and her powers
Powers of the Minister
• the basics of the rating structure
Water
Funding: recent work by the Productivity Commission
• the 2016–2019 Local Governance Statement: management/
governance; committee structure; role of Mayor and elected
2.00pm Local Governance Statement
Councillors; role of Community Boards
Role of CE
Governance versus management
• the sequence and structure of Long Term and Annual Plans.
Committee structures
Liaison with local iwi
2.30pm Long-Term Plan, 2018-2028
Consultation
2040 Smart Capital
Challenges and priorities
3.00pm Afternoon tea
3.15pm
Annual Plan, 2019-2020
Consultation
Key projects
3.30pm Overview of rates
General rates
Targeted rates
Commercial and residential rating differential
Public and private goods
4.15pm
Last word
4.30pm Close
Elected Member Induction Programme 2019 13
Laws affecting Councillors
Date:
Tuesday, 22 October 2019
Time:
9:30am
Room: Level 16.11, 113 The Terrace (Tahiwi)
Purpose/Description:
This session will cover some key areas of statutory compliance and will assist Elected Members to make
robust decisions that withstand legal challenges
.
Scope:
Presenters
• Outlining the laws affecting Councillors in their capacities
Hayley Evans, Director Legal and Risk
as regulators, decision makers, and governors and CCO directors/
Jennifer Parker, Manager Democracy Services
trustees
Session Format:
Programme (Agenda)
• Presentation on topic
Content – laws affecting Councillors – role of governors on the
following Acts:
• Case study
• Local Government Act 2002
• Fishbowl discussion – people grouped into smaller groups
• Local Electoral Act 2001
Outcome:
• Local Government Official Information and Meetings Act 1987
• At the end of the session Councillors will understand the laws
(LGOIMA)
affecting your role as an Elected Member and how to comply with
• Resource Management Act 1991
the legal obligations, roles and responsibilities
• Local Authorities (Members’ Interests Act 1968)
• Crimes Act 1961
• Secret Commission Act 1910
• Financial Markets Conduct Act 2013
Human Rights Commission
Date:
Tuesday 22 October 2019
Time:
10.30am–12.30pm
Room: Level 16.11, 113 The Terrace (Tahiwi)
Purpose/Description:
Understanding the role of Elected Members in relation to Māori and race relations and the impact of policy making.
Scope:
He is a member of a number of community organisations including
the Ngā Taonga a nā Tama Toa Trust, the New Zealand Chinese
• Understanding the role of Elected Members in relation to Māori
Association, Aotearoa Social Enterprise Trust and MY Gold
and race relations and the impact of policy making
Investments Ltd. He has released a musical number, Tu Mai,
Programme (Agenda)
which includes various native tracks, he has been chair of Gisborne/
Tarawhiti Rugby League since 2007, and is a member of the
• To be advised closer to the date
New Zealand Rugby League Board. Mr Foon is responsible for
Presenters
leading the work of the Human Rights Commission in promoting
positive race relations.
Meng Foon has taken up the appointment of Race Relations
Commissioner, after 24 years at the Gisborne District Council.
Session Format:
Mr Foon was elected as a councillor in 1995 and in 2001 he was
• Presentation by the Race Relation Commissioner
elected Mayor, a role he held for 18 years. He is one of a handful of
people of Chinese descent to have become a mayor in New Zealand.
Outcome:
He is fluent in English, Cantonese and Te Reo Māori. As of 2019, he is
still the only mayor in New Zealand who is fluent in Te Reo.
• Understand the role of Elected Members in relation
to Māori and race relations
14 Elected Member Induction Programme 2019
How to be an effective Elected Member
Date:
Tuesday, 22 October 2019
Time:
1:00pm
Room: Level 16.11, 113 The Terrace (Tahiwi)
Purpose/Description: This session provides an opportunity for Elected Members to discuss about their role
as an Elected Member and a decision maker.
Scope:
Presenters
• Understanding the requirements in the Local Government Act 2002
Sue Wells attended the University of Canterbury and served five
around making decisions in practice
terms as a Christchurch City Councillor. She has held a number of
• The difference between governance and management in local
positions in the not for profit sector and as a Resource Management
government context
Act independent commissioner. She also has worked as a radio and
television presenter.
• What it means by thinking strategically
Programme (Agenda)
Session Format:
• Presentation on topic
A discussion session around decision-making and the role
of an Elected Member.
• Open discussion
Outcome:
• Understand the role of an Elected Member
• Differentiate the role of governors and managers
• Discuss what it means by thinking strategically
Elected Member Induction Programme 2019 15
Management of complaints and information
– Ombudsman, LGOIMA and privacy
Date:
Thursday, 24 October 2019
Time:
9.30am
Room: Level 16.10, 113 The Terrace (Tahiwi)
Purpose/Description:
Provide general information to Elected Members regarding various legislation around information,
privacy and the role of the Ombudsman.
Scope:
Session Format:
• Understanding the role of the office of the Ombudsman
• Presentation on topic
• Managing a public complaint and the role of Elected Members
• Fishbowl discussion – people grouped into smaller groups
in providing information
Outcome:
• Understanding of how the Council manages sensitive and complex
Programme (Agenda)
requests for information
• Presentation by the Chief Ombudsman
• The types of information that can be requested under LGOIMA
• General information on various legislations in relation to information,
privacy and the Office of the Ombudsman
• The types of information that can be requested under LGOIMA
• The functions of Complaints, Information and Assurance (CIA) unit
• The role of Elected Members in providing information
to the Council
Presenters:
Peter Boshier, Chief Ombudsman – Office of the Ombudsman
He was appointed in December 2015 following a distinguished career
as a Judge.
Born and educated in Gisborne, Peter attended Victoria University
of Wellington, obtaining a Bachelor of Laws with Honours Degree in
1975. After a period of practice in Wellington he was appointed as a
District Court Judge with a specialist Family Court warrant in 1988.
In 2004 he was appointed as the Principal Family Court Judge of
New Zealand and held that position until December 2012 when
he was appointed a Law Commissioner, a position he held until his
appointment as Chief Ombudsman.
As Chief Ombudsman, Peter’s focus has been on a faster and more
effective resolution of Official Information Act and other complaints,
working with government agencies to improve their practices and
strengthening his team’s investigation and monitoring of prisons and
public mental health facilities.
Deborah Howse, Head of Assurance, Wellington City Council
The Issues Resolution Office investigates public complaints about
the Council's policies, activities and services in an effort to:
• Ensure the public is treated fairly in their dealings with the Council
• Reach a resolution that satisfies all parties improve future
dealings with the Council.
The Issues Resolution Office is also the main point of contact for
public requests for official information held by the Council.
16 Elected Member Induction Programme 2019
Introduction to emergency management
Date:
Thursday, 24 October 2019
Time:
1.30pm
Room: WREMO Office, 2 Turnbull Street, Thorndon
Purpose/Description:
Drawing on lessons from the Canterbury and Kaikoura earthquakes, this session will provide Elected Members a brief
overview of the framework for emergency management and your role as an Elected Member in an emergency.
Scope:
Presenters:
• Wellington City hazards
Mike Mendonca, Chief Resilience Officer
• Emergency Management Framework (4Rs)
Derek Baxter, City Engineer
• The roles of Wellington City Council in emergency management
Jeremy Holmes, Manager Wellington Region Emergency
• The role of the Wellington Region Emergency Management
Management Office
Office (WREMO)
Session Format:
Programme (Agenda)
• Presentation by officers
A presentation by officers on key reduction, readiness, response
• Q&A session
and recovery activities in Wellington City, with a focus on the role of
Elected Members during an emergency.
Outcome:
• Understand the framework and role of Elected Members
in an emergency
• Meet key officers
Elected Member Induction Programme 2019 17
Swearing-in ceremony
(inauguration ceremony)
Date:
Wednesday, 30 October 2019
Time:
5.30pm (official start time) [required to arrive by 5.00pm]
Room: Renouf Foyer, Michael Fowler Centre, 111 Wakefield Street, Wellington
Purpose/Description:
The inauguration ceremony for the Mayor and Councillors-elect to make their declaration as Elected Members.
Scope:
• Declarations of Elected Members
• The Chief Executive to present his general explanation to
Elected Members’ on legal responsibilities under various pieces
of legislations.
• Setting of a date for the first Council meeting
Programme (Agenda)
5.00pm
Group photo session
5.15pm
ELT make way to seats on stage and
EMs to assemble outside of the foyer
5.30pm
Official entourage to be seated on stage
OFFICIAL START at 5.30pm 5.35pm
Chief Executive’s Welcome
5.45pm
Kapa Haka Group performance
5.50pm
Declaration of Mayor-elect
6.00pm Mayor to preside as Chairperson
6.05pm
Declarations of Councillors elect
6.30pm
CEO to present general understanding
of various legislative and legal obligations
6.40pm Other Committee relations report(s)
6.50pm
National Anthem – closing performance
7.00pm Function
Session Format:
Formal meeting
18 Elected Member Induction Programme 2019
Away day retreat – setting the scene
Date:
Tuesday, 5 – Wednesday, 6 November (overnight stay)
Time:
12noon start 5 November, 8.00am start 6 November
Room: Silverstream Retreat, 3 Reynolds Bach Drive, Lower Hutt
Purpose/Description: 2-day retreat to set the scene for new and returning Councillors and establish relationships
with Executive Leadership Team.
Scope:
Presenters
• The role of Elected Members as a decision maker and governance.
(A separate information pack will be provided for
• Elected Members accountable to ratepayers and the organisation when this module closer to the date)
they make decisions.
All Executive Leadership team
• Council’s objectives are to align with Mayor’s priorities.
Senior Staff
• The problems, issues and approaches available, decisions required and
External speakers
when they’re needed by.
Session Format:
• The timeline connecting the Away Days through to the next Long-term
Plan
• Table and Group discussion
• How successful governors have navigated their messy worlds and
• Q&A
delivered.
• Informal session
Programme (Agenda)
Outcome:
Away day retreat – 2 full day programme
Day 1:
Day 1:
• Building knowledge and evidence bases for
12noon
Welcome by the Mayor
prioritisation/Annual Plan discussions
1.10pm
Guest speaker: Lessons from abroad
• More knowledge and understanding about governance v operational
2.10pm
Guest speaker Delivery in a messy world
distinction, and how to use the governance role
to achieve longer delivery goals
3.10pm
AFTERNOON TEA
3.30pm Kevin Lavery, CEO – Key decisions lie ahead
Day 2:
5.30pm DINNER
• Basis of solid constructive working relationship between Councillors,
8.00pm Leadership and Governance
ELT and officers
– how to distinguish between governance and operational
• Clear understanding of the need to prioritise and reset thinking about
8.30pm Informal socialising
the Council’s budget and options.
(*this is a draft programme and is subject to change on the day itself)
Day 2:
8.00am BREAKFAST
9.00am Welcome by the Mayor
9.10am
Guest Speaker – Central Library – next steps
10.00am Money or the bag
10.45am MORNING TEA
11.15am
Facilitated session – The Pathway Forward
12noon LUNCH
1.00pm CLOSE
Elected Member Induction Programme 2019 19
Te Tiriti o Waitangi in Local Government
(Session 1)
Date:
Tuesday, 12 November 2019
Time:
9.00am - 4.30pm
Room: Level 16.09, The Terrace
Purpose/Description: Whāia te mātauranga kia mārama — Seek knowledge for understanding
A sound understanding of the history and the current relevance of both Te Tiriti o Waitangi and colonisation is vital for
fulfilling local government responsibilities. Tailored to the context of Wellington City Council, this session builds capability
for Elected Members in local government (staff and elected representatives) to understand and respond to their
Te Tiriti o Waitangi responsibilities.
Programme (Agenda)
Session Format:
Understanding Te Tiriti o Waitangi
• Presentation
This session provides Elected Members with an understanding of the
• Group work
relevance of Te Tiriti o Waitangi to Aotearoa today and to their work in
• Facilitated discussion
local government. This session will be covering the following:
• Why we have a treaty
Outcome:
• What Te Tiriti says
• Capability building for Elected Members
• What happened post-signing: colonisation and its impacts
• Understand the implication of the Treaty
• Current issues: Treaty settlements and other key events post 1975
• Understand the obligation to the Treaty
• The relevance of Te Tiriti to local government
Presenters
Jen Margaret (Pākehā) who has been who has been active in
Treaty education for over 20 years. Jen is the author of Working as
allies: supporters of indigenous justice reflect and Ngā Rerenga o
Te Tiriti: community organisations engaging with the Treaty of Waitangi.
“Jen Margaret is a leader in her field. She brings clarity, confidence
and results to organisations seeking a way to operationalise Te Tiriti
o Waitangi. Her writings on working as an ally of indigenous peoples,
have provided invaluable insight for our staff seeking to engage in a
respectful and purposeful manner with the Treaty partnership.”
Helen Te Hira, Auckland Council
20 Elected Member Induction Programme 2019
Combined community boards workshop
Date:
Wednesday, 13 November
Time:
5.00pm
Room: Level 16.11, 113 The Terrace (Tahiwi)
Purpose/Description: This session is an opportunity for Community Boards to understand the major projects over the next
triennium and what challenges lie ahead for the organisation and impact on Wellington
Scope:
Presenters
• Understanding the key challenges and major decisions of the Council
Kevin Lavery, CEO of Wellington City Council.
and impacts on communities
Andy Matthews,
David Chick,
Barbara McKerrow,
Stephen
• How community boards can be involved in the process
McArthur,
Meredith Blackler – Executive Leadership Team (ELT)
Programme (Agenda)
Crispian Franklin, Support Manager
5.00pm Mihi by Tira Poutama (Iwi Partnership) Team
Session Format:
– light refreshments
• Workshop presentation
5.30pm Welcome by the Chief Executive
• Q&A
6.00pm Introduction – Executive Leadership Team
Outcome:
6.15pm
Key decisions lie ahead and impact on the community
6.45pm Community Board roles and responsibilities
• Understanding the role of Community Boards
7.00pm Community Board support
7.10pm
Q&A session
7.30pm Close
Elected Member Induction Programme 2019 21
Mock committee meeting (meeting protocol)
Date:
Thursday, 14 November 2019
Time:
9.30am-12noon
Room: Level 16.09, 113 The Terrace (Tahiwi)
Purpose/Description: This session provides an opportunity for Elected Members to understand the life-cycle
of a report and protocols for a Committee/Community Board meeting.
Scope:
Presenters
• General explanation of the lifecycle of a Committee report
Democracy Services and
Elected Member Support Advisor teams
• Explanation on meeting processes and protocols and key
Session Format:
areas of Standing Orders
• Mock meeting
Programme (Agenda)
Outcome:
• Welcome
• Explanation of the lifecycle of a Committee report
• Understanding the role of Community Boards
• Mock meeting to explain key areas of Standing Orders. The following
• Elected Members understand the skills and knowledge required
will be covered:
to perform at a Committee/Community Board meeting
· Conduct of meetings
· Suspension of Standing Orders
· Rules of debate
· Rules around motion and amendments
· Procedural motions
· Points of order
· Voting
• Q&A session
22 Elected Member Induction Programme 2019
Joint lunch meeting with Greater Wellington
Regional Council – Wellington City Council
Date:
Monday, 18 November 2019
Time:
12noon-2.00pm
Room: Level 16.11, 113 The Terrace (Tahiwi)
Purpose/Description: Building a closer working relationship with the Elected Members and Executive Leadership Team
from the Greater Wellington Regional Council
Scope:
Outcome:
• Joint GWRC-WCC Lunch session to building a closer working
• Getting to know the new Elected Members and current Executive
relationship.
Leadership Team from GWRC
Programme (Agenda)
• Building effective relationships with GWRC.
Lunch get-together
Attendance
Both Executive Leadership Team and Elected Members
from both organisations.
Session Format:
• Informal lunch meeting.
Elected Member Induction Programme 2019 23
Safety, security and wellbeing – governance
Date:
Tuesday, 19 November 2019
Time:
1.00pm
Room: Level 16.09, 113 The Terrace (Tahiwi)
Purpose/Description: Briefing to incoming Councillors on due diligence as it relates to the Health & Safety at Work Act 2015
Scope:
Presenters
• The purpose of the presentation is to outline Councillors’ due diligence
Paku Edwards, Manager Safety, Security and Wellbeing and external
obligations as it relates to the Health & Safety at
provider for H&S training
Work Act 2015 from a governance perspective
Dr Phillip Voss, Leading Safety
• Group session to undertake a discovery exercise based on Councillors'
due diligence obligations
Session Format:
Programme (Agenda)
• Brief introduction on the topic
• Groups exercise
• 15 minute presentation on your role in regards to H&S Governance
• 30 minute discovery exercise to understand why good
Outcome:
H&S governance is important
• At the end of the session Councillors will have an understanding
• 15 minute round up and questions session
of the key requirements of effective H&S governance
Note: In addition to this one hour introduction, the following
session will be run by external training provider ‘Leading Safety’,
a company that provides governance training in health and safety.
Leading safety –
www.leadingsafety.co.nz/services/safety-leadership
In addition to this one hour introduction, the next 2 hour
session will be run by an external training provider ‘Leading Safety’,
a company that provides governance training in Health and Safety.
24 Elected Member Induction Programme 2019
Te Tiriti o Waitangi in Local Government
(Session 2)
Date:
Thursday, 21 November 2019
Time:
9.00am - 12.00noon
Room: Level 16.09, The Terrace
Purpose/Description: A sound understanding of the history and the current relevance of both Te Tiriti o Waitangi and colonisation is vital
for fulfilling local government responsibilities. Tailored to the context of Wellington City Council, this session builds
capability for Elected Members in local government (staff and elected representatives) to understand and respond
to their Te Tiriti o Waitangi responsibilities.
Programme (Agenda)
Presenters
Applying the Treaty within local government
Jen Margaret (Pākehā) who has been who has been active in
This session equips Elected Members with knowledge and strategies to Treaty education for over 20 years. Jen is the author of Working as
support Treaty application within their work. The foundational learning
allies: supporters of indigenous justice reflect and Ngā Rerenga o
Elected Member gained in the
Understanding Te Tiriti o Waitangi
Te Tiriti: community organisations engaging with the Treaty of Waitangi.
workshop is contextualised through focusing on Treaty application in
“Jen Margaret is a leader in her field. She brings clarity, confidence
the local government context. Elected Members have an opportunity
and results to organisations seeking a way to operationalise Te Tiriti
to discuss specific Te Tiriti relationships and opportunities for
o Waitangi. Her writings on working as an ally of indigenous peoples,
Wellington City Council.
have provided invaluable insight for our staff seeking to engage in a
• Content includes:
respectful and purposeful manner with the Treaty partnership.”
Helen Te Hira, Auckland Council
• Local government Te Tiriti responsibilities
• Elements of successful organisational Treaty application
Session Format:
• Te Tiriti relationships – the Wellington City council context
• Presentation
• Group work
• Facilitated discussion
Outcome:
• Capability building for Elected Members
• Understand the implication of the Treaty
• Understand the obligation to the Treaty
Elected Member Induction Programme 2019 25
Audit and risk – Office of the Auditor-General
Date:
Thursday, 21 November 2019
Time:
1.00pm
Room: Level 16.09, 113 The Terrace (Tahiwi)
Purpose/Description:
Understanding the important role of the audit and risk committee to strengthen the governance
of Council including the role of independent members in the Audit and Risk Committee
Scope:
Session Format:
• Understand good practice, guidance on audit and risk committee based • Workshop session with small group discussion on case studies
on four fundamental principles – independence, clarity of purpose,
competence and open and effective relationships
Outcome:
• Managing conflicts of interest, sensitive expenditure and ethics
• At the end of the session, Elected Members will have a clear
and integrity
understanding of the role of the Audit and Risk Committee based
• Understanding the elements of effective and good governance
on the four fundamental principles.
• Elected members will have an understanding of the elements of
Programme (Agenda)
effective and good governance.
2-3 hour session
Staff from the Office of the Auditor General will run this session in a
workshop session and provide case studies for Elected Members to
work in a smaller group.
Presenters
Staff from the Office of the Auditor-General
The Office of the Auditor-General is responsible for:
• planning the work programme for the organisation as a whole;
• carrying out performance audits, special studies, and inquiries;
• planning other audit work;
• reporting to Parliament and to select committees;
• setting auditing standards (the Auditor-General’s auditing standards);
• allocating annual audits to appointed auditors;
• monitoring audit fees to ensure that they are fair and reasonable;
• overseeing auditors’ performance; and
• carrying out quality assurance reviews of all work done on behalf of the
Auditor-General, including annual audits by appointed auditors.
26 Elected Member Induction Programme 2019
Media training
Date:
Tuesday, 26 November 2019
Time:
9:30am
Room: Level 16 (2 rooms), 113 The Terrace (Tahiwi)
Purpose/Description: Provide practical media training for interviewing skills with the media
Scope:
Presenters
• Elected Members will be interviewed in two different formats – phone
CABIX Communications: Media Trainers, external provider
and video interviews and both sessions will be recorded
• Elected Members will be provided with the training tools and then
Karen Barnsley, Executive Director
practise the new skills while being interviewed. Both sessions will
Karen's background in journalism includes working as a BBC chief sub-
be recorded for training purposes.
editor in London, Radio New Zealand health specialist, current affairs
producer, and reporter on daily newspapers.
Programme (Agenda)
She has carried out journalist training for Radio New Zealand, TVNZ
15 minutes Phone Interview (recorded)
and tertiary journalism institutes around the country. She is also one of
15 minutes Video Interview (recorded)
three Cabix staff to have lectured in public relations and media studies
at Massey University.
1 hour
Explanation of the tools and skills required to respond
back to reporter’s questions by the phone and live
Gina Jewell, Director
interview format
Gina has worked in journalism and communications since 1993, starting
15 minutes Phone interview role-play (recorded)
in daily journalism as both a reporter and bureau chief before moving
15 minutes Video interview role-play (recorded)
into public relations.
30 minutes Briefing
Gina is one of Cabix' senior trainers and is highly skilled in
communications strategies, issues management and providing media
counsel. She is one of three Cabix staff members to have lectured in
public relations and media studies at Massey University.
She holds a Certificate in Journalism and has also achieved
Accreditation in Public Relations, an international industry examination
of achievement and competence.
Session Format:
• Phone and video interview role-plays
Outcome:
• Elected Members will learn the tools and skills to make
an interview work for both the Elected Member and the media
(phone and video interviews)
Elected Member Induction Programme 2019 27
Standing orders and chairperson training
Date:
Wednesday, 27 November 2019
Time:
9.30am-12noon
Room: Level 16.09, The Terrace (Tahiwi)
Purpose/Description: Interactive session for chairpersons chairing Committee and Community Board meetings. Understanding Standing
Orders and how to use them in a meeting.
Scope:
Presenters
• Provide tools and information to be an effective chairperson
Vern Walsh and
Steve McDowell have chaired boards, undertaken
• Understanding meeting processes and protocols.
mediation, designed and delivered training on effective governance
to Elected Members and to the management team that support the
Programme (Agenda)
political side of the Council.
2 separate sessions
Session Format:
i) Standing Orders Training
• Role Play
• What are Standing Orders
• Discussion session
• Purpose of local government and other related legislation
• Workbook
• Key Standing Orders in a meeting
Outcome:
• Work with your Democracy Advisor
• Role of Elected Members and officers
Elected Members will learn:
• Meeting Protocol
• Understanding key skills and qualities of the chairperson
ii) Chairperson Training
• Effectively utilising Standing Orders to manage a Committee or
Community Board meeting
• Preparation before a meeting and run through meetings
• How to effectively manage Elected Members in a meeting
• Establishing a relationship with your Democracy Advisor,
ELT and staff
• How to run a meeting effectively
• Roles and responsibilities – chairperson & advisor
• Understanding key Standing Orders
• How to run a meeting – tools and tips
• Key Standing Orders for a chairperson
• How to manage difficult Elected Members
• Time Management
• De-brief post meeting
Tools/Resources:
Elected Members will be provided with a handbook. Elected Members
are required to bring their Standing Orders to this training.
28 Elected Member Induction Programme 2019
Combined advisory groups workshop
Date:
Thursday, 5 December 2019
Time:
5.00pm
Room: Level 16.11, The Terrace (Tahiwi)
Purpose/Description: This session is an opportunity for Advisory Boards to understand the major projects over the next
triennium and what challenges lie ahead for the organisation and Wellington
Scope:
Presenters
Understanding the key challenges and major decisions of the
David Chick,
Barbara McKerrow,
Stephen McArthur,
Council and impact on communities.
Moana Mackey – Executive Leadership Team (ELT)
How the Advisory Groups can be involved in the process.
Chairpersons:
Programme (Agenda)
Freja Cook, Youth Council
Jocelyn Kua, Pacific Advisory Group
5.00pm
Light refreshments
Tristram Ingham and
Rachel Noble, Accessibility Advisory Group
5.35pm
Brief introduction by councillor representatives
Mark Fenwick, Environmental Reference Group
5.45pm
Introduction – Executive Leadership
6.00pm Key decisions lie ahead and impact on the community
Session Format:
6.30pm
Role of the Advisory Groups
• Workshop presentation
6.50pm
Introduction from Advisory Group Chairs
• Q&A
7.20pm
Close
Outcome:
• Building relationship with Advisory Groups
• Understanding the role of Advisory Groups
Elected Member Induction Programme 2019 29
Calendar timetable
for induction
programme
October
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
5
6
7
8
9
10
11
12
Election
13
14
15
16
17
18
19
Delivery of
Delivery of ICT
Welcome
Mayor-
Mayor-
Mayor-
Councillors pack
equipment starts
breakfast
Councillors
Councillors
Councillors
here (two weeks)
meetings
meetings
meetings
20
21
22
23
24
25
26
How local
Laws affecting
Rehearsal
Ombudsman,
government
Councillors
Swearing –
LGOIMA &
works
Human Rights
ceremony
privacy
Commission
Pōwhiri Pipitea
WREMO –
How to be an
Marae
Dealing with
effective Elected
an emergency
Member
27
28
29
30
31
Labour Day
Swearing-in
ceremony
(inauguration
ceremony)
30 Elected Member Induction Programme 2019
November
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
5
6
7
8
9
Away Day
Away Day
10
11
12
13
14
15
16
Treaty of
Workshop
101 Meeting
Waitangi (S1)
AP/LTP (TBA)
protocol
Combined
Swearing-in
Community
ceremony
Boards workshop
Tawa CB
17
18
19
20
21
22
23
Joint GWRC-WCC Health & Safety
Council –
Treaty of
lunch
1st meeting
Waitangi (S2)
Workshop
Office of the
AP/LTP (TBA)
Auditor General
Swearing-in
ceremony
Makara/Ohariu CB
24
25
26
27
28
29
30
Media Training
Standing Orders
& Chairs training
Elected Member Induction Programme 2019 31
December
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
5
6
7
Pre-briefing
SubCommittee
Committee of
the Whole
Advisory Groups
8
9
10
11
12
13
14
Committee –
Council –
Grants
2nd Meeting
Subcommittee
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Christmas Day
29
30
31
32 Elected Member Induction Programme 2019
Elected Member
checklist
First day essentials
¡
¡ 101 Meeting protocol
¡
¡ Joint GWRC-WCC lunch
¡
¡ Go through the contents of your Induction Box
¡
¡ Health and safety
¡
¡ Read the Elected Members Handbook
¡
¡ Treaty of Waitangi (Session 2)
¡
¡ Manually ensure your personal calendars are
¡
¡ Office of the Auditor General
updated with the planned induction programme
(when you’re fully set-up you will have a Council
¡
¡ 1st Council meeting
Outlook email address)
¡
¡ Media training
¡
¡ Standing Orders and Chairperson Training
Getting started
¡
¡ Introduction to Advisory Groups (evening)
¡
¡ Photo taken for access card
Good governance
¡
¡ Where to park my vehicle (Level 3)
¡
¡ Tour of facilities
¡
¡ Read the Code of Conduct
¡
¡ Get to know your allocated Elected Member Support
¡
¡ Be familiar with Standing Orders
Advisor and Democracy Services team
¡
¡ Disclosure of related parties form
¡
¡ How to use the photocopier, phone and laptop
¡
¡ Disclosure of conflict of interest
¡
¡ Home set-up of technology (confirm a date and time
when you are at home for a home visit)
Procedural matters
¡
¡ Access to the Elected Members’ lounge
¡
¡ Meeting procedures
(Level 8, 113 The Terrace)
¡
¡ Meeting guidelines and protocol
¡
¡ Access to the Committee meeting room
¡
¡ Basic understanding of Standing Orders
¡
¡ Access to personal locker
¡
¡ Understand the format of a Committee agenda
¡
¡ How to book a meeting room
¡
¡ Understand the format of Committee minutes
(Note: Your EMSA can assist in arranging meetings)
¡
¡ Meeting schedule (e.g outlook)
¡
¡ Complete HR forms and return within the first 2 weeks
– calendar management
¡
¡ Payroll system (OneCouncil system)
¡
¡ Terms of Reference and delegations
Induction programme
¡
¡ Where to get help with procedural matters
– Democracy Services
¡
¡ Welcome breakfast with Mayor and Elected Members
(First introduction to Elected Members)
Staff support
¡
¡ How local government works
¡
¡ Do you know how to escalate a constituent/
¡
¡ Laws affecting Councillors
Elected Member request
¡
¡ Human Rights Commission
¡
¡ Working with your Elected Member Support Advisor
¡
¡ How to be an effective Elected Member
¡
¡ Dealing with an emergency – WREMO
House rules
¡
¡ Attend Rehearsal swearing-in ceremony
¡
¡ Pōwhiri welcome
¡
¡ Use of and access to Council facilities and building
¡
¡ Managing complaints and information
¡
¡ Inviting guest (family members and constituent)
¡
¡
to the Council building
Swearing-in ceremony (evening)
¡
¡
¡
¡ Health and Safety
Away Day retreat (overnight stay)
¡
¡
¡
¡ No smoking policy
Treaty of Waitangi (Session 1)
¡
¡
¡
¡ Emergency procedures
Combined Community Boards workshop (evening)
Elected Member Induction Programme 2019 33
Contact list
Elected Member Support team
(or email [email address])
The Elected Member Support team is here to help you. We provide a range of services such as research, liasion
with Council officers, event co-ordination, diary support, and we can monitor and follow up on any EMQs that
you lodge. We tailor our service to fit your individual style and needs.
Crispian Franklin, Elected Member Support Manager
[email address]
Kimberley Wicks, Elected Member Support Advisor
[email address]
Helena Patuwai, Elected Member Support Advisor
[email address]
Democracy Services team
(or email [email address])
Democracy Services is the group within the Council that provides a responsive point of contact between
Elected Members, the organisation and the community in relation to Committee matters.
Jennifer Parker, Democracy Services Manager
[email address]
Cyrus Frear, Senior Democracy Advisor
[email address]
Dominic Tay, Senior Democracy Advisor
[email address]
Sean Johnson, Democracy Advisor
[email address]
Erina Daymond, Business Support Officer
[email address]
34 Elected Member Induction Programme 2019
Executive Leadership Team
Kevin Lavery, Chief Executive Office
[email address]
Andy Matthews, Chief Financial Officer
[email address]
Responsible for:
• Financial Strategy and Treasury
• Business Reporting, Analysis and Performance
• Financial Accounting and Transactional Services
• Property
Moana Mackey, Acting Chief City Planner
[email address]
David Chick, Chief City Planner – Significant Programmes
[email address]
Responsible for:
• Build Wellington
• City Consenting and Compliance
• City Design and Place Planning
• Resilience and Sustainability
• Transport and Infrastructure
Stephen McArthur, Director Strategy and Governance
[email address]
Responsible for:
• Assurance
• Communications and Engagement
• Emergency Management and Business Continuity
• Governance
• Strategy, Policy and Research
• Tira Poutama – Iwi Partnerships
Barbara McKerrow, Chief Operating Officer
[email address]
Responsible for:
• City Arts and Events
• City Housing
• Community Networks
• Parks, Sport and Recreation
• Smart Council
Hayley Evans, Head of Legal & Risk
[email address]
Responsible for:
• Legal
• Risk Management
• Project Governance
Meredith Blackler, Director Human Resource
[email address]
Responsible for:
• HR Services
• Organisational Development
• Safety, Security and Wellbeing
Elected Member Induction Programme 2019 35
J008923
