This is an HTML version of an attachment to the Official Information request 'Re-request for 2018/19 and 2019/20 Annual Plan and Fare Review calculation information'.


 
By email 
Shed 39, 2 Fryatt Quay 
Pipitea, Wellington 6011 
PO Box 11646 
26 November 2019 
Manners Street 
Wellington 6142 
T  04 384 5708 
File Ref:  OIAP-7-13329 
F  04 385 6960 
www.gw.govt.nz 
Tony Randle 
[FYI request #11296 email] 
Dear Mr Randle 
Request for information OIA 2019-349  
I refer to your email dated 29 October 2019 which was received by Greater Wellington Regional 
Council’s (GWRC) on 29 October 2019. You have requested the following information 
following GWRC’s response to your request for information OIA 2019-325: 
“If the GWRC is unable to provide the individual line-by-line WBS Code costs for PTOM 
bus and train units as outlined in the budget spreadsheets, then can the GWRC please 
still provide the total cost per PTOM unit as outlined in the 2018/19 and 2019/20 Annual 
Plan and Farebox Recovery Ratio calculation spreadsheets ? 

A) Can the following be provided from the 2018/19 Long Term Rates spreadsheets for 
sheet covering the FY18 - FY27 (https://fyi.org.nz/request/7104-request-for-the-
detailed-transport-rate-calculations-outlined-in-the-gwrc-2018-19-annual-
plan#incoming-26104): 

A1) Total of the "TOTAL OPERATING EXPENDITURE" for the Ferry Contract WBS 
Codes amounts being the total of the Ferry-Contract + Ferry-Inflation 

A2) Total of the "TOTAL OPERATING EXPENDITURE" for each bus unit (1 to 18) 
WBS Codes amounts being the total of the Unit Base Service Fee + Indexation Payment 
+ Special Event Services Fee + Performance incentives 

A3) The total cost of the all the FINANCE LEASE ADJUSTMENT amounts for all bus 
units where this is a cost component 

A4) Total of the "TOTAL OPERATING EXPENDITURE" for the Rail Contract WBS 
Codes amounts being the total of the Rail Contract - Passenger Services Fee + Rail 
Contract - Special Events Fee + Rail Contract - Alternative Transport Unplanned Fee 
+ Rail Contract - Punctuality Deduction + Rail Contract - Reliability Deductions + Rail 
Contract - Customer Satisfaction Payment + Rail Contract - Passenger Performance 
Payment 

A5) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee 
RESPONSE TO OIA 2019-349 TONY RANDLE 


 
B) Can the following be provided from the 2018/19 Farebox Recovery Ratio calculation 
spreadsheet (https://fyi.org.nz/request/7152-request-for-fare-review-information-
under-the-long-term-plan#incoming-24514): 

B1) Total of the "Current Year Inflated" for the Ferry Contract WBS Codes amounts 
being the total of the Ferry-Contract + Ferry-Inflation 

B2) Total of the "Current Year Inflated" for each bus unit (1 to 18) WBS amounts Codes 
being the total of the Unit Base Service Fee + Indexation Payment + Special Event 
Services Fee + Performance incentives 

B3) The cost of W.560/1817/01 DAU outcome - Bus contracts 
B4) Total of the "Current Year Inflated" amounts for the Rail Contract WBS Codes 
amounts being the total of the Rail Contract - Passenger Services Fee + Rail Contract - 
Special Events Fee + Rail Contract - Alternative Transport Unplanned Fee + Rail 
Contract - Punctuality Deduction + Rail Contract - Reliability Deductions + Rail 
Contract - Customer Satisfaction Payment + Rail Contract - Passenger Performance 
Payment 

B5) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee 
C) Can the following be provided from the 2019/20 2019/20 Transport Rates 
spreadsheets for sheet (https://fyi.org.nz/request/9496-request-for-the-detailed-
transport-rate-calculations-outlined-in-the-gwrc-2019-20-annual-plan#incoming-
33991): 

C1) Total of the "TOTAL OPERATING EXPENDITURE" for the Ferry Contract WBS 
Codes amounts being the total of the Ferry-Contract + Ferry-Inflation 

C2) Total of the "TOTAL OPERATING EXPENDITURE" for each bus unit (1 to 18) 
WBS Codes amounts being the total of the Unit Base Service Fee + Indexation Payment 
+ Special Event Services Fee + Performance abatements + Performance incentives 

C3) Total of the "TOTAL OPERATING EXPENDITURE" for the Rail Contract WBS 
Codes amounts being the total of the Rail Contract - Passenger Services Fee + Rail 
Contract - Special Events Fee + Rail Contract - Alternative Transport Unplanned Fee 
+ Rail Contract - Punctuality Deduction + Rail Contract - Reliability Deductions + Rail 
Contract - Customer Satisfaction Payment + Rail Contract - Passenger Performance 
Payment 

C4) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee 
D) Can the following be provided from the 2019/20 Farebox Recovery Ratio calculation 
spreadsheet (https://fyi.org.nz/request/9727-second-request-for-fare-review-
information-under-the-2019-20-annual-plan#incoming-33280): 

D1) Total of the "Current Year Inflated" for the Ferry Contract WBS Codes amounts 
being the total of the Ferry-Contract + Ferry-Inflation 

 
 
RESPONSE TO OIA 2019-349 TONY RANDLE 
 
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D2) Total of the "Current Year Inflated" for each bus unit (1 to 18) WBS amounts Codes 
being the total of the Unit Base Service Fee + Indexation Payment + Special Event 
Services Fee + Performance incentives 

D3) Total of the "Current Year Inflated" amounts for the Rail Contract WBS Codes 
amounts being the total of the Rail Contract - Passenger Services Fee + Rail Contract - 
Special Events Fee + Rail Contract - Alternative Transport Unplanned Fee + Rail 
Contract - Punctuality Deduction + Rail Contract - Reliability Deductions + Rail 
Contract - Customer Satisfaction Payment + Rail Contract - Passenger Performance 
Payment 

D4) The total of W.564/2102/32 Rail Contract - FIM Adjustment 
D5) The total of W.564/2102/32 Rail Contract - Locomotive Hire 
D6) The total of W.564/2110/4 Rail - Network Performance Fees 
D7) The total of W.560/8200/7 Rail Contract - Fleet Availability Payment 
D8) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee” 
In your email dated 31 October 2019, you have further clarified your request for information as 
follows: 
“Please note that my response does NOT constitute a further information request under 
LGOIMA.  In fact I am really asking for less information than I originally requested. 

The information I requested has NOT changed from my original request.  I have simply 
clarified that I am happy to receive the total costs given the GWRC refusal to provide 
the line by line detailed costs.  I do so in an effort to still obtain the information I still 
seek but in a way that enables to GWRC to protect the information it wishes to withhold.
 
GWRC’s response follows: 
Attachment 1 provides the projections of total operating expenditures for bus, ferry and rail units 
and finance lease adjustments for 2018/19 to 2027/28, as contained in the sources of the redacted 
spreadsheets we have provided to your following requests for information: 
OIA 2018-014 
https://fyi.org.nz/request/7152-request-for-fare-review-information-under-the-
long-term-plan#incoming-24514 

OIA 2019-073 
https://fyi.org.nz/request/9727-second-request-for-fare-review-information-
under-the-2019-20-annual-plan#incoming-33280 

OIA 2018-096 
https://fyi.org.nz/request/7104-request-for-the-detailed-transport-rate-
calculations-outlined-in-the-gwrc-2018-19-annual-plan#incoming-26104
 
We have yet to process the information contained in the redacted spreadsheet provided to you 
as part of our response to your request referenced OIA 2019-026 (https://fyi.org.nz/request/9496-
request-for-the-detailed-transport-rate-calculations-outlined-in-the-gwrc-2019-20-annual-
plan#incoming-33991)
, and will provide you with the information as soon as practicable.  
 
RESPONSE TO OIA 2019-349 TONY RANDLE 
 
PAGE 3 OF 5 


 
The financial lease adjustment information that you have requested under line item A3) is 
already contained in column ‘k’ of the spreadsheet provided to you in response to your OIA 
2018-096. The information for individual cost items that you have requested under the line items 
D4) and D5) are included in the total rail unit cost. 
The bus unit costs include Base Service Fee, Indexation Payment, Special Event Services Fee 
and Performance Incentives.  
The total amounts for rail unit include Passenger Services Fee, Special Events Fee, Alternative 
Transport Unplanned Fee, Punctuality and Reliability Deductions, Customer Satisfaction 
Payment, Passenger Performance Payment, FIM Adjustment (where applicable), Locomotive 
Hire, Fleet Availability Payment (where applicable), Vehicle Service Fee and Contract Payment 
(where applicable).  
Please note that where a WBS code or a cost item is missing in a spreadsheet, that item had 
either become obsolete (i.e. no longer in use) or not budgeted for, and hence not included. 
Therefore absence of a cost item in a spreadsheet does not mean the information is incomplete.    
The information for individual cost items that you have requested under the following line 
numbers cannot be released. This information has been withheld in accordance with sections 
7(2)(b)(i), 7(2)(b)(ii) and 7(2)(h) of the Local Government Official Information and Meetings 
Act 1987 (the Act) on the ground that releasing the requested information would be likely 
unreasonably to prejudice the commercial position of the operators who are the subject of 
the information and would be likely to unduly undermine GWRC’s ability to carry out 
negotiations without prejudice or disadvantage for future procurements. 
A5), B5) C4) and D8) The cost of W.564/8282/10 Rail Contract - Vehicle Service Fee – 
this item is part of the rail contract and hence the values are included in the rail totals. 
B3) The cost of W.560/1817/01 DAU outcome - Bus contracts – this is a one-off cost part 
of the spending under the bus tender process.  
D4) The total of W.564/2102/32 Rail Contract - FIM Adjustment – this information is 
subject to an obligation of confidence under the current partnering contracts and cannot 
be released. Wehere applicable, FIM payments are included in the total contract costs. 
D6) The total of W.564/2110/4 Rail - Network Performance Fees – this information is 
subject to an obligation of confidence under the current network agreement and cannot 
be released. 
Please also note that the values contained in Attachment 1 for the years 2018 to 2020 are not 
current. Therefore, GWRC does not accept any responsibility or liability for any action taken or 
omission made as a result of reliance placed on the information contained in the attached 
spreadsheet. 
 
RESPONSE TO OIA 2019-349 TONY RANDLE 
 
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We have considered whether the public interest in the requested information outweighs 
GWRC’s need to withhold certain aspects of the requested information. As a result, we do not 
consider that the public interest outweighs GWRC’s reason for withholding parts of the 
document under the grounds identified above. 
If you have any concerns with the decision(s) referred to in this letter, you have the right to 
request an investigation and review by the Ombudsman under section 27(3) of the Act. 
 
Yours sincerely 
 
Greg Pollock 
General Manager, Public Transport 
 
 
RESPONSE TO OIA 2019-349 TONY RANDLE 
 
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