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This is an HTML version of an attachment to the Official Information request 'Turoa Concession Application - Appointment & Direction to report writer'.
From:
Connie Norgate
To:
9(2)(a)
; Stephanie Bowman
Subject:
Notes for hui
Date:
Wednesday, 28 February 2024 7:36:05 am
Kia ora korua
Thanks again for your time team.  Given the OIA requests that will start to turn up I’ll keep it
lite. Really just an opportunity for us to share what came across in person.
Themes below for our korero this afternoon.
Te Tiriti, Te Awa Tupua
Section 4 obligations to engage in process
Lease v License exclusivity - public access
Completeness
Environmental/ecological impacts
Naku na
Connie
under the Official Information Act
Released 
From:
Connie Norgate
To:
Lynette Trewavas
Cc:
Lauren Bollu; Stephanie Bowman
Subject:
RE: Ending Statement
Date:
Tuesday, 27 February 2024 10:14:54 am
Attachments:
image001.png
A few changes team
 
From: Lynette Trewavas <[email address]> 
Sent: Tuesday, February 27, 2024 9:29 AM
To: Connie Norgate <[email address]>
Act
Cc: Lauren Bollu <[email address]>; Stephanie Bowman <[email address]>
Subject: FW: Ending Statement
 
Kia ora Connie
 
Please see a closing statement below. It is based on the script I send last week, but I did add a
few things based on questions we have been getting.
If you are aware of anything I didn’t include, feel free to add it in.
 
Information 
We have been getting a number of requests for the hearing recordings, so I have included that in
below. There is a risk that it will generate some OIA’s and criticism of a non-transparent process
continuing.
 
 
Official 
 
PROCESS FROM HERE:
I want to thank everyone for attending the hearing over the past four days. We have found it
the 
very insightful and have allowed all submitters seeking to be heard, the opportunity to do so,
even when some of the points were not in scope for us to consider.  We will have some clear
recommendations to put through to the Decision Maker as a result.
 
I particularly want to thank iwi partners who have been present to speak to their concerns as
under 
partners
 
I also want to thank the applicants who have made themselves present at stages during the
process.
 
So, from here…...
 
It is yet to be confirmed whether the Minister of Conservation will delegate this decision to the
Released 
Department to either the Director-General or a Deputy or whether he in fact makes the decision
himself.
 
As Hearing Chair (as the Director-Generals delegate) along with input from the hearing panel
members, I will prepare what is called an Objection or Submissions Recommendation Report and
this will be forwarded to the Decision Maker.
 
The Recommendation Report makes recommendations on the objections or submissions
received and the extent to which they should be allowed or accepted pursuant to section 49(2)
(d) of the Conservation Act 1987.
 
The Decision Maker will consider the recommendations before deciding whether or not to
proceed with the proposal (section 49(2)(e)).
If it is decided to proceed with the proposal, a Decision Makers Report will be prepared for the
Decision Maker to make a decision on the application. This report will include all the statutory
tests which must be met before a decision can be made.
 
Following this, the decision and the relevant reports will be put on the DOC website on the sameAct
page as the notification and hearing information.
 
 
I anticipate that the Objections and Submissions Recommendation Report should be completed
by Friday, 15 March 2024 (earlier if possible). As part of the Decision Maker’s role, they will
decide whether to release this report and when that will occur. If the decision is to release the
report, the Department will advise all submitters of this and provide a link to it.
 
A few of you have requested a copy of the recorded hearings. The purpose of these recordings is
Information 
for administrative purposes only and is not intended to be a publicly available resource. At this
stage, my decision is not to release these recordings.
 
Thank you again for your time and thank you to the panel and support staff including the
Tongariro Office. We will now close the Hearing with a karakia.
Official 
 
 
Regards
the 
Lynette
 
From: Lauren Bollu <[email address]> 
Sent: Monday, February 26, 2024 3:14 PM
To: Lynette Trewavas <[email address]>
under 
Cc: Stephanie Bowman <[email address]>
Subject: Ending Statement
 
Kia ora Lynette,
 
Connie has asked if you could please draft up a closing statement for tomorrow, which covers
what people will want to know moving forward - e.g. statements around decisionmaker, what
will be made available to the public regarding the decision document etc.
Released 
 
Just putting this into email to ensure it is not lost anywhere 
 
Ngā mihi,
 
Lauren Bollu (She/Her)
Statutory Support Officer/Project Coordinator
From:
Connie Norgate
To:
Robyn Orchard; Lynette Trewavas; Stacey Wrenn
Cc:
Stephanie Bowman
Subject:
Re: Media query - Closing remarks - Tūroa hearings
Date:
Wednesday, 28 February 2024 11:57:08 am
Thanks Robyn, might be worth checking with Damian as well that he's comfortable with
the comments.
C
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Act
From: Robyn Orchard <[email address]>
Sent: Wednesday, February 28, 2024 11:41:40 AM
To: Connie Norgate <[email address]>; Lynette Trewavas <[email address]>;
Stacey Wrenn <[email address]>
Cc: Stephanie Bowman <[email address]>
Subject: RE: Media query - Closing remarks - Tūroa hearings
 
Thanks Connie
 
Information 
I will put this into bullet points and send it back to you all to check I have got it right.
 
I can also use Connie’s info to draft a response to Sam at TVNZ as well.
 
 
Official 
 
Ngā mihi nā
 
the 
Robyn Orchard
Team Lead Regional Communications | Kaimanatū Tuku Whakapā
Taupō Office | Whare Kaupapa Taupō
Department of Conservation | Te Papa Atawhai
9(2)(a)
 
under 
After Hours Media Support: email  [email address]
www.doc.govt.nz
 
 
 
From: Connie Norgate <[email address]> 
Sent: Wednesday, February 28, 2024 11:27 AM
Released 
To: Robyn Orchard <[email address]>; Lynette Trewavas <[email address]>;
Stacey Wrenn <[email address]>
Cc: Stephanie Bowman <[email address]>
Subject: RE: Media query - Closing remarks - Tūroa hearings
 
 
Below is what I read out, Lynette, Stacey, are you happy for this to go?
 
 
 
I thanked everyone for attending the hearing over the past four days. We found it very
insightful and have allowed all submitters seeking to be heard, the opportunity to do so,
even when some of the points were not in scope for us to consider.  However, we will have
some clear recommendations to put through to the Decision Maker as a result.
 
I particularly wanted to thank iwi partners who have been present to speak to their
concerns as partners.
 
I also thanked the applicants who made themselves present at stages during the process. Act
 
I advised that the decision maker is yet to be confirmed – either DG or Conservation
Minister report
 
As Hearing Chair along with input from the hearing panel members, I will prepare an
“Objection or Submissions Recommendation Report” and this will be forwarded to the
Decision Maker.
This report makes recommendations on the objections or submissions received and the
Information 
extent to which they should be allowed or accepted pursuant to section 49(2)(d) of the
Conservation Act 1987.
 
A Decision Makers Report will also be prepared and this report will include all the statutory
tests, which must be met, before a decision can be made.
Following this, the decision and the relevant report will be put on the DOC website on the
Official 
same page as the notification and hearing information.
 
the 
I anticipate that the Objections and Submissions Recommendation Report should be
completed by Friday, 15 March 2024 (or earlier if possible).
 
As part of the Decision Maker’s role, they will decide whether to release this report and
when that will occur. If the decision is to release the report, the Department will advise all
under 
submitters of this and provide a link to it.
 
A few of you have requested a copy of the recorded hearings. The purpose of these
recordings is for administrative purposes only and is not intended to be a publicly available
resource. At this stage, my decision is not to release these recordings.
 
 
Released 
 
 
From: Robyn Orchard <[email address]> 
Sent: Wednesday, February 28, 2024 11:07 AM
To: Lynette Trewavas <[email address]>; Stacey Wrenn <[email address]>
Cc: Connie Norgate <[email address]>
Subject: FW: Media query - Closing remarks - Tūroa hearings
 
Hey guys
 
See below media request for Connie’s closing remarks.
 
Not sure if Connie had written notes or not?
 
 
 
Ngā mihi nā
 
Robyn Orchard
Act
Team Lead Regional Communications | Kaimanatū Tuku Whakapā
Taupō Office | Whare Kaupapa Taupō
Department of Conservation | Te Papa Atawhai
9(2)(a)
 
After Hours Media Support: email  [email address]
www.doc.govt.nz
 
 
 
Information 
From: Krysia Nowak <[email address]> 
Sent: Wednesday, February 28, 2024 10:40 AM
To: Connie Norgate <[email address]>
Cc: Media <[email address]>; Robyn Orchard <[email address]>
Subject: Media query - Closing remarks - Tūroa hearings
Official 
 
Kia ora Connie,
Nice to see you the last couple of days. 9(2)(a)
 from Ruapehu Bulletin was hoping to get
the 
your closing remarks from the Tūroa hearings – he said the connection was a bit jumpy. Did you
have notes that are sharable? I think we should be able to go without approvals given that your
remarks are already in the public domain?
 
 
under 
 
Ngā mihi
 
 
 
Krysia Nowak (she/her)
Kaitohutohu Pāpāho a Whakapā | Media & Communications Advisor
Released 
Central North Island
9(2)(a)
Te Papa Atawhai | Department of Conservation
 
From:
Stephanie Bowman
To:
Robyn Orchard; Connie Norgate; Lynette Trewavas; Stacey Wrenn
Subject:
RE: Media query - Closing remarks - Tūroa hearings
Date:
Wednesday, 28 February 2024 11:59:51 am
HI Robyn
Theres not a discrepancy – its 2 different reports. At this stage the Subs ad Ops report will not be
released – may  need refining of words to make clear.
Stef
 
From: Robyn Orchard <[email address]> 
Act
Sent: Wednesday, February 28, 2024 11:55 AM
To: Connie Norgate <[email address]>; Lynette Trewavas <[email address]>;
Stacey Wrenn <[email address]>
Cc: Stephanie Bowman <[email address]>
Subject: RE: Media query - Closing remarks - Tūroa hearings
 
Hey guys
 
I tidied up the information and put it as bullet point notes – the highlighted yellow sentence is
Information 
this correct? – it is kind of contradicted in the blue highlighted sentence – shall I just leave
the yellow out?
 
 
 
Connie Norgate, Chair of the hearing panel closing remarks
Official 
 
Thanked everyone for attending the hearing over the four days.
the 
 
The panel found it very insightful and allowed all submitters seeking to be heard, the
opportunity to do so, even when some of the points were not in scope for us to
consider.  However, we will have some clear recommendations to put through to the
Decision Maker as a result.
under 
 
Particularly wanted to thank iwi partners who have been present to speak to their
concerns as partners.
 
Also thanked the applicants who made themselves present at stages during the
process.
Released 
 
Advised that the decision maker is yet to be confirmed – it would be either Director
General of DOC or the Minister of Conservation
 
The  Hearing Chair with input from the hearing panel members,  will prepare an
‘Objection or Submissions Recommendation Report’ and this will be forwarded to
the Decision Maker.
This report makes recommendations on the objections or submissions received and
the extent to which they should be allowed or accepted pursuant to section 49(2)(d)
of the Conservation Act 1987.
 
A Decision Makers Report will also be prepared and will include all the statutory
tests, which must be met, before a decision can be made.
 
Following this, the decision and the relevant report will be put on the DOC website
on the same page as the notification and hearing information.
Act
Anticipate s that the Objections and Submissions Recommendation Report should
be completed by Friday, 15 March 2024 (or earlier if possible).
 
As part of the Decision Maker’s role, they will decide whether to release this report
and when that will occur. If the decision is to release the report, the Department will
advise all submitters of this and provide a link to it.
 
A few submitters requested a copy of the recorded hearings. The purpose of these
Information 
recordings is for administrative purposes only and is not intended to be a publicly
available resource.
 
At this stage, the decision is not to release these recordings.
 
Official 
 
 
 
the 
 
 
Ngā mihi nā
 
Robyn Orchard
under 
Team Lead Regional Communications | Kaimanatū Tuku Whakapā
Taupō Office | Whare Kaupapa Taupō
Department of Conservation | Te Papa Atawhai
9(2)(a)
 
After Hours Media Support: email  [email address]
www.doc.govt.nz
 
Released 
 
 
From: Connie Norgate <[email address]> 
Sent: Wednesday, February 28, 2024 11:27 AM
To: Robyn Orchard <[email address]>; Lynette Trewavas <[email address]>;
Stacey Wrenn <[email address]>
Cc: Stephanie Bowman <[email address]>
From:
Stephanie Bowman
To:
Connie Norgate; Clint Green
Subject:
Re: Turoa
Date:
Monday, 11 March 2024 2:50:56 pm
Attachments:
image001.png
Kia ora koroua 
Clint, from what I understood you were asked to be on the hearings panel because of your
extensive local and recreation industry knowledge and the context of the DOC Regulatory
environment that you experience in your Board role, rather than specifically because you
are on the Board. 
I know that the Board Support Officer is working on collating feedback from the Board Act
today, so from that perspective I think the process is OK. I don't think there is a need to
revise the TNPMP, but maybe that thinking will be shared in the Cons Board feedback for
us to consider?
Does that help answer your question? 
Feel free to call me if you have any further queries.
Stef
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Information 
From: Connie Norgate <[email address]>
Sent: Monday, March 11, 2024 7:20:45 am
To: Clint Green 9(2)(a)
Cc: Stephanie Bowman <[email address]>
Official 
Subject: Re: Turoa
Kia ora Clint
the 
Great to hear from you. Yes I assume that's why Damian had requested a board member
for the panel,  perhaps Steph knows more?
Connie
under 
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From: Clint Green 9(2)(a)
Sent: Sunday, March 10, 2024 7:48:05 AM
To: Connie Norgate <[email address]>
Cc: Stephanie Bowman <[email address]>
Subject: Turoa
 
Released 
Hi Connie and Steph,
 
You might be able to assist me.  One of our TTCB members is suggesting that under clause
5.1.2.8 process has not been followed and that the new licence if issued would require
alteration of the TNPMP. 
 
I’m sure that decison makers will take this into account, but the board member is quite

Act
Information 
Official 
the 
under 
Released 
From:
Connie Norgate
To:
Rachael Jordan
Cc:
Stephanie Bowman; Stacey Wrenn
Subject:
Re: PTL hearing - audio of the hearings will be published tomorrow
Date:
Thursday, 14 March 2024 6:37:36 pm
No problems 
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From: Rachael Jordan <[email address]>
Sent: Thursday, March 14, 2024 4:08:32 PM
Act
To: Connie Norgate <[email address]>
Cc: Stephanie Bowman <[email address]>; Stacey Wrenn <[email address]>
Subject: PTL hearing - audio of the hearings will be published tomorrow
 
Kia ora Connie,
 
We have six OIA requests on hand (and counting) for records of the recent PTL concession
hearings – some have requested the video files, and some have requested transcripts.
 
Information 
To deal with these and reflecting the advice that there’s no clear basis to withhold the
recordings, we intend to publish just the extracted audio of the hearings, packaged into each
day, alongside the PTL submissions on the DOC website. This mitigates the privacy aspect of
having people’s faces on video out there, and also reflects that the teams generated transcript
isn’t accurate or complete, and we haven’t created a separate transcript.
 
Official 
There’s about 17 hours of audio, with periods of no sound where there were pauses etc. I
haven’t listened to all of it, so we’d be relying on the fact that privacy interests are mitigated by
the hearings being public and that we advised the hearings were being recorded.
the 
 
All going to plan, we intend to have this available by COP tomorrow – but if you do have any
questions can you let me and Stacey know ASAP? Happy to discuss.
 
under 
Note – I will let Clint know separately by email tomorrow, just confirming his email address
 
Ngā mihi,
Rachael Jordan (she/her)
Principal Advisor Regulatory Services
Department of Conservation | Te Papa Atawhai
9(2)(a)
Released 
 

Act
Information 
Official 
the 
under 
Released 
From:
Connie Norgate
To:
Clint Green; Stephanie Bowman
Subject:
Re: Confidential Draft Submissions and hearings report
Date:
Wednesday, 20 March 2024 9:49:35 am
Thanks Clint, good feedback 
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From: Clint Green 9(2)(a)
Sent: Wednesday, March 20, 2024 7:01:33 AM
To: Stephanie Bowman <[email address]>; Connie Norgate <[email address]>
Act
Subject: Re: Confidential Draft Submissions and hearings report
 
Morena korua,
 
I’ve come up with a report that summarises my thoughts and it is attached.
 
Ngā mihi nui
Clint
 
Information 
From: Stephanie Bowman <[email address]>
Date: Tuesday, 19 March 2024 at 3:30 PM
To: Connie Norgate <[email address]>, Clint Green 
9(2)(a)
Subject: Confidential Draft Submissions and hearings report
 
Official 
Hi Connie and Clint
Please see attached copies of the draft Submissions and Hearings report.  I have attached
the 
copies rather than the internal SharePoint documents so that you can both access, but
this means any comments or edits you make won’t be in the master document.  Please let
me know if you have feedback – I’m still waiting to have a conversation with our legal team
with regard to the correct allow/accept criteria for some of the submission points made by
Treaty Partners.  These are highlighted in the spreadsheet in yellow – purely to make them
under 
easy to find when I have that discussion.
 
If you could provide me with an early indication of your high-level feedback tomorrow that
would be ideal – we are still aiming to have all the documentation including this report
ready for the decision maker before the end of March – of course there will need to be
some cross referencing between the documents prior to that.
 
Released 
If you’d like to meet to discuss, let me know and I can set something up.
 
Many thanks
Stef
Stephanie Bowman
Kaimanatū Tutohu  |  Permissions Regulatory Delivery Manager (Hamilton)
Office of Regulatory Services
Te Papa Atawhai  |  Department of Conservation 
From:
Connie Norgate
To:
Stephanie Bowman
Subject:
Re: Attention Connie Norgate - PTL Concession Application Consideration
Date:
Monday, 25 March 2024 12:14:31 pm
Attachments:
image001.png
Thank you. I appreciate it.
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From: Stephanie Bowman <[email address]>
Sent: Monday, March 25, 2024 9:00:16 AM
Act
To: Connie Norgate <[email address]>
Subject: Re: Attention Connie Norgate - PTL Concession Application Consideration
 
HI Connie
Thanks for sending on the request. I'll respond.
Many thanks
Stef
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Information 
From: Connie Norgate <[email address]>
Sent: Monday, March 25, 2024 8:57:22 am
To: Stephanie Bowman <[email address]>
Subject: Fwd: Attention Connie Norgate - PTL Concession Application Consideration
Official 
Morena Steph
Do we have a response for this request?
the 
Naku na
Connie
under 
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From: DOC Info <[email address]>
Sent: Friday, March 22, 2024 4:53:31 pm
To: Connie Norgate <[email address]>
Subject: FW: Attention Connie Norgate - PTL Concession Application Consideration
Hi Connie,
Released 
 
Please see the email below regarding the PTL concession application submissions.
 
Can you or someone in your team please respond.
 
Thanks,
Olivia

Act
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under 
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under 
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the 
under 
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From:
Stephanie Bowman
To:
Connie Norgate
Subject:
Pure Turoa Submissions and Hearings Report
Date:
Thursday, 28 March 2024 6:18:34 pm
Hi Connie
 
Report: https://doccm.doc.govt.nz/cwxv4/wcc/faces/wccdoc?dDocName=DOC-7584610
Summary: https://doccm.doc.govt.nz/cwxv4/wcc/faces/wccdoc?dDocName=DOC-7413019
 
 Please see the final versions of the report that includes edits and refinements following Act
our work with Legal and CLO.  The wording has been tightened to be more precise in areas
and some explanations of the recommendations have been amended.  I trust from our
previous conversations that you are ok for me to reinsert your signature, and have done so.
 
Please let me know if this is not acceptable.  I will be forwarding the report now for
inclusion in the package of information going to to the decision maker.
 
Many thanks
 
Information 
Stephanie Bowman
Kaimanatū Tutohu  |  Permissions Regulatory Delivery Manager (Hamilton)
Office of Regulatory Services
Te Papa Atawhai  |  Department of Conservation 
M: 9(2)(a)
Kirikiriroa / Hamilton Office 
Official 
Level 4 73 Rostrevor Street | Private Bag 3072, Hamilton 3204
T: +64 7 858 1000
 
the 
 
 
 
under 
Released