23 November 2021
Tony Randle
[FYI request #17043 email]
REF: OIA-8877
Dear Tony
Request made under the Official Information Act 1982
Thank you for your email
of 4 October 2021 requesting the following information under the Official
Information Act 1982 (the Act):
1) Can I please have a copy of the Terms of Reference for the analysis that has been used
to identify the MRT Short-List Options and/or Business Case?
2) Can I please have a copy of the analysis report on the shortlisting of MRT Long List
Options to MRT Medium List Options and on shortlisting to MRT Short List Options and/or
Business Case? A copy of all Appendices and any other supporting reports are part of this
request.
3) Can I please have a copy of any presentations to the LGWM Board or governance group
on the shortlisting of MRT Long List Options to MRT Medium List Options and on
shortlisting to MRT Short List Options and/or Business Case?
4) Can I please have a copy of the detailed cost calculations for each of the Shortlisted MRT
Options? For the sake of clarity, I request a copy of the calculation spreadsheet(s) used to
provide the option cost figures in the Shortlist Options Analysis Report and/or Business
Case including all formula and other spreadsheet programming.
5) Can I please have a copy of the detailed benefit calculations for each of the Shortlisted
MRT Options? For the sake of clarity, I request a copy of the calculation spreadsheet(s)
used to provide the option benefit figures in the Shortlist Options Analysis Report and/or
Business Case including all formula and other spreadsheet programming.
6) Can I please have a copy of the detailed patronage calculations for each of the MRT
Shortlisted Options? For the sake of clarity, I request a copy of the calculation
spreadsheet(s) used to provide the option patronage figures in the Shortlist Options
Analysis Report and/or Business Case including all formula and other spreadsheet
programming.
7) Can I please have a copy of the detailed Multi-Criteria Analysis calculations for each of
the Shortlisted MRT Options? For the sake of clarity, I request a copy of the calculation
spreadsheet(s) used to provide the option Multi-Criteria Analysis figures in the Shortlist
Options Analysis Report and/or Business Case including all formula and other
spreadsheet programming.
8) Can I please have a copy of the Agenda's, Minutes of any workshops where MRT Option
Multi-criteria Analysis was undertaken?
9) Can I please have a copy of the attendee lists of any workshops where MRT Option Multi-
criteria Analysis was undertaken?
10) Can I please have a copy of the reports and/or presentations provided to attendees of
workshops where MRT Option Multi-criteria Analysis was undertaken?
11) Can I please have a copy of the Terms of Reference for the analysis that has been used
to identify the 2nd Mt Victoria Tunnel Short-List Options and/or Business Case?
12) Can I please have a copy of the analysis report on the shortlisting of 2nd Mt Victoria
Tunnel Long List Options to 2nd Mt Victoria Tunnel Medium List Options and on
shortlisting to 2nd Mt Victoria Tunnel Short List Options and/or Business Case? A copy of
all Appendices and any other supporting reports are part of this request.
13) Can I please have a copy of any presentations to the LGWM Board or governance group
on the shortlisting of 2nd Mt Victoria Tunnel Long List Options to 2nd Mt Victoria Tunnel
Medium List Options and on shortlisting to 2nd Mt Victoria Tunnel Short List Options
and/or Business Case?
14) Can I please have a copy of the detailed cost calculations for each of the Shortlisted 2nd
Mt Victoria Tunnel Options? For the sake of clarity, I request a copy of the calculation
spreadsheet(s) used to provide the option cost figures in the Shortlist Options Analysis
Report and/or Business Case including all formula and other spreadsheet programming.
15) Can I please have a copy of the detailed benefit calculations for each of the Shortlisted
2nd Mt Victoria Tunnel Options? For the sake of clarity, I request a copy of the calculation
spreadsheet(s) used to provide the option benefit figures in the Shortlist Options Analysis
Report and/or Business Case including all formula and other spreadsheet programming.
16) Can I please have a copy of the detailed patronage calculations for each of the 2nd Mt
Victoria Tunnel Shortlisted Options? For the sake of clarity, I request a copy of the
calculation spreadsheet(s) used to provide the option patronage figures in the Shortlist
Options Analysis Report and/or Business Case including all formula and other
spreadsheet programming.
17) Can I please have a copy of the detailed Multi-Criteria Analysis calculations for each of
the Shortlisted 2nd Mt Victoria Tunnel Options? For the sake of clarity, I request a copy of
the calculation spreadsheet(s) used to provide the option Multi-Criteria Analysis figures in
the Shortlist Options Analysis Report and/or Business Case including all formula and
other spreadsheet programming.
18) Can I please have a copy of the Agenda's, Minutes of any workshops where 2nd Mt
Victoria Tunnel Option Multi-criteria Analysis was undertaken?
19) Can I please have a copy of the attendee lists of any workshops where 2nd Mt Victoria
Tunnel Option Multi-criteria Analysis was undertaken?
20) Can I please have a copy of the reports and/or presentations provided to attendees of
workshops where 2nd Mt Victoria Tunnel Option Multi-criteria Analysis was undertaken?
2
The attached document schedule lists the documents in scope of questions 3, 9, 13 and 19. This
schedule also indicates where information has been withheld from certain documents.
I am refusing questions 1, 2, 11 and 12 under section 18(d), as the information requested is publicly
available in the copies of the fol owing documents that are available on the Let’s Get Wellington
Moving website:
• Programme Short List Options Report, October 2021
• Programme Affordable Short List Options Report, October 2021
• Programme Affordable Short List Options Report Appendices, October 2021.
These documents are available at: lgwm.nz/all-projects/mass-rapid-transit/related-documents/
The calculation spreadsheet(s) you have requested in questions 4-7 and 14-17 are the intellectual
property of the respective contractors who completed this work. As such I am withholding this
information under section 9(2)(b) to protect information where the making available of the information:
i.
would disclose a trade secret; or
ii.
would be likely unreasonably to prejudice the commercial position of the person who supplied
or who is the subject of the information.
In addition, this information is withheld under section 9(2)(ba)(i) to protect information which is subject
to an obligation of confidence or which any person has been or could be compelled to provide under
the authority of any enactment, where the making available of the information would be likely to
prejudice the supply of similar information, or information from the same source, and it is in the public
interest that such information should continue to be supplied.
The information you have requested in questions 8 and 18 form part of the Indicative Business Case
that is still being drafted. I am withholding this information under section 9(2)(g)(i) of the Act, to
maintain the effective conduct of public affairs through the free and frank expression of opinions by or
between or to Ministers of the Crown or members of an organisation or officers and employees of any
public service agency or organisation in the course of their duty. The release of this information is
considered likely to stymie the further drafting of the Indicative Business Case.
We approached our third party contractors about collating the information for questions 10 and 20. We
are advised that due to the disbursed nature of this information it would take significant work and cost
to collate it. I am refusing this information under section 18(f) of the Act, as the information requested
cannot be made available without substantial collation or research.
With respect to the information that has been withheld, I do not consider there are any other factors
which would render it desirable, in the public interest, to make the information available.
3
Under section 28 of the Act, you have the right to ask the Ombudsman to review my decision to
withhold some information and refuse portions of this request. The contact details for the Ombudsman
can be located at www.ombudsman.parliament.nz.
If you would like to discuss this reply with Let’s Get Wel ington Moving, please contact Willy Trolove,
Interim Communications and Engagement Manager, by email to [email address].
Yours sincerely
David Dunlop
Interim Programme Director
4
OIA-8877 Document Schedule
Ref
Document
Comment
1.
03.08.20 GRG – presentation
Information regarding possible property impacts has been
withheld under sections 9(2)(b)(ii) and 9(2)(j) of the Act, to
2.
22.07.20 Board – 22 July MRT-
avoid unreasonably prejudicing the commercial position of
SHI Draft 21 July v1
the person who supplied or who is the subject of the
information and enable a Minister of the Crown or any
department or organisation holding the information to carry
on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
respectively.
3.
19.02.21 Board – technical
Released in full
assessment outcomes and next
steps
4.
28.04.21 Board – SHI and MRT
Released in full
IBC integration and scope
5.
Excerpt from 08.06.21 GRG –
The slides relevant to the request is released in full.
presentation (MRT-SHI slides 22
to 28)
6.
22.06.21 GRG – presentation for
Information regarding possible property impacts has been
deep dive
withheld under sections 9(2)(b)(ii) and 9(2)(j) of the Act, to
avoid unreasonably prejudicing the commercial position of
the person who supplied or who is the subject of the
information and enable a Minister of the Crown or any
department or organisation holding the information to carry
on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations)
respectively.
7.
Excerpt from 29.07.21 GRG –
The slides relevant to the request is released in full.
presentation (MRT-SHI from
slide 18 onwards)
8.
03.08.21 Board – programme
Some information withheld under section 9(2)(g)(i) to
options workshop
protect the free and frank expression of opinion.
Information regarding possible property impacts has been
withheld under sections 9(2)(b)(ii) and 9(2)(j) of the Act, to
avoid unreasonably prejudicing the commercial position of
the person who supplied or who is the subject of the
information and enable a Minister of the Crown or any
department or organisation holding the information to carry
on, without prejudice or disadvantage, negotiations
5
(including commercial and industrial negotiations)
respectively.
9.
17.08.21 Board – programme
The information relevant to the request is released in full.
options presentation
Information about the engagement is removed as this is not
in scope of the request.
10.
Workshop attendance lists
Some information withheld under section 9(2)(a) to protect
the privacy of individuals.
6