Sent by: Marie
To: Nikki Thompson/MOH@MOH,
Released Farquhar/MOH
cc:
bcc:
05/07/2018 12:09 p.m.
Subject: Urgent: Non renewal of contract
This is the contract that is not being renewed as provided advised someone upstairs verbally they would
not be continuing. I have a end contract letter being circulated and will give it to you once it is signed.
Not sure what you do here for this variation
under the Official Information Act 1982
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
Date
Author
Title
12/06/2018
Nikki Thompson
356272/02 MH Advocacy and Peer Support draft ready for signing
Marie Farquhar
Senior Contracts Advisor
Māori Health Development
Operational Excellence
Service Commissioning
Ministry of Health
DDI: 64 4 496 4451
Mobile: s 9(2)(a)
Fax: 04 495 4496
mailto:[email address]
237725 / 356272/02
Provider No. / Contract No.
Variation to Agreement
Released
between
HER MAJESTY THE QUEEN IN RIGHT OF HER
GOVERNMENT IN NEW ZEALAND
(acting by and through the Ministry of Health)
under the Official Information Act 1982
650 Great South Road
130 Grantham Street
133 Molesworth Street
Private Bag 92-522
PO Box 1031
PO Box 5013
Auckland
Hamilton
Wel ington
Ph: 09-580 9000
Ph: 07-858 7000
Ph: 04-496 2000
Fax: 09-580 9001
Fax: 07-858 7001
Fax: 04-496 2340
6 Hazeldean Road
481 Moray Place
PO Box 3877
PO Box 5849
Christchurch
Dunedin
Ph: 04-496-2000
Ph: 03-474 8040
Fax: 03-372 1015
Fax: 03-474 8582
Contact:
Mental Health Senior Contract
Advisor (Wellington)
and
Mental Health Advocacy and
Peer Support Trust
Management and Coordination of Quarterly Meetings of
Nga Hau E Wha to Provide Sector Intelligence
PO Box 33332
Barrington
Christchurch
Ph: 03-365-9479
Fax: 03-366 8276
Contact:
Fiona Howard
Mental Health Advocacy and Peer Support Trust
237725 / 356272/02
CONTENTS OF THIS AGREEMENT
Released
A:
SUMMARY
2
B:
PROVIDER SPECIFIC TERMS AND CONDITIONS
3
under the Official Information Act 1982
Ministry of Health
Variation
Page 1
Mental Health Advocacy and Peer Support Trust
237725 / 356272/02
A:
SUMMARY
Released
A1
Definitions
a.
“we”, “us”, “our” means Her Majesty the Queen in Right of Her Government in New
Zealand (acting by and through the Ministry of Health (MoH))
b.
“you”, “your” means Mental Health Advocacy and Peer Support Trust
c.
“either of us” means either we or you
under the Official Information Act 1982
d.
“both of us” means both we and you
A2
The Agreement
In 2016 both of us entered into a Health and Disability Services Agreement (the Agreement).
The Agreement commenced on 01 July 2016 and ended on 30 June 2017 and was
numbered (237725 / 356272/00).
A3
Variation
This is the 02 variation to the Agreement and extends the Agreement term. This variation to
the Agreement begins on 01 July 2018 and ends on 30 June 2019.
A4
Section B
The attached Section B includes al of the adjustments to this Agreement as a result of this
variation.
A5
Remainder of Agreement
The remaining terms and conditions of the Agreement are confirmed in al respects except
for the variations as set out in this document.
A6
Signatures
Please confirm your acceptance of the Agreement by signing where indicated below.
For
Her Majesty the Queen:
For
Mental Health Advocacy and Peer
Support Trust:
(signature)
(signature)
Name .........................................................
Name ..........................................................
Position ......................................................
Position .......................................................
Date ...........................................................
Date ............................................................
Ministry of Health
Variation
Page 2
Mental Health Advocacy and Peer Support Trust
237725 / 356272/02
B:
PROVIDER SPECIFIC TERMS AND
Released
CONDITIONS
B1
It is agreed that the following details apply to this Variation
Legal Entity Name
Mental Health Advocacy and Peer Support Trust
Legal Entity Number
237725
under the Official Information Act 1982
Contract Number
356272 / 02
Variation Commencement Date
01 July 2018
Variation End Date
30 June 2019
B2
Details of all purchase units which apply to this Variation
Purchase Unit (PU ID)
Total Price excl.
GST Rate
Payment
GST
(%)
Type
MHSD Mental Health Service Development
$48,000.00
15
CMS
Total price for the Service Schedule
$48,000.00
PAYMENT DETAILS
B3
Price
B3.1
The price we wil pay for the Service you provide is specified above. Note that al prices are
exclusive of GST.
B4
Invoicing
B4.1
We wil pay you on the dates set out in the Payment Schedule below for the services you
provide in each invoice period so long as we receive a valid GST tax invoice from you. The
invoice must meet al legal requirements and must contain the following information:
a.
provider name (legal entity name)
b.
provider number (legal entity number)
c.
provider invoice number
d.
contract number
e.
purchase unit number or a description of the service being provided
f.
date the invoice is due to be paid/date payment expected
g.
dol ar amount to be paid
h.
period the service was provided
i.
volume, if applicable
j.
GST rate
k.
GST number
l.
full name of funder
Ministry of Health
Variation
Page 3
Mental Health Advocacy and Peer Support Trust
237725 / 356272/02
If we do not receive an invoice from you by the date specified in the payment schedule
below, then we wil pay you within 20 days after we receive the invoice.
B5
Invoicing Address
Released
Send invoices to:
[email address]
or post to:
Provider Payments
Ministry of Health
Private Bag 1942
Dunedin 9054
under the Official Information Act 1982
B6
Payment Schedule
Payments will be made
On invoices received
For services supplied
Amount
by us on these dates:
by us on or before:
in the period:
(excl GST)
20 August 2018
31 July 2018
July 2018
$4,000.00
20 September 2018
31 August 2018
August 2018
$4,000.00
23 October 2018
30 September 2018
September 2018
$4,000.00
21 November 2018
31 October 2018
October 2018
$4,000.00
20 December 2018
30 November 2018
November 2018
$4,000.00
21 January 2019
31 December 2018
December 2018
$4,000.00
20 February 2019
31 January 2019
January 2019
$4,000.00
20 March 2019
28 February 2019
February 2019
$4,000.00
23 April 2019
31 March 2019
March 2019
$4,000.00
20 May 2019
30 April 2019
April 2019
$4,000.00
20 June 2019
31 May 2019
May 2019
$4,000.00
22 July 2019
30 June 2019
June 2019
$4,000.00
Total
$48,000.00
B7
Vulnerable Children Act 2014
According to section 15 of the Vulnerable Children Act 20141, children’s services cover the
following:
services provided to one or more children
services to adults in respect of one or more children
NB At a future date, the scope of children's services can be expanded by regulations.
Expansion may include services to adults which could significantly affect the wel -being of
children in that household.
Child Protection Policy
If you provide children’s services as per section 15 of the Vulnerable Children Act 2014 you
wil adopt a child protection policy as soon as practicable and review the policy within three
years from the date of its adoption or most recent review. Thereafter, you wil review the
policy at least every three years. In accordance with the requirements set out in section
19(a) and (b) of the Vulnerable Children Act 2014, your child protection policy must apply to
the provision of children’s services (as defined in section 15 of the Act), must be written and
must contain provisions on the identification and reporting of child abuse and neglect in
accordance with section 15 of the Children, Young Persons, and Their Families Act 1989.
1
http://www.legislation.govt.nz/act/public/2014/0040/latest/DLM5501618.html
Ministry of Health
Variation
Page 4
Mental Health Advocacy and Peer Support Trust
237725 / 356272/02
Worker Safety Checks
If you have workers that provide children's services, the safety check requirements under the
Vulnerable Children (Requirements for Safety Checks of Children's Workers) Regulations
Released 2015 wil need to be complied with.2
under the Official Information Act 1982
2
http://www.legislation.govt.nz/regulation/public/2015/0106/latest/DLM6482241.html
Ministry of Health
Variation
Page 5
Sent by: James
To: Nikki Thompson/MOH@MOH,
Released Chilton/MOH
cc:
bcc:
18/07/2018 09:14 a.m.
Subject: Re: Fw: 356272/02 MH Advocacy and Peer Support draft ready for signing - Link
Hi Nikki,
Now deleted =)
Thanks Nikkiunder the Official Information Act 1982
Kind regards,
James
Nikki Thompson
That would be great thanks James. If...
17/07/2018 10:27:55 a.m.
From:
Nikki Thompson/MOH
To:
Request Forms/MOH@MOH,
Date:
17/07/2018 10:27 a.m.
Subject:
Re: Fw: 356272/02 MH Advocacy and Peer Support draft ready for signing - Link
That would be great thanks James. If you can confirm when it's done and I'll file email in Lotus - :)
Nikki Thompson | Business Advisor | Operational Excellence
Ministry of Health | DDI: 04 816 4493 | http://www.moh.govt.nz | mailto:[email address] |
Request Forms
Hi Nikki, I can have it deleted from the...
17/07/2018 10:19:02 a.m.
From:
Request Forms/MOH
To:
Nikki Thompson/MOH@MOH,
Date:
17/07/2018 10:19 a.m.
Subject:
Fw: 356272/02 MH Advocacy and Peer Support draft ready for signing - Link
Sent by:
James Chilton
Hi Nikki,
I can have it deleted from the system if you'd like.
Thanks Nikki
Kind regards,
James
----- Forwarded by James Chilton/MOH on 17/07/2018 10:18 a.m. -----
From:
Nikki Thompson/MOH
To:
Request Forms/MOH@MOH,
Date:
11/07/2018 02:28 p.m.
Subject:
356272/02 MH Advocacy and Peer Support draft ready for signing - Link
Released
Hi there
This was part of our bulk ARF that we did for Mental Health. This contract has now been cancelled so I'm
not quite sure of the procedure for this. Can you please let me know?
Thanks and regards
under the Official Information Act 1982
Nikki Thompson | Business Advisor | Operational Excellence
Ministry of Health | DDI: 04 816 4493 | http://www.moh.govt.nz | mailto:[email address] |
Date
Author
Title
12/06/2018
Nikki Thompson
356272/02 MH Advocacy and Peer Support draft ready for signing
Nikki Thompson
Business Advisor
Ministry of Health
DDI: 04 816 4493
Mobile:
Fax: 04 495 4496
mailto:[email address]
Sent by: Marie
To: Nikki Thompson/MOH@MOH,
Released Farquhar/MOH
cc:
bcc:
12/07/2018 03:40 p.m.
Subject: 180705 Letter to MHAPS re non renewal of contract
This is going to Derek for signing
Nga mihi, Marie
under the Official Information Act 1982
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
- 180705 Letter to MHAPS re non renewal of contract.docx
133 Molesworth Street
PO Box 5013
Wellington 6140
New Zealand
T+64 4 496 2000
5 July 2018
Released
Sue Ricketts
General Manager
Mental Health Advocacy and Peer Support Trust
PO Box 33-332
Barrington
CHRISTCHURCH 8244
under the Official Information Act 1982
Dear Sue
Contract No: 256272-01
Your current contract with the Ministry of Health for the provision of Mental Health
Advocacy and Peer Support Trust (Nga Hau E Wha) ended on 30 June 2018. In light of
this we would like to have a clear process in place to conclude outstanding reporting.
This letter sets out our requirements.
As per you contract your final report to 30 June 2018 is due to us by 20 July 2018 which
will conclude the contractual reporting requirements to the end of the contract.
Final payment of $4,000.00 (excl GST) will be paid on receipt of your invoice and final
report, as deemed sufficient and final by the Ministry of Health.
We will pay any outstanding monies, if any, on receipt of the final report.
We wish you all the best for your future endeavours.
Yours sincerely
Derek Thompson
Manager Mental Health
System Outcomes
Service Commissioning
Sent by: Marie
To: [email address],
Released Farquhar/MOH
cc:
bcc:
14/08/2018 12:38 p.m.
Subject: Letter re: Contract 256272-01
Morena Fiona
I would like to follow up on MHAPS verbal notification of non renewal of your existing contract. Please
find attached our response letter confirming non renewal. Any last reports should be sent to me so that I
am able to release your final payment. I would like to thank you all for your professionalism during the
term of contract.. I will apologise for this delay in responding to this as I've just found this in my draft inbox
under the Official Information Act 1982
from late July. I will also apologise if you have already received this as it wasn't in my filing.
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
- 19072018102615-0001.pdf
Released
under the Official Information Act 1982
Sent by:
To: <[email address]>,
Released [email address]
cc: "'Karen Stevens'" <[email address]>,
g.nz
bcc:
20/08/2018 02:36 p.m.
Subject: RE: Letter re: Contract 256272-01 - request to pay out further funds
Hi Marie,
No problem – yes, I had already received the letter and email, and the Ministry have indeed also made
the final payment to MHAPS. The group’s final report was sent through to you on 19 July, in two emails,
as the files as supplied to me by the group’s chair were too large to be sent in one message.
under the Official Information Act 1982
We are still having invoices and accounts sent in for the group so have not yet been able to complete the
financial reports. Some of this expenditure is expected, e.g. phone charges, minute‐taking for the May
meeting, etc. We had thought the last payments were through and had completed the GST
reconciliation recently, but have since received a small account today for $13.46 relating to the Chair’s
phone service which expires at the end of August – this means we will need to pay this figure and
recalculate GST before the final financial report can be completed, and the remaining funds returned to
the Ministry.
In the meantime, we have also received on Friday the attached invoices and statement for payment.
Some group members have requested mediation with each other and apparently a pre‐mediation
process for two people has been undertaken with a lawyer (at the Chair’s request), which has resulted in
a debt so far of $3,384.48.
There are sufficient funds remaining in the Nga Hau e Wha account from the 2017‐18 year to pay this
bill, but I would need permission from the Ministry to do so. This is not expenditure allowed for in the
budget, and while I have told the group members involved that I would advocate for their mediation
costs to be supported from the Nga Hau e Wha funds, I have also been clear that I was not able to
authorise new expenditure at a time when MHAPS was exiting the contract and working to wind up the
accounts.
The interpersonal difficulties between group members have caused significant mental distress to all
involved. I do believe there is something of a moral obligation for funds to be made available to help
address the damage done within the group; however, I was not aware that a lawyer had been engaged
and had not at any time envisaged that a bill of this size would be incurred, before mediation itself has
even commenced.
I would appreciate some urgent advice from the Ministry (possibly Kevin Harper?) as to how we should
proceed. I note the most recent invoice is due for payment by 30 August.
Warm regards,
Fiona
email cc‐ed to MHAPS Finance Manager, Karen Stevens
Fiona Clapham Howard
Te Kaihautū / Service Director
MHAPS – Mental Health Advocacy and Peer Support
357 Madras Street, Christchurch, 8013 – beside the Heart Foundation
P.O. Box 21020, Edgeware, Christchurch 8143
Released
RECEPTION (03) 365 9479
MOBILE
s 9(2)(a)
[email address]
www.mhaps.org.nz
From: [email address] [mailto:[email address]]
Sent: Tuesday, 14 August 2018 12:38 p.m.
To: [email address]
Subject: Letter re: Contract 256272-01
under the Official Information Act 1982
Morena Fiona
I would like to follow up on MHAPS verbal notification of non renewal of your existing contract. Please
find attached our response letter confirming non renewal. Any last reports should be sent to me so that I
am able to release your final payment. I would like to thank you all for your professionalism during the
term of contract.. I will apologise for this delay in responding to this as I've just found this in my draft
inbox from late July. I will also apologise if you have already received this as it wasn't in my filing.
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
****************************************************************************
This e-mail message has been scanned for Viruses and Content and cleared by the Ministry of
Health's Content and Virus Filtering Gateway
AR
A
R Statement.pdf
Statement.pd Invoice.pdf
Invoice.pd Reporting
Reporting Statement.pdf
Statement.pd
Breaden McCardle Lawyers Ltd
P O Box 140
Paraparaumu 5254
Work : 04 296-1105
Email : [email address]
Released
Victoria Roberts and Jak Wild
Statement
Via email:
Reference:
9496.1
s 9(2)(a)
Via email:
Date:
16/08/2018
Page:
1
Author:
JEJ
Date
Bill Number
Account
Description
Invoiced
Credits
Owing
under the Official Information Act 1982
31/07/2018 I 014946
9496.1
Our fee
2,401.48
0.00
2,401.48
01/08/2018 I 014977
9496.1
Costs & disbursements only
105.00
0.00
105.00
16/08/2018 I 015043
9496.1
Our fee
878.00
0.00
878.00
Total Payment Due: $
3,384.48
Overdue:
2,506.48
Current:
878.00
Total:
3,384.48
Please detach and send with payment
Or pay online:
06-0730-0082482-00
Reference: 9496.1
Payment to: Breaden McCardle Lawyers Ltd
Please quote 9496.1 as payment reference
Overdue:
2,506.48
P O Box 140
Current:
878.00
Paraparaumu 5254
Total:
3,384.48
Payment from: Victoria Roberts and Jak Wild
16 August 2018
GST Number: 116-093-197
Released
Victoria Roberts and Jak Wild
TAX INVOICE
Via email:
s 9(2)(a)
Invoice Reference:I 015043
Via email:
Account: 9496.1
under the Official Information Act 1982
Mediation Services
Our final fees for professional services in respect of the aforementioned matter from 1 August to
16 August 2018 including: Email to parties with copy of signed rules to mediate; Various emails
finalising support people and discussing proposed mediation date; Finalising agreement to
mediate and emailing to parties; Booking Wellington mediation rooms; Various emails with
regards to the resignation of one of the parties to mediation, reviewing and considering in the
context of suitability for mediation in light of the resignation; Various emails to and from parties;
Various emails discussing payment for services; Reporting to parties on discontinuation of
mediation and final invoicing; Cancelling Wellington mediation rooms; closing file; and all
incidental attendances.
Our fee
720.00
Plus GST
108.00
828.00
Administration Fee
50.00
50.00
Invoice Total:
$878.00
E & O E
Breaden McCardle Lawyers Ltd
The GST content of this invoice is $114.52
PAYMENT DUE WITHIN 14 DAYS FROM DATE OF INVOICE
Please detach and send with payment
Or pay online: 06-0730-0082482-00
Payment to: Breaden McCardle Lawyers Ltd
Please quote 9496.1 as payment reference
P O Box 140
Paraparaumu 5254
Payment from: Victoria Roberts and Jak Wild
16 August 2018
GST Number: 116-093-197
Released
Victoria Roberts and Jak Wild
TAX INVOICE
Via email:
s 9(2)(a)
Invoice Reference:I 015043
Via email:
Account: 9496.1
under the Official Information Act 1982
Mediation Services
Our final fees for professional services in respect of the aforementioned matter from 1 August to
16 August 2018 including: Email to parties with copy of signed rules to mediate; Various emails
finalising support people and discussing proposed mediation date; Finalising agreement to
mediate and emailing to parties; Booking Wellington mediation rooms; Various emails with
regards to the resignation of one of the parties to mediation, reviewing and considering in the
context of suitability for mediation in light of the resignation; Various emails to and from parties;
Various emails discussing payment for services; Reporting to parties on discontinuation of
mediation and final invoicing; Cancelling Wellington mediation rooms; closing file; and all
incidental attendances.
Our fee
720.00
Plus GST
108.00
828.00
Administration Fee
50.00
50.00
Invoice Total:
$878.00
E & O E
Breaden McCardle Lawyers Ltd
The GST content of this invoice is $114.52
PAYMENT DUE WITHIN 14 DAYS FROM DATE OF INVOICE
Please detach and send with payment
Or pay online: 06-0730-0082482-00
Payment to: Breaden McCardle Lawyers Ltd
Please quote 9496.1 as payment reference
P O Box 140
Paraparaumu 5254
Payment from: Victoria Roberts and Jak Wild
Sent by: Marie
To: [email address],
Released Farquhar/MOH
cc: "Karen" <[email address]>,
bcc:
22/08/2018 09:06 a.m.
Subject: Fw: Letter re: Contract 256272-01 - request to pay out further funds
Fiona, Derek has approved the following:
- the payment of the pre mediation invoice within the underspend of the contract year to date (please note
this in financial reporting noting that these are unbudgeted expenditure)
- Can you advise if these can be met within the contract funds if not, I would need to look at another
under the Official Information Act 1982
process
- Derek also assumes that any further expenditure on a mediation process would require Ministry
approval in advance of incurring any costs
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
----- Forwarded by Marie Farquhar/MOH on 22/08/2018 08:58 a.m. -----
From:
"Fiona Howard" <[email address]>
To:
<[email address]>,
Date:
21/08/2018 05:02 p.m.
Subject:
RE: Letter re: Contract 256272-01 - request to pay out further funds
Many thanks Marie. The accounts are in the names of the two individual involved and they are
understandably very anxious about how the bills will be paid…
From: [email address] [mailto:[email address]]
Sent: Tuesday, 21 August 2018 12:15 p.m.
To: Fiona Howard
Subject: RE: Letter re: Contract 256272-01 - request to pay out further funds
Fiona apologies for the late response. I have forwarded this onto Kevin for discussion. Either he or I will
respond. Warm regards, Marie
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
Released
From: "Fiona Howard" <[email address]>
To: <[email address]>,
Cc: "'Karen Stevens'" <[email address]>
Date: 20/08/2018 02:42 p.m.
under the Official Information Act 1982
Subject: RE: Letter re: Contract 256272-01 - request to pay out further funds
Hi Marie,
No problem – yes, I had already received the letter and email, and the Ministry have indeed also made the final
payment to MHAPS. The group’s final report was sent through to you on 19 July, in two emails, as the files as
supplied to me by the group’s chair were too large to be sent in one message.
We are still having invoices and accounts sent in for the group so have not yet been able to complete the financial
reports. Some of this expenditure is expected, e.g. phone charges, minute‐taking for the May meeting, etc. We
had thought the last payments were through and had completed the GST reconciliation recently, but have since
received a small account today for $13.46 relating to the Chair’s phone service which expires at the end of August
– this means we will need to pay this figure and recalculate GST before the final financial report can be completed,
and the remaining funds returned to the Ministry.
In the meantime, we have also received on Friday the attached invoices and statement for payment. Some group
members have requested mediation with each other and apparently a pre‐mediation process for two people has
been undertaken with a lawyer (at the Chair’s request), which has resulted in a debt so far of $3,384.48.
There are sufficient funds remaining in the Nga Hau e Wha account from the 2017‐18 year to pay this bill, but I
would need permission from the Ministry to do so. This is not expenditure allowed for in the budget, and while I
have told the group members involved that I would advocate for their mediation costs to be supported from the
Nga Hau e Wha funds, I have also been clear that I was not able to authorise new expenditure at a time when
MHAPS was exiting the contract and working to wind up the accounts.
The interpersonal difficulties between group members have caused significant mental distress to all involved. I do
believe there is something of a moral obligation for funds to be made available to help address the damage done
within the group; however, I was not aware that a lawyer had been engaged and had not at any time envisaged
that a bill of this size would be incurred, before mediation itself has even commenced.
I would appreciate some urgent advice from the Ministry (possibly Kevin Harper?) as to how we should proceed. I
note the most recent invoice is due for payment by 30 August.
Warm regards,
Fiona
email cc‐ed to MHAPS Finance Manager, Karen Stevens
Fiona Clapham Howard
Released
Te Kaihautū / Service Director
MHAPS – Mental Health Advocacy and Peer Support 357 Madras Street, Christchurch, 8013 – beside the Heart Foundation
P.O. Box 21020, Edgeware, Christchurch 8143
RECEPTION (03) 365 9479
MOBILE
s 9(2)(a)
[email address]
www.mhaps.org.nz
under the Official Information Act 1982
From: [email address] [mailto:[email address]]
Sent: Tuesday, 14 August 2018 12:38 p.m.
To: [email address]
Subject: Letter re: Contract 256272-01
Morena Fiona
I would like to follow up on MHAPS verbal notification of non renewal of your existing contract. Please
find attached our response letter confirming non renewal. Any last reports should be sent to me so that I
am able to release your final payment. I would like to thank you all for your professionalism during the
term of contract.. I will apologise for this delay in responding to this as I've just found this in my draft
inbox from late July. I will also apologise if you have already received this as it wasn't in my filing.
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
****************************************************************************
Sent by: Derek
To: Marie Farquhar/MOH@MOH,
Released Thompson/MOH
cc: Sonja Eriksen/MOH@MOH, Kevin Harper/MOH@MOH,
bcc:
21/08/2018 01:18 p.m.
Subject: Re: Fw: Letter re: Contract 256272-01 - request to pay out further funds
HI Everyone
Yes we had been going down the path of seeking a mediation process within the MHAPS contract funds.
I support the payment of the pre mediation invoice within the underspend of the contract year to date.
under the Official Information Act 1982
Maree can you confirm with Fiona that we are happy for that to occur. If can't be met within the contract
funds then we would need to confirm another process, I am also assuming that any further expenditure on
a mediation process would require Ministry approval in advance of incurring any costs .
Kind regards
Derek Thompson
Manager
Mental Health
Service Commissioning
DDI: 04 816 3934
Marie Farquhar
Thought you should see this, I've forw...
21/08/2018 12:16:50 p.m.
From:
Marie Farquhar/MOH
To:
Derek Thompson/MOH@MOH,
Date:
21/08/2018 12:16 p.m.
Subject:
Fw: Letter re: Contract 256272-01 - request to pay out further funds
Thought you should see this, I've forwarded to Sonja and Kevin as I couldn't remember who asked me
originally to get involved with this.
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
----- Forwarded by Marie Farquhar/MOH on 21/08/2018 12:15 p.m. -----
From:
"Fiona Howard" <[email address]>
To:
<[email address]>,
Cc:
"'Karen Stevens'" <[email address]>
Date:
20/08/2018 02:42 p.m.
Subject:
RE: Letter re: Contract 256272-01 - request to pay out further funds
Hi Marie,
No problem – yes, I had already received the letter and email, and the Ministry have indeed also made
the final payment to MHAPS. The group’s final report was sent through to you on 19 July, in two emails,
as the files as supplied to me by the group’s chair were too large to be sent in one message.
Released
We are still having invoices and accounts sent in for the group so have not yet been able to complete the
financial reports. Some of this expenditure is expected, e.g. phone charges, minute‐taking for the May
meeting, etc. We had thought the last payments were through and had completed the GST
reconciliation recently, but have since received a small account today for $13.46 relating to the Chair’s
phone service which expires at the end of August – this means we will need to pay this figure and
recalculate GST before the final financial report can be completed, and the remaining funds returned to
the Ministry.
In the meantime, we have also received on Friday the attached invoices and statement for payment.
under the Official Information Act 1982
Some group members have requested mediation with each other and apparently a pre‐mediation
process for two people has been undertaken with a lawyer (at the Chair’s request), which has resulted in
a debt so far of $3,384.48.
There are sufficient funds remaining in the Nga Hau e Wha account from the 2017‐18 year to pay this
bill, but I would need permission from the Ministry to do so. This is not expenditure allowed for in the
budget, and while I have told the group members involved that I would advocate for their mediation
costs to be supported from the Nga Hau e Wha funds, I have also been clear that I was not able to
authorise new expenditure at a time when MHAPS was exiting the contract and working to wind up the
accounts.
The interpersonal difficulties between group members have caused significant mental distress to all
involved. I do believe there is something of a moral obligation for funds to be made available to help
address the damage done within the group; however, I was not aware that a lawyer had been engaged
and had not at any time envisaged that a bill of this size would be incurred, before mediation itself has
even commenced.
I would appreciate some urgent advice from the Ministry (possibly Kevin Harper?) as to how we should
proceed. I note the most recent invoice is due for payment by 30 August.
Warm regards,
Fiona
email cc‐ed to MHAPS Finance Manager, Karen Stevens
Fiona Clapham Howard
Te Kaihautū / Service Director
MHAPS – Mental Health Advocacy and Peer Support
357 Madras Street, Christchurch, 8013 – beside the Heart Foundation
P.O. Box 21020, Edgeware, Christchurch 8143
RECEPTION (03) 365 9479
MOBILE
s 9(2)(a)
[email address]
www.mhaps.org.nz
From: [email address] [mailto:[email address]]
Sent: Tuesday, 14 August 2018 12:38 p.m.
To: [email address]
Subject: Letter re: Contract 256272-01
Released
Morena Fiona
I would like to follow up on MHAPS verbal notification of non renewal of your existing contract. Please
find attached our response letter confirming non renewal. Any last reports should be sent to me so that I
am able to release your final payment. I would like to thank you all for your professionalism during the
term of contract.. I will apologise for this delay in responding to this as I've just found this in my draft
inbox from late July. I will also apologise if you have already received this as it wasn't in my filing.
under the Official Information Act 1982
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
****************************************************************************
This e-mail message has been scanned for Viruses and Content and cleared by the Ministry of
Health's Content and Virus Filtering Gateway
[attachment "Invoice.pdf" deleted by Derek Thompson/MOH] [attachment "Reporting
[attachment "AR Statement.pdf" deleted by Derek Thompson/MOH]
Statement.pdf" deleted by Derek Thompson/MOH]
Sent by: Kevin
To: Marie Farquhar/MOH@MOH,
Released Harper/MOH
cc:
bcc:
12/07/2018 03:05 p.m.
Subject: Re: 180705 Letter to MHAPS re non renewal of contract
Hi Marie
Thanks for this, I have responded to your comment and made no other changes. Happy to sign
green-sheet. under the Official Information Act 1982
Also, sorry for delayed response, my health has meant I have been away from the office nd behind on my
work a bit more than I would like.
Kev
Kevin Harper
Principal Advisor
Mental Health
System Outcomes
Service Commissioning
Ministry of Health
DDI: 04 816 2510
Mobile: s 9(2)(a)
http://www.health.govt.nz
mailto:[email address]
Marie Farquhar
Kevin We had a urgent request to con...
12/07/2018 11:02:04 a.m.
From:
Marie Farquhar/MOH
To:
Kevin Harper/MOH@MOH,
Date:
12/07/2018 11:02 a.m.
Subject:
180705 Letter to MHAPS re non renewal of contract
Kevin
We had a urgent request to confirm the non renewal of MHAPS contract - I've drafted a letter, please
amend/edit as you see fit then I will audit trail it and have you sign before Derek. Marie
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
- 180705 Letter to MHAPS re non renewal of contract.docx
Sent by: Nikki
To: Marie Farquhar/MOH@MOH,
Released Thompson/MOH
cc:
bcc:
17/07/2018 09:35 a.m.
Subject: Re: 180705 Letter to MHAPS re non renewal of contract
Hi Marie
This is another one that had already invoiced - I've fixed it up so just let me know when they send in their
final report. Thanks N
under the Official Information Act 1982
Nikki Thompson | Business Advisor | Operational Excellence
Ministry of Health | DDI: 04 816 4493 | http://www.moh.govt.nz | mailto:[email address] |
Marie Farquhar
This is going to Derek for signing Nga...
12/07/2018 03:40:42 p.m.
From:
Marie Farquhar/MOH
To:
Nikki Thompson/MOH@MOH,
Date:
12/07/2018 03:40 p.m.
Subject:
180705 Letter to MHAPS re non renewal of contract
This is going to Derek for signing
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
[attachment "180705 Letter to MHAPS re non renewal of contract.docx" deleted by Nikki Thompson/MOH]
Sent by:
To: <[email address]>,
Released [email address]
cc: "'Karen '" <[email address]>,
g.nz
bcc:
25/03/2019 11:47 a.m.
Subject: RE: Nga Hau e Wha - final financial report from MHAPS - for you to invoice
Morena Marie,
I hope you had a peaceful weekend.
Please find attached the final financial report from MHAPS for Nga Hau e Wha.
under the Official Information Act 1982
We have $4,476.90 in unspent funds from the two years of the contract (July 2016 to June 2018) to be
repaid to the Ministry. Please invoice us when you get a chance, and we will refund the money asap.
Warm regards,
Fiona.
Fiona Clapham Howard
Te Kaihautū / Service Director
MHAPS – Mental Health Advocacy and Peer Support
357 Madras Street, Christchurch, 8013 – beside the Heart Foundation
P.O. Box 21020, Edgeware, Christchurch 8143
RECEPTION (03) 365 9479
MOBILE
s 9(2)(a)
[email address]
www.mhaps.org.nz
From: [email address] [mailto:[email address]]
Sent: Friday, 22 March 2019 1:03 p.m.
To: Fiona Howard
Subject: Fw: Nga Hau e Wha - final report from MHAPS - pls advise where to send funds
Fiona can you advise the amount to be refunded so I am able to raise an invoice? Thanks in advance.
Marie
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Mental Health and Addictions |
DDI: 04 496 4451 | CELL: s 9(2)(a)
| http://www.moh.govt.nz |
EMAIL:[email address] |
****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
Released
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
****************************************************************************
This e-mail message has been scanned for Viruses and Content and cleared by the Ministry of
under the Official Information Act 1982
Health's Content and Virus Filtering Gateway
190313
190313 quarterly spend
spend and
and repayment amount workings.pdf
workings.pd
Released
2:47 PM
MHAPS
13/03/19
Accrual Basis
Nga Hau E Wha quarterly spending excl GST
July 2016 through August 2018
Jul - Sep 16
Oct - Dec 16
Jan - Mar 17
Apr - Jun 17
Jul - Sep 17
Oct - Dec 17
Jan - Mar 18
Apr - Jun 18
Jul - Aug 18
TOTAL
Income
Nga Hau E Wha
Nga Hau E Wha Income
Interest
$ 0
.31
$ 0
.43
$ 3
.53
$ 7
.24
$ 3
.68
$ 2
.04
$ 2
.43
$ 3
.55
$ 2
.07
$ 2
5.28
Nga Hau E Wha Income
$ 1
3,544.02
$ 1
2,000.00
$ 1
2,000.00
$ 1
2,000.00
$ 1
2,000.00
$ 1
2,000.00
$ 1
2,000.00
$ 1
2,000.00
$ -
$ 9
7,544.02
under the Official Information Act 1982
Total Nga Hau E Wha Income
$ 1
3,544.33
$ 1
2,000.43
$ 1
2,003.53
$ 1
2,007.24
$ 1
2,003.68
$ 1
2,002.04
$ 1
2,002.43
$ 1
2,003.55
$ 2
.07
$ 9
7,569.30
Total Nga Hau E Wha
$ 1
3,544.33
$ 1
2,000.43
$ 1
2,003.53
$ 1
2,007.24
$ 1
2,003.68
$ 1
2,002.04
$ 1
2,002.43
$ 1
2,003.55
$ 2
.07
$ 9
7,569.30
Total Income
$ 1
3,544.33
$ 1
2,000.43
$ 1
2,003.53
$ 1
2,007.24
$ 1
2,003.68
$ 1
2,002.04
$ 1
2,002.43
$ 1
2,003.55
$ 2
.07
$ 9
7,569.30
Expenses*
Nga Hau e Wha Payments
Accommodation
$ 1
,133.56
$ 1
,199.38
$ 1
,334.98
$ 1
,540.64
$ 1
,045.91
$ 2
,861.57
$ 1
,758.26
$ 2
,108.63
$ 3
44.14
$ 1
3,327.07
Administration Allocation
$ 6
65.21
$ 4
03.37
$ 1
,310.86
$ 4
3.05
$ 2
,302.08
$ 1
,550.72
$ 6
57.04
$ 1
,906.91
$ 1
71.56
$ 9
,010.80
Meeting Fees
$ 1
,745.00
$ 1
,745.00
$ 1
,565.00
$ 1
,565.00
$ 1
,330.00
$ 1
,815.00
$ 2
,520.00
$ 1
,800.00
$ -
$ 1
4,085.00
Other unbudgeted items
$ -
$ -
$ -
$ -
$ 2
,427.50
$ 8
93.04
$ 2
53.85
$ 2
,878.22
$ 2
,943.03
$ 9
,395.64
Overheads - MHAPS Admin Fee
$ 2
,000.00
$ 2
,000.00
$ 2
,000.00
$ 2
,000.00
$ 2
,000.00
$ 2
,000.00
$ 2
,000.00
$ 2
,000.00
$ -
$ 1
6,000.00
Travel (airfares, taxis etc)
$ 2
,036.52
$ 4
,935.37
$ 9
86.77
$ 2
,997.54
$ 4
,289.19
$ 3
,600.55
$ 3
,588.46
$ 4
,926.76
$ -
$ 2
7,361.16
Venue Hire, catering and other
$ 5
85.20
$ 3
57.75
$ 6
59.90
$ 4
53.05
$ 3
69.20
$ 6
05.52
$ 4
22.80
$ 4
59.31
$ -
$ 3
,912.73
Total Nga Hau e Wha Payments
$ 8
,165.49
$ 1
0,640.87
$ 7
,857.51
$ 8
,599.28
$ 1
3,763.88
$ 1
3,326.40
$ 1
1,200.41
$ 1
6,079.83
$ 3
,458.73
$ 9
3,092.40
Total Expense
$ 8
,165.49
$ 1
0,640.87
$ 7
,857.51
$ 8
,599.28
$ 1
3,763.88
$ 1
3,326.40
$ 1
1,200.41
$ 1
6,079.83
$ 3
,458.73
$ 9
3,092.40
Net Income
$ 5
,378.84
$ 1
,359.56
$ 4
,146.02
$ 3
,407.96 -$ 1
,760.20 -$ 1
,324.36
$ 8
02.02 -$ 4
,076.28 -$ 3
,456.66
$ 4
,476.90
*Expenses
Accommodation:
Meeting fees:
Other items - not budgeted, e.g:
+ meals charged to room
-$160 per member, per quarter (as per MOH budget)
-Training for group members
Administration Allocation:
-up to $1000 per year for chair's extra hours
-Conferences for group members
-Outsourced support e.d. minutes, facilitation of meetings
Travel:
-Supervision for chair
-Stationery, printing, photocopying
-Airfares, taxis, shuttles, etc
-Chair's laptop, cell phone, software
- Chair's cell phone costs
Venue Hire, catering and related:
-Gifts, pounamu, cards
-Advertising, website costs
-Includes venue, refreshments, and meals not charged to rooms
-Support at tangi for bereaved member
Page 1 of 1
Document Outline