This is an HTML version of an attachment to the Official Information request 'All information regarding contracts and funding awarded to 'Nga Hau E Wha', supporting applications, etc'.



Sent by: Marie 
To: Nikki Thompson/MOH@MOH, 
Released Farquhar/MOH
cc:
bcc:
05/07/2018 12:09 p.m.
Subject: Urgent: Non renewal of contract
This is the contract that is not being renewed as provided advised someone upstairs verbally they would 
not be continuing.  I have a end contract letter being circulated and will give it to you once it is signed.  
Not sure what you do here for this variation
under the Official Information Act 1982
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] |
Date
Author
Title
12/06/2018
Nikki Thompson
356272/02 MH Advocacy and Peer Support draft ready for signing
Marie Farquhar
Senior Contracts Advisor
Māori Health Development
Operational Excellence
Service Commissioning
Ministry of Health
DDI: 64 4 496 4451
Mobile:  s 9(2)(a)
Fax: 04 495 4496
mailto:[email address]


237725 / 356272/02 
Provider No. / Contract No.  
Variation to Agreement 
Released 
between 
HER MAJESTY THE QUEEN IN RIGHT OF HER 
GOVERNMENT IN NEW ZEALAND  
(acting by and through the Ministry of Health) 
under the Official Information Act 1982
 
650 Great South Road 
130 Grantham Street 
133 Molesworth Street 
Private Bag 92-522 
PO Box 1031 
PO Box 5013 
Auckland 
Hamilton 
Wel ington 
Ph: 09-580 9000 
Ph: 07-858 7000 
Ph: 04-496 2000 
Fax: 09-580 9001 
Fax: 07-858 7001 
Fax: 04-496 2340 
 
6 Hazeldean Road 
481 Moray Place 
PO Box 3877 
PO Box 5849 
Christchurch 
Dunedin 
Ph: 04-496-2000 
Ph: 03-474 8040 
Fax: 03-372 1015 
Fax: 03-474 8582 
 
Contact: 
Mental Health Senior Contract 
Advisor (Wellington)
   
 
and 
Mental Health Advocacy and 
Peer Support Trust 
Management and Coordination of Quarterly Meetings of 
Nga Hau E Wha to Provide Sector Intelligence 
 
PO Box 33332 
Barrington 
Christchurch 
Ph: 03-365-9479 
Fax: 03-366 8276 
 
Contact: 
Fiona Howard  

Mental Health Advocacy and Peer Support Trust 
237725 / 356272/02 
CONTENTS OF THIS AGREEMENT 
Released 
A: 
SUMMARY 
2 
B: 
PROVIDER SPECIFIC TERMS AND CONDITIONS 
3 
  under the Official Information Act 1982
Ministry of Health 
Variation 
Page 1 

Mental Health Advocacy and Peer Support Trust 
237725 / 356272/02 
A: 
SUMMARY 
Released 
A1 
Definitions 
a. 
“we”, “us”, “our” means Her Majesty the Queen in Right of Her Government in New 
Zealand (acting by and through the Ministry of Health (MoH)) 
b. 
“you”, “your” means Mental Health Advocacy and Peer Support Trust 
c. 
“either of us” means either we or you 
under the Official Information Act 1982
d. 
“both of us” means both we and you 
A2 
The Agreement 
In 2016 both of us entered into a Health and Disability Services Agreement (the Agreement). 
The Agreement commenced on 01 July 2016 and ended on 30 June 2017 and was 
numbered (237725 / 356272/00). 
A3 
Variation 
This is the 02 variation to the Agreement and extends the Agreement term.  This variation to 
the Agreement begins on 01 July 2018 and ends on 30 June 2019. 
A4 
Section B 
The attached Section B includes al  of the adjustments to this Agreement as a result of this 
variation. 
A5 
Remainder of Agreement 
The remaining terms and conditions of the Agreement are confirmed in al  respects except 
for the variations as set out in this document. 
A6 
Signatures 
Please confirm your acceptance of the Agreement by signing where indicated below. 
For Her Majesty the Queen
 
For Mental Health Advocacy and Peer 
Support Trust:
 
 
 
 
 
 
 
(signature) 
 
(signature) 
 
 
 
Name  ......................................................... 
 
Name  .......................................................... 
 
 
 
Position  ...................................................... 
 
Position  ....................................................... 
 
 
 
Date  ........................................................... 
 
Date  ............................................................ 
 
Ministry of Health 
Variation 
Page 2 

Mental Health Advocacy and Peer Support Trust 
237725 / 356272/02 
B: 
PROVIDER SPECIFIC TERMS AND 
Released 
CONDITIONS 
B1 
It is agreed that the following details apply to this Variation 
Legal Entity Name 
Mental Health Advocacy and Peer Support Trust 
Legal Entity Number 
237725 
under the Official Information Act 1982
Contract Number 
356272 / 02 
Variation Commencement Date 
01 July 2018 
Variation End Date 
30 June 2019 
B2 
Details of all purchase units which apply to this Variation  
Purchase Unit (PU ID) 
Total Price excl. 
GST Rate 
Payment 
GST 
(%) 
Type 
MHSD Mental Health Service Development  
$48,000.00 
15 
CMS 
Total price for the Service Schedule 
$48,000.00 
 
 
PAYMENT DETAILS 
B3 
Price 
B3.1 
The price we wil  pay for the Service you provide is specified above.  Note that al  prices are 
exclusive of GST. 
B4 
Invoicing 
B4.1 
We wil  pay you on the dates set out in the Payment Schedule below for the services you 
provide in each invoice period so long as we receive a valid GST tax invoice from you.  The 
invoice must meet al  legal requirements and must contain the following information: 
a. 
provider name (legal entity name)  
b. 
provider number (legal entity number) 
c. 
provider invoice number 
d. 
contract number 
e. 
purchase unit number or a description of the service being provided 
f. 
date the invoice is due to be paid/date payment expected 
g. 
dol ar amount to be paid 
h. 
period the service was provided 
i. 
volume, if applicable 
j. 
GST rate 
k. 
GST number 
l. 
full name of funder 
Ministry of Health 
Variation 
Page 3 

Mental Health Advocacy and Peer Support Trust 
237725 / 356272/02 
If we do not receive an invoice from you by the date specified in the payment schedule 
below, then we wil  pay you within 20 days after we receive the invoice. 
B5 
Invoicing Address 
Released 
Send invoices to: 
[email address] 
or post to: 
Provider Payments 
Ministry of Health 
Private Bag 1942 
Dunedin 9054 
under the Official Information Act 1982
B6 
Payment Schedule 
Payments will be made 
On invoices received 
For services supplied 
Amount  
by us on these dates: 
by us on or before: 
in the period: 
(excl GST) 
20 August 2018 
31 July 2018 
July 2018 
$4,000.00 
20 September 2018 
31 August 2018 
August 2018 
$4,000.00 
23 October 2018 
30 September 2018 
September 2018 
$4,000.00 
21 November 2018 
31 October 2018 
October 2018 
$4,000.00 
20 December 2018 
30 November 2018 
November 2018 
$4,000.00 
21 January 2019 
31 December 2018 
December 2018 
$4,000.00 
20 February 2019 
31 January 2019 
January 2019 
$4,000.00 
20 March 2019 
28 February 2019 
February 2019 
$4,000.00 
23 April 2019 
31 March 2019 
March 2019 
$4,000.00 
20 May 2019 
30 April 2019 
April 2019 
$4,000.00 
20 June 2019 
31 May 2019 
May 2019 
$4,000.00 
22 July 2019 
30 June 2019 
June 2019 
$4,000.00 
Total 
 
 
$48,000.00 
B7 
Vulnerable Children Act 2014 
According to section 15 of the Vulnerable Children Act 20141, children’s services cover the 
following: 
 
services provided to one or more children 
 
services to adults in respect of one or more children 
NB At a future date, the scope of children's services can be expanded by regulations.  
Expansion may include services to adults which could significantly affect the wel -being of 
children in that household.  
Child Protection Policy 
If you provide children’s services as per section 15 of the Vulnerable Children Act 2014 you 
wil  adopt a child protection policy as soon as practicable and review the policy within three 
years from the date of its adoption or most recent review.  Thereafter, you wil  review the 
policy at least every three years.  In accordance with the requirements set out in section 
19(a) and (b) of the Vulnerable Children Act 2014, your child protection policy must apply to 
the provision of children’s services (as defined in section 15 of the Act), must be written and 
must contain provisions on the identification and reporting of child abuse and neglect in 
accordance with section 15 of the Children, Young Persons, and Their Families Act 1989. 
                                                      
1 http://www.legislation.govt.nz/act/public/2014/0040/latest/DLM5501618.html 
Ministry of Health 
Variation 
Page 4 

Mental Health Advocacy and Peer Support Trust 
237725 / 356272/02 
Worker Safety Checks 
If you have workers that provide children's services, the safety check requirements under the 
Vulnerable Children (Requirements for Safety Checks of Children's Workers) Regulations 
Released 2015 wil need to be complied with.2 
 
under the Official Information Act 1982
                                                      
2 http://www.legislation.govt.nz/regulation/public/2015/0106/latest/DLM6482241.html 
Ministry of Health 
Variation 
Page 5 



Sent by: James 
To: Nikki Thompson/MOH@MOH, 
Released Chilton/MOH
cc:
bcc:
18/07/2018 09:14 a.m.
Subject: Re: Fw: 356272/02 MH Advocacy and Peer Support draft ready for signing - Link
Hi Nikki, 
Now deleted =)
Thanks Nikkiunder the Official Information Act 1982
Kind regards, 
James
Nikki Thompson
That would be great thanks James.  If...
17/07/2018 10:27:55 a.m.
From:
Nikki Thompson/MOH
To:
Request Forms/MOH@MOH, 
Date:
17/07/2018 10:27 a.m.
Subject:
Re: Fw: 356272/02 MH Advocacy and Peer Support draft ready for signing - Link
That would be great thanks James.  If you can confirm when it's done and I'll file email in Lotus - :) 
Nikki Thompson | Business Advisor | Operational Excellence  
Ministry of Health | DDI: 04 816 4493 | http://www.moh.govt.nz | mailto:[email address] |
Request Forms
Hi Nikki,  I can have it deleted from the...
17/07/2018 10:19:02 a.m.
From:
Request Forms/MOH
To:
Nikki Thompson/MOH@MOH, 
Date:
17/07/2018 10:19 a.m.
Subject:
Fw: 356272/02 MH Advocacy and Peer Support draft ready for signing - Link
Sent by:
James Chilton
Hi Nikki, 
I can have it deleted from the system if you'd like.
Thanks Nikki
Kind regards, 
James
----- Forwarded by James Chilton/MOH on 17/07/2018 10:18 a.m. -----



From:
Nikki Thompson/MOH
To:
Request Forms/MOH@MOH, 
Date:
11/07/2018 02:28 p.m.
Subject:
356272/02 MH Advocacy and Peer Support draft ready for signing - Link
Released 
Hi there
This was part of our bulk ARF that we did for Mental Health. This contract has now been cancelled so I'm 
not quite sure of the procedure for this.  Can you please let me know?
Thanks and regards 
under the Official Information Act 1982
Nikki Thompson | Business Advisor | Operational Excellence  
Ministry of Health | DDI: 04 816 4493 | http://www.moh.govt.nz | mailto:[email address] |
Date
Author
Title
12/06/2018
Nikki Thompson
356272/02 MH Advocacy and Peer Support draft ready for signing
Nikki Thompson
Business Advisor
Ministry of Health
DDI: 04 816 4493
Mobile: 
Fax: 04 495 4496
mailto:[email address]




Sent by: Marie 
To: Nikki Thompson/MOH@MOH, 
Released Farquhar/MOH
cc:
bcc:
12/07/2018 03:40 p.m.
Subject: 180705 Letter to MHAPS re non renewal of contract
This is going to Derek for signing
Nga mihi, Marie
under the Official Information Act 1982
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] |
 - 180705 Letter to MHAPS re non renewal of contract.docx





 
133 Molesworth Street 
PO Box 5013 
Wellington 6140 
New Zealand 
T+64 4 496 2000 
5 July 2018 
Released 
 
 
 
Sue Ricketts 
General Manager 
Mental Health Advocacy and Peer Support Trust 
PO Box 33-332 
Barrington 
CHRISTCHURCH 8244 
under the Official Information Act 1982
 
 
Dear Sue 
Contract No: 256272-01 
 
Your current contract with the Ministry of Health for the provision of Mental Health 
Advocacy and Peer Support Trust (Nga Hau E Wha) ended on 30 June 2018.  In light of 
this we would like to have a clear process in place to conclude outstanding reporting.  
This letter sets out our requirements. 
As per you contract your final report to 30 June 2018 is due to us by 20 July 2018 which 
will conclude the contractual reporting requirements to the end of the contract. 
Final payment of $4,000.00 (excl GST) will be paid on receipt of your invoice and final 
report, as deemed sufficient and final by the Ministry of Health. 
We will pay any outstanding monies, if any, on receipt of the final report. 
We wish you all the best for your future endeavours. 
 
 
Yours sincerely 
 
 
 
 
 
Derek Thompson 
Manager Mental Health 
System Outcomes 
Service Commissioning 
 
 




Sent by: Marie 
To: [email address], 
Released Farquhar/MOH
cc:
bcc:
14/08/2018 12:38 p.m.
Subject: Letter re: Contract 256272-01
Morena Fiona
I would like to follow up on MHAPS verbal notification of non renewal of your existing contract.  Please 
find attached our response letter confirming non renewal.  Any last reports should be sent to me so that I 
am able to release your final payment.  I would like to thank you all for your professionalism during the 
term of contract..  I will apologise for this delay in responding to this as I've just found this in my draft inbox 
under the Official Information Act 1982
from late July.  I will also apologise if you have already received this as it wasn't in my filing.
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] |
 - 19072018102615-0001.pdf


Released 
under the Official Information Act 1982


Sent by: 
To: <[email address]>, 
Released [email address]
cc: "'Karen Stevens'" <[email address]>, 
g.nz
bcc:
20/08/2018 02:36 p.m.
Subject: RE: Letter re: Contract 256272-01 - request to pay out further funds
Hi Marie,
No problem – yes, I had already received the letter and email, and the Ministry have indeed also made 
the final payment to MHAPS.  The group’s final report was sent through to you on 19 July, in two emails, 
as the files as supplied to me by the group’s chair were too large to be sent in one message.
under the Official Information Act 1982
 
We are still having invoices and accounts sent in for the group so have not yet been able to complete the 
financial reports.  Some of this expenditure is expected, e.g. phone charges, minute‐taking for the May 
meeting, etc.  We had thought the last payments were through and had completed the GST 
reconciliation recently, but have since received a small account today for $13.46 relating to the Chair’s 
phone service which expires at the end of August – this means we will need to pay this figure and 
recalculate GST before the final financial report can be completed, and the remaining funds returned to 
the Ministry. 
 
In the meantime, we have also received on Friday the attached invoices and statement for payment.  
Some group members have requested mediation with each other and apparently a pre‐mediation 
process for two people has been undertaken with a lawyer (at the Chair’s request), which has resulted in 
a debt so far of $3,384.48.
 
There are sufficient funds remaining in the Nga Hau e Wha account from the 2017‐18 year to pay this 
bill, but I would need permission from the Ministry to do so. This is not expenditure allowed for in the 
budget, and while I have told the group members involved that I would advocate for their mediation 
costs to be supported from the Nga Hau e Wha funds, I have also been clear that I was not able to 
authorise new expenditure at a time when MHAPS was exiting the contract and working to wind up the 
accounts.
 
The interpersonal difficulties between group members have caused significant mental distress to all 
involved. I do believe there is something of a moral obligation for funds to be made available to help 
address the damage done within the group; however, I was not aware that a lawyer had been engaged 
and had not at any time envisaged that a bill of this size would be incurred, before mediation itself has 
even commenced.
 
I would appreciate some urgent advice from the Ministry (possibly Kevin Harper?) as to how we should 
proceed.  I note the most recent invoice is due for payment by 30 August.
Warm regards,
Fiona
email cc‐ed to MHAPS Finance Manager, Karen Stevens
 
Fiona Clapham Howard
Te Kaihautū / Service Director
MHAPS – Mental Health Advocacy and Peer Support





 
357 Madras Street, Christchurch, 8013 – beside the Heart Foundation
P.O. Box 21020, Edgeware, Christchurch 8143
Released 
RECEPTION (03) 365 9479
MOBILE  
s 9(2)(a)
[email address]
www.mhaps.org.nz
 
From: [email address] [mailto:[email address]] 
Sent: Tuesday, 14 August 2018 12:38 p.m.
To: [email address]
Subject: Letter re: Contract 256272-01
under the Official Information Act 1982
 
Morena Fiona 
I would like to follow up on MHAPS verbal notification of non renewal of your existing contract.  Please 
find attached our response letter confirming non renewal.  Any last reports should be sent to me so that I 
am able to release your final payment.  I would like to thank you all for your professionalism during the 
term of contract..  I will apologise for this delay in responding to this as I've just found this in my draft 
inbox from late July.  I will also apologise if you have already received this as it wasn't in my filing.
Nga mihi, Marie 
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] | 
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AR
A  
R Statement.pdf
Statement.pd Invoice.pdf
Invoice.pd Reporting 
Reporting Statement.pdf
Statement.pd


Breaden McCardle Lawyers Ltd
P O Box 140
Paraparaumu 5254
Work : 04 296-1105
Email : [email address]
Released 
Victoria Roberts and Jak Wild
Statement
Via email:
Reference:
9496.1
s 9(2)(a)
Via email:
Date:
16/08/2018
Page:
1
Author:
JEJ
Date
Bill Number
Account
Description
Invoiced
Credits
Owing
under the Official Information Act 1982
31/07/2018 I 014946
9496.1
Our fee
2,401.48
0.00
2,401.48
01/08/2018 I 014977
9496.1
Costs & disbursements only
105.00
0.00
105.00
16/08/2018 I 015043
9496.1
Our fee
878.00
0.00
878.00
Total Payment Due: $
3,384.48
Overdue:
2,506.48
Current:
878.00
Total:
3,384.48

Please detach and send with payment
Or pay online:
06-0730-0082482-00
Reference: 9496.1
Payment to: Breaden McCardle Lawyers Ltd
Please quote 9496.1 as payment reference
Overdue:
2,506.48
P O Box 140
Current:
878.00
Paraparaumu 5254
Total:
3,384.48
Payment from: Victoria Roberts and Jak Wild


16 August 2018
GST Number: 116-093-197
Released 
Victoria Roberts and Jak Wild
TAX INVOICE
Via email: 
s 9(2)(a)
Invoice Reference:I 015043
Via email: 
Account: 9496.1
under the Official Information Act 1982
Mediation Services
Our final fees for professional services in respect of the aforementioned matter from 1 August to 
16 August 2018 including: Email to parties with copy of signed rules to mediate; Various emails 
finalising support people and discussing proposed mediation date; Finalising agreement to 
mediate and emailing to parties; Booking Wellington mediation rooms; Various emails with 
regards to the resignation of one of the parties to mediation, reviewing and considering in the 
context of suitability for mediation in light of the resignation; Various emails to and from parties; 
Various emails discussing payment for services; Reporting to parties on discontinuation of 
mediation and final invoicing; Cancelling Wellington mediation rooms; closing file; and all 
incidental attendances.
Our fee
720.00
Plus GST
108.00
828.00
Administration Fee
50.00
50.00
Invoice Total:
$878.00
E & O E
Breaden McCardle Lawyers Ltd
The GST content of this invoice is $114.52
PAYMENT DUE WITHIN 14 DAYS FROM DATE OF INVOICE
Please detach and send with payment
Or pay online: 06-0730-0082482-00
Payment to: Breaden McCardle Lawyers Ltd
Please quote 9496.1 as payment reference
P O Box 140
Paraparaumu 5254
Payment from: Victoria Roberts and Jak Wild


16 August 2018
GST Number: 116-093-197
Released 
Victoria Roberts and Jak Wild
TAX INVOICE
Via email:
s 9(2)(a)
Invoice Reference:I 015043
Via email:
Account: 9496.1
under the Official Information Act 1982
Mediation Services
Our final fees for professional services in respect of the aforementioned matter from 1 August to 
16 August 2018 including: Email to parties with copy of signed rules to mediate; Various emails 
finalising support people and discussing proposed mediation date; Finalising agreement to 
mediate and emailing to parties; Booking Wellington mediation rooms; Various emails with 
regards to the resignation of one of the parties to mediation, reviewing and considering in the 
context of suitability for mediation in light of the resignation; Various emails to and from parties; 
Various emails discussing payment for services; Reporting to parties on discontinuation of 
mediation and final invoicing; Cancelling Wellington mediation rooms; closing file; and all 
incidental attendances.
Our fee
720.00
Plus GST
108.00
828.00
Administration Fee
50.00
50.00
Invoice Total:
$878.00
E & O E
Breaden McCardle Lawyers Ltd
The GST content of this invoice is $114.52
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Sent by: Marie 
To: [email address], 
Released Farquhar/MOH
cc: "Karen" <[email address]>, 
bcc:
22/08/2018 09:06 a.m.
Subject: Fw: Letter re: Contract 256272-01 - request to pay out further funds
Fiona, Derek has approved the following:
- the payment of the pre mediation invoice within the underspend of the contract year to date (please note 
this in financial reporting noting that these are unbudgeted expenditure)
- Can you advise if these can  be met within the contract funds if not, I would need to look at another 
under the Official Information Act 1982
process
- Derek also assumes that any further expenditure on a mediation process would require Ministry 
approval in advance of incurring any costs
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] |
----- Forwarded by Marie Farquhar/MOH on 22/08/2018 08:58 a.m. -----
From:
"Fiona Howard" <[email address]>
To:
<[email address]>, 
Date:
21/08/2018 05:02 p.m.
Subject:
RE: Letter re: Contract 256272-01 - request to pay out further funds
Many thanks Marie.  The accounts are in the names of the two individual involved and they are 
understandably very anxious about how the bills will be paid…
 
From: [email address] [mailto:[email address]] 
Sent: Tuesday, 21 August 2018 12:15 p.m.
To: Fiona Howard
Subject: RE: Letter re: Contract 256272-01 - request to pay out further funds
 
Fiona apologies for the late response.  I have forwarded this onto Kevin for discussion.  Either he or I will 
respond.  Warm regards, Marie 
Nga mihi, Marie 
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] | 


Released 
From:        "Fiona Howard" <[email address]> 
To:        <[email address]>, 
Cc:        "'Karen Stevens'" <[email address]> 
Date:        20/08/2018 02:42 p.m. 
under the Official Information Act 1982
Subject:        RE: Letter re: Contract 256272-01 - request to pay out further funds 
Hi Marie, 
No problem – yes, I had already received the letter and email, and the Ministry have indeed also made the final 
payment to MHAPS.  The group’s final report was sent through to you on 19 July, in two emails, as the files as 
supplied to me by the group’s chair were too large to be sent in one message. 
  
We are still having invoices and accounts sent in for the group so have not yet been able to complete the financial 
reports.  Some of this expenditure is expected, e.g. phone charges, minute‐taking for the May meeting, etc.  We 
had thought the last payments were through and had completed the GST reconciliation recently, but have since 
received a small account today for $13.46 relating to the Chair’s phone service which expires at the end of August 
– this means we will need to pay this figure and recalculate GST before the final financial report can be completed, 
and the remaining funds returned to the Ministry. 
  
In the meantime, we have also received on Friday the attached invoices and statement for payment.  Some group 
members have requested mediation with each other and apparently a pre‐mediation process for two people has 
been undertaken with a lawyer (at the Chair’s request), which has resulted in a debt so far of $3,384.48. 
  
There are sufficient funds remaining in the Nga Hau e Wha account from the 2017‐18 year to pay this bill, but I 
would need permission from the Ministry to do so. This is not expenditure allowed for in the budget, and while I 
have told the group members involved that I would advocate for their mediation costs to be supported from the 
Nga Hau e Wha funds, I have also been clear that I was not able to authorise new expenditure at a time when 
MHAPS was exiting the contract and working to wind up the accounts. 
  
The interpersonal difficulties between group members have caused significant mental distress to all involved. I do 
believe there is something of a moral obligation for funds to be made available to help address the damage done 
within the group; however, I was not aware that a lawyer had been engaged and had not at any time envisaged 
that a bill of this size would be incurred, before mediation itself has even commenced. 
  
I would appreciate some urgent advice from the Ministry (possibly Kevin Harper?) as to how we should proceed.  I 
note the most recent invoice is due for payment by 30 August. 
Warm regards, 
Fiona 
email cc‐ed to MHAPS Finance Manager, Karen Stevens  


   
Fiona Clapham Howard  
Released 
Te Kaihautū / Service Director 
MHAPS – Mental Health Advocacy and Peer Support 
   
357 Madras Street, Christchurch, 8013 – beside the Heart Foundation 
P.O. Box 21020, Edgeware, Christchurch 8143 
RECEPTION (03) 365 9479 
MOBILE  
s 9(2)(a)
 
[email address] 
www.mhaps.org.nz 
under the Official Information Act 1982
  
From: [email address] [mailto:[email address]] 
Sent: Tuesday, 14 August 2018 12:38 p.m.
To: [email address]
Subject: Letter re: Contract 256272-01 
  
Morena Fiona 
I would like to follow up on MHAPS verbal notification of non renewal of your existing contract.  Please 
find attached our response letter confirming non renewal.  Any last reports should be sent to me so that I 
am able to release your final payment.  I would like to thank you all for your professionalism during the 
term of contract..  I will apologise for this delay in responding to this as I've just found this in my draft 
inbox from late July.  I will also apologise if you have already received this as it wasn't in my filing.
Nga mihi, Marie 
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] | 
****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
**************************************************************************** 



Sent by: Derek 
To: Marie Farquhar/MOH@MOH, 
Released Thompson/MOH
cc: Sonja Eriksen/MOH@MOH, Kevin Harper/MOH@MOH, 
bcc:
21/08/2018 01:18 p.m.
Subject: Re: Fw: Letter re: Contract 256272-01 - request to pay out further funds
HI Everyone
Yes we had been going down the path of seeking a mediation process within the MHAPS contract funds.  
I support the payment of the pre mediation invoice within the underspend of the contract year to date.  
under the Official Information Act 1982
Maree can you confirm with Fiona that we are happy for that to occur.  If can't be met within the contract 
funds then we would need to confirm another process, I am also assuming that any further expenditure on 
a mediation process would require Ministry approval in advance of incurring any costs .  
Kind regards
Derek Thompson
Manager
Mental Health 
Service Commissioning
DDI: 04 816 3934
Marie Farquhar
Thought you should see this, I've forw...
21/08/2018 12:16:50 p.m.
From:
Marie Farquhar/MOH
To:
Derek Thompson/MOH@MOH, 
Date:
21/08/2018 12:16 p.m.
Subject:
Fw: Letter re: Contract 256272-01 - request to pay out further funds
Thought you should see this, I've forwarded to Sonja and Kevin as I couldn't remember who asked me 
originally to get involved with this.  
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] |
----- Forwarded by Marie Farquhar/MOH on 21/08/2018 12:15 p.m. -----
From:
"Fiona Howard" <[email address]>
To:
<[email address]>, 
Cc:
"'Karen Stevens'" <[email address]>
Date:
20/08/2018 02:42 p.m.
Subject:
RE: Letter re: Contract 256272-01 - request to pay out further funds
Hi Marie,
No problem – yes, I had already received the letter and email, and the Ministry have indeed also made 

the final payment to MHAPS.  The group’s final report was sent through to you on 19 July, in two emails,
as the files as supplied to me by the group’s chair were too large to be sent in one message.
 
Released 
We are still having invoices and accounts sent in for the group so have not yet been able to complete the 
financial reports.  Some of this expenditure is expected, e.g. phone charges, minute‐taking for the May 
meeting, etc.  We had thought the last payments were through and had completed the GST 
reconciliation recently, but have since received a small account today for $13.46 relating to the Chair’s 
phone service which expires at the end of August – this means we will need to pay this figure and 
recalculate GST before the final financial report can be completed, and the remaining funds returned to 
the Ministry. 
 
In the meantime, we have also received on Friday the attached invoices and statement for payment.  
under the Official Information Act 1982
Some group members have requested mediation with each other and apparently a pre‐mediation 
process for two people has been undertaken with a lawyer (at the Chair’s request), which has resulted in 
a debt so far of $3,384.48.
 
There are sufficient funds remaining in the Nga Hau e Wha account from the 2017‐18 year to pay this 
bill, but I would need permission from the Ministry to do so. This is not expenditure allowed for in the 
budget, and while I have told the group members involved that I would advocate for their mediation 
costs to be supported from the Nga Hau e Wha funds, I have also been clear that I was not able to 
authorise new expenditure at a time when MHAPS was exiting the contract and working to wind up the 
accounts.
 
The interpersonal difficulties between group members have caused significant mental distress to all 
involved. I do believe there is something of a moral obligation for funds to be made available to help 
address the damage done within the group; however, I was not aware that a lawyer had been engaged 
and had not at any time envisaged that a bill of this size would be incurred, before mediation itself has 
even commenced.
 
I would appreciate some urgent advice from the Ministry (possibly Kevin Harper?) as to how we should 
proceed.  I note the most recent invoice is due for payment by 30 August.
Warm regards,
Fiona
email cc‐ed to MHAPS Finance Manager, Karen Stevens
 
Fiona Clapham Howard
Te Kaihautū / Service Director
MHAPS – Mental Health Advocacy and Peer Support
 
357 Madras Street, Christchurch, 8013 – beside the Heart Foundation
P.O. Box 21020, Edgeware, Christchurch 8143
RECEPTION (03) 365 9479
MOBILE  
s 9(2)(a)
[email address]
www.mhaps.org.nz
 
From: [email address] [mailto:[email address]] 


Sent: Tuesday, 14 August 2018 12:38 p.m.
To: [email address]
Subject: Letter re: Contract 256272-01
Released 
 
Morena Fiona 
I would like to follow up on MHAPS verbal notification of non renewal of your existing contract.  Please 
find attached our response letter confirming non renewal.  Any last reports should be sent to me so that I 
am able to release your final payment.  I would like to thank you all for your professionalism during the 
term of contract..  I will apologise for this delay in responding to this as I've just found this in my draft 
inbox from late July.  I will also apologise if you have already received this as it wasn't in my filing.
under the Official Information Act 1982
Nga mihi, Marie 
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] | 
****************************************************************************
Statement of confidentiality: This e-mail message and any accompanying
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
**************************************************************************** 
This e-mail message has been scanned for Viruses and Content and cleared by the Ministry of 
Health's Content and Virus Filtering Gateway 
[attachment "Invoice.pdf" deleted by Derek Thompson/MOH] [attachment "Reporting 
[attachment "AR Statement.pdf" deleted by Derek Thompson/MOH] 
Statement.pdf" deleted by Derek Thompson/MOH] 




Sent by: Kevin 
To: Marie Farquhar/MOH@MOH, 
Released Harper/MOH
cc:
bcc:
12/07/2018 03:05 p.m.
Subject: Re: 180705 Letter to MHAPS re non renewal of contract
Hi Marie
Thanks for this, I have responded to your comment and made no other changes. Happy to sign 
green-sheet. under the Official Information Act 1982
Also, sorry for delayed response, my health has meant I have been away from the office nd behind on my 
work  a bit more than I would like. 
Kev 
Kevin Harper
Principal Advisor
Mental Health
System Outcomes
Service Commissioning
Ministry of Health
DDI: 04 816 2510
Mobile:  s 9(2)(a)
http://www.health.govt.nz
mailto:[email address]
Marie Farquhar
 Kevin We had a urgent request to con...
12/07/2018 11:02:04 a.m.
From:
Marie Farquhar/MOH
To:
Kevin Harper/MOH@MOH, 
Date:
12/07/2018 11:02 a.m.
Subject:
180705 Letter to MHAPS re non renewal of contract
 Kevin
We had a urgent request to confirm the non renewal of MHAPS contract - I've drafted a letter, please 
amend/edit as you see fit then I will audit trail it and have you sign before Derek.  Marie
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] |
 - 180705 Letter to MHAPS re non renewal of contract.docx




Sent by: Nikki 
To: Marie Farquhar/MOH@MOH, 
Released Thompson/MOH
cc:
bcc:
17/07/2018 09:35 a.m.
Subject: Re: 180705 Letter to MHAPS re non renewal of contract
Hi Marie
This is another one that had already invoiced - I've fixed it up so just let me know when they send in their 
final report.  Thanks N
under the Official Information Act 1982
Nikki Thompson | Business Advisor | Operational Excellence  
Ministry of Health | DDI: 04 816 4493 | http://www.moh.govt.nz | mailto:[email address] |
Marie Farquhar
This is going to Derek for signing Nga...
12/07/2018 03:40:42 p.m.
From:
Marie Farquhar/MOH
To:
Nikki Thompson/MOH@MOH, 
Date:
12/07/2018 03:40 p.m.
Subject:
180705 Letter to MHAPS re non renewal of contract
This is going to Derek for signing
Nga mihi, Marie
Marie Farquhar | Senior Contracts Advisor | Operational Excellence | Maori Development | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] |
[attachment "180705 Letter to MHAPS re non renewal of contract.docx" deleted by Nikki Thompson/MOH] 



Sent by: 
To: <[email address]>, 
Released [email address]
cc: "'Karen '" <[email address]>, 
g.nz
bcc:
25/03/2019 11:47 a.m.
Subject: RE: Nga Hau e Wha - final financial report from MHAPS - for you to invoice
Morena Marie,
I hope you had a peaceful weekend. 
 
Please find attached the final financial report from MHAPS for Nga Hau e Wha.
under the Official Information Act 1982
 
We have $4,476.90 in unspent funds from the two years of the contract (July 2016 to June 2018) to be 
repaid to the Ministry.  Please invoice us when you get a chance, and we will refund the money asap.
Warm regards,
Fiona.
 
Fiona Clapham Howard
Te Kaihautū / Service Director
MHAPS – Mental Health Advocacy and Peer Support
 
357 Madras Street, Christchurch, 8013 – beside the Heart Foundation
P.O. Box 21020, Edgeware, Christchurch 8143
RECEPTION (03) 365 9479
MOBILE  
s 9(2)(a)
[email address]
www.mhaps.org.nz
 
From: [email address] [mailto:[email address]] 
Sent: Friday, 22 March 2019 1:03 p.m.
To: Fiona Howard
Subject: Fw: Nga Hau e Wha - final report from MHAPS - pls advise where to send funds
 
Fiona can you advise the amount to be refunded so I am able to raise an invoice?  Thanks in advance.  
Marie 
Nga mihi, Marie 
Marie Farquhar | Senior Contracts Advisor | Mental Health and Addictions | 
DDI: 04 496 4451 | CELL:  
s 9(2)(a)
 | http://www.moh.govt.nz | 
EMAIL:[email address] | 



****************************************************************************
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Released 
attachments may contain information that is IN-CONFIDENCE and subject to
legal privilege.
If you are not the intended recipient, do not read, use, disseminate,
distribute or copy this message or attachments.
If you have received this message in error, please notify the sender
immediately and delete this message.
**************************************************************************** 
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under the Official Information Act 1982
Health's Content and Virus Filtering Gateway 
190313 
190313 quarterly spend 
spend and 
and repayment amount workings.pdf
workings.pd

Released 
 2:47 PM
 MHAPS
 13/03/19
 Accrual Basis

Nga Hau E Wha quarterly spending excl GST
 July 2016 through August 2018
Jul - Sep 16
Oct - Dec 16
Jan - Mar 17
Apr - Jun 17
Jul - Sep 17
Oct - Dec 17
Jan - Mar 18
Apr - Jun 18
Jul - Aug 18
TOTAL
Income
Nga Hau E Wha
Nga Hau E Wha Income
Interest
$                        0
  .31
$                        0
  .43
$                         3
  .53
$                         7
  .24
$                        3
  .68
$                        2
  .04
$                         2
  .43
$                         3
  .55
$                        2
  .07
$             2
  5.28
Nga Hau E Wha Income 
$               1
  3,544.02
$               1
  2,000.00
$                1
  2,000.00
$                1
  2,000.00
$               1
  2,000.00
$               1
  2,000.00
$                1
  2,000.00
$                1
  2,000.00
$                          -
 
$      9
  7,544.02
under the Official Information Act 1982
Total Nga Hau E Wha Income
$               1
  3,544.33
$               1
  2,000.43
$                1
  2,003.53
$                1
  2,007.24
$               1
  2,003.68
$               1
  2,002.04
$                1
  2,002.43
$                1
  2,003.55
$                        2
  .07
$      9
  7,569.30
Total Nga Hau E Wha
$               1
  3,544.33
$               1
  2,000.43
$                1
  2,003.53
$                1
  2,007.24
$               1
  2,003.68
$               1
  2,002.04
$                1
  2,002.43
$                1
  2,003.55
$                        2
  .07
$      9
  7,569.30
Total Income
$               1
  3,544.33
$               1
  2,000.43
$                1
  2,003.53
$                1
  2,007.24
$               1
  2,003.68
$               1
  2,002.04
$                1
  2,002.43
$                1
  2,003.55
$                        2
  .07
$      9
  7,569.30
Expenses*
Nga Hau e Wha Payments
Accommodation
$                 1
  ,133.56
$                 1
  ,199.38
$                  1
  ,334.98
$                  1
  ,540.64
$                 1
  ,045.91
$                 2
  ,861.57
$                  1
  ,758.26
$                  2
  ,108.63
$                    3
  44.14
$      1
  3,327.07
Administration Allocation
$                    6
  65.21
$                    4
  03.37
$                  1
  ,310.86
$                       4
  3.05
$                 2
  ,302.08
$                 1
  ,550.72
$                     6
  57.04
$                  1
  ,906.91
$                    1
  71.56
$        9
  ,010.80
Meeting Fees
$                 1
  ,745.00
$                 1
  ,745.00
$                  1
  ,565.00
$                  1
  ,565.00
$                 1
  ,330.00
$                 1
  ,815.00
$                  2
  ,520.00
$                  1
  ,800.00
$                          -
 
$      1
  4,085.00
Other unbudgeted items
$                         - 
$                          -
 
$                          - 
$                          - 
$                 2
  ,427.50
$                    8
  93.04
$                     2
  53.85
$                  2
  ,878.22
$                 2
  ,943.03
$        9
  ,395.64
Overheads - MHAPS Admin Fee
$                 2
  ,000.00
$                 2
  ,000.00
$                  2
  ,000.00
$                  2
  ,000.00
$                 2
  ,000.00
$                 2
  ,000.00
$                  2
  ,000.00
$                  2
  ,000.00
$                          -
 
$      1
  6,000.00
Travel (airfares, taxis etc)
$                 2
  ,036.52
$                 4
  ,935.37
$                     9
  86.77
$                  2
  ,997.54
$                 4
  ,289.19
$                 3
  ,600.55
$                  3
  ,588.46
$                  4
  ,926.76
$                          -
 
$      2
  7,361.16
Venue Hire, catering and other
$                    5
  85.20
$                    3
  57.75
$                     6
  59.90
$                     4
  53.05
$                    3
  69.20
$                    6
  05.52
$                     4
  22.80
$                     4
  59.31
$                          -
 
$        3
  ,912.73
Total Nga Hau e Wha Payments
$                 8
  ,165.49
$               1
  0,640.87
$                  7
  ,857.51
$                  8
  ,599.28
$               1
  3,763.88
$               1
  3,326.40
$                1
  1,200.41
$                1
  6,079.83
$                 3
  ,458.73
$      9
  3,092.40
Total Expense
$                 8
  ,165.49
$               1
  0,640.87
$                  7
  ,857.51
$                  8
  ,599.28
$               1
  3,763.88
$               1
  3,326.40
$                1
  1,200.41
$                1
  6,079.83
$                 3
  ,458.73
$      9
  3,092.40
Net Income
$                 5
  ,378.84
$                 1
  ,359.56
$                  4
  ,146.02
$                  3
  ,407.96 -$                 1
  ,760.20 -$                 1
  ,324.36
$                     8
  02.02 -$                  4
  ,076.28 -$                 3
  ,456.66
$        4
  ,476.90
*Expenses 
Accommodation:
Meeting fees:
Other items - not budgeted, e.g:
+ meals charged to room
-$160 per member, per quarter (as per MOH budget)
-Training for group members
Administration Allocation:
-up to $1000 per year for chair's extra hours
-Conferences for group members
-Outsourced support e.d. minutes, facilitation of meetings
Travel:
-Supervision for chair
-Stationery, printing, photocopying
-Airfares, taxis, shuttles, etc
-Chair's laptop, cell phone, software
- Chair's cell phone costs
Venue Hire, catering and related:
-Gifts, pounamu, cards
-Advertising, website costs
-Includes venue, refreshments, and meals not charged to rooms
-Support at tangi for bereaved member
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