Sent by: Mark
To: Request Forms/MOH@MOH,
Released Coburn/MOH
cc:
bcc:
14/07/2016 11:29 a.m.
Subject: 237725 Mental Health Advocacy & Peer Supports (MHAPS) - Management and
Coordination of Quarterly meetings of Nga Hau E Wha to provide sector
intelligence
Hi, new contract please.
I presume a "short" version will do as it's $48k
under the Official Information Act 1982
Was due to start 1/7/16
MIC Approved 4/7/16
Service Specs
Have been checked by Legal
Any queries to Emma Tonks
MHAPS Service Specification.doc MHAPS.xlsm
Many thanks
Mark Coburn
Contracts Administrator
Mental Health and Addiction Services
Mental Health Service Improvement
Service Commissioning
Ministry of Health
DDI: 04 816 2041
http://www.health.govt.nz
mailto:[email address]
SERVICE SPECIFICATION
Management of Quarterly Meetings of Nga Hau E Wha to provide Sector Intel igence from
consumers to the Ministry of Health
Released
Background
Nga Hau E Wha consists of two representatives from each of the four regional consumer networks
and was established to enable the networks to learn from each other in order to strengthen the
consumer voice and improve consumer engagement and involvement local y, regional y and
nationally. under the Official Information Act 1982
Nga Hau E Wha also contributes to the following Mental Health Commission and Ministry of Health
strategic policy documents:
• Blueprint II Improving mental health and wellbeing for all New Zealanders: How things
need to be
• Rising to the Challenge: The Mental Health and Addiction Service Development Plan
2012-2017
Services to be provided under this Agreement
The Ministry of Health (the Ministry) requires Mental Health Advocacy and Support (“you”) to be
responsible for the management and coordination of quarterly Nga Hau E Wha meetings and
processes (“the Services”).
The objectives of these Services are to enable Nga Hau E Wha to:
• provide sector intelligence from the perspective of people with lived experience to the Ministry
• be able to coordinate input into strategic documents and key pieces of work within the sector and
those developed by the Ministry to provide a consumer perspective
• provide input and comment on strategic service developments proposed by the Ministry to
ensure responsiveness to the needs of those with lived experience
• provide an overview of national issues or challenges identified by consumers that will also include
peer support services
• provide an overview of areas of best practice as identified by consumers
• develop and maintain relationships with key stakeholders in the sector.
Output 1: Management and coordination of quarterly Nga Hau e Wha meetings and processes
1.1
You will provide secretarial services for the management and coordination of quarterly Nga
Hau E Wha meetings and processes including:
Released • Agreeing dates, times and agenda for meetings with the Nga Hau E Wha members.
• Funding and arranging suitable return flights for the representatives, accommodation,
airport transfers, venue hire, catering and any other services required for the effective
and efficient management of the quarterly Nga Hau E Wha meetings
1.2
You wil ensure that the Nga Hau E Wha meetings include two representatives from each of
the following areas:
under the Official Information Act 1982
• Northern Region
• Midland Region
• Central Region
• Southern Region
These regions are defined as the DHB regions.
Representatives from these regions wil usual y be mandated by the established consumer
networks in those regions. In the absence of established network organisations, or in the
event that those organisations do not mandate representatives to Nga Hau E Wha, then
representatives from those regions shal be selected fol owing the processes described in
Nga Hau E Wha’s Terms of Reference. Nga Hau E Wha are responsible for recruiting
representatives to the group.
1.3
You will ensure that the agenda for meetings is structured to enable the representatives
identified in clause 1.2 to learn about consumer networking activities in each other’s regions
and collaborate to strengthen their capacity for their experiences to be shared at local,
regional and national levels. The agenda will also provide opportunities to discuss national
issues, and link with other key strategic partners.
1.4
From time to time you will invite officials from the Ministry of Health or other agencies to
attend meetings with Nga Hau E Wha.
1.5
You will operate in a way that is consistent with and furthers the Terms of Reference of Nga
Hau E Wha.
1.6
This Agreement concerns only the management and coordination of quarterly meetings of
Nga Hau E Wha; any documents or communications produced by Nga Hau E Wha at (or as a
result of) any meetings held to fulfil this contract are owned by Nga Hau E Wha. In instances
where the Ministry considers that material produced by Nga Hau E Wha should be
distributed to other stakeholders, the Ministry wil seek the agreement of Nga Hau E Wha
before doing so.
1.7
You will provide an overview of national issues or challenges in the Mental Health and
Addiction sector as identified by people with experience in that sector.
1.8
You will provide an overview of areas of best practice in the Mental Health and Addiction
sector as identified by people with experience in that sector.
Released
1.9
You will provide an overview of changes or developments that Nga Hau E Wha believe have
been generated out of Rising to the Chal enge.
Output 2: Six monthly reporting
2.1
You will provide six-monthly reports in partnership with Nga Hau E Wha to the Ministry’s
Senior Contract Manager on the outputs described in this specification.
under the Official Information Act 1982
2.2
The six-monthly reports wil include a record of the dates of meetings held in the preceding
six months and names of attendees from each region.
2.3
As a minimum the six monthly reports will include the following information:
• an overview of the areas identified in clauses 1.7,1.8 and 1.9
• consumer sector feedback to the Ministry on the strategic direction of mental health
and addictions
• any other information you would like the Ministry to be aware of
2.4
You wil work closely with Nga Hau E Wha to agree on the process for the development of
the six-monthly reports, and a final copy will be made available to Nga Hau E Wha for
comment before being sent to the Ministry.
2.6
While you have responsibility for submitting the six-monthly reports, the Ministry expects
that compiling the reports wil be the col ective responsibility of those people who attended
each meeting of Nga Hau E Wha.
2.7
The six-monthly reports will be provided to the Ministry’s Senior Contract Manager, Mental
Health Programmes, Mental Health & Addiction Programmes, Service Commissioning,
Ministry of Health, PO Box 5013, Wellington or preferably email to:
MentalHealth&[email address] with the subject line “Nga Hau E Wha
Report”.
Period
Report due date
01 July 2016 to 31 December 2016
20 January 2017
01 January 2017 to 30 June 2017
20 July 2017
2.8
You will also provide a six-monthly expenditure report. This report wil include expenditure
as follows:
Expenditure Item
Budget
Actual
Released
Travel – (airfares, taxis, etc)
$18,800
Accommodation
$4,800
Venue hire, catering and other meeting costs
$6,400
Administration al ocation
$3,880
Meeting fees
$6,120
Overheads (MHAPS Fee)
$8,000
under the Official Information Act 1982
Total
$48,000
Funding
3.1
For the period 1 July 2016 to 30 June 2017, you wil provide the Services under this
Agreement for up to a total amount of forty eight thousand dollars only ($48,000.00) per
annum (GST exclusive) (the Funding).
3.2
Payment of Funding is dependent on delivery of the Services in accordance with the
requirements of this Service Specification, including receipt of satisfactory reports as
specified in clause 2.1of this Service Specification.
3.3
The Funding will be paid in equal monthly instalments in arrears.
Application of Funding
3.4
You agree to apply 100% of the Funding in accordance with this Agreement.
3.5
If, upon the expiry or termination of this Agreement, you have any surplus (including any
interest accrued) Funding, you will repay the surplus to us, or with our prior agreement,
apply the surplus to further Nga Hau E Wha activity.
SERVICE DETAILS PAGE
NB Every service requires a separate page
Service Detail Relates to: (select from drop down box)
Addition of a New Service
Service Details
Released
Purchase Unit Code
Payment
MHSD
Payment
Start Date
End Date
Amount
Date
Purchase Unit Short Name
ental Health - Service Developme
(GST Excl)
Description of Change Occuring
Ethnic Classification
General
GST Percentage
under the Official Information Act 1982
15.00%
Payment System
CMS
Purchase Method
Block
Price per Unit
Old Unit Price
(GST Excl)
if applicable
New Unit Price
NEW SERVICE ONLY
$48,000
Total Amount (GST Excl)
SERVICE VARIATIONS ONLY
Increased / Decreased Amount (GST Excl)
Total Volume
Payment Frequency
Monthly
Payment Date
20th Month Following Service
Service Start Date
1/07/2016
Service End Date
30/06/2017
GL Code
(Supplied by Financial Analyst)
2-80-39-6490-200-596
Total
$ -
Submit Request Form to [email address]
Please save as macro-enabled worksheet
Ministry Investment Committee Approval Attached
Yes
(select from drop down box)
AGREEMENT / VARIATION REQUEST FORM
Released
Agreement Request Form Relates to:
New Agreement
(select from drop down box)
Variation Relates to:
Service Provider Details
Legal Entity Name & Address:
(New providers please attach a completed
Mental Health Advocacy and Peer Supports Trust
Contact Database (Perorg) Form)
under the Official Information Act 1982
Trading as:
Mental Health Advocacy and Peer Supports
Provider Contact Name:
Provider Email Address:
Provider Performance Reporting Contact Name:
Contract Administrator
Provider Performance Reporting Email Address:
MentalHealth&[email address]
Provider Number:
237725
Funder Details
Agreement Manager Name:
Rod Bartling
Agreement Deputy Name:
Emma Tonks
Receipting Manager Name:
Mark Coburn
Directorate:
Service Commissioning
Agreement Details
Agreement Name:
Coordination of Quarterly meetings of Nga Hau E Wha to provide s
Original Agreement No:
( required for variations)
Agreement / Variation Start Date:
1 July 2016
Agreement / Variation End Date:
30 June 2017
NEW AGREEMENTS ONLY
$ 48,
000.00
Total Amount (GST Excl)
AGREEMENT VARIATIONS ONLY
Increased / Decreased Amount (GST Excl)
Agreement Type:
Short Contract
Ethnic Classification:
General
Sector Operations Use Only
Agreement Generated By/Monitoring:
Quality Checked By:
Agreement File Name:
CMSDRAFT/
Sent by: Mark
To: Salena Branson/MOH@MOH,
Released Coburn/MOH
cc:
bcc:
14/07/2016 11:30 a.m.
Subject: 237725 Mental Health Advocacy & Peer Supports (MHAPS) - Management and
Coordination of Quarterly meetings of Nga Hau E Wha to provide sector
intelligence - Link
FYI
Date
Author
Title
under the Official Information Act 1982
14/07/2016
Mark Coburn
237725 Mental Health Advocacy & Peer Supports (MHAPS) -
Management and Coordination of Quarterly meetings of Nga Hau E
Wha to provide sector intelligence
Mark Coburn
Contracts Administrator
Mental Health and Addiction Services
Mental Health Service Improvement
Service Commissioning
Ministry of Health
DDI: 04 816 2041
mailto:[email address]
Document Outline
