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Meeting Agenda
Combined PMO and TA Forum
Date
21/1/12
Time
3.00pm
Venue
Function Room, 1st floor, Civic Office, 53
Hereford Street
Chair
Minutes
Invitees
 (Christchurch City Council)
 (Waimakariri District Council)
 (Selwyn Distict Council)
 (DBH)
 (CERA)
l (EQC)
 (Arrow/AMI)
(Maxim/FMP)
 (Hawkins/IAG)
 (MWH Mainzeal)
 (Vero)
 (EQR)
(Ireland Group)
 (Stream Group)
 (Beca)
I
Apologies
Agenda
1.
Apologies
2.
Previous Minutes (12/48128)
3.
Previous Action Items
Item
Date
Description
Owner
Date
Status
Raised
Due
1
17/1/12  Identify 5 top priorities and forward
All 
PMOs  23/1/12
these to 
or discussion at the
next meeting (priority list attached).
2
17/1/12  Existing Use rights - discussion by
CCC staff member and guidance
material available
4.
New Action Items
5.
Revised Guidance on Repairing and Rebuilding Houses Affected by the Canterbury Earthquake
Sequence
 representing the Engineering Advisory Group (Residential), will be in attendance to
provide guidance on the latest developments on the above document and answer any questions.
Trim:  12/85831
2
6.
PMO Monthly Projections
7.
Agency Updates
CERA
-
will discuss the purpose of Combined PMO forums including the introduction of a “Terms
of Reference” for the group to ensure collaboration between the various working groups currently
operating.
-  Summary of work currently undertaken by associate groups.
DBH
-   Update from 
 of DBH
8.
General Business
9.
Next Meeting
Tuesday 20 March, 3pm, Function Room, 1st floor, Civic Offices, 53 Hereford Street.
Meeting Agenda
Combined PMO and TA Consenting Operations Working Group Meeting
Date
20/3/12
Time
3.00pm
Venue
Function Room, 1st floor, Civic Office, 53
Hereford Street
Chair
Minutes
Invitees
 (Christchurch City Council)
 (Waimakariri District Council)
r (Selwyn Distict Council)
 (DBH)
(CERA)  
EQC)
 (Arrow/AMI)
 (Maxim/FMP)
 (Hawkins/IAG)
 (MWH Mainzeal)
 (Vero)
(EQR)
 (Ireland Group)
 (Stream Group)
(Beca)
Apologies
Agenda
1.
Apologies
2.
Previous Minutes (12/48128)
3.
Previous Action Items & Priority Items
Refer to the table below for priority items
Item
Date
Description
Owner
Date
Status
Raised
Due
1
21/02/12
Mailing list for TC3 Workshop
as advise
to copy
by 
the mailing list to
2
21/02/12
Collect technical issues on
Ongoing – Awaiting PMO’s advising
TC3
their issues
4.
New Action Items
5.
PMO Monthly Projections
PMOS share information on upcoming works
Trim:  12/85831
2
6.
Agency Updates
CERA
-
Update from
-  Summary of work currently undertaken by associate groups.
-    Green Zone Geotechnical Database
DBH
-   Update from 
 of DBH
          -    
 will discuss progress with the TC3 guidance and future workshops
7.
General Business
8.
Next Meeting
Tuesday 17th April, 3pm, Function Room, 1st floor, Civic Offices, 53 Hereford Street.
Meeting Agenda
Combined PMO and TA Consenting Operations Working Group Meeting
Date
17/4/12
Time
3.00pm
Venue
Function Room, 1st floor, Civic Office, 53
Hereford Street
Chair
Minutes
Invitees
(Christchurch City Council)
 (Waimakariri District Council)
 (Selwyn Distict Council)
 (DBH)
 (CERA)
 (EQC)
 (Arrow/AMI)
(Maxim/FMP)
n (Hawkins/IAG)
(MWH Mainzeal)
 (Vero)
(EQR)
s (Ireland Group)
 (Stream Group)
(Beca)
(IAG)
(Lumley)
Apologies
Agenda
1. Apologies
2.  Previous Minutes
3.  Agency Updates
CERA
Update from
Summary of work currently undertaken by associate groups.
Progress with Green Zone Geotechnical Database
DBH
Update from 
 of DBH
 will discuss the TC3 guidance document
4.  Previous Actions & Priority Items
(Refer to the table below for Action & Priority items)
5.  PMO Monthly Projections
Discuss developments in work programming. Factors influencing work volumes and ramp up
Trim:  12/166928
2
6.  General Business / New Action Items
– Arrow International will discuss issues related to:
· Leaky buildings
· Contaminated sites within CCC.
·  Registering exempted work within the TA’s
7.  Round Table
8.  Next Meeting
Tuesday 15th May, 3pm, Function Room, 1st floor, Civic Offices, 53 Hereford Street.
, Christchurch City Council Engineering Services Manager will be available for
questions and answers related to the Council Earthquake Prone Building Policy and strengthening
requirements.
Meeting Agenda 
Combined PMO and TA Consenting Operations Working Group Meeting  
Date 
15/5/12 
Time  3.00pm 
Venue
Function Room, 1st floor, Civic Office, 53 
Hereford Street 
Chair 
Minutes
 
Invitees 
Christchurch City Council) 
 (Waimakariri District Council) 
 (Selwyn Distict Council) 
 (DBH) 
r (CERA)   
(EQC) 
 (Arrow/AMI) 
 (Maxim/FMP) 
(Hawkins/IAG) 
 (MWH Mainzeal) 
 (Vero) 
 (EQR) 
 (Ireland Group) 
(Stream Group) 
 (Beca) 
 
 
 (IAG) 
(Lumley) 
Apologies 
 
Agenda 
 
1. Apologies 
 
2.  Previous Minutes  
 
3. Agency 
Updates 
 
 
CERA 
Update from 
Summary of work currently undertaken by associate groups. 
Canterbury Geotechnical Database demonstration  
 
DBH 
Update from 
of DBH 
 
 TC3 update. 
will be available after the meeting to explain details of the 
TC3 guidance document and answer questions. (A more detailed presentation is under 
development).  
 
 
4.  Previous Actions & Priority Items  
 
(Refer to the table below for Action & Priority items) 
 
 
5.  PMO Monthly Projections  
Trim:  12/166928 
2 
 
 
 
Discuss developments in work programming. Factors influencing work volumes and ramp up  
 
 
6.  General Business / New Action Items 
 
 to discuss: 
  Exempt building works guidelines.  
  Guidance for exempting commercial repairs.  
 Consent requirements for re-levelling works  
  To what extent must work comply with the building code when undertaking repairs. Discussing the      
notion of building back the way something existed previously.   
 
 Christchurch City Council Engineering Services Manager will discuss and 
answer questions related to the Christchurch City Council Earthquake Prone Building Policy and 
strengthening requirements.  
 
 
7. Round 
Table 
 
 
8.  Next Meeting    
Tuesday 19th June, 3pm, Function Room, 1st floor, Civic Offices, 53 Hereford Street. 
 
 
 
 
 
 
 
 
Action List 
Item 
Date 
Top Priorities for resolution 
Owner 
Individuals 
Status 
Raised 
group 
1 21/02/12 
Geotechnical - Lidar / TT info release / Flood 
TA’s 
Partly Resolved - 
presentation on Flood 
zoning (info sharing)  
CCC 
Management Areas. 
 
CERA 
Additional information to be shared as developments 
Flood management Areas  
occur. 
Variation 48 level requirements in Christchurch. 
Discussions are being held at the regulatory working 
(potentially in connection with Impact of EQC land 
group meetings. 
can keep this group up to 
repairs) 
date on those discussions.   
 
2 
21/02/12 
Retaining walls - EQC 
Insurers / 
 
Mostly relates to apportionment of works 
PMO’s 
Ongoing   
 to provide info from CCC at this 
meeting. 
3 
21/02/12 
Pilot projects - Combined insurers 
PMO’s  
Arrow - 
Ongoing - PMO’s to continue discussions.  
/PMOs/CERA/EQC etc 
17/4: 
 advises MOU has been sent to 
insurers for signing. . The project steering group 
agreeing to progress geotech investigation and how to 
split costs. This has been slow. 
 
4 
21/02/12 
Consent triggers (what constitutes a significant 
TA’s  
TA’s are to produce guidance aligned between TA’s 
repair) 
5 
21/02/12 
Consent requirements/intended scope of review for 
TA’s  
TA’s are to produce guidance aligned between TA’s 
house lifting methodologies. 
6 
21/02/12 
Requirement for repairs to be completed to current 
TA’s 
TA’s are to produce guidance aligned between TA’s 
code, rather than replaced as was or bought up to a 
 
% of code (Insulation, bracing, foundation repairs 
etc.) 
7 
21/02/12 
Building consent exemptions 
TA’s  
Councils are producing guidance. (Item to remain on 
this list until guidance issued) 
Advice is that if you arent sure then check with the TA.  
8 
21/02/12 
TC3 foundation options - guidelines 
DBH  
TC3 guidance under development.  
 
 
Trim:  12/166928 
4 
 
 
Item 
Date 
Top Priorities for resolution 
Owner 
Individuals 
Status 
Raised 
group 
9 
17/04/12 
Access to CCC GIS maps that show known  
Councils 
AH  
investigating with Councils GIS department.  
potential contaminated sites  
 
Meeting Agenda
Combined PMO and TA Consenting Operations Working Group Meeting
Date
19/6/12
Time
3.00pm
Venue
Function Room, 1st floor, Civic Office, 53
Hereford Street
Chair
Minutes
Invitees
 (Christchurch City Council)
(Waimakariri District Council)
 (Selwyn District Council)
(DBH)
(CERA)
(ProDirections)
 (Arrow/AMI)
 (Maxim/FMP)
 (Hawkins/IAG)
 (MWH Mainzeal)
 (Vero)
 (EQR)
(Ireland Group)
 (Stream Group)
(Beca)
 (SCIRT)
 (DBH)
(IAG)
 (Lumley)
Agenda
1. Apologies
2.  Previous Minutes
3.  Agency Updates
CERA
3.1 Update from
3.2  Summary of work currently undertaken by associate groups.
3.3  Canterbury Geotechnical Database demonstration (continued from 15 May 2012)
DBH
3.4  Update from 
of DBH
4.  Previous Actions & Priority Items
(Refer to the table below for Action & Priority items)
5.  PMO Monthly Projections
Discuss developments in work programming. Factors influencing work volumes and ramp up
6.  Discussion on TA Protocols for Sub-standard Building Consent Applications
7.  Building Consent Exemptions (
Trim:  12/463046
2
8.  General Business
9.  Next Meeting
Tuesday 17 July, 2.30pm, Function Room, 1st floor, Civic Offices, 53 Hereford Street.
Trim:  12/463046
Meeting Agenda
Combined PMO and TA Consenting Operations Working Group Meeting
Date
17/7/12
Time
3.00pm
Venue
Function Room, 1st floor, Civic Office, 53
Hereford Street
Chair
Minutes
 
Invitees
 
 
 
 
 
 
 
 (Christchurch City Council)
 
 
 
 (Waimakariri District Council)
 
 
Selwyn District Council)
 
 
 
 
 
 (DBH)
 
 (CERA)
(Arrow/AMI)
(Beca)
 (EQR)
 
 (Hawkins/IAG)
 
 (IAG)
 
 (Ireland Group)
 
 (Lumley)
 
 
 
 (Maxim/FMP)
 
 
 
 
 
 (MWH Mainzeal)
 
 (ProDirections)
 
 (SCIRT)
 
 (Stream Group)
 
Vero)
Agenda
1. Apologies
2.  Previous Minutes
3.  Agency Updates
CERA
3.1 Update from
 
3.2  Summary of work currently undertaken by associate groups.
DBH
3.3  Update from 
 
 of DBH
4.  Previous Actions & Priority Items
(Refer to the table below for Action & Priority items)
5.  PMO Monthly Projections
(Discuss developments in work programming. Factors influencing work volumes and ramp up)
6.  Building Consent Exemptions 
 
 / 
 
(Update of meeting held between CCC / DBH / PMO representatives)
7.  General Business
8.  Next Meeting
Tuesday, 21 August at 3pm, Function Room, 1st floor, Civic Offices, 53 Hereford Street.
Trim:  12/524678
Action List (Latest Updates in bold)
Item
Date
Top Priorities for resolution
Owner
Individuals
Status
Raised
group
1
21/02/12 
Geotechnical - Lidar / TT info release / Flood zoning (info
TA’s CCC
Partly Resolved - 
 
 presentation on Flood
sharing)
CERA
Management Areas.
Flood management Areas
Additional information to be shared as developments occur.
Variation 48 level requirements in Christchurch.
(potentially in connection with Impact of EQC land repairs)
Discussions are being held at the regulatory working group
meetings. 
 
 can keep this group up to date on those
discussions.
2
21/02/12 
Retaining walls - EQC
Insurers /
Ongoing.
PMO’s
 
 to circulate the latest SCIRT spreadsheet,
currently 456 retaining walls.
An updated schedule was sent out – please confirm if
you still want to receive these?
3
21/02/12 
Pilot projects - Combined insurers /PMOs/CERA/EQC etc  PMO’s
Ongoing - PMO’s to continue discussions.
MOU still being circulated for signing by insurers.
All PMOs have signed who need to sign so significant step
forward.  The issue of geotechnical cost share has been
accepted between all parties so it is getting pretty close to
commissioning these works with one small detail still to be
resolved in relation to claims to settle.  CERA will forward
the report to 
4
21/02/12 
Consent triggers (what constitutes a significant repair)
TA’s
TA’s are to produce guidance aligned between TA’s
Started to make progress but working on coordinated
guidance.
5
21/02/12 
Consent requirements/intended scope of review for house
TA’s
TA’s are to produce guidance aligned between TA’s
lifting methodologies.
Ongoing
6
21/02/12 
Requirement for repairs to be completed to current code,
TA’s
TA’s are to produce guidance aligned between TA’s
rather than replaced as was or bought up to a % of code
r
Ongoing
(Insulation, bracing, foundation repairs etc.)
7
21/02/12 
Building 
consent 
exemptions
TA’s
Councils are producing guidance. (Item to remain on this list
until guidance issued).
Ongoing
8
21/02/12 
TC3 foundation options - guidelines
DBH
TC3 guidance was issued at the end of April.  Waiting to
hear any inputs or thoughts on the guidance.  Will be
meeting with PMO engineers to discuss the guidelines.
Planning an update of the November guidance document.
Trim:  12/524678
3
Item
Date
Top Priorities for resolution
Owner
Individuals
Status
Raised
group
TC1 and TC2 famialiarisation workshops held last week,
was set up as a train the trainer sessions for PMOs etc.
Working closely with relevellers.
Updated info covered in meeting minutes above.
Trim:  12/463046
Meeting Agenda
Combined PMO and TA Consenting Operations Working Group Meeting
Date
21/8/12
Time
3.00pm
Venue
Function Room, 1st floor, Civic Office,
53 Hereford Street, Christchurch
Chair
Minutes
Invitees
(Christchurch City Council)
(Waimakariri District Council)
 (Selwyn District Council)
 (DBH)
 (CERA)
 (Arrow/AMI)
 (Beca)
 (MAS)
 (EQR)
(Hawkins/IAG)
 (IAG)
 (Ireland Group)
(Lumley)
(Maxim/FMP)
 (MWH Mainzeal)
ll (ProDirections)
l (SCIRT)
Stream Group)
(Vero)
Agenda
1. Apologies
2.  Previous Minutes and Matters Arising
3.  Agency Updates
CERA
3.1 Update from
3.2  Summary of work currently undertaken by associate groups
Building and Housing Group, Ministry of Business, Innovation and Employment
3.3 Update from 
3.4  Green Zone Technical Guidance Training Programme - 
 Sr Advisor Sector Education
4.  Previous Actions & Priority Items
(Refer to the table below for Action & Priority items)
5.  PMO Monthly Projections
(Discuss developments in work programming, factors influencing work volumes and ramp up)
6.  Building Consent Exemptions 
(Update of progress)
7.  General Business
8.  Next Meeting
Tuesday, 18 September at 3pm, Function Room, 1st floor, Civic Offices, 53 Hereford Street.
Trim:  12/614007
Action List
Item
Date
Top Priorities for resolution
Owner
Individuals
Status
Raised
group
1
21/02/12 
Geotechnical - Lidar / TT info release / Flood zoning (info
TA’s CCC
Partly Resolved -
 presentation on Flood
sharing)
CERA
Management Areas.
Flood management Areas
Additional information to be shared as developments occur.
Variation 48 level requirements in Christchurch.
(potentially in connection with Impact of EQC land repairs)
Discussions are being held at the regulatory working group
meetings. 
can keep this group up to date on those
discussions.
Update required on flood management plan and
contamination sites.
Ongoing.
2
21/02/12 
Retaining walls - EQC
Insurers /
Ongoing.
PMO’s
to circulate the latest SCIRT spreadsheet,
currently 456 retaining walls.
An updated schedule was sent out – please confirm if you
still want to receive these?
 to follow-up with 
 in relation to SCIRT
impacting the list that the Council already issued
3
21/02/12 
Pilot projects - Combined insurers /PMOs/CERA/EQC etc  PMO’s
Arrow 
Ongoing - PMO’s to continue discussions.
MOU still being circulated for signing by insurers.
All PMOs have signed who need to sign so significant step
forward.  The issue of geotechnical cost share has been
accepted between all parties so it is getting pretty close to
commissioning these works with one small detail still to be
resolved in relation to claims to settle.  CERA will forward
the report to 
Doc circulated by 
CERA – any feedback to 
Just waiting for geotech with
 to get underway.   From
consenting we have had discussion with PMOs on
requirements but want to give early advice.   Next step is to
get geotech advice.
Trim:  12/614007
3
Item
Date
Top Priorities for resolution
Owner
Individuals
Status
Raised
group
4
21/02/12 
Consent triggers (what constitutes a significant repair)
TA’s
TA’s are to produce guidance aligned between TA’s
Started to make progress but working on coordinated
guidance.
preparing draft for circulation.
5
21/02/12 
Consent requirements/intended scope of review for house
TA’s
TA’s are to produce guidance aligned between TA’s
lifting methodologies.
Ongoing
6
21/02/12 
Requirement for repairs to be completed to current code,
TA’s
TA’s are to produce guidance aligned between TA’s
rather than replaced as was or bought up to a % of code
Ongoing
(Insulation, bracing, foundation repairs etc.)
7
21/02/12 
Building 
consent 
exemptions
TA’s
Councils are producing guidance. (Item to remain on this list
until guidance issued).
Ongoing
8
21/02/12 
TC3 foundation options - guidelines
DBH
TC3 guidance was issued at the end of April.  Waiting to
hear any inputs or thoughts on the guidance.  Will be
meeting with PMO engineers to discuss the guidelines.
Planning an update of the November guidance document.
TC1 and TC2 famialiarisation workshops held last week,
was set up as a train the trainer sessions for PMOs etc.
Working closely with relevellers.
A working group has been set-up and includes some of the
PMO engineers which met with the Council the week of 9
July 2012.
There will be further familiarisation workshops around TC1
and TC2 - Councils to propose dates.
9
17/7/12
Contacts database to be created and circulated to PMOs. 
CCC
Draft prepared and circulated with minutes.
Trim:  12/614007
Canterbury Consent Operations Working Group
AGENDA
Time
3.00 to 4.30pm
Date
Tuesday 18 September 2012
Location
Function Room, Christchurch City Council
1. Introductions
2. Proposed Revised Terms of Reference and structure
If agreed to change terms of reference and structure:
3. Steering Group membership
4. Sub-Groups
a. Scope and deliverables
b. Membership
c. Timetable
5. Proposal for collaboration on Surveying for floor level benchmarks
6. Outstanding deliverables
7. Date for next Steering  Group meeting
8. Any other business
TRIM Ref: 12/699656
Canterbury Consent operations Working Group
Steering Group
AGENDA
Time
3pm – 4.30pm
Date
Tuesday 16th October 2012
Location
CCC Function Room
1. Introductions
2. Previous minutes
3. Review of restructure- is it working?
4. Review of sub-groups progress
a. Retaining walls
b. Flood risk, floor levels and Existing use Rights
c. TC3 foundations
d. TC3 superstructure
e. Repair and relevelling
f. Land damage and dwellings
g. Exemptions
5. Unknown Fill or Contaminated Sites
6. Collaborative survey for benchmarks (Arrow)
7. Any other business
Canterbury Consent Operations Working Group
Steering Group
AGENDA
Time
3pm – 4.30pm
Date
Tuesday 20th November 2012
Location
CCC Function Room
1. Introductions
2. Previous minutes
3. Review of sub-groups progress
a. Exemptions
b. Repair and relevelling
c. Land damage and dwellings
d. Retaining walls
e. Flood risk, floor levels and Existing use Rights
f. TC3 foundations
g. TC3 superstructure
4. Unknown Fill or Contaminated Sites
5. Collaborative survey for benchmarks (Arrow)
6. Any other business
Canterbury Consent Operations Working Group
Steering Group
AGENDA
Time
3pm – 4.30pm
Date
Tuesday 18th December 2012
Location
CCC Function Room, 53 Hereford Street
1. Introductions
2. Previous minutes
3. Proposed change of chairperson
4. Review of sub-groups progress
a. Exemptions
b. Repair and relevelling
c. Land damage and dwellings
d. Retaining walls
e. Flood risk, floor levels and Existing use Rights
f. TC3 foundations
g. TC3 superstructure
5. Unknown Fill or Contaminated Sites:  Information for PMOs
6. Collaborative survey for benchmarks (Arrow)
7. Next meeting date
8. Any other business
Canterbury Consent Operations Working Group
Steering Group
AGENDA
Time
3pm – 4.30pm
Date
Tuesday 19th February 2013
Location
CCC Function Room
Apologies
1. Introductions
2. Previous minutes
3. Sub-groups progress presentations/reports
a. Exempt building work – 
b. Foundation repair and re-levelling – this item is on hold at present
c. Land damage and dwellings  - this item on hold at present
d. Retaining walls –
e. Flood risk, floor levels and Existing use Rights – 
f. TC3 foundations –
g. TC3 superstructure –
4. PMO’s Engineers and Insurance companies requiring Council sign-off of non-
consented work –
5. Any other business
Canterbury Consent Operations Working Group 
Steering Group 
 
AGENDA 
Time 
 
3pm – 4.30pm 
Date 
 
Tuesday 19th March 2013 
Location 
CCC Function Room 
Apologies 
 
 
 
1.  Introductions 
2.  Previous minutes 
3.  Sub-groups progress presentations/reports 
a.  Exempt building work – 
b.  Retaining walls – 
c.  Flood risk, floor levels and Existing use Rights –
d.  TC3 foundations –
e.  TC3 superstructure –
4.  Any other business 
 
 
Canterbury Consent Operations Working Group 
Steering Group 
 
AGENDA 
Time 
 
3pm – 4.30pm 
Date 
 
Tuesday 16th April 2013 
Location 
CCC Function Room 
Apologies 
 
 
 
1.  Introductions 
2.  Previous minutes 
3.  Sub-groups progress presentations/reports 
a.  Exempt building work –
b.  Retaining walls –
c.  Flood risk, floor levels and Existing use Rights –
d.  TC3 foundations – 
e.  TC3 superstructure –
4.  Multiproof presentation by 
 from MBIE 
5.  MBIE Sector Education update 
6.  EAG update 
7.  Any other business 
 
 
 
Canterbury Consent Operations Working Group 
Steering Group 
 
AGENDA 
Time 
 
3pm – 4.30pm 
Date 
 
Tuesday 21st May 2013 
Location 
CCC Function Room 
Apologies 
 
 
 
 
1.  Introductions 
2.  Previous minutes 
3.  Sub-groups progress presentations/reports 
a.  Exempt building work –
b.  Retaining walls – 
c.  Flood risk, floor levels and Existing use Rights –
d.  TC3 foundations & superstructure –
4.  Importance levels & out buildings –
5.  EAG update  
6.  Any other business 
 
 

Document Outline