Hawke’s Bay
Trial Local Advisory Committee
Minutes
Date:
16th April 2018
Venue:
Ocean View Suit, East Pier Hotel. 50 Nelson Quay, Ahuriri, Napier
Time:
9:30am – 12:45pm
Present:
Mick Lester (Chair)
Monique Heke
Jeremy Harker (attended PM)
Liz Lambert
Lisa Pohatu
Leon Stallard
In
Ken Cooper
Area Manager
attendance:
Trevor Mitchell
Principal Rural Fire Officer
Gary Lockyer
Workstream Lead
Sue Sherburd
Principal Advisor
Nicola Wright
Project Manager
Cushla Majendie
Senior Business Analyst
Roy Bridge
Region 3 - Planning and performance manager
Mark Plowman
Senior Business Analyst
Des Irving
Alistair Munro
Brent Single
Rachael Thorp
Region Manager, Rural
Ceara Owen-Perry
Representative from UFBA
Apologies:
Bruce Stubbs
Region Manager
under the Official Information Act 1982
Tania Kerr
Committee member
Administration
1. Welcome, apologies and introductions
The Chair opened the meeting at 09:45am
The Chair welcomed members:
Mick Lester (Chair)
Released
Monique Heke
Tania Kerr
Jeremy Harker (arrived approx. 11:30)
Liz Lambert
Lisa Pohatu
Leon Stallard
An apology was received and accepted from
Tania Kerr
Bruce Stubbs Region Manager
Moved: Mick Lester
Seconded: Lisa Pohatu
2. Register of interest and conflicts of interest
Additions/alterations to the interest register
The Chair called for any additions or alterations to the interest register. There were none.
Declarations of interest for items on the agenda
The Chair asked if any member has an interest that may give rise to a conflict of interest with a matter
on the agenda. Members confirmed that they had no conflicts of interest to declare.
Not actioned by the Chair
Confirmation of previous meeting minutes
The Chair asked if the minutes from the previous meeting (14 March 2018) were accepted as a true and
accurate record. Members confirmed that they were.
Moved: Liz Lambert
Seconded: Monique Heke
under the Official Information Act 1982
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Hawke’s Bay – Local Advisory Committee minutes
2
Hawke’s Bay
Trial Local Advisory Committee
Minutes
Discussion items
3. Engagement activity update N/A
4. Fire and Emergency update
The following points were covered in response to questions and discussion:
1.
Individual updates on engagement activities and feedback received (insights and learnings)
a.
Mick Lester
Mick provided an update on his engagement activities with
Chamber of commerce – no meeting
Hawkes Bay Prison – 13 April 2018
Rotary member – planned 16 April 2018
(Tourism) – 6 April 2018
Official Information Act 1982
b.
Liz Lambert
Liz provided an update on her engagement activities with
Safe communities - Hawke's Bay Regional Group – met 5 April 2018
c.
Lisa Pohatu
Lisa provided an update on her engagement activities with
Positive ageing - CHB
Child Healthy Housing Team – DHB (weekly)
Safe communities - Hastings
Safe Communities - CHB
under the
d.
Leon Stallard
Leon provided an update on his engagement activities with
Hort Sector meeting
e.
Monique Heke
Monique provided an update on her engagement activities with
Te Taiwhenua o Heretaunga – 28 March 2018
Ngati Kahungunu Iwi Inc – no meeting
Released
Te KKM o Te Wananga Whare Tapere – no meeting
TPK regional teram – 27 March 2018
1982
Dr James Graham & Rose Smith - Hastings District Council – 19 March 2018
f.
Ken Cooper – (on behalf of Tania
Ken provided an update on Tanias engagement activities that he attended with her.
Kerr)
Federated Farmers sub group – no meeting
Act
Waipatiki Coastal community – met 11 April 2018
Te Pohue meeting (isolated farming families) – met 11 April 2018
Whirinaki Neighbourhood Support Group – no meeting
2.
Review of engagement plan
Committee members were given copies of the draft engagement plan…the following members
had provided updates on their engagement
Liz Lambert
Lisa Pohatu
Leon Stallard
Information
Monique Heke
Jeremy Harker
Discussion: More activity needed to refine the plan if the committee was to undertake the
engagement as a proper committee. Would be best to align the engagement with the planning
cycle.
Official
g.
Jeremy Harker
Jeremy provided an update on his engagement activities with
Wairoa District Council
the
Maori standing committee
under the Official Information Act 1982
under
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Hawke’s Bay – Local Advisory Committee minutes
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5. Engagement activities for next period
Who is to be engaged
By who
Nature of
Action item
Date
engagement
#
undertaken
Comment
Wairoa District Council
Jeremy Harker
Trial Engagement
1
10 April 2018
Maori standing committee
Jeremy Harker
Trial Engagement
2
12 April 2018
Quarterly Hort Sector meeting
Leon Stallard
Trial Engagement
3
21 March 2018
Positive ageing - CHB
Lisa Pohatu
Trial Engagement
4
-
Missed this meeting, wrong day in
calendar
Child Healthy Housing Team – DHB (weekly)
Lisa Pohatu
Trial Engagement
5
26 March 2018
Safe communities - CHB
Liz Lambert
Trial Engagement
6
5 April 2018
Safe communities - Hastings
Lisa Pohatu
Trial Engagement
7
6 April 2018
Chamber of commerce
Mick Lester
Trial Engagement
8
-
Not able to arrange meeting
Hawkes Bay Prison
Mick Lester
Trial Engagement
9
13 April 2018
Rotary member
Mick Lester
Trial Engagement
10
Meeting booked 19 April 2018
Mick Lester
Trial Engagement
11
6 April 2018
Te Roopu a Iwi Trust
Monique Heke
Trial Engagement
12
-
Dr James Graham & Rose Smith -
Hastings District Council
Omahu Marae
Monique Heke
Trial Engagement
13
-
Te KKM o Te Wananga Whare Tapere
Monique Heke
Trial Engagement
14
-
Replaced with Te Taiwhenua o
Heretaunga
Federated Farmers sub group
Tania Kerr
Trial Engagement
15
-
Replaced with Te Pohue meeting
(isolated farming families)
under the Official Information Act 1982
Whirinaki, Waipatiki, Northshore road sub groups
Tania Kerr
Trial Engagement
16
-
Replaced with Waipatiki Coastal
community
TPK region
Monique Heke
Trial Engagement
17
27 March 2018
Te Taiwhenua o Heretaunga
Monique Heke
Trial Engagement
18
28 March 2018
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Hawke’s Bay – Local Advisory Committee minutes
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Who is to be engaged
By who
Nature of
Action item
Date
engagement
#
undertaken
Comment
- Hastings District
Council
Monique Heke
Trial Engagement
19
19 March 2018
Waipatiki Coastal community
Tania Kerr
Trial Engagement
20
11 April 2018
Te Pohue meeting (isolated farming families)
Tania Kerr
Trial Engagement
21
11 April 2018
Whirinaki Neighbourhood Support Group
Tania Kerr
Trial Engagement
22
-
Meeting didn’t take place as
planned
6. Engagement activities for next period
Who is to be engaged
By who
Nature of
Action item
engagement
#
under the Official Information Act 1982
Released
Hawke’s Bay – Local Advisory Committee minutes
6
7. Feedback to provide to Fire and Emergency
1982
The committee agreed that the following feedback be reported to Fire and Emergency New Zealand: N/A
8. Other business and wrap up
Act
There was no other business.
The meeting closed at 12.45pm.
Information
Signed as a true and accurate record.
Official
Mick Lester
Chair
the
18 April 2018
under the Official Information Act 1982
under
Released
Hawke’s Bay – Local Advisory Committee minutes
7
Action items register
The Committee noted the carried forward action items:
1982
# Meeting date
Action
Responsibility
Due date
Status
1 14 March 18
Provide overall insights/thoughts on the plan at the next meeting
Committee members
New
Act
2 14 March 18
Provide description of incident groups as back pocket info
Nic Wright
New
3 14 March 18
Update summary slides for engagement by 19 March
Nic Wright
New
4 14 March 18
LAC members to contact project if they need anything further
Committee members
New
Timeframe for engagement extended to 13th April with the next 4th April meeting postponed
5 14 March 18
to 16th April. Team to make changes and prepare comms needed to NRG members who are
Nic Wright
New
attending to observe.
Information
Shaded Action points indicate they are open actions items from a previous meeting
Open
Completed Action points since last meeting are a darker shade
Completed
Official
the
under the Official Information Act 1982
under
Released
Hawke’s Bay – Local Advisory Committee minutes
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