ssessors
iners and A
xam
Instructions to E
2007
Instructions to
Examiners and Assessors
inations 2007
YEAR
xam
E
Zealand
ew
uckland | N
niversity of A
he U
T
DEADLINE DATES
For Receipt of Information at the Examinations Office
Summer
School
Sem 1
Sem 2
Q1
Q2
Q3
Q 4
Nominations for
Examiners & Assessors
and Examination Details 22 Jan
02 Mar 20 Aug 23 Feb
20 Apr
10 Aug 14 Nov
Question Paper
Submission:
Papers in Week 1
02 Feb
14 May 01 Oct
(Thu-Sat)
Papers in Week 2
21 May 08 Oct
(Mon-Sat)
Papers in Week 3
28 May 15 Oct
(Mon-Sat)
Grad School of Enterprise
paper submission
14Mar
06 Jun
29 Aug 21 Nov
Examinations begin
12 Feb
07 Jun 25 Oct
Graduate Programmes
24 Mar 16 Jun
08 Sep 01 Dec
Examinations end
14 Feb
25 Jun 12 Nov
Final deadline for
results submission
20 Feb
05 Jul
22 Nov
Graduate Programmes
02 Mar 26 Jun
17 Sep 10 Dec
EXAMINATION STAFF CONTACTS CITY CAMPUS
Examination Staff
Graeme Roberts
Examinations Manager
89644
Robin Bruce
Examinations Deputy Manager
87328
James Clark
Aegrotats/Missed Examination
Examination Papers/Results
87557
Anne Buckley
Examination Timetable/Supervisors
87749
Lena Pyklova
Examination Timetable/Supervisors
85968
Sheryl Robertson
Examination Papers/Results
87573
Wayne McEnteer
Examination Papers/Results
85776
Jamie Wan
Out of Centre/Out of Time Examinations
87176
Linda Toga
Examinations under Special Conditions
87558
EXAMINATION CENTRES DURING THE EXAMINATIONS
City Campus
Enquiries
87737
Tamaki Campus
Robyn Marshall
87581/87582
Medical & Health Sciences Campus
Kate Snow
86516
North Shore Campus
Robyn Carpenter
85710
Manukau Campus
Enquiries
87176
Editor: Robin Bruce, Examinations Office
Contents
General
2
Coursework
2
Examiners and Assessors for Courses
3
Examiners and Assessors for Theses, Dissertations or
Other Research Projects
4
Setting Written Examinations
5
Special Examination Conditions
8
The Day of Examination
8
Marking and Assessing Written Examinations
8
Marking and Assessing Theses, Dissertations or
Other Research Projects
9
Disputes Among Examiners, Assessors, Heads of Department
10
Results
10
Conceded Passes
12
Deferred Results
16
Doctor of Clinical Psychology
16
Aegrotat and Compassionate Consideration
16
Missed Examinations
19
Announcement and Publication
19
Recount of Marks
20
Availability of Examination Scripts
20
Storage and Disposal of Examination Material
20
Examiners’ Reports - Theses
21
This booklet and all the examination forms are available on-line at
www.auckland.ac.nz/examinations
General
Scope
Examiners must therefore make available
Assessment is carried out in a number of all assessment material (including scripts)
ways at the University of Auckland
to Academic Heads when requested.
•
By tests and assignments during the
Confidentiality
teaching of the course concerned, Examiners
and
assessors
must
normally called coursework
observe strict confidence in the setting
•
By practical, aural and oral work
of examination papers and in the whole
•
By
written
(or
performance) marking process. This applies to the
examination normally conducted at marking of theses and dissertations as well
the end of the semester or year
as written papers.
•
By dissertation, thesis or other research
Security
projects
Strict security must be maintained at all
These instructions are primarily concerned times:
with the last two of these categories.
•
In the preparation and storage of
Requirement
to
sit
an
examination papers
examination
•
In the storage and handling of
In order to pass a course, a student must
examination scripts
have completed to the satisfaction of the
Definition of “Department”
examiners any prescribed examination.
For the purposes of this booklet, the term
Uniformity of Standards
“department” also refers to any equivalent
Academic Heads are responsible for ensuring institute or teaching unit within the
that uniform standards are maintained University.
within their department for all assessment.
Coursework
Procedure
final coursework percentage in
Coursework may be allocated a percentage
a course should be restricted to
of the marks awarded for the course, the
relevant fields at higher levels.
remainder being allocated to the written
b Assessment should be on an
examination. These allocations are the
individual
basis,
wherever
subject of:
possible.
•
Departmental consultation
c
Assessment criteria should be
•
Academic Head’s recommendation
established and project supervisory
•
Approval by Dean or nominee
staff should be able to assess
Weighting for coursework proposals for
individual contributions to the
all courses for the following year must be
project.
delivered to the Examinations Office by
d Each group working on a project
Friday 7 December
2007.
should be of a limited size and not
Guidelines
exceed a membership of four.
Education Committee has established the
e
Where marks allocated for group
following guidelines for coursework:
projects are part of the final
percentage, such marks should
1 Stage I Courses
not normally constitute more
Credit for coursework should not exceed
than
20% of the total marks.for the
50%
course
2 Group Projects
Advice to Students
a The inclusion of any group project Before or at the commencement of the
as part of the contribution to the course concerned, students are to be
informed of the coursework allocations
2 Assignments
and other coursework requirements. This
Academic Heads must make adequate
advice should include dates of:
arrangements for the safe receipt of
•
Tests
essays and assignments etc, especially
•
Submission of assignments
where these are counted towards the
Such advice should be posted on
final result for the course.
departmental or faculty notice boards, and
3 Illness
copies of the notice be distributed in class.
a Illness or misfortune affecting
Format
written tests is covered by the
Students may present all work for marking
aegrotat
and
compassionate
in handwritten form other than where the
regulations.
regulations require a typed presentation,
b Where illness or misfortune
e.g. thesis. A staff member may, in the
prevent a student completing other
interests of marking, and ease of reading,
coursework, such as assignments or
indicate that a typed or wordprocessed
essays, Academic Heads may take
presentation is desirable but there can be
the circumstances into account and
no compulsion upon a student to present
extend submission dates or make
work in this format.
other arrangements (including
Management
estimating marks) as they see fit.
4 Return of Work
1 Tests
Coursework will normally be handed
Academic Heads are expected to make
back to students, but they should be
appropriate provision for supervising
advised to retain it in case it needs later
tests counted towards the final result for
to be made available to the Academic
the course, where necessary obtaining
Head before the final result for the
the assistance of the Examinations
course has been determined.
Office. The tests should be conducted
under examination conditions before
5 Privacy
the Study Break.
Care should be taken to ensure privacy
of information in the display of student
marks when returning assignments and
tests
examiners and assessors for Courses
General
Roles in the examination process are defined as follows:
Examiners
The people primarily responsible for the setting and marking of
assessed work (including examinations) and the determination of
grades.
Assessors
The people appointed to assist with maintaining adequate standards
(not an appointed examiner).
E x a m i n a t i o n The examiner(s) or assessor(s) who checks that the examination
Paper Checker
paper is correct for printing and signs to confirm this.
Result
Sheet The Academic Head (Cover sheet only) plus
Signers
•
at least two examiners, or,
•
where an assessor is appointed, the assessor and at least one
examiner.
Each course is to be examined by more than one member of staff or examined by one
member of staff and assessed by another. The Dean may in exceptional cases, vary this
requirement.
In recommending the appointment of both
Often external assessors will come from a
examiners and assessors, Academic Heads
single department in another university
are to consult as appropriate within their
in New Zealand. In these cases, it will
departments. The nominations of examiners
suffice that the Academic Head in the
and assessors are then approved by the
assessing university be nominated. In
Dean or nominee. Academic Heads will be
other cases, it will be necessary to name
informed of any recommendation that is not
individual assessors.
approved.
The appointment of an overseas assessor
is appropriate where there is no suitable
All nominations must be forwarded to
assessor in New Zealand. Financial
Examinations by:
considerations preclude an overseas
Summer School
22 January
assessor being invited to visit New
Semester 1
2 April
Zealand.
Semester 2
20 August
Examiners and Assessors appointed
Quarter 1
23 February
from within the university system are
not paid a fee.
Quarter 2
20 April
Coursework
Quarter 3
10 August
When the coursework contributes to a
Quarter 4
14 November
percentage of the final result, towards which
a written examination also contributes, the
Any arrangements proposed as an alternative Academic Head may at his/her discretion
to assessment should also be notified by make such coursework available to the
these dates.
assessor of the written examination.
If, for any reason, a change in nominations If the coursework contributes 100% to the
of examiner or assessor is necessary, the final result, and there is no final examination,
Academic Head, through the Dean or coursework must be available to the assessor,
nominee, should immediately notify the either in full or in such proportion as will
Examinations Manager on the appropriate permit effective assessment.
form (SA-44).
Music Performance Examinations
Requirements
All students are examined by a panel of
1 Examiners
three, consisting of:
Examiners are normally appointed from 1 A member of the School of Music
within the University but there may be
staff, who shall act as moderator for
courses for which external examiners
all examinations within any one year.
are required.
Where the number of students is high,
2 Assessors
it may be necessary to divide one year’s
examination entry into two groups and
Assessors for undergraduate courses may
to appoint two moderators.
be appointed from within the University
or from outside it.
2 The teacher concerned (as Adviser).
Bachelors
Honours,
Postgraduate
3 A third member who may be another
Diploma and Certificate, and Masters
member of the School of Music staff,
courses must have assessors who should
or an external examiner. For senior
normally be external to the University,
examinations, the external examiner
but there may be instances where
will be a person of recognised standing
internal appointments are necessary
in the instrument.
because of expertise in the field.
Performance examinations for Masters
degrees are to be held as public recitals.
examiners and assessors for theses, dissertations
or other researCh ProjeCts
Examination procedures for doctoral in the Calendar, and in the Guidelines for
degrees (PhD and Named Doctorates) are examiners available at www.postgrad.
not covered in this booklet, but are dealt with auckland.ac.nz.
For all other theses, dissertations and
must be appointed from outside The
research projects, examiners and assessors
University of Auckland.
are appointed on the recommendation of 2 For dissertations or research projects
the Academic Head and approved by the
with a points value of between 30 and
Dean or nominee in the relevant faculty.
80 points:
When making recommendations, Academic
• One examiner (who may be the
Heads should note the difference between
Supervisor)
an examiner and an assessor. An examiner
• One assessor (who may not be the
marks a piece of work not aware of the grade
Supervisor)
given by another examiner. An assessor
assesses a piece of work, fully aware of the
Either the examiner or the assessor
grade given by the examiner(s).
should normally be appointed from
outside The University of Auckland.
For more information on the responsibilities Appointment recommendations should
of examiners and assessors, refer to be approved by the Dean or nominee on
the section on marking and assessing form SA-512, Part A, before theses etc
theses, dissertations and other research are marked. Form SA-512 is available
projects on page
9 and guidelines at from departmental administrators or
www.postgrad.auckland.ac.nz
www.auckland.ac.nz/examinations
Examiners and assessor are nominated as
follows:
Fee for Examiners/Assessors
1 For theses or other research projects Examiners or assessors f
or theses,
with a value of 90 points or more
dissertations or research projects appointed
from within the New Zealand university
• Two examiners (one of whom may system are not paid a fee. The fee paid to
be the Supervisor)
appointees from outside the New Zealand
• One assessor (who may not be the university system is set by the NZVCC at
Supervisor)
$125 per assignment.
One of the examiners or the assessor
settinG written examinations
Preparation of Question Papers
Saturday;
Where two or more examiners have been
Week 2 - from Monday to the second
appointed in any subject they are to confer
Saturday; and
in setting papers.
Week 3 - from the following Monday to
If any difference of opinion arises in the
the next Monday excluding Sunday
setting of papers among examiner(s) and/ Dates for the submission of question papers
or assessor, the Academic Head shall, to the Examinations Office have been
after making due attempt to resolve the set according to the week in which each
difference, determine the outcome.
examination is timetabled. Departments
Layout of Question Papers
should ensure papers are submitted by the
appropriate dates.
For instruction regarding layout there
is a template available electronically
Papers timetabled in:
from the Examinations Office or
Week 1 Week 2 Week 3
instructions may be obtained from
www.auckland.ac.nz/examinations
Summer School
02 Feb
Deadlines for submission of Semester 1
14 May 21 May 28 May
question papers
Semester 2
01 Oct 08 Oct
15 Oct
The examination period covers three
Quarter 1
14 Mar
weeks:
Quarter 2
06 June
Week 1 - a short week from the first
Quarter 3
29 August
day of exams (Thursday) to the first
Quarter 4
21 November
Format
attached to the examination script and
The standard format for a written
submitted for marking as part of that
examination is:
examination.
•
A three hour examination plus 10
Note: Dictionaries are not permitted
minutes for perusal, or a two hour
unless they are to be used within the
examination plus 10 minutes for
context of the examination and are
perusal
specified by the examiner.
•
Questions are not known by the students
Supplied Book - SB
in advance of the examination
Candidates will be
supplied with
•
The students are not permitted to bring
material specified by the examiner.
any material into the examination.
Restricted Book designations:
Questions Announced in Advance
a
Restricted Book: may be written
1 Lecturers may announce during
upon - RB. Candidates may
lectures, the apportionment of the
take into the examination room
questions in the final examination in
material specified by the examiner.
relation to the material covered in the
Such material may be written
course.
on and/or marked in a relevant
2 Actual questions may be announced
or contextual manner, but no
in advance, all or part, only through
pre-prepared material may be
Academic Head recommendation and
attached to the examination script
approval of the Dean of the Faculty or
and submitted for marking as part
nominee.
of that examination.
Lecturers must ensure that any
b
Restricted Book: may not be written
announcements about examinations
upon but may be highlighted -
made under 1 and 2 above are available
HB. Candidates may bring into
to all students in the course and that,
the examination room material
so far as is possible, all students receive
specified by the examiner. Such
the same information. The information
material may not be written upon
should be available to all students
but the text may be underlined,
by way of a formal public notice on
highlighted or tabbed.
noticeboards where information about
c
Restricted
Book:
unmarked
the course is normally displayed, or
material - UB. Candidates may
by written or e-mail communication,
bring into the examination room
or a combination of these methods.
material specified by the examiner.
Once such information has been made
Such material cannot be written
available, lecturers must ensure that the
upon or marked in any way.
examination paper follows the format
2 Approval
and arrangements so announced.
The designation for the Restricted,
Book Details for Examinations
Open and Supplied Book Examinations,
1 Designations
must be approved by the Academic
Head.
Closed Book - CB
3 Advice to students
Unless otherwise specified, examinations
will be Closed Book. That is, no written
All students must be formally notified
material may be brought into the
as early as possible in the Semester,
examination room.
as to which book designation their
examination will be.
Open Book - OB
4 Publication of Book list for students
Where an examination is designated
‘Open Book’, candidates may take
If an examination is approved as
into the examination room written or
Restricted, Supplied, or Open Book
printed material including books, Acts
these details should be supplied to the
etc, as well as an electronic calculator.
Examinations Office for inclusion in
There will be no check on such items,
the Examination Instructions mailed
but laptop computers are
not allowed.
out to every student before each
No pre-prepared material taken
examination period.
into the examination room may be
The deadline for receipt of the
information by the Examinations
Calculators must not be shared or used
Office is:
in a manner that interferes with or
Summer School 22 January 2007
distracts another candidate.
Semester 1
28 March 2007
2 Advice to students
Semester 2
15 August 2007
All students must be formally notified
If the examiner is unable to provide
as early as possible in the Semester as
details of materials by these dates it
to whether or not calculators will be
will then be his/her responsibility to
allowed during an examination and
inform students in writing, and in good
the permitted and expected features.
time, of the material which they may
This information should conform to
take into the examination room.
the details supplied by the department
to the Examinations Office.
5 Check by examiners of books and
written materials
3 Designations
• Where Restricted written material
a
Calculators are permitted - CP
is permitted in the examination
Candidates are permitted to use
room, examiners are required to
any calculator which satisfies the
be present at the commencement of
general conditions.
the examination to check material
brought into the examination
b
Restricted
Non-alphanumeric
room.
calculators are permitted - RC
• It is the responsibility of the
Candidates are permitted to use
department to ensure that material
any calculator which satisfies the
satisfies the stated requirements.
general definition and conditions,
and which does not provide the
• The department must arrange for
alphabet (whether upper or lower
the inspection of books and other
case).
written material, and ensure this is
completed during the reading period,
c
Specified calculators are permitted -
at the start of the examination. This
SC
responsibility may not be delegated
Departments may specify other
to the examination supervisors and
necessary or desirable features as
inspection must not extend into the
appropriate to the subject.
examination period.
4 Calculator inspection by examiners
• If
an
examiner
discovers
• It is the responsibility of the
unauthorised material, the student
department
to
ensure
that
must be identified to the room
candidates’ calculators satisfy the
supervisor. The student may
stated requirements.
continue to sit the examination
• The department must arrange
using the materials, but will be
for the inspection of calculators
required to hand the material to
during the reading period, at the
the room supervisor at the end of
start of the examination. This
the examination. The case will be
responsibility may not be delegated
dealt with under the Examination
to the examination s u p e r v i s o r s
Regulations.
and inspection must not extend into
Electronic Calculators
the examination period.
1 Conditions
• Departments may make special
arrangements for the supply of
Calculators may be used in examinations
acceptable calculators to students.
only where explicit approval has been
given by the Academic Head.
Changes to Standard Format
A calculator is defined as an electronic The published duration of an examination,
device capable of processing, storing as well as calculator and book details must
or retrieving information, which has be changed through an Academic Head’s
a primary purpose of mathematical recommendation and the approval of the
calculation. It must be hand-held, self- Dean of Faculty or nominee. The change
powered and noiseless. It must not should be submitted to the Examinations
have an audible alarm or facilities for Office on
Form SA-43
transmitting or receiving information.
sPeCial examination Conditions
A student who is permanently or temporarily take account of the particular impairment:
disabled in a manner which affects their Student Health; Student Counselling or the
ability to undertake examinations under Student Learning Centre.
the prescribed examination conditions
may, upon production of the appropriate
Advice to Students
evidence, obtain from one of the following Faculty/departmental staff should not give
bodies a recommendation which, subject specific advice to students about sitting
to the approval of the Senate or its examinations out of time or out of centre.
representative, will enable that student Instead students should be referred to the
to be examined under conditions which Examinations Office.
the day of examination
Attendance of Examiner
must make arrangements to check these.
At least one of the examiners for each
(See previous sections on Book Details and
paper must be available at their telephone
Electronic Calculators).
extension at the University for the full
Collection
of
Scripts
by
duration of an examination.
If the examiner
Examiners
cannot be available at that extension, the Following each examination the scripts
Examinations Office must be advised of an will be released for marking from the
alternative contact.
Examinations Centre (Commerce A
The examiner responsible for the paper Building). Scripts will be available half
may be present in the examination room, if an hour after the completion of the
he/she chooses, for the first fifteen minutes, examination, but it would be helpful if
having first notified the Examinations examiners could make arrangements to
Manager that he/she wishes to do so.
collect their scripts between the hours of
Examiners responsible for examinations 9.30am and 11.30am, or 2.30pm and 4.30pm
where books and calculators are permitted on the half-day following the examination.
markinG and assessinG written examinations
Marking the Scripts
with other examiners or assessors taking
Examiners should mark the scripts as place before the final mark is settled must
promptly as possible. Where there is more be held in confidence and not placed on the
than one examiner they should confer.
script itself.
Scripts are available to students on
Illegibility of Scripts
application. Examiners must tick or Candidates are warned that where an
otherwise indicate that they have read each examination script is illegible, the examiner
page of a script, and, if possible, the final may award marks for only such parts of
mark for each question should appear on the script as are legible and may leave the
the script and/or at the front of the script illegible parts unmarked. Every effort must
book.
be made to complete the marking of a script;
Any comments on the script should not be any parts that are unmarked because of
designed, as with coursework, to provide illegibility must be clearly identified on the
advice or feedback to students, but script by the examiner. It is possible, with
should be limited to non-confidential aide- the approval of the Academic Head, to
memoires for the examiner(s).
invite a candidate to attend the University
to read an illegible script to an examiner. In
Interim marks and evaluative interchanges such cases a second member of the academic
staff is required to be present throughout
C- Marginal Pass
1
the proceedings.
Conceded Pass
1
Assessing the Scripts
D+ Marginal Fail
0
The assessor shall:
D Clear Fail
0
1 Receive from the examiner(s) such
D- Poor Fail
0
information as shall be considered
The pass grades may have different
necessary to inform him/her of the
numerical equivalents in different
marking system to be used and such
departments.
other information as he/she may
require, or the examiner(s) may wish to
3 Scaling
submit;
Examiners and Academic Heads should
and
keep records of the scaling or other
means by which marks and final grades
2 Assess such scripts as are deemed
are determined for a subject or course.
necessary to ensure that adequate
standards are maintained.
4 Postgraduate
Qualifications:
Honours, Distinction, Merit
The Assessor is invited to report to the
Academic Head on any issues that the
a
The University has adopted a
assessment process appears to raise relating
consistent standard across the
to the particular course or examination
University for the award of Honours
concerned.
in postgraduate Bachelors Honours
and Masters degrees, and Distinction
Award of Marks and Grades
and
Merit
in
Postgraduate
1 Pass Marks
Diplomas.
A pass mark is 50% or over
b The standard is:
First Class Honours: GPA of 7.0 or
2 Grades
above
There are ten pass grades and three fail
Second Class Honours (first
grades as set out below
division): GPA of 5.5 – 6.9
Grade Point Scale
Second Class Honours (second
A+ High first
9
division): GPA of 4.0 – 5.4
A Clear first
8
Distinction: GPA of 7.0 or above
A- Bare first
7
Merit: GPA of 5.5 – 6.9
B+ High second
6
c
Rounding is permitted to one decimal
B Clear second
5
place in determining the overall
B- Bare second
4
GPA of a qualification (eg 5.46 may
be rounded to 5.5; 5.75 may not be
C+ Sound pass
3
rounded to 6.0).
C Pass
2
markinG and assessinG theses, dissertations or
other researCh ProjeCts
Marking
Assessing
When marking any of these extended pieces The assessor shall prepare a brief written
of work the examiner shall state the grade report which must include the grade that
recommended and shall prepare a brief the assessor gives the work.
written report. Examiners must provide This report must be signed by the assessor.
reports independently of each other. Refer As it forms part of the evaluative material,
to page
4 for detailed information relating the report shall be held in confidence.
to
pre-doctoral theses, dissertations and other
research projects.
The examiners and assessor must agree to
the final grade for the research component.
10
All must attest to the same grade.
For more detailed information on
these roles refer to the guidelines at
www.postgrad.auckland.ac.nz
disPutes amonG examiners, assessors, heads of
dePartment
Written
Examination
Papers
state in writing his/her own grounds for
and Pre - Doctoral Theses and
objection. All of these documents shall
Dissertations
be made available to the Academic
1 Dispute among Examiners
Head, the examiner(s) and the assessor
for the purpose of comment which may
In the event of a dispute among
be asked for in written form.
examiners, the matter should be
discussed in the first instance with the
In the event that no agreement can be
assessor.
reached between the Academic Head,
the examiner(s) and the assessor,
If no agreement is reached the matter
the reports, statements, and any
should be discussed with the Academic
comments thereon shall be forwarded
Head.
by the Academic Head to the Chair of
If no agreement is then reached, the
Education Committee.
Academic Head shall call for written
3 Appointment of Referees
reports from the examiners and assessor,
and shall state his/her own views in
The Chair of Education Committee shall
writing. All of these documents shall be
have power to appoint a referee who
made available to the Academic Head,
shall consider the script, dissertation or
the examiners and the assessor for the
thesis and written reports, statements
purpose of comment which may be
and comments, and such further
asked for in written form.
information as he/she shall call for, or
the Chair of Education Committee
In the event that no agreement can
shall see fit to make available to him/
be reached between the Academic
her.
Head, the examiners and the assessor,
the reports, statement and any
The referee shall determine the student’s
comments thereon shall be forwarded
marks or results, which determination
by the Academic Head to the Chair of
shall be final.
Education Committee.
In appointing a referee, the Chair of
2 Dispute with Academic Head
Education Committee shall consult
the Academic Head in so far as he/she
An Academic Head may, in pursuit of
deems necessary.
his/her duty of maintaining standards,
wish to see examination scripts and
Where the Academic Head is involved
results. If he/she sees reason to object,
in a dispute as an examiner or assessor,
the matter should be discussed with the
the Chair of Education Committee shall
examiner(s) and assessor.
invite each party to submit the name of
three possible referees, but shall not be
If no agreement is reached, the Academic
bound to select any one from any of the
Head shall call for written reports from
lists submitted.
the examiner(s) and assessor, and shall
results
Submission of Final Grades
b Enter DNS
in all instances if the
1 For a single course
student did not sit the exam.
a For each class, enter a grade for
c
DNC (Did Not Complete) is
each student.
to be entered in the following
11
circumstances:
3 Individually assessed results
•
where a student has gained
Where
undergraduate
results
more than 50% in a course but
are
individually
assessed,
an
has not completed the approved
SA-65
form
is
available
at:
compulsory coursework
www.auckland.ac.nz/examinations
or
4 Overall grade
•
where a student has gained
An overall grade is determined by
less than 50% in an internally
allocating the individual grades a value
assessed course because of the
on the 0-9 grade point scale, calculating
failure to complete coursework
their average and translating it back to
but the entry of a fail grade
a grade. Overall grades may be sent to
would
inappropriately
Examinations where applicable on the
represent the reasons for failure
relevant SA-65 form.
or the level of achievement.
5 Bachelors Honours and Postgraduate
d Where a student has applied
Diploma results
for
aegrotat or
compassionate
The class of honours for students
consideration, the result returned
completing
Bachelors
Honours
on the result sheet must be for
degrees, and Distinction or Merit for
the work actually submitted at
students completing Postgraduate
the examination. If the student
Diplomas should be returned to the
has been absent for any paper,
Student Records Office on an SA-69
the result sheet must record DNS
form available at:
www.auckland.ac.nz/
even though the examiner may
examinations
intend to recommend an aegrotat
or compassionate grade.
6 Final results for Masters degrees
e
Enter NA when the grade is
a Masters results which include
not immediately available but
theses, dissertations, projects
expected at a later date. The final
and/or research portfolios should
grade must be submitted as soon
be submitted on an SA-512 form.
as possible.
This form consists of two parts:
f
The Examinations Office will enter
Part A:
appointment of examiners,
NAX on nDeva when the script
etc.
has been retained for misconduct
Part B
: recording of grades and
investigation.
class of honours.
2 Return of Results
Once both sections are completed,
Results for classes with more than 5
the form must be sent to the
students should be sent electronically in
Masters Administration Officer,
an approved format to the Examinations
Graduate Centre.
Office
on a system approved by Student
Academic Heads should ensure
Administration.
Instructions
on
that all sections of the form are
presentation of results are available
completed.
from departmental administrators or
Some notes:
the Examinations Office. Results for
classes of 5 students or less do not need
• Enter the thesis, dissertation, etc,
to be sent electronically - a hard copy
grade, P or F, overall grade for
is sufficient. All electronically entered
the degree and class of honours in
results must also be accompanied by
appropriate sections
a hard copy printout of the results
• Obtain signatures of all the
together with a cover sheet which must
appointed examiners and assessors
be signed. For signature details see
for the thesis or dissertation etc.
page 3. Each page of the results and
(Alternatively, signed and graded
the cover sheet must be signed by the
Examiners’ Reports may be
examiner(s) and assessor (if applicable).
attached to the SA-512)
Hard copies and disks must be labelled
b Results for Masters degrees
with the course code, class number and
completed by courses only
semester code.
should be entered on an SA-512a
form. Forms are available at:
1
www.auckland.ac.nz/examinations.
the result sheet.
Discrepancies
Delivery
If a discrepancy is found in the schedule Signed result sheets, when completed, shall
of students listed on the result sheets, be handed in to the Examinations Office,
corrections to the list (e.g. additions or Room 144, The ClockTower.
deletions) should be made directly on the Result sheets and disks must not be sent
result sheets.
in the internal mail but must be hand
Signing
delivered.
The result sheets must be signed by the
Changes to Results
Academic Head and the examiner or Any changes to grades after the results
examiners nominated, with names clearly sheets have been delivered to the
printed after the signatures.
Examinations Office are to be submitted on
If an assessor was appointed, the result Form SA-58. The changes must be signed
sheets must also be signed by the assessor. by the Academic Head and the examiners
If the assessor is appointed from overseas,
nominated to sign results for that paper.
the Academic Head may sign the sheet on
receipt of the overseas assessor’s written
assent and attach a copy of their report to
Deadline Dates for Return of Result Sheets to Student Administration
Summer School
Tuesday 20 February
Semester 1
Thursday 5 July
Semester 2
Thursday 22 November
Quarter 1
Monday 2 April
Quarter 2
Tuesday 26 June
Quarter 3
Monday 17 September
Quarter 4
Monday 10 December
Earlier submission of results is encouraged. However, the date noted above is the
final deadline for each semester.
ConCeded Passes
1 For the degrees of:
concerned, provided that the Dean of the
Faculty shall have the power to award
BA
BPE
where such power is authorised by the
BBIM
BPerfArts
examiners, in accordance with the following
provisions:
BCom
BProp
One course to a maximum value of 30 points
BEd
BSc
may be conceded provided:
(i) the concession will allow the student to
BEd(Tchg) BSocSci (Human
complete the degree
Services)
BHSc
BSW
(ii) the course conceded is not counted
towards
a
student’s
major
BMus
BTheol
requirement.
BMusEd
(iii) the student obtained a grade of D+ in
the course
Conceded passes will be awarded by a
(iv) the result was achieved in the last
meeting of the examiners for the faculty
two semesters of enrolment, one of
which may be a summer school.
1
2 For the degree of LLB
the following provisions:
Conceded passes will be awarded by a
(i) that by award of a conceded pass
meeting of the examiners of the faculty,
the student will complete that
provided that the Dean of the Faculty
Part
has the power to award where such
and
power is authorised by the examiners,
in accordance with the following
(ii) a maximum of 15 points in any
provisions:
one Part be conceded
and
(i) one course to a maximum value of
20 points may be conceded
(iii) that to be eligible for the award of
(ii) the concession will allow the
a conceded pass the student must
student to complete the degree
have achieved a grade of D+ in
that course (or courses) and an
(iii) the course is not one of the core
overall GPA of 2.5 or better in
law subjects prescribed by the
that Part.
New Zealand Council of Legal Where a candidate has a fail grade of D+
Education
in a course (or courses) and the examiners
(iv) the student obtained a grade of deem that the failure(s) may be redeemable
D+ in the course
by satisfactory completion of additional
(v) the result was acheived in the last work, then a pass in that Part may be
two semesters of enrolment, one of awarded under the following provisions:
which may be a summer school.
(iv) that the award of a grade for that
3 For the degrees of:
course (or courses) be deferred until
BArch
BOptom
a prescribed course of additional
BAS
BPlan
study and/or examination be
completed to the satisfaction of
BE
BTech
the examiners;
BFA
BVA
and
Conceded passes will be awarded by a
meeting of the examiners for the faculty
(v) deferred results be limited to a
concerned, provided that the Dean of the
maximum of 15 points in any
Faculty shall have the power to award
Part;
where such power is authorised by the
and
examiners, in accordance with the following
(vi) that to be eligible for a deferred
provisions:
result a student must achieve an
(i) that by the award of a conceded pass
overall GPA of 2.5 or better
the student will complete a Part or all
and
courses enrolled for in that year
(vii) that the reassessed grade in that
and
course (or courses) be no greater
(ii) a maximum of 20 points per part and
than a grade of C+.
a maximum of 20 points in any one
5 Conjoint Degrees
academic year may be conceded
For all conjoint degrees consideration
and
for the award of conceded passes shall
be in accordance with the provisions
(iii) that to be eligible for the award of a
for the particular
component degree as
conceded pass in any course the student
set out in clauses 1 to 3 of this section.
must have achieved a grade of D+ and
an overall GPA of 2.5 or better in that
6 Medical and Health Sciences
year.
a
For the degree of MBChB Parts
4 For the degree of BEd(TESOL)
II and III:
Conceded passes will be awarded
Each Part must be passed as a
by a meeting of the Committee of
whole.
BEd(TESOL) examiners, provided that
Conceded passes will be awarded
the Dean of the Faculty has the power
by a meeting of the Committee of
to award where such power is authorised
MBChB examiners, provided that
by the examiners, in accordance with
the Dean has the power to award
1
where such power is authorised by
the following provisions:
the examiners, in accordance with
the following provisions:
Parts IV and V
Where a student has not achieved
(i) that by award of a conceded
a pass in a particular component
pass the student will complete
or components of a Part the
that Part
examiners may:
and
(i) withhold
the
result
(ii) a maximum of 20 points in
pending the completion of
any one Part be conceded
specified additional work
and
and/or examination to the
satisfaction of the examiners
(iii) that to be eligible for the
award of a conceded pass the
and/or
student must have achieved a
(ii) grant a conceded pass for
grade of D+ in that course (or
a single component of the
courses) and an overall GPA
Part.
of 2.5 or better in that Part.
If in the opinion of the examiners
Where a candidate has a fail grade
for MBChB a particular weakness
of D or D+ in a course (or courses)
in a component or components is
and the examiners deem that
such that it cannot be addressed
the failure(s) may be redeemable
by the setting of additional work
by satisfactory completion of
and/or examination, the student
additional work then a pass in that
will fail that Part.
Part may be awarded under the
Part VI
following provisions:
Where a student has not achieved
(iv) that the award of a grade for
a pass in a particular component
that course (or courses) be
or components of this Part, the
deferred until a prescribed
examiners may withhold the
course of additional study
result and require a further period
and/or
examination
be
of assignment to a department.
completed to the satisfaction
This will involve postponement
of the examiners
of qualification. If in the opinion
and
of the examiners for MBChB
(v) deferred results be limited to
a particular weakness in a
a maximum of 30 points in
component or components is such
any Part
that it cannot be, or has not been,
addressed by the additional work,
and
the student will fail that Part.
(vi) that to be eligible for a
c
For the degree of BNurs, Part I:
deferred result a student must
achieve an overall GPA of 2.5
Conceded passes will be awarded
or better (including the grade
by a meeting of the Committee of
of the deferred result)
BNurs examiners, provided that
the Dean of the Faculty has the
and
power to award where such power
(vii) that the reassessed grade in
is authorised by the examiners,
that course (or courses) be no
in accordance with the following
greater than a grade of C+.
provisions:
b For the degree of MBChB Parts
(i) that by award of a conceded
IV, V and VI:
pass the student will complete
Conceded passes in components
that Part
of the Part will be awarded by a
and
meeting of the MBChB examiners,
provided that the Dean of the
(ii) a maximum of 30 points in
Faculty has the power to award
the Part be conceded
where such power is authorised by
and
the examiners, in accordance with
(iii) that to be eligible for the
1
award of a conceded pass the
of 2.5 or better in that Part
student must have achieved a
(iv) a maximum of two conceded
grade of D+ in that course (or
passes are awarded for the
courses) and an overall GPA
degree.
of 2.5 or better in the Part.
Where a candidate has a fail grade
Where a candidate has a fail grade
of D or D+ in a course (or courses)
of D or D+ in a course (or courses)
and the examiners deem that
and the examiners deem that
the failure(s) may be redeemable
the failure(s) may be redeemable
by satisfactory completion of
by satisfactory completion of
additional work then a pass in that
additional work then a pass in that
Part may be awarded under the
Part may be awarded under the
following provisions:
following provisions:
(v) that the award of a grade for
(iv) that the award of a grade for
that course (or courses) be
that course (or courses) be
deferred until a prescribed
deferred until a prescribed
course of additional study
course of additional study
and/or
examination
be
and/or
examination
be
completed to the satisfaction
completed to the satisfaction
of the examiners
of the examiners
and
and
(vi) deferred results be limited to
(v) deferred results be limited to
a maximum of 30 points in
a maximum of 30 points in
any Part
any Part
and
and
(vii) that to be eligible for a
(vi) that to be eligible for a
deferred result a student must
deferred result a student must
achieve an overall GPA of 2.5
achieve an overall GPA of 2.5
or better
or better
and
and
(viii) that the reassessed grade in
(vii) that the reassessed grade in
that course (or courses) be no
that course (or courses) be no
greater than a grade of C+.
greater than a grade of C+.
d For the degree of BPharm:
7 Undergraduate Diplomas
Conceded passes will be awarded
For all undergraduate diplomas
by a meeting of the Committee of
comprising 240 points or more a
BPharm examiners, provided that
conceded pass may be awarded by
the Dean of the Faculty has the
a meeting of the Examiners for the
power to award where such power
Faculty concerned, provided that the
is authorised by the examiners,
Dean of Faculty has power to award
in accordance with the following
where such power is authorized by the
provisions:
Examiners, in accordance with the
following provisions.
(i) that by award of a conceded
pass the student will complete
One course to a maximum value of 20
that Part
points may be conceded provided:
and
(i) that the conceded pass may only
(ii) a maximum of 15 points in
be awarded where it would permit
any one Part be conceded
the student to complete his/her
and
diploma.
(ii) that the student has obtained a
(iii) that to be eligible for the
grade of D+ in that course.
award of a conceded pass the
student must have achieved a
grade of D+ in that course (or
courses) and an overall GPA
1
deferred results BaChelor of oPtometry
Where a weakness occurs in the clinical In these circumstances, the candidate will
practice component in certain double be required to complete additional work
semester Stage III and IV courses, the result to the satisfaction of the examiners. The
of the course or courses will be deferred.
work will be examined in the following
February.
doCtor of CliniCal PsyCholoGy
A student who fails any year of the course
to the Clinical Psychology Programme
may be declined permission to enrol again in
(who is by definition a senior practitioner
that year of the course or in the course as a
in the field).
whole. Where such action is contemplated, The Review Panel shall submit to the
the Academic Head will establish a Review Academic Head its recommendation and
Panel to review the student’s results, any state the reasons for that recommendation.
matters raised in relation to their clinical The Academic Head shall give the student
performance and any submissions the the opportunity to make a submission on
student may wish to make. The Review both the recommendation and the reasons
Panel will take into account the course for that recommendation.
requirements and admission requirements
for the next year. The Review Panel will The Academic Head will consider the
normally consist of:
recommendation of the Review Panel,
and will then make a recommendation to
(a) the Director, Professional Psychology the Dean of the Faculty. If the student
Unit
is declined permission to enrol again, the
and
Academic Head shall provide the student
(b) a suitably experienced Department of with written reasons for that decision.
Psychology staff member not from the In the case where the Academic Head
Professional Psychology Unit
recommends the course or part of the course
should be repeated, the recommendation to
and
the Dean will set down the requirements to
(c) a member of the Advisory Committee be satisfied.
aeGrotat and ComPassionate Consideration
The regulations are set out in the
4 Written Tests
Examination Regulations in the
2007
Calendar. These notes should be read in
Advice to Students
conjunction with those regulations.
Students should be advised to enquire
about
aegrotat
or
compassionate
Scope
consideration if temporary illness or
The regulations apply to work which counts injury, or exceptional circumstances
towards the final result for a course and is beyond their control, have prevented them
performed under examination conditions from sitting an examination, or seriously
at a specified place and time, with the impaired their examination preparation
exception of Music Performance.
or their examination performance. They
The categories to be considered are:
should contact the Examinations Office
or the Health and Counselling Service
1 Final Written Examinations
for application forms and advice. The
2 Formal
Practical
or
Oral requirements are stringent, and it is essential
Examinations
that students follow the correct procedures
which are fully explained on the forms and
3 Final submissions in the practical in the Examination Instructions mailed to
and studio work in the Faculty of every candidate before each examination
Creative Arts and Industries
period.
1
Sitting Examinations
medical or counselling advisers to
Students should be encouraged to sit
the University who consider the
examinations if at all possible. Medical or
medical or compassionate evidence
other evidence must establish that a student
and certify whether or not it supports
is physically or mentally incapable of sitting
the application. The applications and
an examination. It is not sufficient for the
the confidential reports submitted by
student to be unwell, or to be faced with
the medical doctor or counsellor are
trying circumstances. Even if a student is
sent to the Examinations Office. If
advised by their lecturer or doctor not to
the evidence is in order, an academic
sit, the University’s medical or counselling
recommendation form is sent to the
advisers will not approve a DNS unless the
appropriate Academic Head. Medical
evidence justifies it.
and compassionate evidence remains
with the University Health and
Students with disabilities or temporary
Counselling Service.
conditions affecting their ability to sit
Where the medical or compassionate
examinations under normal conditions can
evidence
does
not
support
apply to sit under special conditions e.g.
the
application,
an
academic
extra time, a writer, special equipment,
recommendation is not requested.
separate room.
(See page 8, SPECIAL
EXAMINATION CONDITIONS.)
2 The Academic Head is asked to provide
details of coursework for the course,
Method of Application
and examination marks if applicable,
1 Aegrotat consideration (temporary
and then to make a recommendation
illness or injury)
based on the criteria for aegrotat and
Students
should
complete
the
compassionate grades set out on the
application form and see a registered
recommendation form. The options
medical doctor on the day of the
include no recommendation.
examination, while they are unwell, 3 Academic recommendation forms
so that an accurate diagnosis can be
are confidential and details may not
made for the medical certificate. If
be given to students. They should
preparation for the examination is
be completed and returned to the
impaired, see a registered medical
Examinations Office by the dates shown
doctor within the fortnight before the
below, so that recommendations can be
examination.
considered by the Senate and students
2 Compassionate consideration (other
can be advised in time to complete
exceptional circumstances)
selection and enrolment processes for
the next semester.
Students
should
complete
the
application form and see a counsellor at
Grades recommended as a result of an
the University Health and Counselling
application should not be submitted in
Service on the day of the examination,
the normal return of results process.
so that the counsellor can assess the
circumstances. If preparation for
Deadline dates for academic
the examination is impaired, see a
recommendation forms
counsellor within the fortnight before
Summer School
Fri 23 February
the examination.
Semester 1
Fri 13 July
3 Application deadlines
Semester 2
Fri 30 November
Completed application forms must be
returned to the University Health and
Forms should be returned to the
Counselling Service no later than one
Examinations Office as soon as possible,
week after the examination. If more
but no later than these dates.
than one examination is affected, the
closing date is one week after the last
Academic
Requirements
for
examination affected.
Students must not Aegrotat
and Compassionate
wait for provisional examination results Grades
before submitting their application.
1 To recommend an aegrotat or
Processing Applications
compassionate grade, the Academic
Head must be able to certify that:
1 Applications are assessed by the
1
a) the student’s coursework in
by the Senate representative, no advice
the course was well above the
is required.
minimum pass standard
Reconsideration
and
A candidate may make an application in
b) for a student who sat the writing for reconsideration to the Director,
examination, the mark attained Student Administration, following the
in the examination was lower decision of the Senate. An application must
than expected taking into account be made within four weeks of receiving notice
the student’s coursework in the of the decision and must contain further
course.
evidence to support the application.
and
Reconsideration of medical evidence may
c) the student is clearly worthy of a be referred to an independent medical
pass in the paper.
referee.
2 If a recommendation is required for
Performance
a course with no coursework, the
Academic Head may take into account Performance and Clinical Examinations do
the coursework and examination not qualify for aegrotat or compassionate
performance in any other courses for considerations. Students who, because of
the same degree (where this is available temporary illness or injury or exceptional
to them).
circumstances beyond their control, are
unable to sit their examination on the date
3 Instead of recommending an aegrotat scheduled, may apply to the Academic
or compassionate grade, the Academic Head or Programme Co-ordinator for
Head may recommend that the student deferment of that examination.
take another examination which
may be oral or written. Exceptional The Academic Head or Programme Co-
circumstances must apply, and these ordinator may grant a deferment for a
should be specified on the academic period which should not extend beyond 01
recommendation form, together with March of the following year. In exceptional
the reasons for the recommendation.
circumstances, approval may be given
by the Dean on recommendation from
4 All recommendations are referred to the Academic Head or Programme Co-
the Senate representative who also ordinator, to extend this period. If, at this
takes into account the medical and time, the student is unable to undertake
counselling advisers’ assessment of the the examination, a fail grade of “Did Not
evidence, and may take into account Sit” should be recorded.
the student’s work in other courses
before making a final decision and
Written Tests
awarding a grade
(which may differ A modified version of the examination
from that recommended).
procedures for aegrotat and compassionate
5
No more than one third of the total point consideration applies to written tests which
value credited to a degree or diploma count towards the final result for a course.
may be awarded with an aegrotat or 1 Students who have been prevented
compassionate grade.
from sitting a test or who consider that
Note: Applies to qualifications in which
their performance in a test has been
a student first enrolled in 2007 or later.
seriously impaired, by temporary illness
Notification of Result
or injury or exceptional circumstances
beyond their control, should contact
1 Students will be advised in writing of
the Examinations Office or the Health
the result of their application in all
and Counselling Service for application
cases, whether or not an aegrotat or
forms and advice.
compassionate grade is approved.
2 Students should be encouraged to sit the
2 Departments will be advised only in those
test if at all possible. Medical or other
cases where the Senate representative
evidence must be sufficient to make
approves a different grade to that
it clear that the student was unable
recommended by the department, or
to attend or the test performance was
the application is declined. Where the
seriously impaired.
academic recommendation is approved
1
3 Students must submit the application
approving one of the options set out
form and evidence within 7 days after
on the form. These are specified in the
the date of the test.
Examination Regulations as permission
4 Applications are assessed by the
to:
medical or counselling advisers to the
a sit another written test
University who consider the evidence
or
and certify whether or not it supports
the application.
b receive a mark for the test based
If the evidence is in order, the application
on the average of marks awarded
form is sent to the appropriate
for other coursework
Academic Head. This does not include
or
the assessed medical or other evidence,
c
take a viva voce examination
which is held by the University Health
or
and Counselling Service.
If the evidence is not in order, the
d have the percentage of marks
Examinations Office will notify the
allocated to the test reallocated to
student, and send a copy of the letter
the examination.
to the appropriate Academic Head.
The options on the form include no
change, which may be appropriate for
5 The Academic Head considers the
a student who sits the test but obtains
application by taking into account
a mark in line with other coursework.
the medical and counselling advisers’
assessment of the evidence, and 6 The student should be advised of the
decision within 21 days of the test.
missed examinations
The regulations are set out in the
them to sit the examination without
Examination Regulations of the
2007
any undertaking or commitment that
Calendar.
the script will be marked, i.e. Senate
1 A student who misses an examination
will decide at a later date whether or
by arriving at the wrong time (either too
not the script is to be accepted.
late for admission to the examination 3 All other students should go to the
room, or for the wrong session) cannot
Examinations Office and complete
sit that examination at another time,
an application for Special Pass
unless it is for a Masters, Bachelors
consideration, which is then forwarded
Honours degree or Postgraduate
to the appropriate Academic Head who
Diploma
, or Postgraduate Certificate.
is asked to provide coursework marks
2 Students enrolled for a Masters,
and to make a recommendation.
Bachelors Honours, Postgraduate 4 The recommendation is referred to
Certificate or Diploma
or Postgraduate
the Senate representative who has
Certificate. who arrive at the wrong
discretionary powers to approve a pass
time must go immediately to the
if the student is of at least B+ calibre
Examinations Office where, if possible,
in the course, or in that subject, or a
special arrangements will be made for
particular element of hardship exists.
announCement and PuBliCation
Results are confidential until released by result has been confirmed by mail, the
the University. Provisional
and confirmed department must advise both the student
results are available on-line.
Result notices and the Examinations Office in writing.
are not mailed unless requested by students.
Requests can be made on-line at enrolment or Masters
during the academic year.
Each student’s result notification will show
Where a grade has been lowered after the the individual grades for courses and thesis,
the overall grade and the class of honours.
0
Bachelors Honours, Postgraduate
Diplomas
and
Postgraduate
Certificates
Result notification will show the individual
grades for the courses and the class of
Honours, Distinction or Merit where
applicable.
reCount of marks
By making application
not later than seven rechecking of the marks recorded by the
weeks after the last day of the examination examiner and ensures that no answer
period, any student sitting an examination or any portion of an answer submitted
may have the marks awarded for their by a student has been overlooked. No
script recounted.
information pertaining to the application
The fee for such a recount shall be as will be placed before the examiner.
prescribed in the Fees Regulations.
Students may apply for a recount of marks
A recount of marks covers a careful for written examination papers only.
availaBility of examination sCriPts
By making application during the three
Office of the amended grade stating
month period from the date of the
the reason for the change. The student
examination a student may apply for a
will then be advised and forwarded an
photocopy of his or her final examination
amended results notice.
script(s) provided the result for that 4 Students are not permitted to seek a
examination has been officially returned to
remarking of the script. If it has been
the Examinations Office and entered on the
fully marked, the examiner’s judgement
student’s record.
must stand. If a student seeks advice
2 Applications will be received through
in respect of the script, that advice
the ClockTower Student Information
must not cover detailed discussion with
Centre and the application forms will be
the examiners of particular answers.
forwarded to the department concerned
Broad guidance may, however, be
for processing.
given on the general thrust of the
3 If it is found that a question or section
script or on examination technique by
has not been marked, or there are other
the Academic Head or by an examiner
errors of a similar nature, the Academic
specified by the Academic Head.
Head should notify the Examinations
storaGe and disPosal of examination material
Examiners may keep the scripts for written in Fine Arts, Testimonials of Study need
examinations only for the minimum time not be so preserved. In the case of a Masters
required for marking. They must then hand student, scripts should be retained until
the scripts over to the department/faculty six months after the assessment has been
where they shall be retained in secure completed for any thesis, dissertation, or
storage until at least four months after the research project required.
examinations. In the case of examinations
1
examiners’ rePorts - theses
Examiners’ reports, such as those used to students will often be anxious to find out
grade doctoral and masters’ theses, are the reasons for the thesis grade and in those
supplied to the University by the examiners circumstances a request for information will
on a confidential basis. The University be considered on a case by case basis. Upon
promises examiners that, subject to request by a student, the relevant Academic
the provisions of the Privacy Act 1993, Head or his or her nominee will prepare
their identity and reports will be held in on behalf of the University and provide
confidence.
to the student a statement of reasons for
It is necessary, amongst other reasons, to the decisions. If all the examiners and the
keep this information confidential to:
assessor agree to waive the confidentiality
of their reports, the University will consider
1 Encourage the frank expression of releasing the examiners’ reports, with, or
views amongst examiners.
without, deletions. As the assessment is a
2 Enhance academic freedom.
collective decision of the examiners and the
3 Encourage appropriately qualified University, the University reports will not
persons to act as examiners, as some normally be released if, for example, not all
persons have indicated an unwillingness the examiners have waived the promise of
to act as examiners if the reports are confidentiality.
not kept confidential.
Examiners’
reports
and/or
grade
4 Avoid presenting a misleading,
recommendations should not be discussed
inaccurate or incomplete picture where,
with students until the examination process
for example, the views of one examiner
is completed. Students may be provided with
do not reflect the collective assessment
examiners’ and assessors’ reports only if all
of all the examiners.
examiners and assessors have waived the right
The University recognises, however, that
to confidentiality as set out above.
Document Outline
