EMERGENCY
RESPONSE PLAN
Papakai
Pest Control
Aerial Toxic Bait
Operation
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CONTENTS
1.
PERSONNEL AND CONTACT NUMBERS
3
2.
TOXIC BAIT HANDLING & PPE STANDARDS
4
3.
HANDLING UNOPENED PACKAGES
5
4. HANDLING BAIT OR OPEN PACKAGES
6
5.
TRANSPORT - EQUIPMENT IN VEHICLE
7
6. TRANSPORT - VEHICLE ACCIDENT
8
7.
TRANSPORT - VEHICLE BREAKDOWN
9
8. TRANSPORT - TOXIC BAIT SPILL
10
9. TRANSPORT - PRE-FEED LOST OR STOLEN
11
10. STORAGE & TRANSPORT - SUSPECTED POISONING
12
11. STORAGE & TRANSPORT - FIRE
13
12. OPERATION ON SITE – 1080 PROTEST ACTION
14
13. OPERATION ON SITE - INJURY
16
14. OPERATION ON SITE – SPILL AT LOADING SITE
17
15. OPERATION ON SITE – DROPPED LOAD WITHIN OPERATION
AREA
18
16. OPERATION ON SITE – HELICOPTER CRASH
19
17. STOCK TRESPASS WITHIN TREATMENT AREA
20
18. SPILL CLEAN-UP
21
19. APPROVAL SIGNATURES
22
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Emergency Response Plan: Personnel and Contact Details
Papakai Pest Control Operation 2017
Management:
o
Director Operations HWT Region: David Speirs 027 839 6334
o
DOC Operations Manager, Whitianga: Nick Kelly 027 540 6165
o
Incident Controller, Papakai : Steve Bolton 027 533 4415
o
Papakai Operations Manager: Liz Whitwell 0276602462
Sector A: Papakai:
o
Loading Site Supervisor Air: Kuruho Wereta 0275405893
o
Loading crew supervisor: Tony Bradley 021784529
General across all sites:
o
Aircraft Manager: Derek Lowe 021943641
o
Planning/Intel Manager: Nick Kelly 027 540 6165
o
ICP Communications/Runner: o
Safety Officer: Elisa Karwowski 027 5366 938
o
Media Officer: Des Williams 0275 366 891
o
Logistics Manager: Anne Allen 027 565 8345
Police Contact:
o Coromandel Police Station 07 866 1190
o Whitianga Police Station 07 866 4000
Traffic management:
o Contact Police in the event of an emergency incident that requires traffic
management
Local medical centres:
o Coromandel Medical Centre 07 866 8500
o Whitianga Medical Centre 07 866 5911
o Thames Medical Centre 07 868 9444
o Tairua Medical Centre 07 864 8738
o Waihi Health Centre 07 863 8195
o Thames Hospital (07) 868 0040
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Emergency Response Plan – Safe Handling Standards & PPE
Papakai Pest Control Operation 2017
Standards:
The Operations Manager, Whitianga is
accountable and the appointed Incident
Controller Papakai is
responsible for ensuring that the following standards are met:
An Emergency Response Plan is required when transporting any quantities of
vertebrate pre-feeds, unless by ship (Maritime Transport Act) or aircraft (Civil
Aviation Act).
For quantities at or over the limits given below these plans must comply with the
Hazardous Substances (Emergency Management) Regulations 2001 which require
plans to be available, up to date and tested regularly.
The Safe Handling of Pre-feeds SOP is to be referenced prior to undertaking any amendments of
substance to this document.
Pre-feed Handling & Personal Protective Equipment Standards
k
s
Only people lawfully assisting in the operation remain in the vicinity of the loading sites.
k
a
s
Potential hazards, spillage and accident procedures are discussed before starting the work.
t
a t
ry
Hand-washing facilities are available, e.g. soap, paper towels, clean water.
e
ry
Protective clothing and equipment is removed and hands/arms/face thoroughly washed at the
e
end of a task or before eating, drinking, smoking or using the toilet.
r evo The pre-feed must not be opened or handled in a poorly ventilated or confined area.
r ev
f
o
Everyone handling pre-feeds has read and has available at all times:
f
rds
•
a
A current (up to date) copy of this
safe handling sheet
rds
•
a
The pre-feed
label
•
MSDS (material safety data sheet)
Stand
• Manufacturer’s
instructions for use and maintenance of
PPE (where they exist)
Stand
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Handling unopened packages
Standards for this task:
Follow “Standards for every task” given above.
Approved Handlers receiving packaged pre-feeds check the product label matches the contents.
The pre-feed packaging is inspected for damage that may lead to a spill.
Operators of forklifts or other machinery used for loading or unloading pre-feed hold appropriate
licences/qualifications where required.
Type
Minimum Specifications
Product Code1
Protective clothing – overalls – Yakka poly/cotton zip (white)
1221
Protective clothing – disposable – Kleenguard coverall (white)
151564
Foot protection – gumboots Bata Safemate (white)
SAFEMATE
Hand protection – manual handling – Hyflex NBR2
501075
Hand protection – Rubber – Nitrile chemical glove Mapa
492
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Handling bait or open packages
Standards for this task:
Follow “Standards for every task” given above.
All equipment used to handle, dispense or carry pre-feeds (e.g. bucket or hopper) must be fit for purpose
and be free of defects (i.e. no damage that may lead to spill).
Type
Minimum Specifications
Product Code
Eye protection – goggles – Ultrasonic clear UVEX
253456
(wear over prescription glasses where necessary)
Eye protection – goggles – Gogglegear AO safety
300381
(wear over prescription glasses where necessary)
Respiratory protection – disposable masks – respirator P2
405364
dust Moldex 2700
Respiratory protection – disposable masks – respirator P2 dust
405359
Moldex 2300
Protective clothing – overalls – Yakka poly/cotton zip (white)
1221
Protective clothing – disposable – Kleenguard coverall (white)
151564
Foot protection – gumboots Bata Safemate (white)
SAFEMATE
Hand protection – manual handling – Hyflex NBR2
501075
Hand protection – Rubber – Nitrile chemical glove Mapa
492
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Emergency Response Plan – During Transport
Papakai Pest Control Operation 2017
Emergency Response plan - Transport
Transfer of Toxic cereal bait from Whitianga Workshop storage to Kaimarama Road loading site
Responsibility for safe transport from the bait store to loading sites rests with the aerial contractor,
Heli Resources. They must provide their own spill kit and PPE.
When bait transfers from the Whitianga workshop storage to the Kaimarama Road landing sites, a
DOC escort driver will be provided.
For any incidents, DOC staff responsibility is to assist with the safety of responders Heli Resources
until official emergency response arrive via a 111 call i.e. police and fire service. DOC staff’s
responsibility then shifts to managing communications/media to mitigate Department reputational
risk. DOC staff are not to handle or transport cereal bait.
DOC office:
DOC Incident Controller:
Date:
Whitianga Office
Steve Bolton
21/08/2017
Cell – 027 533 4415
Whitianga Office 07 869 5639
Operation:
Transport Company:
Papakai Ecological
Heli Resources
Area
Phone: Tony Bradley
021784529
DOC Ranger escort
Phone: Karl Fisher
027 542 0582
Equipment to be carried in vehicle:
Warning signs
First aid kit;
Road cones x4
DOC radio
This plan
Cellphone
Product Label
Map showing route and loading site
Product MSDS
Note pad and pen
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Emergency Response Plan – During Transport
Papakai Pest Control Operation 2017
Vehicle accident
REMINDER: recovery of Toxic bait spills is the
Responsibility
responsibility of Heli Resources
Actions:
1
Assess the situation: Identify further hazards to your own
All people
safety or others, e.g. other traffic, flammable liquids, fallen
involved
electricity lines; and determine the number & extent of
injuries.
Staff to wear high Vis vests.
2
Prevent situation from worsening: Take immediate steps
All people
to warn other traffic e.g. by hazard warning lights, directing
involved
traffic, and deal with hazards which could result in further
injuries e.g. moving vehicles off the road.
3
Call for help: Contact emergency services where necessary
All people
e.g., dialling 111 on cell phone, asking others to go for help,
involved
using DOC radio system, activating PLB. Caller must be
able to describe the number and extent of injuries, what
assistance is required and the precise location.
4
Provide first aid: According to the standard priorities e.g.
Trained
life threatening injuries before patients who can safely await
personnel
treatment.
5
DOC staff actions for spilt toxic bait . Identify the
All people
substances being carried to emergency services, e.g. hand
involved. Note
over dangerous goods declaration located in the driver’s
TBA only to
door pocket.
handle pre-feed
6
Follow DOC vehicle accident. Exchange contact details
DOC Ranger
with other parties involved and fill in accident forms which
escort
should be carried in glove-box of vehicle.
7
Remain with vehicle until the pre-feed can be transferred All people
Do not leave pre-feed unattended unless the load is securely
involved
locked.
8
Report accident:
DOC Ranger
o As soon as possible to DOC Incident Controller
escort
Steve Bolton 027 533 4415 who will notify
management as appropriate
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Emergency Response Plan – During Transport
Papakai Pest Control Operation 2017
Vehicle breakdown
Actions:
Responsibility
1
Prevent accident:
Driver/DOC
o Take immediate steps to warn other traffic e.g. by
Ranger escort
hazard warning lights, directing traffic and using road
cones if available
o Staff to wear High Vis vests.
o Move vehicle off the road if possible.
2
Remain with vehicle until the toxic bait can be transferred Driver/DOC
o Do not leave toxic bait unattended unless the load is
Ranger escort
securely locked.
3
Call for assistance
All people
o DOC radio, cell phone, asking others to go for help
involved
4
Report incident:
Driver/DOC
o As soon as possible to DOC Incident Controller Steve Ranger escort
Bolton 027 533 4415 who will notify management as
appropriate
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Emergency Response Plan – During Transport
Papakai Control Operation 2017
Toxic Bait spill
Actions:
Responsibility
REMINDER: recovery of Toxic bait spills is the responsibility of
Heli Resources
1
Assist in isolating the spill:
All people
o Take immediate steps to prevent the Toxic Bait from
involved. Note
entering any waterway or drain and contaminating other
Heli Resources
people or vehicles.
only to handle
o Take all necessary steps to prevent non-target animal access
Toxic Bait
to the Toxic Bait e.g. erect temporary fencing or move stock.
2
Report incident:
Driver/DOC
o Immediately to DOC Incident Controller Steve Bolton 027
Ranger escort
533 4415 who will notify management as appropriate
o To Safety Officer, Elisa Karwowski 0275366938
o Immediately to affected land owner(s) seeking immediate
permission to enter land to undertake cleanup
If spill is significant:
Incident
o within 24 hours to all consent providers and;
Controller
o EP
A [email address]
(Steve Bolton)
o MOH
[email address] / 0800 855 066
o within 24 hours to the nearest Police station for VTA’s
requiring a Controlled Substance Licence
o within 24 hours to the Regional Council in whose area the
substance may have been spilt
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Emergency Response Plan – During Transport
Papakai Pest Control Operation 2017
Toxic Bait missing (lost or stolen)
Actions:
Responsibility
1
Report incident:
Driver/DOC
o Immediately to Incident Controller Steve Bolton 027
Ranger escort
533 4415 who will notify management as appropriate
o within 24 hours to all consent providers and;
o EP
A [email address] o MOH
[email address] / 0800 855 066
o within 24 hours to the nearest Police station for VTA’s
requiring a Controlled Substance Licence
o within 24 hours to each owner or occupier of the land
on which the substance may have been lost or stolen
o within 24 hours to the Regional Council(s) in whose
area the substance may have been lost or stolen
2
Record:
Operations
o Actions taken to notify affected parties and recover it. Manager
o Use a log-book to specify the timing and who was
involved for each action
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Emergency Response Plan – During Storage and Transport
Moehau Pest Control Operation 2015
Suspected poisoning
Actions:
Responsibility
1
Follow information on label and MSDS:
All people
o Where necessary contact manufacturer for further
involved
information or take advice from National Poisons
centre ph
0800 764 766.
o Label and MSDS to be carried in drivers door pocket.
o First Aid kit containing appropriate antidote (if any)
to be carried with the vehicle.
2
Provide first aid:
Trained
o According to label & MSDS instructions
personnel
o According to instructions with antidote where
appropriate.
3
In all cases seek medical advice:
All people
o Contact emergency services where necessary (Dial
involved
111)
o Take patient to medical centre or hospital (contact
above on page 3
4
Report incident:
All people
o To DOC Incident Controller Steve Bolton 027 533
involved
4415 who will advise Management as appropriate
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Emergency Response Plan – During Storage and Transport
Papakai Pest Control Operation 2017
Fire in storage or during transport
Actions:
Responsibility
1
Report incident:
Site Supervisor/
o If fire is anything other than very minor and cannot be Driver/DOC
easily extinguished call 111 immediately
Ranger escort
o Immediately to DOC Incident Controller 027 533
4415 who will advise Management as appropriate
2
Follow information on label and MSDS:
Site Supervisor/
o Label and MSDS to be carried in drivers door pocket
Driver/DOC
or on operation personnel
Ranger escort
o If Emergency services called provide them with
details, Safe Handling Sheet and Material Safety Data
Sheet
o Where necessary contact manufacturer for further
information
o Stay upwind.
o Use dry chemical, CO2 fire extinguisher from vehicle.
o Sodium Fluoroacetate will not burn.
o Low flammability risk.
O DO NOT GET WATER INSIDE CONTAINERS.
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Emergency Response Plan for Aerial 1080 Operation at Site
Papakai Pest Control Operation 2017
1080 Protest Action
Actions
Responsibility
1
Peaceful Protest
All people involved
o Notify Site Supervisor, public liaison
o Decide if police intervention required.
o Protestors kept away from loading zones and
command area.
o Protestors kept away from helipad
o DOC staff are not to obstruct, restrain or be involved
in any action against protestors or intruders. That is
the role of the New Zealand Police.
2
Public road blocked by protesters
All people involved
o Immediately notify Incident Controller Steve Bolton
027 533 4415 who will advise Management as
appropriate
o Operations Manager Liz Whitwell will notify the New
Zealand Police
3
Forced invasion of helipad or loading zone
All people involved
OPERATION STOPS
\ Operations
Manager
o Immediately notify Incident Controller Steve Bolton
027 533 4415
o A log of the incident is to be kept, take photos.
o Ensure adequate staff numbers are present to ensure
safety of all parties.
o Operations Manager Liz Whitwell will keep aircraft
away from site, if possible. Helicopter pilots will be
briefed as to alternative landing sites in the pre-
operation briefing. NOTE these alternative sites may
be in bait exclusion zones and this will result in the
deployment of “Dropped bait outside the operational
area” protocol in this Emergency Response Plan
o Incident Controller to request Police presence if
required – ensuring they were pre-warned of operation
on that day.
o DOC staff will secure bait under the supervision of the
Loading Site Supervisor, if it is safe to do so.
o Avoid confrontation. DOC staff are not to obstruct,
restrain or be involved in any action against protestors
or intruders. That is the role of the New Zealand
Police.
o Operations Manager will make contact with Incident
Controller to make a decision whether to continue or
not at that point.
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4
Public entering treatment area while helicopters
All people involved
delivering bait
/ Site Supervisor
o DOC staff to place ‘track closure’ signage at all track
ends prior to start of bait delivery
o DOC staff will not physically stop members of the
public from entering the treatment area. DOC staff are
not to obstruct, restrain or be involved in any action
against protestors or intruders. That is the role of the
New Zealand Police.
o If a member of the public is aggressive, staff will be
non confrontational and advise Site Supervisor.
o Site Supervisor will discuss response with Operations
Manager.
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Emergency Response Plan for Aerial 1080 Operation at Site
Papakai Control Operation 2017
Injury
Actions
Responsibility
1
Look after the patient
Trained first
o Administer First Aid or call emergency services if
aider/Operations
required.
Manager
o Evacuate from site using helicopter or vehicle
depending on the seriousness of injury.
2
Investigate cause of injury and implement eliminate,
Safety Officer /
isolate, or minimise and preserve scene:
Operations
o Identify cause of injury and take immediate steps to
Manager
ensure it does not happen again.
o Preserve ‘scene’ as far as practical to allow for an
investigation
o Papakai Operations Manager Liz Whitwell
0276602462
o To Safety Officer, Elisa Karwowski 0275366938
5
Report incident:
Safety officer /
o Immediately to Incident Controller Steve Bolton 027 Operations
533 4415 who will advise Management as
Manager
appropriate
o Papakai Operations Manager Liz Whitwell
0276602462
o Office to notify injured persons family if required.
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Emergency Response Plan for Aerial 1080 Operation at Site
Papakai Pest Control Operation 2017
Toxic Bait spill at loading site
Actions
Responsibility
REMINDER: recovery of Toxic Bait spills is the
responsibility of Heli Resources
2
Assist Heli Resources to isolate the spill:
All people
o Take immediate steps to prevent the Toxic Bait from involved. Note
entering any waterway or drain and contaminating
Heli Resources
other people or vehicles.
only to handle
o Take all additional steps necessary steps to prevent
pre-feed
non-target animal access to the Toxic Bait
5
Report incident:
Operations
o Immediately to Incident Controller Steve Bolton 027 Manager
533 4415 who will advise management as
appropriate
o Papakai Operations Manager Liz Whitwell
0276602462
o To Safety Officer, Elisa Karwowski 0275366938
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Emergency Response Plan for Aerial 1080 Operation at Site
Papakai Pest Control Operation 2017
Dropped load within operational area
Actions
Responsibility
REMINDER: recovery of Toxic Bait spills is the
responsibility of Heli Resources
1
Report spill:
Operations
o Immediately to Incident Controller Steve Bolton
Manager
027 533 4415 who will notify management as
appropriate
o Papakai Operations Manager Liz Whitwell
0276602462
o To Safety Officer, Elisa Karwowski 0275366938
3
Spillage into water
Incident
o If there is an accidental discharge to water from the
Controller,
bucket, immediately identify where the baits are in
appointed
the water and how many you can see. Record this
Supervising
number and mark each site where baits can be seen
Ranger
from the shore with spray dots, rock cairns because
as the bait spends more time in the water it will
change colour and as the day progresses the baits
will be harder to see in the water.
o Record the procedure in the logbook: i.e. how many
baits, what happened to the baits after they were
retrieved, how long the baits were in the waterway.
o This report may need to be passed on to the MOH if
requested.
o Crew safety is paramount at all times. DO not
under any circumstances attempt to remove bait at
the risk of personal safety (i.e. swift, deep currents
etc)
4
Report incident:
Incident
o within 24 hours to all consent providers and;
Controller
o EP
A [email address] o MOH
[email address] / 0800 855 066
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Emergency Response Plan for Aerial 1080 Operation at Site
Papakai Pest Control Operation 2017
Aircraft crash
Actions
Responsibility
1
OPERATION STOPS
Incident
Controller or
Operations
Call for help: Contact emergency services e.g., dialling
Manager or one
111 on cellphone or sat phone preferably, asking others to
of the people
go for help, using DOC radio system if required, activate
involved
PLB. Caller must be able to describe the number and extent
of injuries, what assistance is required and the precise
location.
NB: Aiding injured takes priority over environmental
cleanup
2
o Administer First Aid (see injury section).
Trained personnel
o Notify Incident Control (USE CELLPHONE OR
(1st Aid)
SAT PHONE IF AVAILABLE RATHER THAN
Operation
THE RADIO).
Manager or Site
o Secure the area (authorised personnel only).
Supervisor or one
o Do not attempt to move or clean up the bait from
of the people
area except what may be required for safety
involved
reasons.
o Someone must remain onsite with the bait at the
loading zone to ensure security of that site.
5
Report incident:
Contractor or
o Incident Controller , Steve Bolton 027 533 4415
Operation
who will notify the following;
Manager or Site
- Police immediately
Supervisor or one
- Public information manager, Des Williams 0275
of the people
366 891
involved
Papakai Operations Manager Liz Whitwell
0276602462
- DOC Operation Manager, Nick Kelly 027 540
6165
- Director, Operations, HWT Region, David Speirs
027 839 6334
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Emergency Response Plan for Aerial 1080 Operation at Site
Moehau Pest Control Operation 2017
Stock Trespass within Operational Area
Actions
Responsibility
1
Report stock:
Site Supervisor
o Immediately to Operations Manager Steve Bolton 027
533 4415 who will notify management as appropriate
3
Remove Stock
Operation
o Notify Farmer immediately
Manager
o Farmer to remove stock with the help of Emergency
Response team if required.
o Repair Fencing if required
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Emergency Response Plan for Aerial 1080
Papakai Pest Control Operation 2017
Spill Cleanup:
REMINDER: recovery of Toxic Bait spills is the responsibility of Heli Resources.
DOC’s role is to monitor recovery and ensure it is completed to standard and all
personnel are kept safe.
Operations Manager must implement the following instruction:
• Appoint Supervising Ranger to monitor cleanup operation and ensure safety of
personnel involved.
• Ensure the furthest bait found is identified, allowing a buffer of 50 meters and the
spot is marked with spray paint, fencing peg or rock cairn.
• Ensure if the spillage is not cleaned up thoroughly by dark that Heli Resources and
DOC agree on management regime.
• Ensure the spill site is inspected in good light conditions; ensure this is washed
down again if there’s any evidence of bait remaining.
• Ensure all bait is bagged and labelled and returned to Kauaeranga Workshop
Storage for disposal after operation.
If on farm land with stock;
Follow instruction above plus
• Notify Farmer immediately and request to remove stock if appropriate
• Ensure any grassed areas are scrub-bar and any bait picked up within a 100m buffer
zone for a paddock/private land or 50m buffer zone if a road.
• Ensure grass is raked up and put into bags and transported to Kauaeranga Workshop
Storage for disposal after operation.
If spectators arrive, secure the site by
• Run danger tape around the boundary of the site.
• Put 1080 warning sign (A3) at entry points (to be manned)
• Public enquiries to be referred to Public Liaison officer or Conservation Services
Manager.
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Emergency Response Plan for Aerial 1080 - Approval
Moehau Pest Control Operation 2017
Recommended for Approval:
Date: 21/08/2017
Steve Bolton
INCIDENT CONTROLLER
XXXXXXXXXXXX
XXXXXXXXXXXX
Emergency Response Plan Approved:
Date: 21/08/2017
Nick Kelly
DOC OPERATIONS MANAGER, WHITIANGA
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