Printed from https://fyi.org.nz/request/6050-policies-relating-to-the-handling-of-oia-requests on April 19, 2024 13:38

Policies relating to the handling of OIA requests

Ben made this Official Information request to Crown Law Office

The request was partially successful.

From: Ben

Dear Crown Law Office,

I am conducting research into the Official Information Act (OIA) policies & practices adopted by government agencies, with a view to identifying best practice approaches.

I therefore request the following information under the OIA:

* Copies of the current policy, procedure, manual or other process document that records the Ministry's process or processes for handling and deciding requests under the OIA; and
* Any diagram or flowchart of the Ministry's process or processes (if any have been created);
* Copies of any template response letters that form part of the Ministry's process or processes (if any have been created).

If you need any more information from me please let me know as soon as possible. For the avoidance of doubt, this request does NOT seek drafts or previous policies.

I understand that a decision on a request for information under the OIA must be made as soon as reasonably practicable, and in any case not later than 20 working days after receipt of the request. I trust that a narrow request such as this can be dealt with relatively quickly.

Yours faithfully,

Ben

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From: Peter Gunn
Crown Law Office

Dear Ben

 

Thank you for your official information Act request.

 

Under s 14 of the Official information Act I am extending the time limit
set out in section 15(1) of the Act because consultations necessary to
make a decision on the request are such that a proper response to the
request cannot reasonably be made within the original time limit.

 

A response to your request will be made by 4 August 2017.

 

You have the right, under section 28(3) of the Act to make a complaint to
an Ombudsman about this extension.

 

Kind regards

 

Peter Gunn

Crown Counsel/Team Manager 

Crown Law Te Tari Ture o te Karauna

DDI:  +64 4 494 5561

F:  +64 4 473 3482

[1]www.crownlaw.govt.nz

 

 

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From: Jane Smith
Crown Law Office

Attachment 4115955 Official Information request Policies relating to the handling of OIA requests.PDF.pdf
2.1M Download View as HTML

Please find attached our letter in the above matter.

 

Jane Smith | Legal Secretary | Public Law Group

Crown Law Te Tari Ture o te Karauna | P O Box 2858 DX or  DX SP20208 |
Level 3 Justice Centre | 19 Aitken Street | Wellington 6011 | DDI:  +64 4
494 5668 or Fax +64 4 473 3482 | [1]www.crownlaw.govt.nz

 

 

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References

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1. http://www.crownlaw.govt.nz/

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Oliver Lineham (FYI.org.nz volunteer) left an annotation ()

Hi Ben,

It's been brought to my attention the response from Crown Law seems to be cut off at the end. I've double checked the raw email received by our system, and it really does end there (on page 8, sentence under heading "Refusal"). There may have been a problem on their end.

You may want to check send a follow-up to check if that was intended and/or ask them to resend it.

Oliver
FYI.org.nz admin

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From: Ben

Dear Jane Smith,

Thank you for your response. The PDF you have sent me is 8 pages long, and abruptly cuts out part way through the 8th page. It looks like the document may have been corrupted. Could you please resend.

Yours sincerely,

Ben

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From: Jane Smith
Crown Law Office

Jane Smith | Legal Secretary | Public Law Group
Crown Law Te Tari Ture o te Karauna | P O Box 2858 DX or  DX SP20208 | Level 3 Justice Centre | 19 Aitken Street | Wellington 6011 | DDI:  +64 4 494 5668 or Fax +64 4 473 3482 | www.crownlaw.govt.nz

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From: Jane Smith
Crown Law Office

Attachment 4115955 Official Information request Policies relating to the handling of OIA requests.PDF.pdf
2.1M Download View as HTML

Dear Sir

The 8th page ends:

Refusal:
As this response is [in part] a refusal, I advise you of your right to seek a review of this decision by the Ombudsman, pursuant to s 28 of the Official Information Act.

However, I attach a further copy.

Jane Smith | Legal Secretary | Public Law Group
Crown Law Te Tari Ture o te Karauna | P O Box 2858 DX or  DX SP20208 | Level 3 Justice Centre | 19 Aitken Street | Wellington 6011 | DDI:  +64 4 494 5668 or Fax +64 4 473 3482 | www.crownlaw.govt.nz

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