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Police vehicle management 
 
 
Version : 8.0  
Detailed table of contents 
This chapter contains the following topics: 
Executive summary 
Overview 
•  Introduction 
•  Police vehicles must be categorised and equipped prior to deployment 
•  Application 
Police vehicle equipment 
•  Equipment in Police vehicles 
-  Approved navigation device 
-  Guidelines for the use of a navigation device 
-  Associated equipment 
-  Carrying firearms in vehicles 
•  Modifications to Police vehicles 
-  Selection and layout of Police vehicles 
-  Modifications 
-  Restrictions 
Roles and responsibilities 
•  Who is an authorised driver? 
•  Non-authorised employees 
Vehicle classifications 
•  Vehicle classification identification 
•  Police pack vehicles 
•  Heavily laden vehicles 
•  Approved uses of Police vehicles 
Use of Police vehicles 
•  No private journeys or unauthorised passengers 
•  Assessing risk to passengers in Police vehicles 
•  Carriage of members of the public as passengers in Police vehicles 
•  Carriage of family members 
•  Carriage of approved observers (‘ride-alongs’) 
•  Exemption for senior Police employees 
•  Retaining vehicles overnight 
•  Misconduct and monitoring 
•  Economy in use of Police vehicles 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Police vehicle management, Continued... 
 
 
 
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Executive summary 
Key points: 
•  All Police vehicles must be categorised and fitted with the necessary authorised 
equipment, prior to being deployed in a district or service centre. 
•  Police employees must not make or arrange to be made, any change, relocation, 
substitution, addition, deletion or deactivation of a vehicle, any part of a vehicle or 
any equipment fitted to a vehicle without the written approval of the Manager: Fleet 
Management, PNHQ. 
•  Authorised Officers and constables who have undergone a PPDP assessment are 
authorised to drive a Police vehicle, pursuant to their classification – other employees 
are considered competent to drive a Police vehicle under normal conditions if they 
hold a valid driver licence and they have been first assessed by a PPDP assessor. 
•  Police vehicles are classified into four categories, based on their suitability to 
undertake particular roles. All vehicles (except designated covert vehicles) have their 
classification displayed on: 
-  a label placed on the driver's sun visor; and/or 
-  a coloured metal tag attached to the vehicle’s keys. 
•  Police vehicles must not be used for private journeys or for the carriage of 
unauthorised passengers or private goods, nor must material deviations from routes 
be made in the course of authorised journeys, unless specifically authorised. 
•  Police Executive members, District Commanders, National Managers and Service 
Centre Managers must actively monitor vehicle use. 
•  Police employees must take care to ensure the economical use of motor transport and 
to limit its use to actual service requirements. 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Police vehicle management, Continued... 
 
 
 
Version : 8.0  
 
Overview 
This section contains the following topics: 
•  Introduction 
•  Police vehicles must be categorised and equipped prior to deployment 
•  Application 
 
Introduction 
This chapter details the responsibilities of Police employees in regard to the management 
and approved use of Police vehicles. 
 
Police vehicles must be categorised and equipped prior to deployment 
All Police vehicles must be categorised and fitted with the necessary authorised 
equipment, prior to being deployed in a district or service centre. This provides both 
standardisation of equipment and layout, as well as a warranty on the equipment and 
installation by the vehicle manufacturer. 
 
Application 
This chapter applies to all Police employees. Authorised Officers and constables should 
also read this chapter in conjunction with the Police Manual chapters: 
•  ‘Urgent Duty Driving’ (UDD); 
•  ‘Fleeing drivers’; and 
•  ‘Professional Police Driver Programme’ (PPDP). 
•  ‘Traffic crashes’ 
•  ‘Police firearms’ 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Police vehicle equipment 
This section contains the following topics: 
•  Equipment in Police vehicles 
-  Approved navigation device 
-  Guidelines for the use of a navigation device 
-  Associated equipment 
-  Carrying firearms in vehicles 
•  Modifications to Police vehicles 
-  Selection and layout of Police vehicles 
-  Modifications 
-  Restrictions 
 
Equipment in Police vehicles 
Non-approved electrical equipment must not be fitted or used in a Police vehicle, as it 
may cause radio interference and block radio signals to the vehicle. 
 
Approved navigation device 
ICT approve satellite navigation devices for use in Police vehicles. For further information 
regarding the current approved device and to purchase one, contact the ICT helpdesk in 
the first instance. 
 
Guidelines for the use of a navigation device 
These guidelines apply to the use of navigation devices: 
•  Only an approved navigation device can be installed in a Police vehicle; 
•  The mounting of the device must comply with 7.7 of the New Zealand Transport 
Agency Inspection Manual, and must not interfere with driver visibility or any vehicle 
related safety equipment; 
•  The device must be operated in accordance with the operator’s manual, and must not 
be manually operated when the vehicle is in motion; 
•  The device and window mount must be removed from public display and securely 
stored, when the vehicle is left unattended for long periods of time; 
•  Police must take care of the device at all times; and 
•  The purchase of navigation devices is a district or service centre expense. 
 
Associated equipment 
The minimum equipment requirement for category A, B and C Police vehicles includes: 
•  a fire extinguisher; 
•  a first aid kit (including gloves and a mouth to mouth protective device); 
•  traffic cones; 
•  OC spray kit; and 
•  Police sign pack. 
 
Carrying firearms in vehicles 
The carriage of Police firearms in vehicles is covered in the ‘Police firearms’ chapter 
which details access, storage and security. 
 
Modifications to Police vehicles 
 
Selection and layout of Police vehicles 
Any equipment fitted to Police vehicles must have been selected and approved for use 
after careful consideration, consultation and agreement between all parties involved in 
their supply. 
 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Modifications 
If a modification to a vehicle is required, approval must be obtained from the Manager: 
Fleet Management (FM), PNHQ, before any modification is made. FM will determine 
whether the modification will be approved and if so, whether it should be implemented in 
other districts. The approval process must consider whether there is any impact on: 
•  the operation of the vehicle; 
•  Police communication equipment; 
•  staff and public safety; and/or 
•  vehicle and equipment warranties. 
 
Restrictions 
Police employees must not make or arrange to be made, any change, relocation, 
substitution, addition, deletion or deactivation of a vehicle, any part of a vehicle or any 
equipment fitted to a vehicle without the written approval of the Manager: Fleet 
Management, PNHQ. 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Roles and responsibilities 
This section contains the following topics: 
•  Who is an authorised driver? 
•  Non-authorised employees 
 
This table outlines the roles and responsibilities in respect of vehicle management. 
Role Are 
responsible 
for… 
District Commanders 
Ensuring Police district responsibilities in relation to 
National Managers 
contract requirements for Fleet Management Services 
Service Centre Managers 
are met. Responsibilities are detailed in Schedule 1. 
Authorised drivers of any 
Complying with the provisions of the law, this and the 
Police vehicle, including 
‘Fleeing driver’, ‘Urgent Duty Driving’, ‘Professional 
contract vehicles 
Police Driver Programme (PPDP)’ and ‘Traffic crashes’ 
chapters. Specific duties are detailed in Schedule 2. 
 
Who is an authorised driver? 
Authorised Officers and constables who have undergone a PPDP assessment are 
authorised to drive a Police vehicle, pursuant to their classification (see the ‘Professional 
Police Driver Programme (PPDP)’ chapter for further information). 
 
Other employees are considered competent to drive a Police vehicle under normal 
conditions if they hold a valid driver licence and they have been first assessed by a PPDP 
assessor. All Police employees driving a Police vehicle must comply with the law, Police 
instructions, and drive in a manner that prioritises public and Police safety. 
 
Non-authorised employees 
In exceptional circumstances (e.g. a search and rescue operation or an operational 
emergency), authorised drivers of any Police vehicle may authorise a non-classified 
Police employee, or a member of the public, to drive a Police vehicle. 
 
Police employees not authorised to drive marked Police vehicles, may drive them in the 
course of vehicle maintenance or to meet an essential need. This is determined by a 
National Manager, District Commander or a Service Centre Manager. In these 
circumstances, if there is a light bar on the vehicle, it should be covered with an “out of 
service” cover. 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Vehicle classifications 
This section contains the following topics: 
•  Vehicle classification identification 
•  Police pack vehicles 
•  Heavily laden vehicles 
•  Approved uses of Police vehicles 
 
Police vehicles are classified into four categories, based on their suitability to undertake 
particular roles. 
 
Vehicle classification identification 
All vehicles (except designated covert vehicles) have their classification displayed on: 
•  a label placed on the driver’s sun visor; and/or 
•  a coloured metal tag attached to the vehicle’s keys. 
 
If a vehicle is not identified in any of the above, then it must be: 
•  used as a Category D vehicle; and 
•  reported to the Manager: Fleet Management, PNHQ. 
 
Police pack vehicles 
These are vehicles fitted with features to Police specifications, such as upgraded 
suspension and braking capability. 
 
Heavily laden vehicles 
A Police vehicle is heavily laden if it has four or more occupants. This will result in the 
vehicle having reduced cornering and braking capacity. A vehicle may also be heavily 
laden when carrying a heavy load, whether in the compartment or passenger area. 
 
Approved uses of Police vehicles 
This table shows each category and what the vehicle can be used for: 
Category UDD Pursuits 
Conditions 
•  Must not be used for pursuits if heavily laden; 

3 
3 
and 
• must be fitted with emergency warning devices. 
•  Must not be used for pursuits if heavily laden. 
•  A pursuit controller must replace this vehicle 

3 
3 
with a category A vehicle as soon as possible; 
and 
• must be fitted with emergency warning devices. 
•  Can be used for pursuit, if no other vehicle is 
available and not heavily laden. 

3 
2 
•  A pursuit controller must replace this vehicle 
with a category A vehicle as soon as possible; 
and 
• must be fitted with emergency warning devices. 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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•  Heavy four-wheel drive vehicles in remote areas 
may only be used for pursuits or Urgent Duty 
Driving if no other vehicle is available and does 
not exceed the open road speed limit. 
•  A pursuit controller must replace this vehicle 
with a category A vehicle as soon as possible; 

2 
2 
and 
•  must not be fitted with radars or used for 
mobile radar speed enforcement. 
Note: Not all 4x4 vehicles are registered as 
category D. Always check the vehicle classification 
identification of the vehicle. 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Use of Police vehicles 
This section contains the following topics: 
•  No private journeys or unauthorised passengers 
•  Assessing risk to passengers in Police vehicles 
•  Carriage of members of the public as passengers in Police vehicles 
•  Carriage of family members 
•  Carriage of approved observers (‘ride-alongs’) 
•  Exemption for senior Police employees 
•  Retaining vehicles overnight 
•  Misconduct and monitoring 
•  Economy in use of Police vehicles 
 
No private journeys or unauthorised passengers 
Police vehicles must not be used for private journeys or for the carriage of unauthorised 
passengers or private goods, nor must material deviations from routes be made in the 
course of authorised journeys. 
 
Assessing risk to passengers in Police vehicles 
Authorised Officers and constables must consider the urgency of the job at hand against 
the safety and purpose of the passenger/s in their car, without impacting on their ability 
to safely execute their duties. 
 
The officer must monitor the situation, continually considering these factors. 
Threat 
What is the threat to the passenger? Consider: 
•  How serious is or could the incident be? 
•  What threat could the passenger be exposed to on the way to or 
attending the incident? 
Exposure 
What is the impact of the passenger being exposed to the incident: 
•  What type of driving will I need to undertake to get to the incident? 
•  Does the passenger have adequate training to assist with the 
incident? 
•  Does the passenger have appropriate safety equipment? 
•  Are there any security risks by taking the passenger to the incident? 
Necessity 
How urgent is the situation? Ask yourself: 
•  Why must I attend/respond to this incident now with a passenger? 
•  What will happen if I don’t respond? 
Response 
Plan an appropriate response to the incident 
•  Can I adequately deal with the incident if the passenger is in 
attendance/car? 
 
•  Decide not to attend – request Comms arrange another unit attend. 
•  Decide to attend incident – provide additional briefing to passenger 
•  Decide to attend incident – drop passenger at safe location and 
advise Comms. 
•  Check with your supervisor. 
 
Carriage of members of the public as passengers in Police vehicles 
Police employees may carry members of the public in operational situations and in the 
lawful execution of their duty as detailed below. 
 
Persons who may be carried as passengers in Police vehicles include anyone: 
•  being conveyed on official business; 
•  whose vehicle has broken down away from any ready means of obtaining help and 
who needs transport to the nearest telephone or township; 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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•  involved in a crash and in need of conveyance to a doctor, hospital or public hospital; 
•  the Police employee in charge of the Police vehicle considers Police are obligated to 
carry due to the nature of a particular event or incident; 
•  Police may carry members of the public in non operational situations when associated 
with a community charity function, subject to the approval of the area commander. 
For example, providing rides at a school gala, or taking part in a local parade. Area 
commanders should consider the nature of the charity or event to ensure that the 
reputation of Police is not negatively viewed by the public. 
 
Carriage of family members 
Police employees, who work in a rural environment or commence duty from home, may 
take members of their family in their vehicle providing the vehicle is not used for 
operational purposes
 whilst conveying the family member subject to these rules: 
•  prior written approval of their manager/Area Commander is required; 
•  the travel must be necessary for official purposes; 
•  no undue additional mileage must be run; 
•  times of commencement and return from the duty trip must not be varied to suit a 
private purpose; and 
•  the utmost discretion must be exercised in taking advantage of this privilege. There 
can be unfavourable comment from members of the public, if they see a Government 
employee frequently carrying their family or friends as passengers in a Government 
vehicle. 
 
Carriage of approved observers (‘ride-alongs’) 
There are occasions when Police carry persons who are not Police employees, or Police 
employees who are not on duty whilst engaged in front line operations. These ‘ride-
alongs’ are for a variety of reasons and always require prior approval as outlined in the 
‘Management of observers’) chapter. 
 
Exemption for senior Police employees 
Constables above the position of Inspector, or other Police employees of equivalent 
position, may carry members of their family or friends when they are required to travel 
on duty in a Police vehicle, as set out in the Vehicle Agreement Policy (schedule 3) of 
their employment contract. 
 
However, their presence in the vehicle should not interfere with the duty to be 
performed. This privilege is subject to these rules: 
•  the travel must be necessary for official purposes; 
•  no undue additional mileage must be run; 
•  times of commencement and return from the duty trip must not be varied to suit a 
private purpose; and 
•  the utmost discretion must be exercised in taking advantage of this privilege. There 
can be unfavourable comment from members of the public, if they see a Government 
employee frequently carrying their family or friends as passengers in a Government 
vehicle. 
 
Note: Constables above the position of Inspector, or other Police employees of 
equivalent position, may authorise other Police employees under their control to take 
family members and friends with them in the course of a work trip in a Police vehicle, 
subject to the rules above. The authority must be in writing and specifically name the 
persons who may be carried. 
 
Retaining vehicles overnight 
Police employees may be authorised to retain vehicles at home overnight, if: 
•  such use of the vehicle is necessary (such as on-call or operational requirements);and 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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•  keeping the vehicle at home will not limit operational efficiency. 
 
If practicable, reasonable and possible, the vehicle should be parked in a place that 
reduces the risk of damage. 
 
Note: There needs to be a degree of flexibility depending on a Police employee’s 
circumstance (for example a 1-2-3 person station employee, as per the collective 
agreement). 
 
Only a member of the Police Executive, District Commanders, National Managers and 
Service Centre Managers may give written authorisation for retaining a Police vehicle 
overnight. A separate approval is required for each occasion (except for senior 
employee’s contract vehicles) and must specify the nature, occasion and duration of the 
purpose. In an emergency, approval may be given by the Area Commander or O/C 
station, but approval must be confirmed by the District Commander or National Manager 
at the earliest opportunity. 
 
Note: If a district has an ongoing operational requirement for a Police employee to 
retain a vehicle at night, this can be authorised in writing by the District Commander and 
is not required to be completed on a daily basis. 
 
Misconduct and monitoring 
Police employees who: 
•  use Police vehicles contrary to these provisions, may be subject to disciplinary action 
•  make use of a Police vehicle for a private journey or, in the course of an official 
journey, divert a Police vehicle for a private purposes, may be prosecuted for unlawful 
conversion of the vehicle. 
 
Police Executive members, District Commanders, National Managers and Service Centre 
Managers must actively monitor vehicle use, and ensure that Police vehicles are not used 
for private purposes or taken to a Police employee’s home overnight, except as provided 
for in these instructions. 
 
Economy in use of Police vehicles 
Police employees must take care to ensure the economical use of motor transport and to 
limit its use to actual service requirements. 
 
Police employees authorised to grant permission for Police vehicles to be used, must not 
do so as a matter of course. They should first satisfy themselves that material delay and 
inconvenience would be caused by the use of public transport. 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Schedule 1 
District Commanders 
Ensuring Police district responsibilities in relation to 
National Managers 
contract requirements for Fleet Management Services 
Service Centre Managers 
are met. Responsibilities are detailed in this schedule 
below. 
 
Police fleet management in districts is largely outsourced and responsibilities are detailed 
by service level agreements under a contract. Fleet Management Services is contracted 
to Customfleet NZ and Crash Management is contracted to Sureplan NZ. Police are 
responsible for ensuring access to vehicles is provided and financial approvals are given. 
 
Specific tasks are: 
•  Vehicle availability - vehicles need to be available for collection for scheduled 
servicing and Wof’s. 
•  Authorisations – authorisation is required for services and repairs that are not 
safety related that exceed $1000 – for maintenance matters Police should respond 
within 3 hours so that work can commence.  For crash repair authority – respond with 
a decision within 48 hours – involves being informed of where to send the request 
onto for authorisation and monitoring the response time so can chase up if necessary. 
•  Vehicle utilisation – manage downtime by encouraging staff to notify Customfleet of 
any failures in performance by service agents (feedback from staff) i.e: 
-  Scheduled servicing - performed within 90 minutes of scheduled start time, 
vehicles picked up and dropped off where it is within 10kms, carry out a free 
groom. 
-  Non-scheduled work - perform inspection within 15 minutes of vehicle being 
delivered, rectify minor work within 30 minutes. 
•  Odometer readings – encourage accuracy in reporting odometer readings by staff 
when refuelling. 
•  Receive and arrange action of district weekly (overdue Wof and services), and 
quarterly reports from Customfleet and Sureplan. 
 
See the ‘Fleet Managers Handbook’ for further information. 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Schedule 2 
Authorised drivers of any 
Complying with the provisions of the law, this, and the 
Police vehicle, including 
‘Fleeing driver’, ‘Urgent Duty Driving’, ‘Professional 
contract vehicles 
Police Driver Programme (PPDP)’ and ‘Traffic crashes’ 
chapters. Specific duties are detailed in this Schedule 
below. 
 
Before using a police vehicle it is important that a thorough pre-start check is carried out 
on the vehicle. Any faults or defects detected must be reported immediately and rectified 
prior to the vehicle being used. Remember that it is the driver’s responsibility to ensure 
that the vehicle they are using is in a safe and roadworthy condition. 
 
Refer to the ‘Police Driver Training Manual’ under the heading ‘Prepare vehicle for patrol 
use’. 
 
Vehicle check 
Check all fluids and top up where required, check tyres for tread,damage and inflation, 
check all lights are operating. 
 
Check all equipment and ensure it is in safe operating condition. 
 
9-Point pre-drive checklist 
Step  What 
Action 
1 Identify 
vehicle Is the vehicle front or rear wheel drive. Does it have ABS? 
and options 
Does it have air bags? What type of transmission does it 
have? 

Adjust seat 
Adjust seating and steering column position to provide the 
best visibility, comfort and operation of both primary and 
secondary controls. 

Seat belt 
Fit seat belt. Does it operate satisfactorily? Is it in good 
condition? 
4 Handbrake/ 
Is the handbrake on? Is the transmission in park (or neutral 
transmission 
for manual transmission)? 
5 Start 
engine 
 

Check all warning 
Ensure all warning lights illuminate, self test and cancel out 
systems 
appropriately. 

Check fuel level 
 
8 Adjust 
mirrors   
(external and 
internal) 

Check brakes 
Depress the brake pedal to check pedal travel. Conduct a 
moving brake check up to 20 km/h, ensuring there is no 
following traffic. Apply the brakes to a moderate stop to 
identify any abnormalities, such as grinding, pulling or 
excessive pedal travel. 
Note: This procedure must be carried out at the beginning 
of your shift, and after the vehicle has been subjected to 
any harsh driving following urgent duty or pursuit. Any 
abnormalities detected should be reported and if necessary 
the vehicle should be towed for inspection and repair. 
 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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Vehicle servicing 
Ensuring your vehicles are serviced in accordance with the manufacturer’s recommended 
service intervals is important for: 
•  your safety 
•  vehicle efficiency 
•  maintaining the manufacturer’s warranties. 
 
A warning that scheduled servicing is due occurs each time the vehicle is started. This 
warning commences 1,000km before the service is due. It is the vehicle's warning 
system which is the correct guide, not the service sticker on the windscreen. It is your 
responsibility as the driver to actually ensure that the vehicle is serviced on or before the 
due date. 
 
In an emergency situation or in the event of a mechanical breakdown please call 0800 
11 23 23 (selection Option 1 for Police, then Option 2) 
 
Crashes or damage 
Please call SurePlan on 0800 11 23 23, Option 1 (for Police), then Option 1 (for crashes). 
NZ Police are partnered with SurePlan New Zealand to provide Crash Management 
Services for the Police fleet. 
 
SurePlan provide day-to-day crash management including: 
•  repair process for Police vehicles involved in a crash 
•  sourcing Holden parts at contracted rates 
•  repair process for third party vehicles involved in a crash with a Police vehicle 
•  crash reporting 
•  cost recovery where third party was deemed to be at fault. 
 
You are required to report all crashes to SurePlan regardless of the extent of damage 
caused. If a vehicle does not require repairing, the crash should still be reported so 
Police can meet our legislative obligations under the Health & Safety at Work Act 2015. 
This is an uncontrolled document printed for reference only. 
The controlled document can be found in the Police Instructions site which is accessible via the New Zealand Police Intranet. 
 
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